Student Pack on Admin changes 2012-13
This is a compendium of new methods introduced this year
• Mitigating circumstances Form
• Assignment Extension Request Form
• Handing-in sheet
• Esubmission
• Monitoring
• Ethics Review Form
• Budget Form
• Interview Consent Form
• MLA
• Website Changes
• Tutor Weeks
Mitigating Circumstances Form
Now completed online
URL:
http://www2.warwick.ac.uk/fac/arts/theatre_s/resources/mitigating_circumstan
ces/
Menu: Facilities | Department Intranet | Mitigating Circumstances Form
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#mitigating_circum
stances_form
Workflow
1. Form is completed by student online
2. Sent to Nadine & Kate
3. If discussed with Personal Tutor is checked then full submission is
copied to Personal Tutor, if not then just a notification that the form has
been submitted
4. Kate places info in Mitigating Circumstances File for consideration by
boards and progress committees as appropriate
Note: This should not be confused with the Assignment Extension Request
Form which is used to request extensions on an assignment by assignment
basis.
Assignment Extension Request Form
Completed Online
URL:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/assignment_extension_form
Menu: Facilities | Department Intranet | Assignment Extension Form
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#essay_extensions
Workflow
1. Form is completed by student online
2. Form is sent to Nadine, Kate and Tim
1 3. Nadine adds AGREED or DISAGREE to submission and forwards to
Tim & KATE
4. Tim adds AGREED or DISAGREE to submission and forwards to
Nadine and Kate
5. If Kate gets 2 x AGREED then emails Student, Personal Tutor and
Module Tutor to inform them of the decision
6. If Kate gets 1 or more DISAGREE then emails Student, Student,
Personal Tutor and Module Tutor to inform them of the decision
7. We aim to do this within 1 working day
Handing-in sheet
Only for use where e-submission is not used. http://www2.warwick.ac.uk/fac/arts/theatre_s/facilities/intranet/assignment_submissio
n_form.pdf
Workflow
1. Student prints off form and completes and signs, dates it
2. Form attached to 2 copies of the work and handed in to Kate
3. Kate issues receipt (tear-off strip on form)
Esubmission
URL: on a per-assignment basis, shown on home page of each module by a
visual link as below:
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#esubmission
It is hoped to introduce efeedback this year – details of this will be circulated
shortly
Monitoring
The two key changes are that both missed sessions and late or nonsubmission of work are now penalized (awarded Monitoring Points) on a
sliding scale rather than one-off violations regardless of their frequency. The
revised requirements are below:
Autumn Term
1. Attendance at 100% of departmental induction events
2. Attendance at initial meeting with personal tutor
3. Attendance at 90% of each module (or authorised absence). Missed monitoring
points are cumulative, as follows:
Missed sessions per Monitoring points
module per term 0
0
1
0
2
1
2 3
1
4
2
5
2
6
3
7
3
8
4
9
4
10+
5
4. Full participation in practice-based classes and rehearsals
5. Submission by the set deadline of 100% of all assessed coursework (unless
extension has been granted). Missed monitoring points are cumulative, as follows:
Missed deadlines
per term
Monitoring points
0
0
1
1
2
1
3
2
4
2
5+
3
Spring Term
6. Attendance at scheduled meeting with personal tutor to discuss autumn term
7. Attendance at 90% of each module (or authorised absence). Missed monitoring
points are cumulative, as follows:
Missed sessions per Monitoring points
module per term 0
0
1
0
2
1
3
1
4
2
5
2
6
3
7
3
8
4
3 9
4
10+
5
8. Full participation in practice-based classes and rehearsals
9. Submission by the set deadline of 100% of all assessed coursework (unless
extension has been granted). Missed monitoring points are cumulative, as follows:
Missed deadlines
per term
Monitoring points
0
0
1
1
2
1
3
2
4
2
5+
3
10.Attendance at scheduled meeting with personal tutor to discuss spring term
Summer Term
11.Attendance at all examinations
12.Submission of module choice form for following year (for 1st and 2nd years only)
Summer Vacation
None
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#attendance_monitoring
Ethics Review Form
This is downloadable (Word) as it requires signatures and is therefore not
suitable for online deployment.
URL (Word) http://www2.warwick.ac.uk/fac/arts/theatre_s/resources/ethics_review_form_2
012.doc
URL (PDF) http://www2.warwick.ac.uk/fac/arts/theatre_s/resources/ethics_review_form_2
012.pdf
Menu: Facilities | Department Intranet | [link on page to pdf & word doc]
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#ethics_review_for
m
4 Workflow
1. Student completes form and gets signatures from Supervisor, me (as
DUGS) and PT
2. Form is given to Kate who stores it for 10 years
Budget Form
This is to accompany any expense claims made by students for which they
get reimbursed.
URL:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/intro/year_three/independent
_research_option/ug_research_option_receipts_claim_list.docx
Menu: Facilities | Department Intranet | [link on page to word doc]
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook/#expenses
Workflow
1. Student fills in form, itemizing expenditure and attaching receipts,
numbering each so that they receipts and the form can be tallied
2. Student signs form and gets supervisors signature
3. Form is handed in to Kate who then arranges for reimbursement
5 Interview Consent Form
There are two forms – one for UG one for PG – that are used to indicate
consent for a subject to be interviewed in the course of a student’s research.
The forms differ slightly and both are available as pdf files that can be
downloaded from the department intranet.
UG – URL:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/intro/year_three/independent
_research_option/ug_research_option_consent_form_for_interviewees.pdf
PG – URL:
http://www2.warwick.ac.uk/fac/arts/theatre_s/resources/pg_consent_form_for
_interviewees.pdf
Menu: Facilities | Department Intranet | [link on page to pdf]
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook/#interviews
Workflow
1. Student takes 2 copies of the form to the interview, and gets them
completed with the interviewee
2. Student retains one copy and gives other to interviewee
3. Consent form is provided as an appendix to the assignment for which
consent was sought.
MLA
The handbook has been updated to include a link to EndNote Web as a tool
to gather, order and produce bibliographies, as follows:
EndNote Web
EndNote Web is a piece of software which will help you to:
Store and organise the references you will collect during your research
Automatically format citations, reference lists and bibliographies in your documents
Full information on how to setup an account and how to use the service to gather,
arrange and export sources can be found on the following library page:
http://www2.warwick.ac.uk/services/library/research/endnote
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#citations_mla
Penalties for Late Work
This has now been amended to exclude Bank Holidays and Weekends, so it
5% for each day other than these. Where possible we are avoiding having
Fridays as hand-in dates.
Handbook:
http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/handbook#late_penalty
6 Feedback times
We are now working to the following
Handback time is 28 days
Website Changes
News
There is now a News feed on the homepage, RH column. If you wish to add
news you can send it to me or Kate
Calendar
Now bigger. The link is in the footer of every page but I have also added it to
the top menu as follows
Facilities | Calendar
URL: http://www2.warwick.ac.uk/fac/arts/theatre_s/facilities/calendar/
Department Intranet
Also in the footer of every page but also added in top menu
Facilities | Department Intranet
URL: http://www2.warwick.ac.uk/fac/arts/theatre_s/facilities/intranet/
Prizes/Awards
Now listed here - http://www2.warwick.ac.uk/fac/arts/theatre_s/ug/awards/
Menu: Undergraduate | Student Prizes
Am chasing up a plaque for the foyer
Course Pages
These have been rationalized. They are organized as follows on the menu
system
Undergraduate
|
Structures and Modules
|
Year 1
Year 2
Year 3
|
|
|
Module homepages
as per Year 1
as per
Year 1
|
Schedule | Reading | Generic Practice Criteria | Assessment Criteria & Titles |
Assessment Deadlines | Examinations Timetable | Attendance List | Budgets |
Ethics/CRB
Individual pages are as follows:
Schedule: week by week breakdown
Reading list: Bibliography for course
Generic Practice Guidelines: Only for practical courses – links to generic
practice guidelines page
7 Assessment Criteria/Titles: If the module has a mode of assessment with
specific requirements these are provided here. Also lists the titles of essays.
Assessment Deadlines: Links to master page with deadlines
Examinations Timetable: links to page that will list Exams timetable – when
published (April?)
Attendance List: for staff to keep attendance records
Budgets: For 3rd Year Independent Research Option
Ethics/CRB: For 3rd Year Independent Research Option
Tutor Weeks
As the Personal Tutor (PT) system comprises one of the elements of the
Monitoring Points system we have considered ways in which we can ensure
that students meet with their PT on a termly basis at opportune moments and
minimise one party chasing the other to secure a timeslot in what are usually
very busy schedules on both sides. We have settled upon Tutorial Weeks set weeks in which students are required to meet their tutors such that Tutors
will clear space specifically in that week to meet their tutees and tutees will be
aware that there is a set time to meet. This is NOT intended to remove the
opportunity for students to arrange a meeting with their personal tutor as
needed, nor for PTs to request a meeting with a tutee if required but rather to
place tutorial meetings at strategic points in each term to discuss personal
development, progress on the course, options and careers. We have settled
on the following weeks to be designated Tutorial Weeks:
Autumn Term: Week 5 (Monday 29th October - Friday 2nd November)
Spring Term: Week 5 (Monday 4th February - Friday 8th February)
Summer Term: Week 2 (Monday 29th April - Friday 3rd May)
Staff will publish lists of availability for these weeks outside their offices and
ALL 2nd & 3RD YEAR TUTEES SHOULD SIGN UP FOR ONE OF THESE
SLOTS.
8