Open Access
Opportunities, Policies & Rights
IAS ACE Programme
19 November 2015
Presentation outline
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What is Open Access?
What are the routes to Open Access?
Warwick Support Available
Open Access Policies
Creative Commons Licenses
Copyright Transfer Agreements
The Darker Side of Open Access
What is Open Access (OA)?
• providing unrestricted access to research outputs –
free and permanent online
• Current OA policies mainly focus on journal articles
and conference proceedings
• Publishing via Open Access means anyone can read
and download the research…
– As well as possibly re-use it for commercial or noncommercial purposes.
Benefits of Open Access
• Increase the global visibility and impact of research
and the work of the particular research community
• Increases the chances of work being read and cited
• Helps co-authors and their visibility
• Compliance with their funder mandates
• WRAP provides a single, secure place of deposit that
feeds other institutional systems and processes
OPEN ACCESS PUBLISHING
(There are 2 routes to OA
publishing: Gold and
Green)
GOLD
GREEN
(Final print version)
(Accepted version)
Author/ institution
usually pay APC to
publisher
Free and
immediate
access
No fees
paid to
publisher
Papers are often available after an
embargo period e.g.
WRAP - Warwick Research Archive
Portal
Open Access Policies
• Research funders now mandating open access
• Policies in place for:
– Research Councils UK
– Wellcome Trust and other charities
– HEFCE in relation to the next REF process
HEFCE Policy - Included/Excluded
• Outputs required to be OA for the REF
– Journal articles
– Conference proceedings issued with ISSNs
• Outputs NOT required to be OA
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Books, book chapters, other long-form publications
Conference proceedings issued with ISBNs
Creative writing
Practice-based outputs
Data
Confidential items (e.g., security, commercial reasons)
Eligibility for REF & the Open Access Policy:
To be eligible an output must be:
• Deposited on acceptance for publication or no later
than 3 months after acceptance (you can’t go back
after publication!)
• Deposit the accepted version (version after peer
review but before any journal copyediting)
• This is mandatory for outputs accepted for publication
after 1 April 2016
• WRAP is a compliant repository
Embargo Periods
• 12 months Science/Medical subjects
• 24 months for Arts and Humanities/Social Sciences
• 24 months is acceptable for interdisciplinary research
• Work has to be deposited! Remember on acceptance;
if it is under embargo or there are other issues we will
keep it on closed access for the necessary period
More information on WRAP
• Deposit your accepted versions:
http://warwick.ac.uk/irsubmit
• Contact the WRAP team:
publications@warwick.ac.uk
• Or book a WRAP at my desk session today:
warwick.ac.uk/lib-publications/atmydesk
Copyright transfer agreements
• Author’s are asked to sign these as part of the
publication process
• In many cases the Corresponding Author may sign for
all authors
• BE CAREFUL!
– Read carefully and check you agree with what rights you are
loosing and what you retain!
Predatory Open Access Publishers
• Often ‘cold-call’ by email
• Emails designed to flatter the author
– Offer enticing benefits to authors
– Royalties, quick publication, retain your copyright
• And often follow through with this (!)
• Publishing with them can restrict your ability to
further publish the work elsewhere
• Some Universities are excluding these publications
from consideration for promotion
Ways to protect yourself…
• Check the list of publishers and journals:
– http://scholarlyoa.com/publishers
– http://scholarlyoa.com/individual-journals
• Look for details of the process
– Peer-review? Editors? Plagiarism checking? Copyediting?
• Reputable OA Journals listed in DOAJ - http://doaj.org
• Talk to colleagues – have they heard of the journal or
publisher?
Open Access at Warwick
Scholarly Communications Manager and Open Access Officer
Information on OA, publisher and funder policies
Departmental visits and tailored OA events and training
Management and advice on RCUK and COAF ( new fund) block grants
WRAP Team
Information, training and advice on the use of WRAP and deposit of materials
Information on OA, publisher and funder policies
Copyright checking and assurance for authors about publisher policies
Provision of personalised support through WRAP@mydesk sessions
For more information on Open Access
http://warwick.ac.uk/lib-researchers/open-access
Email: openaccessfund@warwick.ac.uk
Any Questions…?
Yvonne Budden – Scholarly Communications Manager
y.c.budden@warwick.ac.uk
+44 2476 151275