Diné College President’s Office 2014 Meeting Agenda/Minutes Present:
Dine College Board of Regents Meeting
Laurence Gishey, Loretta Draper, Anderson Hoskie, Rose Graham, Darrin Brown. Quorum of 5 is
met.
Absent:
Fannie L. Atcitty, Dwight Witherspoon, Theresa Hatathlie,
Agenda
Date: October 10, 2014
Location:
Board of Regent Conference Room 620-C
Tsaile, AZ.
Time: 9:00am
Follow-Up Action:
10/10/14 Meeting Minutes were approved on 12/5/14 Motion: Regent Graham, Second: Regent Brown. Vote: 6/0/1.
1. Call to Order:
§ Regent Gishey call meeting to order at 9:25am
2. Roll Call:
• Taken by Regent Draper
3. Invocation: Given by Regent Hoskie
4. Approval of Agenda
§ Regent Draper read the meeting agenda into record.
Motion to approve and adopt the 10/10/14 Board of Regents meeting agenda by Regent Graham,
second by Regent Hoskie. Vote: 5/0/0.
5. Election of Officers
§ Regent Draper nominated Regent Gishey as Board of Regent President, second by
Regent Graham. Vote: 5/0/0.
§ Regent Draper nominated Regent Hoskie as Board of Regent Vice-President, second
by Regent Graham. Vote: 5/0/0.
§ Regent Hoskie nominated Regent Draper as Board of Regent Secretary, second by
Regent Graham. Vote: 5/0/0.
§ Regent Hoskie nominated Regent Graham as Board of Regent Treasurer, second by
Regent Brown Vote: 5/0/0.
6. Introduction of Guest and Staff:
§ There are no guest and staff at this time.
Contact Regent Gishey if there is
7. Announcements
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AGB & ACCT Calendar of Events – see handout
Diné College Christmas Luncheon December 5, 2014 in Tsaile, AZ.
o
Coordinate with Laurence Gishey if interested in training.
Responsible
POC:
All members
an interest in attending a
conference or training session.
Regent Gishey request that only
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Information will be forwarded to any Board member who is interested.
8. Approval of Board of Regents Meeting Minutes
• September 12, 2014 Board of Regents meeting
Motion by Regent Graham to adopt & approve meeting minutes, second by Regent Hoskie. Vote: 5/0/0.
9. Reports:
Oral Reports:
1.) Dr. Maggie L. George, Diné College President
§ All department reports for this month were abbreviated and are intentional. The team
generated an Annual Performance report. The report is detailed with annual goals and
incorporated are the strategic goals.
§ Cameron and President George have been attending fundraising school with the
Indiana University Lilly Family School of Philanthropy. They completed a session on
Capital Campaign and will be attending two more sessions. President George suggests
the Board of Regents considered enrolling in a basic class on fundraising.
§ The Navajo Nation Business Regulatory Commission granted the incorporation Diné
College Charitable funds. Cameron will be working on the 501 C3 project.
§ The work with the Financial Advisor is at the stage of completion. Monies will be
transferred into Northern Trust.
§ The Navajo Nation Behavior Health held a two-day conference at Tsaile campus.
President George gave the welcoming remarks.
§ On September 26th Diné College, along with NTU and San Juan College held a meeting
with AZ Public Service. Discussed were Workforce Development needs with APS and
Energy models. Further meetings are planned and this initiative involves STEM.
§ Memorandums of Agreements are in working progress with the childcare center in
Tsaile and Shiprock.
§ Diné College presented an oral and written report to the Law and Order committee.
Agreements have been drafted and submitted but there has been no progress with the
Public Safety Director and his office. Leonard Begay is willing to sponsor legislation.
This will assist the college to hire Navajo Nation commission officers to provide
services to Diné College.
§ A joint grant proposal with NM higher education has been submitted to receive a grant
from the NM tribal college consortium for research and special projects for college
readiness. The proposal will be addressed today.
§ Diné College will be presenting their quarterly report to the HEHSC.
§ Diné College staff will be receiving raises. The last time staff received a raise was in
2005.
one board member at a time
attend training or conference.
Board of Regents goals will need
to be added to Weave online.
Laurence &
Maggie.
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The 3PM hearings are forth coming and a schedule has been generated. A resolution
will be presented to the Board and implementation is planned for January 2015.
The Distance Education, the faculty handbook, and Student Code of Conduct
handbooks are in working progress. The college is working to get all policies and
procedures in working order.
Regent Gishey will be accompanying President George to the 2014 fall Board of
directors meeting in Anchorage, AK.
President George, Cameron Daines, and Abraham Bitok will be attending the Gala in
NY. In addition, a donation has been made for their silent auction.
o The ASDC Student Regent has been very active. He, along with a group of
students, picked up trash in the local community.
o Diné College Student & Southwest representative will be attending the 2014
Fall AIHEC Board of Directors Meeting in Anchorage, AK.
o Diné College Cross Country Team qualified for Nationals and will be meeting
in Syracuse on November 7, 2014.
o Diné College Rodeo men’s team is in 4th place and the women are in 5th place.
They are currently attending a Rodeo in Tucumcari, NM.
o The SUB renovation is in working progress. Additional funds have also been
received and a resolution will be forth coming.
o Meeting will be forth coming in Tuba City to discuss the Navajo Nation
Preference Act. There will be discussion on ways to stream line businesses
with the Navajo Nation.
o President George invites the Board of Regents to participate in the Higher
Learning Commission Comprehensive visit. Currently, the team is conducting
public forums.
Regent Gishey requested for
reading material, guidelines, and
information that the Board should
be aware of in reference to the
HLC visit.
HLC committee
2.) Vice President Administration & Finance, Ronald R. Belloli
§ An upcoming pay period will have to be accrued back into FY’ 14.
§ Meryl Dayzie, support service manager has been working with Xerox. A resolution
will be forth coming in December requesting a number of xerox machines to be
replaced.
§ Accounting Policies are in working order, but the accounting procedures are in working
progress. IT and Accounting will be inputting information into the play data base. A
report will be given in December on the progress.
§ The Navajo Nation 4th quarter report was made available to all Board of Regents in
attendance. Section 3 of the report goes into more detail. The report has been submitted
to the Department of Education and they will forward it onto OMB and OMB will
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process the payment.
Future Fiscal Year: 2014 – 2015 Board of Regents budget report was made available to
all Board members in attendance.
VERITI consulting will need to be paid out on this FY’15 budget.
o E campus is in working progress and the goal is to launch this project in spring
of 2015.
o Book adoption is in working progress. The college is working on a two year
course schedule. The goal is to streamline the book orders and eliminate book
write offs.
o Academics has been working hard on standardization of books and this will
benefit the college tremendously.
Written Reports:
1.) Dean of Academics, Abraham Bitok
§ There are currently 1,601 students enrolled at Diné College. Chinle has 190 students,
Crownpoint 110, Shiprock 109, Tuba city 227, Tsaile 782, and Window Rock 106. 165
are Dual Credit students. There is 70 – 80% attendance. There will be an increase in the
next week due to the beginning of 8 weeks class session.
§ The spring 2015 schedule is in its final stages of completion. A two year academic
schedule and the book adoptions are also near completion.
§ Policies that are in working progress are the standing committee policy, distance
education policy, and the faculty handbook.
§ Student complaints have decreased and overall, things are going very well with
academics.
§ Academics are working on streamlining distance education and the department
completed a very successful intercampus on October 3, 2014.
§ The assessment team completed and presented a poster presentation from each
division.
§ The SBS division will be working on two initiatives; one being the criminal justice
degree and a BA in Psychology.
§ There are two hundred and twelve students who are enrolled in health occupation
related classes.
§ Chinle center is doing very well with a high enrollment of dual credit students. The
challenge with Chinle center is to offer day classes.
§ Program review is in working progress with three departments; SBS, English, and
Science.
§ A number of faculties were sent to training to gain knowledge and understanding on
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online advising.
The STEM initiative has been going very well. Diné College representative are having
conversations with Lawrence Livermore and National Science Foundation
representatives on the roll out of programs the college can offer.
Placing students in Navajo Language classes are also in working progress. The team
will share with the board the findings of this initiative once they are completed.
2.) Vice President of Institutional Advancement, Cameron K. Daines
§ Institutional planning is coordinating Planning and Accreditation meetings. At the next
scheduled meeting, the team will be assessing the Annual Report that was submitted to
the Board of Regents and discuss ways the team can do better. Page 32 of the Annual
Report does give a short summary.
§ Ron and Cameron have been writing on the assurance argument. As the team makes
progress, worksheets can be shared with the Board of Regents. The team is also
looking a gaps and ways to prioritize.
§ Cameron and Preston Brown are also looking at Emergence strategies. Policies are is
working progress as well at the SWAT development.
§ Marketing and webpage development is in working progress. Three different options to
the homepage are in the development stage. The homepage is crucial as it symbolizes
the college’s business card.
§ The 2014 Annual Report and the Annual Poster Calendar are in working progress. The
marketing department is also working on a poster that will include the college’s vision,
mission, and philosophy. There will also be a tabloid submission to the Navajo Times
for spring 2015 enrollment. Marketing is also working on advertising the Rodeo event,
Miss Diné College Pageant, and the Recruitment’s participation in the Navajo Nation
parades. The Warrior Bulletin is also distributed via email every Tuesdays.
§ Media policies are in working progress and guidelines are being implemented.
§ May of 2015 the college will go live with their Radio station. The soundproof station
has been constructed on the second floor next to Cuyler Frank’s office. All logistics for
the Radio station is in the development stages.
§ In reference to the Grants office, the approval process has been revised. The Grant’s
policy is in place and the procedure is in draft form. The grants department will be
taken Excel training.
§ Institutional Effectiveness is working on CIP codes and Dual Credit. The department is
also working on AIMS AKIS training.
§ Cameron is working with Glennita on finalizing the software and licensing purchase of
data dashboard.
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Fundraising school is going very well. President George and Cameron are gaining a lot
of knowledge and eventually will share with the team.
A Jenzabar Technician will be hired this upcoming FY. This person will work only
with Jenzabar inputs and data.
The migration of the Shiprock north campus to the south campus is in working
progress. The Math & Science construction and the housing in Shiprock are also in the
planning stages.
Other hiring that is forthcoming to the OIA department is the Radio Operation Manager
and an OIA Associate. The OIA associate will work on environmental scan and assist
in mentoring to help foster the BA development.
In between project plans will be developed and implemented. The team is growing,
working together as a team, and looking to be successful.
o A draft will be forthcoming on the report to the Navajo Nation.
3.) Vice President of Student Success, Glennita Haskey
§ Two hundred and thirty eight students that enrolled at Diné College are first time
freshmen. There is a decrease, but Academic Dean stressed that stability and retention
are more important. There is always decrease to be expected especially when a new
procedure is being implemented; in this case the Application Deadline.
§ Of the forty goals from Student Services, 62% of those goals have been met. Of the six
goals from the Student Success department five of those goals were met.
§ There was a carry-over of funds in the amount of four hundred and ninety nine
thousand dollars. There is confirmation that the funds can be applied to the Student
Union Building renovations. There is a total of seven hundred thousand set aside for
FY’15 to proceed with SUB renovations.
§ A Cleary Act committee has been created. The committee will be working with local
law enforcements to address all compliance issues. There has been submission on
crime rates. In reference to the Cleary Act, there has been misleading information about
Diné College and is basically an advertisement of a business trying to make money. To
correct the email, President George sent out information on the Cleary Act to all
Regents that has more reputable information.
§ The terms and condition agreement has been enforced with the Residential Life
program.
o The Business and Financial Aid office are working together to ensure that all
students who reside in the dormitory are receiving some type of financial Aid.
4.) Director of Human Resources, Perphelia Fowler
5.) Director of Diné Policy Institute, Amber K. Crotty
6 Regent Draper motion to accept & approve the entire oral & written reports, second by Regent
Hoskie. Vote: 5/0/0.
10. New Business
Action Item “A” - Authorizing and Approving the Expenditure of Two Million Eighty
Three Thousand Three Hundred Thirty Two Dollars Thirty Six Cents ($2,083,332.36)
for the Construction of Phase II of the Student Family Housing Project at the Tsaile
Campus to Eastern Style Builders, Inc., dba: ESB Modular Manufacturing, an Arizona
Corporation, 11280 W. Adonis Road, Marana, AZ 85653.
Regent Draper read the Resolution into record.
Motion: Regent Graham, Second: Regent Brown. Vote: 5/0/0.
o Phase 1 has to be completed. There are changes made to carpet and water line. Inspection is
also forthcoming and will be completed by Arcades. Water main will also be relocated.
11. Executive Session
§ Entered in at 11:29AM Motion by Regent Hoskie, Second by Regent Draper.
Vote: 4/0/1.
i. Board Issues
§ Existed out at 11:50PM Motion by Regent Hoskie, Second by Regent Graham.
Vote: 4/0/1.
12. Next Meeting
§ There will be Special Board of Regents meeting in Flagstaff, AZ on November 14,
2014.
§ The next regular Board of Regents meeting will be on December 12, 2014 @ 9AM
Tsaile, AZ.
13. Adjournment
§ Motion: Regent Draper; Second Regent Hoskie; Vote: 4/0/1 @ 11:53AM.
Meeting Minutes Respectfully Submitted by: Anjeanette Lang, Executive Assistant to Diné College Board of Regents
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