Higher Education
Learning Agreement
Part 2a: PROPOSED MOBILITY PROGRAMME
(Section to be completed by host organisation before the mobility)
Table A: Training programme abroad
Planned period of the mobility [day/month/year]: from ………… till …………….
This Training Agreement lays out the expectations of the Institution and the Organisation
with regard to the training period.
Trainee name :
Period Abroad:
Term 1/Term 2/Full Year
Traineeship title:
Please provide a detailed job description for the traineeship period, including
number of working hours per week, tasks/deliverables and associated timing to be carried out by the
trainee (additional pages can be attached if necessary):
Knowledge, skills (intellectual and practical) and competences to be acquired
by the trainee at the end of the traineeship (learning outcomes):
Higher Education
Learning Agreement
Monitoring plan
Planned number of supervision hours at the organisation per week: ……………..
«Monitoring_plan»
Evaluation plan
The following assessment criteria to be used to evaluate the traineeship period:

Academic skills

Analytical skills

Initiative

Adaptability

Communication skills

Teamwork skills

Decision-making skills

ICT skills

Innovative and creative skills

Strategic-organisational
skills

Foreign language skills

Industry expertise
To be completed by the home institution:
Language competence of the student
The level of language competence in the target language that the student already has or
agreed to acquire by the start of the training period (for the above-mentioned dates) is:
A1 
A2 
B1 
B2 
C1 
C2 
Higher Education
Learning Agreement
Part 2b: RESPONSIBILITIES OF THE SENDING
INSTITUTION AND THE HOST ORGANISATION
(Section to be completed before the mobility)
The sending institution
The institution undertakes to respect all principles of the Erasmus Charter for Higher Education
relating to traineeships.

The traineeship is embedded in the curriculum and upon satisfactory completion of the
traineeship, the institution undertakes to:
 Award 30 ECTS credits per semester
To be completed by the host organisation/employer:
The receiving organisation/enterprise
1. The trainee will receive a financial support for his/her traineeship: Yes  No 
2. If yes, amount in EUR/month: ….
3. The trainee will receive a contribution in kind for his/her traineeship: Yes  No 
If yes, please specify: ….
4. Is the trainee covered by the accident insurance (covering at least damages caused to the
trainee at the workplace)? Yes  No 
5. If yes, please specify if it also covers:
-
accidents during travels made for work purposes: Yes  No 
- accidents on the way to work and back from work: Yes  No 
6. If not, please specify whereas the trainee is covered by an accident insurance provided by the
sending institution: Yes  No 
7. If yes, please specify if it also covers:
-
accidents during travels made for work purposes: Yes  No 
- accidents on the way to work and back from work: Yes  No 
8. Is the trainee covered by a liability insurance (covering damages caused by the trainee at the
workplace)? Yes  No 
9. The receiving organisation/enterprise undertakes to ensure that appropriate equipment and
support is available to the trainee.
10. The receiving organisation undertakes to notify the sending institution of any unexplained
absences, unless they are for determined reasons or due to unforeseen circumstances and
authorised by the company.
11.
If one of the three parties (host organisation, sending organisation or student) wishes to
prematurely terminate the placement he/she should immediately inform the other parties and
confirm the request in writing. The reasons given will be examined carefully in close
consultation with all parties and the final decision made at the end of the consultation.
12. Upon completion of the traineeship, the organisation/enterprise undertakes to issue a
Traineeship Certificate to the trainee.
Higher Education
Learning Agreement
Part 3: RESPONSIBLE PERSONS
(Section to be completed before the mobility)
Responsible person in the sending institution:
Name:
Function:
Phone number:
E-mail:
Responsible person in the receiving institution:
Name:
Function:
Phone number:
E-mail:
COMMITMENT OF THE THREE PARTIES
By signing this document, the student, the sending institution and the receiving institution confirm
that they approve the proposed Learning Agreement and that they will comply with all the
arrangements agreed by all parties. Sending and receiving institutions undertake to apply all the
principles of the Erasmus Charter for Higher Education relating to mobility for studies (or the
principles agreed in the inter-institutional agreement for institutions located in partner countries).
The receiving institution confirms that the educational components listed in Table A are in line
with its course catalogue.
The sending institution commits to recognise all the credits gained at the receiving institution for
the successfully completed educational components and to count them towards the student's
degree as described in Table B.
The student and receiving institution will communicate to the sending institution any problems or
changes regarding the proposed mobility programme, responsible persons and/or study period.
The student
Student’s signature
Date:
The sending institution
Responsible person’s signature
Date:
The receiving institution
Responsible person’s signature
Date:
Any changes to the above responsible persons during the period abroad must be recorded
and submitted to the Study Abroad Team using part 4b of the Learning Agreement, “Changes
in the Responsible Person(s)”, which is available to download at:
www.ucl.ac.uk/studyabroad/forms.