Diné College President’s Office 2014 Meeting Agenda/Minutes Board of Regent Meeting Present: Regent Fannie L. Atcitty, Regent Laurence Gishey, Regent Anderson Hoskie, Regent Loretta Draper, and Regent Theresa Hatathlie Absent: Regent Rose Graham, Regent Dwight Witherspon, Regent Robin McGee Agenda I.
Call to Order: § By: Regent Atcitty @ 9:05am II.
Roll Call § Taken By Regent Hatathlie. Quorum of 5 met. III.
Invocation § Given by Regent Hoskie IV.
Approval of Agenda § Regent Hatathlie read the meeting agenda into record. § Motion: Regent Hoskie; Second: Regent Draper; Vote: 5/0/0. V.
Introduction of Guest and Staff § Darrin Brown, Vice-­‐President of ASDC § Dr. Herman Peterson, DC Libraries present on behalf of Academic Dean Abraham Bitok. VI.
Announcements § The Board of Regents will be having an Investment Policy Work Session on April 18, 2014 from 9am-­‐12pm. The regular monthly Board of Regents meeting will be held on Saturday April 19, 2014 @ 9am. § The Board of Regents held a work session on Friday March 14, 2014 with Steve Gundersen of Tallsalt Advisors. Steve provided documents to BOR members pertaining to the Title 10 charter; written recommendation will be due on April 3, 2014. § The Higher Learning Commission will be visiting Diné College on March 24 – 25, 2014 to address the request for the BA program for Business Administration. The Higher Learning Commission is requesting to have lunch with trusteeship on Monday March 24, 2014 at 12pm. Regent Atcitty confirmed her attendance for the lunch meeting. VII.
Approval of Administrative Team Meeting Minutes § December 13, 2013 and February 22, 2014 Meeting Minutes Deferred to April 2014 BOR Date: March 15, 2014 Location: NHC, Tsaile Board of Regents Conference Room 620-­‐C Time: 9:00am Follow-­‐Up Action: Responsible POC: 1 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0. VIII.
meeting: Motion: Regent Hatathlie; Second: Regent Gishey; Vote: 5/0/0 Oral Reports 1. Glennita Haskey, Vice President of Student Success § Student Services report pertains to the Title III Annual Performance Report that was submitted to Department of Education in Washington, D.C. § The Title III grant has been in existence since August 2010. § Project focus and objectives were provided. Grant Timeline was also made available. § The grant ran into a financial set back in year 4 due to sequestration and not meeting set goals. § Year one 85% of the grant was carried over and used to build the two Student Success center in Tsaile and in Shiprock. § Year two 82% of the grant was used to pay for the cost of utility connection, purchase furniture, and equipment for the two student service centers. § This year in year three there was a 55% carry over which will be used to renovate the Student Union Building. A proposal was submitted and approved. The Student Union Building renovation will consist of a one-­‐stop shop and house the registrars’, admission, recruitment, learning center, and perhaps the data team. The SUB renovation is still in the planning phase. § The program focus for the Title III grant are as follows: i.
Student Academic Placement and support ii.
Student Engagement iii.
Educational Goal Settings and Interventions iv.
Improved Instruction and Curriculum § Year three the grant was used to implement the student tracking system; for graduation, course scheduling, and retention rates. The data was also used to apply for other grants to improve in the residential life area. § Year 4 initiative is to continue with current task and to build on the Dual Credit program. In addition to that the goal is to add a peer mentor program. This program will assist those students that are transitioning from high school to college and to also help them adapt to their first year in college. § The office of Institutional Advancement has been making improvements in tracking students. § Accuplacer is still being used as a placement test for students. § Financial Aid scholarship report was added as an amendment to Student Services report. This report was based on request from Regent Witherspoon. In fall 2013, 932 2 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0. students were awarded financial Aid. 106 student did not receive financial aid due to not submitting a FAFSA application, the student does have a FAFSA application on file, but is lacking required documents, they are in default, not eligible due to high family income, exceeded their eligibility requirement, on suspension, and/or have applied for other scholarships. Overall, 1,038 students that attended DC received some type of scholarship. There was request from Regent Hatathlie for Historical data and Glennita indicated that her request is in working progress. President George added that the Institutional Advancement office is planning on creating a data book that will include information aforementioned. 2. President Maggie L. George § The general obligation bond of $500K was awarded. This will be use on the Math and Science building in Shiprock. § Ann Kirkpatrick drafted a letter in support of Diné College’s 1978 Congressional Mandated Facility Study. § President George along with her Administration and key staff will meet with representative from Bureau of Indian Affairs. They will Tour the facilities and discuss the mandate. The meeting will take place on April 2, 2014 in Tsaile, AZ. § The Leadership Team attended the Achieving the Dream Annual Conference February 23 – 27, 2014. The data and the leadership coach will be attending the DC graduation on May 9, 2014. A data summit is forthcoming in August 2014, perhaps during fall convocation; this is still in the planning stage. § The Higher Learning commission will be visiting Diné College on March 24 – 25, 2014 to address the change status on the BA for Business Administration. A draft Schedule is included in the BOR packet. § On March 4, 2014 Diné College hosted the kickoff event for the Strengthening Economies Together to implement activities for a Rural Leadership Development Academy. § Diné College received a grant from the Native American Research Centers for Health. § Deputy Secretary for Economic will visit Diné College campus April 7th. They are interested in working with extension departments and community initiatives happening with USDA. § President George and staff attended a Law and Order meeting. Discussion was on the need for law enforcement personnel and opportunity training for law enforcement recruitment. Individuals are able to complete the fitness portion but struggle with 3 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0. reading writing and math. Diné College would like to work with Law and Order and perhaps offer some type of certificate program. § Abraham Bitok is attending the Spring Board Meeting in Billings on behalf of President George. § Diné College students are currently in Billings, Mt. to compete in the 2014 AIHEC student conference. § Cargill Foundation will be conducting a site visit on March 25, 2014. § The AZ compact signing will take place on March 26, 2014. § The 2014 Higher Learning commission Annual Conference will take place on April 10-­‐14, 2014. 3. Ronald Belloli, Vice President Administration & Finance § The IHS Environmental Health inspectors noted many deficiencies in the College Cafeteria. They were back on March 14, 2014 and all deficiencies were corrected. The cafeteria staff will continue to work on making improvements. § The Student family housing is back in working progress. Two electrical switches were installed and are operating. The construction team will be working 7 days a week. The construction will be ongoing with no delays due to security reason to a large construction site. § First rental payment to the new Chinle site has been made. Contract to the new sight has been completed and the BOR pass the resolution in December of 2013. The college is working with LAM corporations; they are the ones who designed the new Chinle sight and they also design the NHC building. LAM Corporation will also be working with Business Environment on the equipment size and the renovations to the classrooms. § Auditor General with the State of Arizona would like to complete the 2012/2013 AZ compact audits at the same time. § Monday March 17, 2014 financial auditors will arrive to conduct the 2013 audit. § Questioned was raised by Regent Atcitty on surveillance cameras. Ron indicated that cameras are being placed in the General Classroom building. The biggest set back to installing surveillance campus wide is cost. Lights that are out around campus should be replaced immediately. A well lite campus decreases crime. Motion made by Regent Gishey to accept all Oral reports, second by Regent Hatathlie. Vote: 5/0/0. Written Reports 1. Office of Institutional Advancement, Cameron Daines 4 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0. 2.
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Dean of Academics, Abraham Bitok Department of Human Resources, Perphelia Fowler Diné Policy Institute, Amber Crotty Informational Technology, Akpabio Akpabio Motion made by Regent Draper to accept all Written Reports, second by Regent Hoskie. Vote: 5/0/0. IX.
New Business Action Item “A” – Approving and Authorizing the College to enter into an agreement with Many Farms High School, Many Farms, Arizona. Subject: Dual Credit (Attachement) § Regent Hatathlie read the resolution into record § Motion to accept and approve the resolution by Regent Gishey, second by Regent Hoskie. Vote: 5/0/0. Action Item “B” – Approving and Authorizing the College to enter an agreement with Wingate High School. Subject: Dual Credit (Attachment) § Regent Hatathlie read the resolution into record § Motion to accept and approve the resolution by Regent Draper, second by Regent Hoskie. Vote: 5/0/0. Action Item “C” – Authorizing and Approving the Diné College Tsaile Campus Student Union Building (SUB) renovation Design-­‐Build Contract with LAM Corporation, INC. in the amount of One Million Three Hundred and Twenty eight Thousand Nine Hundred and Forty-­‐Seven Dollars ($1328,947). (Attachment) § Regent Hatathlie read the resolution into record § Motion to accept and approve the resolution by Regent Draper, second by Regent Hoskie. Vote: 5/0/0. Action Item “D” – Supporting the Diné College Faculty an Excusmart to Conduct Cultural Research Project with Navajo Nation. § Regent Hatathlie read the resolution into record § Motion to accept and approve the resolution by Regent Hoskie, second by Regent Draper. Vote: 5/0/0. X.
Executive Session: § There was no Executive Session 5 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0. XI.
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Next Meeting a. The next Board of Regents meeting will be April 19, 2014 in the NHC Board of Regents Conference room, at 9:00am. Adjournment a. Motion: Regent Hoskie; Second: Regent Draper: Vote: 5/0/0 @ 10:20am. Meeting Minutes Respectfully Submitted by: Anjeanette Lang, Executive Assistant to President George 6 3.15.14 Meeting Minutes approved on May 17, 2014. Motion Regent Draper, second Regent Witherspoon. Vote 5/0/0.