Redwoods Community College District
Meeting of the Facilities Master Plan Committee
Thursday, November 6, 2008
Board Room
1. Introductions
a. FMPC co-chairs were introduced and all FMPC members were introduced to one
another. All contact information is included below.
b. Eureka CR telephone number: 707-476-4100
Jim Sylvia
Michael Bailey
Maggie White
Paul Kinsey
Dave Hopler
Ray Kingsbury
Mike Mendoza
Lance Courtney
Paul Agpawa
Tony Sartori
Tim Flanagan
Stephen McCollum
David Maki
Karen Nelson
Deborah Shepley
Fred Sturner
Roxanne Metz
retired faculty
707-443-8525
AT/CT
707-407-6770
PE/Athletics
x 4246
alternative: 707-834-2071
BTECH
x 4349
Humanities
x 4370
TSS
x 4166
Maintenance
x 4380
alternative: 707-445-6856
Associated Students 707-499-4258
ascr@redwoods.edu
ITS/TSS
x 4389
MSE & A. Senate
x 4231
Co-chair
Maintenance
x 4387
Co-chair
Maintenance
707-465-2375
Del Norte campus
Maintenance
707-962-2655
Mendocino campus
Planning Support
x 4273
consultant
949-648-4496
deborah.shepley@hmcarchitects.com
consultant
310-592-5659
fsturner@gmail.com
team resource
x4569
c. Agenda is read to those video streaming.
d. Consultants were hired to assist in the creation for the facilities master plan.
e. Deborah has helped plan 25 CA community colleges for the last 13 years.
2. Process and Timelines (Deborah Shepley)
a. Tim asks about the division of labor between Deborah and Fred.
b. Deborah will be the lead project coordinator. She will lead the process, manage the
materials developed along the way, facilitate the meetings, coordinate the findings,
write the report, provide the draft to the committee and print the final copy. Others
from HMC Architects will assist in this process.
c. Notes no two facilities plans are the same, some include both education and facilities,
some are more detailed, some are large in scope, and others have multiple consultants.
d. CR’s FMP (facilities master plan) is being developed in conjunction with the EMP
(education master plan). The EMP will drive the FMP, in which the EMP is based on
strategic planning.
e. Deborah is coordinating with the CCBT members from the EMP as well to inform the
FMP.
f. Deborah reviews the timeline and project scope for the FMP (included as an
attachment).
g. Deborah notes her team has been collecting information regarding the college including
previous FMP and EMP plans, FUSION plans, program reviews and others.
1
h. Deborah states the focus of today’s meeting will be to create/review FMP project goals.
She asks what the committee would like to see come out of this process expressing this
is a time to create goals not associated with the EMP.
i. Deborah and her team have conducted site and facilities analyses and met with key
personnel to understand how CR functions. These include vehicular, pedestrian and
other flows around CR campuses. Arcata and Eureka downtown will not be evaluated.
This information will be shared at the next meeting.
j. Key planning issues include what assumptions need to be included into the FMP and
will be decided at the second FMP meeting.
k. The educational plan analysis will mainly review the quantitative data regarding FTES
projections to help develop a facilities space program noting the physical space needed
for the college.
l. Deborah and her team will create options for the FMPC to review and revise and will be
discussed in the third FMPC meeting.
m. In the fourth FMPC meeting, the revised options will be reviewed by the FMPC and the
committee will decide on their preferred option.
n. Once the preferred option is selected, Deborah and her team will review the option
weighed against the EMP recommendations. Then a rough draft will be produced and
will be reviewed by the college. Once the college review has been conducted a final
draft will be produced by Deborah and her team by April. A board presentation will be
conducted in May or June with the final report.
o. Deborah notes this FMP process is participatory and she and her team will help
facilitate the process and ensure the FMP is created in unison with the EMP.
p. Jim asks if the FMP will include buildings and facilities that need repairs. Deborah
agrees. Jim notes the example of the pool and how it would be an asset if it was
repaired.
q. Questions were asked regarding the background information and information regarding
Measure Q which was collected for Deborah and her team. Deborah notes she was
provided a large four inch three ring binder full of information. It included the previous
master plan, Measure Q and all committees working on the FMP.
r. Committee members wanted Deborah and her team to be aware of the work and
information collected previously.
s. Tony provides Deborah with the Measure Q history. He notes improvements of the
pool, basketball courts, classroom labs, vocational labs and building construction and
remodeling. Many of these items were approved by voters. Tony notes some buildings
could not be repaired or remodeled due to seismic constraints. Deborah expresses she
has heard of these concerns. Tony wants to make sure we approach the FMP
holistically and we do not let go of all the work which was previously conducted. Tony
notes the FMPC should move forward with items that are in the best interest of the
college (the most bang for our buck).
t. Tony asks Deborah if she asked the EMPC for all the information she needs. Deborah
notes yes she has all the information she needs and has been in frequent contact with
Michael Viera from the CCBT.
u. Tony asks Deborah what a FUSION analysis is and if it was conducted for the whole
district and for individual campuses. He also asks if Deborah has ever worked for a
college with a large geographical span. Deborah notes this is the largest district she has
ever worked for. She expresses FMP recommendations will be fueled by the EMP and
how the EMP wants to drive education for the district. Deborah notes FUSION is
conducted for both; the individual sites and the whole district. Enrollment trends will
2
be conducted for the district and then will be broken down by site using FUSION
analysis. The FUSION analysis will provide space needs by site and will express over
and under projections
v. FUSION analysis helps project future space needs and types of space.
w. Questions were asked about how the chancellor’s office views FUSION analysis space
use for the district and Deborah notes they consider the large district CR has.
x. Tony provides the example of science labs and lab support services. He notes
consolidation of those labs and services is easy on one campus but our district needs
those on all campuses, noting CR needs three, not just one. Deborah notes CR has a
single college district with three centers, and highlights FUSION analyzes space per
center.
y. Jim asks if Measure Q funds are equally spent throughout the district. Tony notes
money has been spent at all three centers already.
z. Deborah notes reprioritization of projects will occur after the EMP is finished. She
notes how remaining Measure Q money will be spent. She notes certain projects so far
along will occur, such as the student union building.
aa. Lance asks if geological consultations will occur because mistakes have been made in
the past with fault lines and land flows. Fred notes their civil engineer will be out to
review the sites.
bb. Lance asks the consultants about sustainable development. Deborah notes her firm has
a sustainability division and sustainability plans and designs for the whole district will
be shared with the FMPC. Fred also notes the financial incentives available for
sustainable building and construction. Others note these elements should be infused
into our current building projects. Fred also notes retrofitting existing buildings to be
sustainable as well. Deborah brings up sustainable landscaping and lighting as well as
the lead rating system (a system rating sustainability).
cc. Dave asks about the new student union building. He notes he heard the space is the
same in the new building as the old building and people have commented the space is
not large enough. He also comments the second level of the library will not be built due
to the price of steel. A lack of space is already occurring on campus and proposed
space analysis is not adequate according to hear-say. Dave wants to know if there is
enough space and expresses this as a major concern for him and others. Dave notes CR
will be losing lecture halls and is worried. Deborah notes it is good to know fixed
elements and flexible elements on campus and will note that in her site analysis.
dd. Maggie comments on previous facilities history and Measure Q. She notes the
remaining Measure Q money will be used for the new student union building and is a
major issue for not just CR employees but for community members. She is
disappointed that all the facility plans that were created Measure Q cannot fund.
ee. Maggie expresses a new pool should be built or the space should be used more
efficiently. Maggie notes this limits growth for her department. Maggie hopes space
use can be determined for the pool area.
ff. David notes the lack of space for the Academy of the Redwoods and how this needs to
be addressed in the FMP. Deborah notes these goals are being noted and the committee
should move into brainstorming goals.
3. Goals
a. Michael asks if the current EMP is useable at this point. Jim notes those issues are
being decided right now and tells the FMPC that he also sits on the EMPC. Deborah
notes she is collecting the data she needs currently and the data the FMPC will need
from the EMP will be produced by December. Jim agrees.
3
b. Tony questions the consultant’s decision to review vehicular and pedestrian flows on a
Friday is not wise, that Monday and Tuesday are better days to view flows. Deborah
expresses even though they are evaluating on a non-flow day they will using staff and
employees for input regarding flows.
c. Dave is concerned about evening lighting. He is also concerned about technology and
requests up to date technology to be built into all new buildings. Deborah notes these
should be addressed in campus guidelines and standards and she will note these
concerns. Deborah notes the focus should be on the whole campus not just new
buildings; campus uniformity should be the focus. Tony notes it should be for the
district. Others note these should be in the technology plan. Fred notes these issues
should be noted and include utility infrastructure. Paul reiterates the utility
infrastructure and how CR currently does not have space to renovate.
d. Questions were asked about power generation and back up power, noting CR’s common
loss of power. Fred notes the technology to control these issues is being utilized by
other campuses but is quite expensive and requires technicians for maintenance. Fred
notes these should be noted in your goals and issues today.
e. Questions were asked if the outlying areas of campuses are being reviewed such as
Arcata and Eureka downtown. Deborah notes due to financial constraints it will not but
it can be discussed. She also notes if it has to be evaluated down the line it will.
f. Questions were also asked about the Shively Farm and if it will be evaluated. People
comment how it needs a dormitory facility. Lance notes transportation is an issue.
Others note the farm is getting two eco-friendly vans to solve the transportation issue.
Lance also notes the farm has lost it academic units. Others note the distinctions and
connections between the agriculture department and the farm. Decisions are still being
made for these two academic programs/facilities. Lance notes it should be expressed in
the FMP somehow if the EMP supports it. Others note program decisions are made in
the EMP not the FMP.
g. Jim comments on how the new buildings should include faculty needs and discusses
how in the past faculty needs were considered but not implemented. He also notes in
the past space was not utilized properly.
h. Michael asks how distance education will impact facilities planning commenting on the
EMP’s use of DE to increase FTES. He questions if we should plan this into the FMP.
Deborah notes recommendations from the EMP will be provided to the FMPC. Jim
notes these details are still being worked out in the EMPC.
i. Dave comments on the loss of the theater. Others note a new theater will be built.
j. Tony asks if transportation is addressed in FMP’s noting CR is a commuter campus.
Deborah notes this is common in FMP’s.
k. Lance asks about vocational facilities and if specialized consultants will be used.
Deborah notes the EMP will decide which programs are needed and will stay. If they
decide yes we need these programs then we will focus on these issues. Others note
these issues are discussed in program review and advisory committees as well.
l. Deborah notes the committee should focus on preliminary goals and these goals will be
discussed more in depth in the next meeting. The goals are as follows:
1. Incorporate sustainable design/building principles (Lance asks if recycling
and composting fall under sustainability. Deborah notes a list of sustainable
options will be produced)
2. Consider reprioritizing projects
4
3. Identify a location for the Academy of the Redwoods (Tony expresses the
relationship between CR and the Academy needs to be addressed as well.
Others note the Academy needs office space and a student space)
4. Growth projections should be in line with facilities plan
5. Develop recommendations to attract students and increase enrollment
(Others note this is the job of the EMP. Others note facilities
recommendations can be made independently of the EMP. Incorporate
growth recommendations for distance education. Maggie notes CR is
supposed to grow by so many FTES. Fred recommends growth projections
should be in line with facilities plan. Deborah asks if they want facilities to
attract growth)
6. Create a common facility and needed amenities for commuter students
(encourage students to stay on campus)
7. Consider life cycle costs and reduce maintenance needs for buildings.
(Discussions of deferred maintenance were concerns for many. Deborah
notes these maintenance issues will be discussed in depth in the solutions
portion of the FMP )
8. Improve lighting and mapping on campus (Maggie notes improve lighting in
the field house. Others note we have a committee that helps lost students
during the first week of classes. Others note the lack of natural light and
planning buildings with natural light availability)
9. Utility infrastructure
10. Science lab expansion for Del Norte David notes science lab renovations are
needed and not up to ADA guidelines, reduction of the gas bill which has
tripled recently from the new system, dark room renovations for Mendocino.
11. ADA requirements for the district/Increase accessibility for the district
12. Create a renovation/replacement schedule for deferred maintenance
13. Promote faculty collaboration
14. Plan to replace temporary buildings with permanent sustainable buildings for
Del Norte
m. Deborah notes if people would like to add comments or be around for the facility site
analysis they are welcome to join if desired
n. Lance notes he is taking students to the Chico sustainable campus conference and
would like to report to the FMP committee. Deborah notes that would be great.
Roxanne notes staff and employees did attend the Pasadena Green Summit conference.
Others ask to have people present a report about the Green Summit or use them as a
resource
o. Mike asked if the FMP will address deferred maintenance and maintenance goals and
time lines. Deborah notes it would be an extra report attached to the FMP. Maggie
notes CR has over $16 million in deferred maintenance. Others note CR does not keep
up with regular scheduled maintenance
p. Tony asks Deborah to bring in an example of an FMP. Deborah says she will but also
recommends people view other college websites or she can send out links through
email.
q. The Center for Teaching Excellence was brought up and the need for a faculty resource
center and a spot for associate faculty. Jim notes this should have been in the new
administration building. Tony noted it was included and it was denied.
r. Jim asks about EMP and FMP collaboration
5
s. Deborah notes the goal’s list is not final and more will be added and refined next week.
4. Combining the EMPC and the FMPC
a. Tim notes the EMPC recommended the groups stay separate until needed to combine
b. Tony asks Deborah if this is a good idea to combine committees. She notes they are
linked. She notes recommendations and perspectives from both groups need to be
considered. Deborah notes there should be more dual members like Jim.
c. Tony notes this is the FMPC’s first meeting and wants to know if the EMPC is
representative. Jim notes it is representative. A review of the EMP committee is
discussed.
d. Tony notes some of the FMPC members could be added to the EMPC. Tony asks for
information from the committee
e. Roxanne notes the EMPC has already discussed this issue and co-chairs from each
committee were supposed to meet and discuss agendas and minutes from each meeting
and create liaisons between the two groups until the end of January. She notes chairs
are supposed to get together to discuss the combining of the groups. Roxanne also
expresses Jeff Marsee would like to see the FMPC be under the umbrella of the EMPC.
Also the Coordinating Planning Council (CPC) sees both groups as ad hoc task forces to
their committee and planning for the college. Tony asks Deborah if the FMP should
include a facilities advisory committee. She notes this is not within the scope of the
FMP.
f. Lance notes the students discuss back and forth the work of the EMPC and the FMPC.
g. Michael expresses if you combine the groups the EMPC will override the FMPC’s
recommendations. He stipulates the goals of the FMP will be second to the EMP. Tony
states the EMP should drive the FMP. Jim notes the EMPC has reviewed the possible
concerns of the FMPC and feels the EMPC will consult and trust the recommendations
of the FMP.
h. Others comment on the lack of relevance today’s goals will have if the EMP is not
complete yet. He feels it was a waste of time.
i. Others feel the FMPC should have representation at the EMPC meetings. Jim notes the
EMPC will look for progress from the FMPC such as the goals created today. Others
feel this has happened in the past and our work is presently futile.
j. Deborah recommends having cross over members as suggested from the EMPC. She
also notes the accreditation team is looking for linked planning. Tony asks Deborah
how the FMPC can best facilitate the district the best. She reiterates her cross over
member recommendations and notes it is more important for their members to come to
the FMPC meetings.
k. Tony notes this group is not permanent, just needed for the writing of the FMP.
l. Lance recommends EMPC members come to the next meeting and provide a report out
or update. Roxanne recommends the co-chairs decide these issues.
m. Deborah asks if the group would like to identify the next meeting time. Others note
Thursday at 3pm is a good time.
n. Roxanne notes the meeting should be before Barbara Beno comes on December 5 to
show progress, evidence and articulate the approach. Deborah notes this visit is very
important and the meeting should be before the visit. She notes her schedule will have
to be revised. A preliminary December 4 meeting is noted initially and Keith SnowFlamer must be advised about these issues.
Minutes submitted by:
Karen Nelson
Planning Support, Ext.4273
6