UCL MEDICAL SCHOOL
Medical Student Administration
Service Standards
MBBS – ASSESSMENTS IN YEARS 4,5,6
Staff responsible:
8
8.1
Year 4 Administrators
k.picken@ucl.ac.uk
h.crane@ucl.ac.uk
s.gowiely@ucl.ac.uk
Year 5 Administrators
n.mcwhirter@ucl.ac.uk
j.baburina@ucl.ac.uk
Year 6 Administrators
c.marshall@ucl.ac.uk
jane.rowles@ucl.ac.uk
purvangi.dave@ucl.ac.uk
Service
Provision of overall information
about assessments/format of
assessments/mark schemes/overall
timetables/prizes
Provision of overall information
about assessments/format of
assessments/mark schemes/and
overall timetables/prizes
Customer
Medical Students
Target
Annually within 1
month of start of
academic session
Internal Examiners/
External Examiners/
Departmental
Administrators
Annually
8.3
Notification of appointment of
examiners
Annually
8.4
Provision of detailed information
about each assessment and
standard operating procedures for
implementing the examinations
8.5
Provision of detailed information
about each assessment including
reporting instructions, remit of
examiners, conduct at examinations
Provision of information about
accommodation and examination
expenses
Notification for funding purposes of
numbers of students allocated to
each clinical sites
Notification of admission to individual
assessments including provision of
information about conduct at
assessments, College examination
regulations and procedures etc
Individual reporting instructions for
written and clinical examinations
Internal Examiners/
External
Examiners/Boards of
Examiners/ Registrar’s
Division/Clinical
Sciences Faculty
Board
Written Assessment
Leads/Clinical
Assessment Site
Leads/Clinical Skills
Centres/Associated
District General
Hospitals
Internal Examiners/
External Examiners
8.2
8.6
8.7
8.8
8.9
8.10 Notification of results after exam
Publicity
Medical School web
pages/Student
Handbooks/Module
Handbooks/Email
Medical School Web
Pages/Guide to
Assessment Practice/
Guide to Long Station
OSCE/Email/Letters
None
Annually not later
than 3 months
before each
assessment
None
None
External Examiners
Annually not later
than 1 month
before each
assessment
Annually
SIFT Office
Annually
None
Medical Students
Not later than 2
weeks before each
assessment
Medical School web
pages/email
Medical Students
Not later than 2
weeks before each
assessment
Within 10 working
None
Medical Students
1213 Service Standards 8 Assessments in Years 4 5 6
None
None
board meeting
8.11 Notification of advisees’ results after
exam board meeting
8.12 Dispatch of prize certificates after
exam board meeting
8.13 Processing requests for cheques for
prize money after exam board
meeting
8.14 Dispatch of prize cheques after
receipt from finance officers
8.15 Appointment with Faculty
Tutor/Welfare Tutor/Module Lead for
counselling following publication of
results
8.16 Dealing with personal callers at
counter
8.17
8.18
8.19
8.20
8.21
Personal Tutors
Medical Students
Student Finance
Office/Medical School
Finance Office
Medical Students
None
None
None
Within 5 working
days
Within 5 working
days
None
Offices open every
working day from
9.00 – 5.00
Medical School web
pages
Within 1 week
None
Within 1 week
None
Within 1 week
None
Within 1 month
None
Just prior to or at
exam board
meeting
Bi-annually
None
College Board of
Examiners
Annually
None
External Examiners
To Finance Office
within 1 week
To Finance Office
within 1 week
None
Medical Students who
fail assessments
Personal callers at
campus offices:
Examiners/Academic
and NHS Consultants/
Departmental
Administrators
Response to requests for information Enquirers by email:
or forwarding to appropriate person Medical
for response
Students/Internal and
External Examiners/
Academic and NHS
Consultants/
Departmental
Administrators
Response to requests for information Enquirers by letter:
Medical
Students/Internal and
External Examiners/
Academic and NHS
Consultants/
Departmental
Administrators
Processing requests for exam
Medical Students
transcripts
Provision of exam statistics and
Exam Boards/Exam
analyses of question performance
Panels
Provision of overall results and mark Chairs of Exam
sheets
Boards/ Panels
8.22 Provision of minutes of exam board
meetings, examination results,
external examiners reports for all
degree programmes in the faculty
8.23 Provision of minutes of Faculty of
Clinical Sciences Board of
Examiners and annual report on
examinations in the faculty
8.24 Processing of payment and
expenses claims
8.25 Processing of payment and
expenses claims
days
Within 10 working
days
Within 10 working
days
Within 1 month
Faculty of Clinical
Sciences Board of
Examiners
Invigilators
1213 Service Standards 8 Assessments in Years 4 5 6
None
None
None