BUDGET PLANNING COMMITTEE (BPC)
Wednesday October 19, 2011, 3:00 p.m.
Eureka Campus – Lakeview Room
Agenda:
1. Approve reports of last year’s funded items to be reported to planning committees, see
attachment - Lee
2. Approve recommendations to the President - Lee
a. Un-prioritized list of local bond (Measure Q) funding requests, see attachment
b. Priorities to consider for local bond funding proposals, see attachment
3. 2011-12 budget update and 2010-11 final update – Carla/Lee
4. Upcoming items for BPC consideration – Lee/Bob
a. November – General fund revenue budget
b. December – General fund expenditure budget
c. SERP update
d. Report on budgets for release time, stipends, etc.
e. Recommended funding for prioritized lists.
5. Please plan on either an extended meeting on January 18 or a special meeting sometime
in January. Here is an updated schedule of upcoming meetings scheduled from 3 to 4 pm
in LRC 107 – Lee/Bob
a.
b.
c.
d.
e.
f.
g.
November 16, 2011
December 7, 2011
January 18, 2012
February 15, 2012
March 21, 2012
April 18, 2012
May 16, 2012
CCC confer is available for those unable to attend in person.
PARTICIPANT DETAILS
> Dial your telephone conference line: (888) 886-3951
> Enter your passcode: 685452
PARTICIPANT CONFERENCE FEATURES
*0 - Contact the operator for audio assistance
*6 - Mute/unmute your individual line
10/17/2011 3:35 PM
-1-
agenda1.docx
BUDGET PLANNING COMMITTEE
MEETING AGENDA
September 22, 2011
3:00 p.m.
Eureka Campus – LRC 107
Draft
Minutes
MEMBERS
PRESENT
Mary Grace Barrick, Bob Brown, Dan Calderwood, Anita Janis, Geisce
Ly (phone), Lee Lindsey, Carla Spalding, Ken Strangfeld, Steve Stratton
ALSO PRESENT
Rebecca Ashback, Robert DeCamp, Roxanne Metz
CALL TO ORDER
The meeting was called to order by committee co-chair Bob Brown
MEETING NOTES
The meeting notes from May 11, 2011 were approved as presented.
2011-12 BPC
MEETING
SCHEDULE
There was discussion regarding the 2011-12 meeting schedule and it was
decided that meetings will take place on the 3rd Wednesday of each
month at 3:00 p.m. Additional meetings and extended times may be
scheduled when necessary. The next meeting is scheduled for October
19, at 3:00 p.m., the location is yet to be determined.
PRIORITIZATION
PROCESS/LIST
Lee presented a draft of the BPC project prioritization process and a brief
history of the committee and why it was created. He suggested two
changes to the process for this year: 1) Identify a short list of required or
mandatory requests to be listed and prioritized separately from other
projects. 2) Create a clearer feedback loop and find a way to
communicate back to the functioning committees about what was funded
from their specific prioritization lists.
There was discussion regarding the committee’s planning agenda, how it
supports the district’s mission and what the committee’s focus will be.
The committee will need to focus on refining processes that will help to
identify funding priorities and sources.
The charge of the committee was reviewed and several changes were
suggested to the verbiage. One of the things that will drive the committee
will be the availability of the numbers coming from the Chancellor’s
office.
There was also brief discussion regarding committee membership and it
was noted that there currently is no Del Norte or Mendocino faculty
representation. Bob stated that he would be willing to act as liaison to the
Del Norte and Mendocino faculty if no one from those sites can be
identified to serve on the committee.
RECAP OF
FUNDED
PROJECTS FOR
The prioritization list for 2010-11 was reviewed and it was noted that this
is a good format for the committee to use when doing the rankings.
There was discussion regarding how the remaining Measure Q funds will
2010/2011
be allocated. The Facility Planning Committee has sent out requests for
project recommendations from all constituent groups which will be
prioritized and presented to the Board in November.
FEEDBACK FORM
It was suggested that a standardized form be created for the functioning
committees to use when doing their prioritization recommendations. This
would allow the BPC to receive requests in a common format that will
also be used to provide feedback to the committees regarding the status
of each recommendation.
UPDATE ON 50
PERCENT LAW
Lee reported that the calculations were done for the 50% law and the
district did not meet compliance for 2010/11. A request will be submitted
to the Chancellor’s office for an exemption for 2010/11. Precautions are
being taken to ensure the district’s compliance for 2011/12. Bob noted
that the Academic Senate is also being diligent to ensure that the district
meets the requirement for 2011/12.
ADJOURNED
The meeting adjourned at 4:15 p.m.
SUBMITTED
lw
Facilities Planning Committee
Unsorted List of Local Bond Fund Requests - Oct 2011
Measure Q Project Descriptions
Location
Creative Arts Building - Add'l 5,864,816 from state bonds
Student Union - Add'l $2,376,310 from state bonds
Health & Student Svc Bldg - Add'l $5,344,929 from state bonds
Eureka sewer connection - $500K from util infrastructure
Electrical panels - state utility infrastructure
Campus safety alert upgrades
District-wide ADA and safety compliance
Security, including marquee upgrades and fire alarm
Energy conservation
HVAC, boiler equipment
Maint & Dining equipment, mini-bookstore, portable bldgs
Carpet replacement
Athletic Complex Facility, including repurposing the pool area
Reserve for repurposing vacated buildings, incl faculty ofcs
Parking lots, fencing, etc.
Exterior paint and light upgrades
Roof replacement
Stadium scoreboard, roof, stands, walkways, field
Baseball field, stands, walkways, etc.
Softball field, stands, walkways, etc.
Track upgrade
Voice over IP (VOIP) to replace PBX & phones
Nursing facility upgrades
Wood shop waterbath - completed
Diesel Program upgrade (to coincide with revitalized program)
Automotive Technology Lab upgrade
Welding area cover expansion
Construction Technology Lab upgrade
CTE computer lab upgrades (MT, DM, DT, etc.)
Ag Dept Tompkins Hill barn renovation/ replacement
Itech Innovations Lab establishment (solar,thermal,water/waste)
Firing range upgrade
Emergency Response Training Center
Fire Technology Instruction Building
Fire Science equipment and apparatus storage
Old library seismic upgrade *
Remodel LRC *
HRC teaching kitchen *
Public Safety Preparedness Tower *
TOTAL PROPOSALS
* The Facilities Planning Committee questioned how these requests
fit into the District's ongoing planning process and program review.
10/17/2011 8:27 AM
1
EKA
EKA
DN
EKA
EKA
EKA
EKA/DN/MC
EKA/DN/MC
EKA/DN/MC
EKA/DN/MC
EKA
EKA/DN/MC
EKA
EKA
DN/MC
EKA/DN/MC
CRDN
EKA
EKA
EKA
EKA
EKA/DN/MC
CRDN
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
EKA
Cost
1,319,880
2,376,310
2,869,590
1,700,000
13,000
880,000
349,700
360,000
3,664,132
105,000
140,000
3,000,000
1,500,000
177,500
255,000
600,000
1,005,000
700,000
550,000
200,000
1,000,000
29,211
850,000
500,000
150,000
500,000
450,000
250,000
300,000
150,000
15,000
350,000
40,000
800,000
50,000
450,000
1,000,000
28,649,323
-
Measure Q Project Summary4.xlsx Summary
Facilities Planning Committee
Funding Priorities for Local Bond Funds – October 2011
1. Immediate health and safety needs and mandated requirements.
2. Relationship and relative importance to the strategic plan, facilities master plan, and
integrated planning.
3. Must be supported by institutional data and/or program review.
4. Funding history of the unit/area. Remaining useful life of the facility/item.
5. Availability of alternatives and potential for deferral. Degree to which delay will cause
larger expenditures in the future.
6. Relationship to priorities on Measure Q ballot measure.
7. Degree to which annual operating expenditures will be reduced as a result of approving
the request.
10/17/2011 8:28 AM
-1-
fpc funding priorities1.docx
CR Budget Planning Committee
Recap of Decisions and Funded Initiatives
BPC IPFC
Department
Rank Rank
2010-11 (2009-10 Planning Cycle):
1
OP1 Maintenance
2
OP2 Maintenance
3
OP3 Instruction
4
OP4 Maintenance
5
OP5 Maintenance
6
OP Maintenance
7
DT1 District Technology
8
OP6 101/Comm/Eco Dev
9
OP DIEM
10
CT1 Classroom Technolgy
11
FE1 Furniture & Equipment
12
OP Instruction/Enroll Mgt
13
DT2 District Technoogy
14
DT3 District Technology
15
CT2 Classroom Technolgy
16
DT4 District Technology
17
OP7 Arcata Instructional Site
18
DT5 District Technology
19
CT3 Classroom Technolgy
20
DT6 District Technology
21
CT4 Classroom Technolgy
22
OP8 Health Occ
23
24
25
26
OP9
FE2
OP10
OP
10/17/2011 3:31 PM
Administration of Justice
Furniture & Equipment
Comm & Marketing
District Technology
Project/Initiative
Cost
Preliminary Draft
Budgeted
Permanent/
Funding Source
One-Time
Upgrade sewer plant
Server room A/C
Accreditation
Confined space gas monitor
Sewer system consultant
DN Ramp and Railing
Doc Imaging System (150K orig req)
Mckinleyville Mandatory
DIEM
Computers, Whiteboards
Chairs
Addl TLU
PC's and controllers
Wireless Routers
Computers, ELMO
Servers
Security Staff
Network Devices
Misc Classroom Tech
24 port switches
Computers, ELMO
EMT Instructor Aide
Police Academy - Budget Transfer as
53,530
10,000
32,500
1,500
12,160
10,000
100,000
16,477
50,000
10,000
10,547
200,000
35,000
7,000
11,500
30,000
9,782
20,200
11,620
7,300
10,000
3,129
53,530
10,000
31,000
1,500
9,960
10,000
68,000
10,000
114,000
35,000
7,000
11,500
30,000
20,200
11,620
7,300
10,000
-
1-time
1-time
1-time
1-time
1-time
1-time
1-time
Redevelopment
Redevelopment
General Fund
Block Grant
Redevelopment
Bonds
Bonds
1-time
Bonds
Perm
1-time
1-time
1-time
1-time
General Fund
Bonds
Bonds
Bonds
Bonds
1-time
1-time
1-time
1-time
Bonds
Bonds
Bonds
Bonds
part of $200,000 for Spring TLU
50,487
6,480
1,635
100,000
36,000
100,000
Perm
1-time
General Fund
Bonds
1-time
Bonds
Desks, Tables, Chairs
Xerox machine hard drive
PC Replacement
1
BPC rankings1.xls Funded Summary
CR Budget Planning Committee
Recap of Decisions and Funded Initiatives
BPC
Rank
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
IPFC
Rank
OP11
CT5
DT7
FE3
OP12
OP13
OP14
OP
OP15
OP
OP16
OP17
OP18
OP19
OP
OP20
OP
OP21
OP22
OP23
OP24
OP25
OP
OP26
OP27
OP28
OP
OP29
10/17/2011 3:31 PM
Department
Maintenance
Classroom Technology
District Technology
Furniture & Equipment
Maintenance
Athletics
Instruction
Facilities
Foundation, etc
Facilities
Automotive Technology
Instr/Enroll Mgt
Maintenance
AJ
Maintenance
101/Comm/Eco Dev
Maintenance
Instr/Enroll Mgt
LRC
Stdnt Svcs-BSI initiative
IR/HR
Career Center
Maintenance
Maintenance
Career Center
Stdnt Svcs-BSI initiative
Facilities
Del Norte Center
Project/Initiative
Temp Elec Maint Specialist
Clickers, Internet, ELMO
24 port switches
Tables, Chairs, Stools
Lifting/rescue Tripod
Coaching Stipends
Articulation Officer
32 Passanger Bus
Grant writer (contract)
EKA spray booth water bath
Instructional Support
Addl TLU
Crew Vehicles
Driving simulator distrib panel
DN asphalt slurry coat
McK discretionary bgt
DN Exterior lights
Addl TLU
Supp Instr (Coordinator, SI Ldrs)
30 summer conc enroll sections
Consultant title III & AMD group
Restore Job Market budget
DN replace exterior doors
Platform man lift for light fixtures
Acquire database
Eureka--BSI Jump start program
EKA marquee sign
Addl printing budget
2
Cost
16,000
12,000
12,660
6,891
4,000
10,000
25,000
20,000
24,000
150,000
17,820
150,882
60,000
12,000
70,000
21,700
15,000
150,000
81,500
36,000
10,400
14,237
7,500
9,000
4,512
24,000
35,000
8,500
Preliminary Draft
Budgeted
12,000
12,660
10,000
15,000
5,000
-
Permanent/
Funding Source
One-Time
1-time
1-time
Bonds
Bonds
Perm
GF bgt transfer
1-time
Bonds
1-time
Donation
BPC rankings1.xls Funded Summary
CR Budget Planning Committee
Recap of Decisions and Funded Initiatives
BPC
Rank
55
56
57
58
59
60
61
62
63
64
65
66
67
IPFC
Rank
OP30
OP31
OP
OP32
OP33
OP
OP34
OP35
OP36
OP37
OP38
OP39
OP40
Department
Stdnt Svcs-BSI initiative
Maintenance
Maintenance
Stdnt Svcs-BSI initiative
Instruction
Maintenance
Stdnt Svcs-BSI initiative
Bus Pass Program
Stdnt Svcs-Campus Life
Del Norte Center
Del Norte Center
Foundation
Del Norte Center
Project/Initiative
DN BSI jump start program
All terrain forklift
MC exterior painting
Hoopa BSI Jump start program
Faculty/staff prof development
DN exterior Paint
S Fork BSI jump start program
Spring 2011 bus pass program
Campus life activities
Carpet cleaning machine
Restore custodial/laundry
PT dev/outreach manager
PT coordinator Pelican Bay Init
2010-11 TOTAL
2011-12 to be considered (2010-11 Planning Cycle):
Accreditation
Self study visit
1
Maintenance
Waste water test equip
2
Downtown Site
Electric bgt
3
Maintenance
Fuel bgt
4
KTIS-Hoopa
Charge for classroom use
5
Mckinleyville
Rent
6
HR
HR assistant (range 111) replacement
7
CRMC
CRMC sewage lift station pumps
8
Fire Technology
Fire Academy certification
9
Biology-DN
Biology Dept bgt
10
Resource Dvlpmnt
Grant writing bgt
11
10/17/2011 3:31 PM
3
Cost
Preliminary Draft
Budgeted
24,000
30,000
35,000
24,000
15,000
28,500
24,000
75,000
67,014
3,500
3,000
40,000
57,900
35,000
-
2,246,363
666,270
Permanent/
Funding Source
One-Time
Items budgeted to date
15,000
15,000
30,000
8,600
25,000
8,000
8,000
18,325
18,325
46,013
14,500
8,500
12,000
5,000
1-time
MN Redevel.
1-time
1-time
Perm
Perm
Perm
Perm
Perm
1-time
1-time
Perm
Perm
General fund
Bonds
General fund
General fund
General fund
General fund
General fund
Bonds
General fund
Donations
General fund
BPC rankings1.xls Funded Summary
CR Budget Planning Committee
Recap of Decisions and Funded Initiatives
BPC
Rank
12
13
14
15
16
17
18
19
20
21
22
23
24
24
25
26
27
IPFC
Rank
Department
Mckinleyville
Mckinleyville
ANTH/SOC/NAS
Law Enforcement
Law Enforcement
Automotive
Psychology
Agriculture
Maintenance
Library
Maintenance
Music
Welding
Welding
Counsel/Advising
Maintenance
Career Counsel
Project/Initiative
Maintenance
Security
Instructional Supplies
Class Furniture AJ 101, 101A
Smart classroom upgrade
Classroom whiteboard, pc, etc
Classroom technology
Supply/copy budget
Maint specialist (temp, 16 wks)
PT librarian
Maint vehicle
Pianos for digital piano lab
Welding supplies
Welding funding 4 classes
Staff training
All terrain fork-lift scissors lift
Office supplies
2011-12 TOTAL
GRAND TOTAL
10/17/2011 3:31 PM
4
Cost
4,200
10,262
8,200
5,500
6,500
2,550
2,100
3,000
16,000
15,658
60,000
5,100
68,250
3,615
30,000
3,900
Preliminary Draft
Permanent/
One-Time
Perm
8,000
Perm
Perm
5,500
1-time
1-time
1-time
1-time
Perm
1-time
Perm
1-time
1-time
Perm
Perm
Perm
12,000
1-time
Perm
Budgeted
435,773
66,825
2,682,136
733,095
Funding Source
General fund
General fund
General fund
Bonds
Bonds
Bonds
Bonds
General fund
General fund
General fund
Bonds
Bonds
General fund
General fund
General fund
Safety funds
General fund
BPC rankings1.xls Funded Summary