Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
1.0
EQUALITY AND DIVERSITY AWARENESS/FEEDBACK AND CONSULTATION
Action
Reason for Action
Accountability
Timescales
Success measures
1.1 Raise visibility
and awareness of
equality and diversity
within the University.
Promote the SES and
SEAP.
1.2 Review branding
with a view to
embedding equality in
University literature
and all material seen
by people outside the
University.
1.3 Consider
introducing a Student
Charter with explicit
commitment
statements about
E&D.
Need for University to
demonstrate its
commitment
HR
Ongoing
More visible
information about
E&D.
Need for outside
“audiences” to
understand
University’s
commitment
Comms
Roberta
Warman
Ongoing
Need for students to
be aware of
University’s
commitment
Deputy
Registrar
Students Union
20071
1
2
By July
20092
Equality
strand
ALL
Progress
More visibility for
E&D issues in
University literature.
ALL
All corporate branding and
publications are reviewed to
ensure E&D is visible and that
the University’s commitment is
understood. This is an ongoing
action.
Explicit statements
included in the
Student Regulatory
Framework.
ALL
Work under way on the revised
Student Regulatory Framework.
Insite and Estates cascades
utilised. E&D website
revamped.
Original date
Revised date
2009-2010
1
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
1.4 Consider:
monitoring
membership of
University committees;
reviewing appointment
processes; awareness
raising for Secretaries;
promoting
opportunities for
involvement in
University decisionmaking for all
1.5 Establish a hub
online to collect
examples of good
practice and
student/staff stories of
experiences
1.6 Consider
establishing other
online hubs of good
practice on each of the
other equality strands
(following from 1.8
above)
Checking for
potential inequality;
promoting
opportunities for all
Deputy
Registrar’s
office
Dec 06- Nov Increased
07
representation from
under-represented
groups.
Need to promote
inclusion.
Disability Coordinator and
HR
D Weber & L
Morris
Revised
date Jan
2010
Need to promote
inclusion
HR
Ongoing
2009-2010
Success measures
Equality
strand
ALL
Progress
Hub populated with
more stories and
information.
Dis.
In progress
Hub populated with
resources and stories
ALL bar
disability
(see 1.8
above)
E&D website updated with new
A-Z resource section. Ongoing
action as need to populate with
stories
Work under way.
2
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
1.7 Consider
measures to promote
equality and diversity
at the University
including an
awareness day,
activities around Ban
Bullying at Work day,
International Women’s
Day, LGBT History
Month, Black History
Month and the
Student-led One
World Week
1.8 Strengthen links
with Coventry
community
groups/City Council
Need to promote
E&D
Led by HR with
involvement
from other
Departments
Ongoing
Activities delivered
and awareness
raised
Need to consult with
and involve outside
groups.
Communication
s/HR
Trevor Seeley
Ongoing
1.9 Strengthen links
with Student Societies
Need to consult with
and involve students
Director of
Student Dev
and Diversity
1.10 Explore links
with Warwick Pride
and Coventry LGBT
groups
Raise awareness
HR
2009-2010
Equality
strand
ALL
Progress
Priorities in local area
may influence actions
at the University.
ALL
Ongoing
Gathering student
views will assist in
future development
of actions
ALL
Ongoing links with Cov City
Council and Cov Partnership.
Links made with a new
Community Cohesion project in
Canley and tile Hill.
Attendance at Resources SSLC,
1:1s with: Sabbaticals and SU
CEO; new volunteering post
focussing on SU society
volunteering; Launch in Oct 08
of Warwick Advantage
09/10
academic
year
Increased awareness
of issues relating to
sexual orientation.
Info on website.
SO
Activities undertaken – ongoing
action
3
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
2.0
FACILITIES/SERVICES
Action
Reason for Action
Accountability
Timescales
Success measures
Equality
strand
ALL
Progress
07/08
academic
year
Sept 08 –
Sept 09
Strategies published.
Review complete and
new systems in place
Dis.
Reported to DIG-In progress
Dis.
2.1 Build E&D into
each of the service
area strategies
2.2 Review of
procedures for sharing
and disseminating
support information
amongst staff
2.3 Increase disability
awareness amongst
staff
2.4 Review of
support provision for
students with Autism/
Asperger’s
2.5 Obtain feedback
from students on
current
facilities/service
provision
Mainstreaming of
E&D into activity.
Deputy
Registrar
Enhancing staff
disability awareness;
maximising student
support.
Disability
Services (D
Weber)
Need for proactivity,
meet legislative
requirements
Need to meet specific
support requirements
Disability
Services
June 2010
Disability
Services
June 2010
Feedback will help to
advise future
developments
Library
July 2009
Rolling programme of
disability awareness
sessions
Appropriate provision
in place to meet
academic and social
needs
Feedback obtained
2.6 Following
feedback outline
proposals for
implementation
2.7 Explore funding
opps for proposals
To ensure provision
meets requirements
Library
August
2009
Implementation Plan
available
Dis
To ensure provision
meets requirements
Library
September
2009
Funding secured
Dis
2009-2010
Dis
ALL
Dis
4
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
2.8 Following funding
allocation implement
proposals
2.9 Library
information, publicity
and marketing
promotes disability
To ensure provision
meets requirements
Library
April 2010
Plan implemented
Promote positive
attitude towards
disabled custoemrs
Library
April 2010
Dis
2.10 Continue
software and
equipment training for
Library Staff
To improve service
delivery
Library
2.11 Improve physical
access by providing
further automated
door access
2.12 Further develop
web pages and guides
to support users
To improve access
Library
July 09,
December
09,
March/April
2010
April 2010
Positive feedback
from Customers on
Library information,
publicity and
marketing
Training sessions
completed and more
staff able to support
users
Further automated
doors access
available
Dis
User support
Library
September
2009
Web pages updated.
Guides available
Dis
2.13 Seek funding to
ensure that all sites
offer Smartboard
functionality to users
2.14 Explore new
technologies to
support users
Ensuring access to
all users
Library
April 2010
Smartboards
functionality available
to all users
Dis
Ensuring access to
all users
Library
April 2010
Positive Customer
feedback
Dis
2009-2010
Equality
strand
Dis
Progress
Dis
5
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
3.0
3.1
STUDENT EXPERIENCE
Teaching and Learning, Curriculum, Assessment
Action
Reason for Action
Accountability
Timescales
Success measures
3.1.1 Review of E&D
in the curriculum.
Ensure E&D
presence
PVC (T&L)
3.1.2 Publication of
exams policy as an
addition to the current
regulations to ensure
equity of provision of
specific arrangements;
review how to improve
ind. exam timetables.
3.1.3 Produce
guidelines on
consideration of
religion in academic
activities – scheduling
of lectures/exams,
requests for prayer
time, field trips and
course handbooks.
Ensure policy meets
needs.
Academic
Registrar,
Departmental
exams officers
06/07
academic
year3
Ongoing4
Dec 07 –
Nov 08
Ensure activities take
religion/belief into
account where
possible.
Academic
Registrar, SU
Welfare Officer,
Student
Services
Chaplaincy
Autumn
2006
3
4
Progress
Review completed.
Equality
strand
ALL
Policy published.
Dis.
Discussions taken place with
Disability Coordinator and
document to be completed by
end of academic year.
Guidelines produced.
Religion
or belief
The Deputy Registrar has
established a group to consider
issues relating to religious
observance and academic and
pastoral services.
Original date
Revised date
2009-2010
6
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
3.1.4 Develop ways of
encouraging
participation/inclusiven
ess in class
discussion.
3.1.5 Consider
appropriate methods
for making learning
methods more flexible
for student parents
and part-time
students.
Ensuring all students
can participate.
Heads of
Academic
Departments
Apr 07 –
Mar 08
Strategies/tools
developed and
disseminated.
Accessibility of
learning methods.
Heads of
Academic
Departments.
PVC for T&L
Apr 08 –
Mar 09
3.2
Support for Students
Action
Reason for Action
Accountability
3.2.1 Review
feedback mechanisms
for students.
Ensure working well.
3.2.2 Provide
consultancy on
producing materials in
appropriate formats
(eg prospectuses,
enrolment information,
learning resources
etc). Linked to 3.1.3
As 3.1.3 above.
2009-2010
Equality
strand
ALL
Progress
Methods identified
and used.
Gender
Flexibility is a theme in the new
L&T strategy, more technology
enhanced learning opps and
electronic resources are
available and accessible 24/7,
and increasing facilities are
open longer hours.
Timescales
Success measures
Progress
Director of
Student
Services
Apr 08 –
Mar 09
Review completed.
Equality
strand
ALL
Disability
Services
(Communicatio
ns input where
approp)
Ongoing
Guidelines produced.
Dis.
Guidelines on assessing
participation produced.
Review of Surveys Working
Group has commissioned further
work to map and review
operation and use of results of
current surveys.
7
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
3.2.3 Allow students
choice of M or F
Personal Tutor: allow
for a gender-specific
Tutor where students
wish to discuss
sensitive issues.
Ensure gender is
taken into account
where appropriate.
Heads of
Academic
Departments.
Senior Tutor.
Apr 07 –
Mar 08
Choice is available.
4.0
4.1
Equality
strand
Gender
Progress
Equality
strand
ALL
Progress
Dis.
Meetings held to discuss
measures needed before
joining
Dis.
Some initiatives across the
University inc, links with
Hereward college, and a new
deal placement to a person
with Aspergers Syndrome. .
HR to attend meeting of
Remploy in May
STAFF EXPERIENCE
Recruitment and Selection, induction
Action
Reason for Action
Accountability
Timescales
Success measures
4.1.1 Undertake
“Tracking of Posts
Project” – review a
sample of vacancies
4.1.2 Exp signing up
to the “two ticks”
scheme
Ensure legislative
requirements being
met.
Recruitment
Manager
Apr 07 –
Mar 08
Review completed.
Explicit commitment
to a standard message to external
audience.
Legal req to
encourage
participation of
disabled people in
public life.
Recruitment
Manager
Dec 06 –
Nov 08
HR
Ongoing
Measures to sign up
identified, progress
towards meeting
requirements.
Measures identified
and progress made
towards
implementation.
4.1.3 Explore the
feasibility of
establishing a work
preparation scheme
for disabled people.
2009-2010
8
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
4.1.4 Identify
strategies to publicise
the roles to the less
represented gender
and break down
occupational
segregation
Promote gender
equality
HR
/Recruitment
Manager
April 07 –
Mar 09
Measures identified
and roles promoted
4.1.5 Ensure that
E&D issues are
included in induction
processes.
To make clear
Warwick’s
commitment to all
new staff
LDC
08/09
academic
year (YR 1
of SEAP)
E&D issues included
in induction
ALL
Equality
strand
Gender
Ethnicity
4.2
Equality
strand
Gender
Progress
Workforce profile data has
been collected. Actions now
need to be identified. Job
centre advice to be taken on
promoting jobs to
underrepresented genders.
Review on language used in
job descriptions to be carried
out.
Presentation at induction day
from HR and stand with
information. Review of
induction ongoing. Action
needed to identify how new
starters can access online
training in E&D
Pay, benefits and reward
Action
Reason for Action
Accountability
Timescales
Success measures
4.2.1 Consider
conducting an Equal
Pay Review.
4.2.2 Evaluate
Flexible Working
Guidelines (linked to
results of Staff
Survey).
Ensuring fair pay.
Reward
Manager
Apr 08 –
Mar 2010
Review completed.
Ensure flexible
working opportunities
at the University.
HR
Revised
date June
09
Guidelines evaluated.
2009-2010
Gender
Progress
Initial stages of equal pay
review taken place. Further
work to take place by Dec. 09
Initial results of staff survey
examined; issue picked up by
Central Pulse working team.
WoW to be held in Summer
Term
9
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
4.2.3 Consult on and
consider the specific
needs of staff who
work flexibly, including
part-time, term-time
only staff to identify
appropriate support
mechanisms.
4.2.4 Conduct further
benefits launch and
associated publicity.
Consider holding
focus group on
reward.
4.2.5 Conduct review
of variable pay
processes
4.3
Ensure options meet
needs.
HR
Apr 07 –
Mar 085
Mar 096
Consultation
undertaken.
Recommendations
made on support
needed.
Gender
Needed to inform the
reward strategy.
Reward
Manager
09/10
academic
year
Awareness raised on
current benefits.
Focus group held on
reward.
ALL
Developing the
Reward Strategy
Reward
Manager
09/10
academic
year
Review completed
ALL
Equality
strand
ALL
Training and development, career progression
Action
Reason for Action
Accountability
Timescales
Success measures
4.3.1 Increase
training opportunities
on E&D subjects for all
staff
Increase awareness
LDC//HR
Ongoing
More staff
participating in
training opportunities
5
6
Pulse staff survey results
reviewed. Issue to be picked
up by Central Pulse Action
Team.
Progress
Variety of sessions made
available to staff. Ongoing
action.
Original date
Revised date
2009-2010
10
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
Equality
strand
ALL
Progress
4.3.2 Training for staff
development team in
E&D issues.
4.3.3 Establish
network of
departmental reps
who will provide
information for staff
and students
4.3.4 Review
provision for academic
staff development, to
include embedding
equality and diversity;
and a possible E&D
module on induction
programme.
4.3.5 Provide training
for security and shuttle
bus staff on E&D
awareness
Team fully trained.
LDC/HR
Dec 06 –
Nov 08
Staff development
team fully trained.
Ensure support is
offered to staff and
students.
LDC/HR and
Disability
Services
Revised
date Dec 09
Trained contacts in
place.
Dis.
A number of reps have been
recruited; training needs being
identified.
Ensure provision
meets requirements
LDC
Summer 07
Provision reviewed.
Module developed if
appropriate
ALL
Consideration currently being
given to embedding
throughout programmes rather
than separate module.
Front line staff
understand reqs
HR/LDC/Securit
y
Apr 07 –
Mar 08
Sessions developed
and rolled out
ALL
4.4
Support for Staff
Action
Reason for Action
Accountability
Timescales
Success measures
4.4.1 Establish
resources on website
for disability contacts
Disability
Services (D
Weber)
Revised
dated Dec
09
Resources available.
Equality
strand
Dis.
2009-2010
Access to information
for co-ordinators.
HR staff to give presentation to
LDC staff in summer 2009.
Progress
Initial review complete.
Additional resources to be
added
11
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
4.4.2 Continually
update and add
resources to E&D
website
4.4.3 Consider
developing informal
support network for
staff with disabilities.
Ask Disability
Contacts to flag this
up within
Departments.
Advertise the
existence of mentoring
on E&D website.
Ensure awareness is
kept high and
resources up to date
HR
Ongoing
Up to date resources
available.
Meet needs of staff
HR/LDC
09/10
academic
year
Informal support in
place; mentors used
where appropriate
Dis
Accountability
Timescales
Success measures
HR
08/09 &
09/2010
acad years
(YRS 1 & 2
of SEAP)
Monitoring introduced
and reported on.
Equality
strand
Sexual
Orientati
on
5.0
Miscellaneous
Action
Reason for Action
5.1 Introduce
provision for
monitoring of sexual
orientation of staff and
applicants
2009-2010
To identify needs.
Equality
strand
ALL
Progress
Progress
Ongoing issues with online
recruitment form means this
action is still pending
12
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Reason for Action
Accountability
Timescales
Success measures
5.2 Introduce
provision for
monitoring of religion
or belief for staff and
applicants
5.3 Continuation of
benchmarking with
other institutions
including analysis of
HESA data to identify
potential development
areas and utilise areas
of good practice
5.4 Academic Quality
and Standards
Committee to consider
including equality
impact assessments in
course approvals or
reviews.
5.5 Incorporate EIA
into Strategic
Departmental Reviews
and ASDARs
5.6 System to ensure
new policies requiring
committee approval
are accompanied by
an EIA
To identify needs.
HR
08/09 &
09/2010 as
above
Monitoring introduced
and reported on.
To ensure the
University can
demonstrate good
practice.
HR
Ongoing
Recommendation
from the Senate and
the Council in July
2008
Academic
quality and
Standards
Committee
Recom from Senate
and Council in July
08
Recommendation
from the Senate and
the Council in July
2008
2009-2010
Equality
strand
Religion
or belief
Progress
Benchmarking
exercise undertaken.
ALL
HR continue to attend relevant
sector-wide meetings to
benchmark.
08/09
academic
year (YR 1
of SEAP)
Review undertaken
and changes
implemented
ALL
Deputy
Registrar’s
office
08/09 (YR 1
of SEAP)
EIA successfully
incorporated
ALL
Pending due to discussions
relating to moving the course
approval process, and ongoing
discussions concerning the
provision of centrally-held data
to support the annual course
review process.
See Annual Report for
comment on EIA
Governance
support
08/09 (YR1
of SEAP)
Successful roll out
ALL
Ditto
See Annual Report for
comment on EIA
13
Single Equality Action Plan
Key
Ongoing
Concern
Not
started
Progressing
APPENDIX A
Completed New
action
Traffic light
Action
Accountability
Timescales
Success measures
5.7 System in place to Recommendation
ensure SSLCs include from Senate and
EIA/E&D on one
Council in July 08
committee per year
Academic
Office
Sabbatical
Officer
08/09 (YR 1
of SEAP)
System developed
and rolled out
5.8 Rollout of Dignity
at Work and Study
Policy
HR/Deputy
Registrar’s
office
Summer
Term 2009
Awareness raised
relating to policy
2009-2010
Reason for Action
Meet needs of staff
and students
Equality
strand
ALL
Progress
Discussions ongoing with a
view to piloting the approach
recommended by HR at a
small number of SSLC
meetings in the summer term.
ALL
14