2013-14 Measure Q Rebalance Proposal Preliminary Draft

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2013-14 Measure Q Rebalance Proposal
Request
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Description/Action to be taken:
Relationship to Institutional Plans or
Accreditation Standards
Expected Impact on Program/Student Learning
Benefit, Link to Assessment, or Other Rationale
Augment Vehicle and Equipment
Replacement Budget
III.B.1.a. The institution plans, builds, maintains,
and upgrades or replaces its physical resources
in a manner that assures effective utilization and
the continuing quality necessary to support its
programs and services.
In 2012-13 a small equipment replacement fund
Up-to-date, highly efficient equipment with
was included in the budget. This augment is part
current safety features will be available for
of a multiyear strategy to increase the equipment
campus projects and work.
replacement budget to a reasonable level.
Dorm roof replacement and safety
upgrades (Auxiliary funds)
SP 1.4 Enhance student support and student
engagement.
SP 3.1 Reduce reliance on apportionment‐based
funding. SP 5.2 Support/increase cultural
activities at the college.
IIIB.1.a The institution plans, builds, maintains,
and upgrades or replaces its physical resources
in a manner that assures effective utilization and
the continuing quality necessary to support its
programs and services.
The roof on one dorm was replaced, but the
other dorm is in need of a new roof. This would
replace the roof, make exterior repairs and
address safety items. Funded with auxiliary
revenues.
Dorm room heating and electrical
upgrade (Auxiliary funds)
SP 1.4 Enhance student support and student
engagement.
SP 3.1 Reduce reliance on apportionment‐based
funding. SP 5.2 Support/increase cultural
activities at the college.
IIIB.1.a The institution plans, builds, maintains,
and upgrades or replaces its physical resources
in a manner that assures effective utilization and
the continuing quality necessary to support its
programs and services.
Replace outdated gas wall heaters, replace
carpet, replace leaky windows or doors as
needed, and other improvements. Will result in
lower annual operating expenses. Funded with
auxiliary revenue.
Stadium Renovation (COP)
Addresses health and safety concerns. SP 5.1
Enhance support for the college community. SP
5.2 Support/increase cultural activities at the
college. IIIB.1.a The institution plans, builds,
maintains, and upgrades or replaces its physical
resources in a manner that assures effective
utilization and the continuing quality necessary to
support its programs and services.
Repair worn out back wall: $100K Repair roof or
remove roof completely due to seismic concerns:
$500K Remove broken stadium lights due to
CR facilities will be safe and up-to-date.
safety concerns: $40K (Would likely require a
COP).
Funding
Source
Planning $
Prof
Development $
Operational $
Preliminary Draft
Recurring Cost $
Division
Dept
Measure Q
& Gen Fund
200,000
-
-
50,000 VP Admin Svc VP Admin Svc
Student auxiliaries will be up-to-date and create
a positive student learning environment.
Aux funds
200,000
-
-
- VP Admin Svc VP Admin Svc
Student auxiliaries will be up-to-date and create
a positive student learning environment.
Aux funds
300,000
-
-
5,000 VP Admin Svc VP Admin Svc
COP
640,000
-
-
10,000 VP Admin Svc VP Admin Svc
Name
Lee Lindsey
Notes
Life Safety issue. A review of the District's vehicle fleet reveals
many worn out and out-of-date vehicles. A draft BP/AP would
set a policy to begin replacing vehicles after 10 years or 100,000
leemiles. However, operating budget funds will likely not be
[email protected]
available for at least 3 years. This request is to use additional
ds.edu
Measure Q funds to refresh the fleet to be in compliance with the
proposed BP/AP for 3 years. Request was for $50,000, but has
been increased to $200,000 one-time from Measure Q.
Replace the aging roof and make other improvements to the
Lee Lindsey residence hall facilities funded from auxiliary funds. No general
funds.
Lee Lindsey
Email
Life Safety issue. Replace worn out and inefficient heaters
funded from auxiliary funds. No general funds.
Use a Certificate of Participation (COP) bond to be paid back
Lee Lindsey with District funds to perform basic maintenance, life safety and
ADA compliance upgrades to the stadium.
Facilities Tech
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[email protected]
ds.edu
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[email protected]
ds.edu
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[email protected]
ds.edu
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Lee Lindsey
Chancellor's Office allocated categorical proposition 39 energy
efficiency funds to the District. A PG&E study recommended
replacing inefficient lighting as the most cost effective energy
efficiency upgrade. These funds can only be spent on energy
efficiency, so project already has a dedicated source of funds
that are not general funds.
[email protected]
ds.edu
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Install high efficiency street lights
SP4.4 Improve efficiency through technology.
High efficiency street lights in parking areas
would provide for safety with less electricity
usage. Funded with auxiliary funds or other
funds.
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Repave dorm parking lot
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
Well maintained parking lots contribute to
positive student learning environment. Funded
with auxiliary funds.
Would reduce deferred maintenance
Aux funds
50,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey
Improve, repave and stripe parking lots based on availability of
parking funds. No general funds.
[email protected]
ds.edu
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16
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75
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Repair parking lot and driveway curbs
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
Many curbs are simply crumbling. Failing curbs
on driveways are a life safety issue. Contributes Would reduce deferred maintenance
to life safety. Funded with auxiliary funds.
Aux funds
100,000
-
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- VP Admin Svc VP Admin Svc
Lee Lindsey
Improve, repave and stripe parking lots based on availability of
parking funds. No general funds.
[email protected]
ds.edu
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Repave parking lot near AR building
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
Remove abandoned foundation. Well
maintained parking lots contribute to positive
student learning environment. Funded with
auxiliary funds.
Would reduce deferred maintenance
Aux funds
250,000
-
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- VP Admin Svc VP Admin Svc
Lee Lindsey
Improve, repave and stripe parking lots based on availability of
parking funds. No general funds.
[email protected]
ds.edu
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Replace cafeteria dining room furniture EMP5.2 Develop a vibrant student center.
Furniture is worn out and chairs are
uncomfortable.
Would reduce deferred maintenance
Aux funds
25,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey large number of chairs and tables needed, there may not be
[email protected]
ds.edu
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14
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17
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17
11
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15
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Improve disaster preparedness and
preparation
5/28/2014 8:33 AM
Addresses life safety concerns
Would improve operational efficiency
Prop 39
funds
100,000
-
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- VP Admin Svc VP Admin Svc
We will attempt to locate surplus furniture. However, due to the
This is a mission critical high priority. The
District must accelerate emergency management
planning and updating emergency planning
This would allow the District to continue to
documents, and do more trainings and drills.
function after a natural disaster or emergency
This dovetails with program review item 16 which situation.
is to fund a short term assignment to help
complete these tasks.
enough surplus.
Life safety issue. The District will request a planning grant for
Grant
15,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey example from the Humboldt Area Foundation to assist with
emergency preparedness.
1
[email protected]
ds.edu
Funded with prop 39
RAVE is already up and running.
2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests
2013-14 Measure Q Rebalance Proposal
Request
#
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Description/Action to be taken:
Relationship to Institutional Plans or
Accreditation Standards
Expected Impact on Program/Student Learning
Benefit, Link to Assessment, or Other Rationale
Coaches would no longer need to drive
passenger vans long distances after a long day
of competition mitigating unsafe travel practices
Easier access to information about financial aid
processing status requirements would help with
student retention
student survey cited issues regarding student
perception of the helpfulness of staff and getting
the “run around” (measured by survey
results)
Planning $
Operational $
Prof
Development $
Recurring Cost $
Division
Dept
PE/Athletics
Measure Q
100,000
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-
Instruction/Stu
dent Dev
Future assessment to measure higher
scores/lower GAPs on applicable challenges in
future Noel-Levitz student satisfaction inventory
(survey)
Measure Q
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Instruction/Stu
dent Dev
Passenger bus (row 18)
Addresses Strategic Plan 3. Fiscal and
Operational Sustainability, 2. Improve college
operational efficiencies.
Funding
Source
Preliminary Draft
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Windows at Welcome Center (row 25)
Strategic Plan Goals and Objectives; 1.2
Continually assess and evaluate programs to
provide effective educational programs and
services for all learners
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Augment Technology Replacement
Budget
III.B.C.1.c. The institution systematically plans,
acquires, maintains, and upgrades or replaces
technology infrastructure and equipment to meet
institutional needs.
In 2012-13 a small technology replacement fund
was included in the budget. This augment is part Technology that is current and up-to-date will be
of a multiyear strategy to increase the technology available across CR.
replacement budget to a reasonable level.
Gen Fund
25,000
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-
25,000 VP Admin Svc VP Admin Svc
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Replace worn out parking permit
dispensers and old cameras
SP4.1 Improve technology Infrastructure to
support all college operations and 4.4 Improve
efficiency through technology.
This is older model equipment that will need to
be replaced soon. Auxiliary/Other funds
Aux funds
25,000
-
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- VP Admin Svc VP Admin Svc
Check printer and softdocs
implementation in Datatel
SP4.1 Improve technology Infrastructure to
support all college operations
This is a mission critical priority. If the current
This would allow the District to continue to meet
aging check printer were to fail, District payments obligations and legal requirements with regards
of all kinds would be delayed.
to timely payments.
Measure Q
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Computer station in lobby for student
use
SP4.1 Improve technology Infrastructure to
support all college operations
There are no student pc's near the cashier
window. This will allow Business Office staff to
show students how to do certain transactions
online.
Measure Q
5,000
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Sewer Inspection Camera
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
in a manner that assure effective utilization and
the continuing quality necessary to support its
programs and services.
The District needs to provide video evidence that
Provide the necessary equipment to keep the
it is complying with its Sewer System
College’s in ground sewer system piping in
Management Plan and the regulations of the
operation.
State Water Resources Control Board.
Measure Q
30,000
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Software to develop noncredit job
readiness classes.
Gen Fund
5,000
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-
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Noncredit job readiness classes will help
students learn workplace skills to improve their
success at finding and keeping a job.
2013-2014 Annual Plan 4.4.1 Implement Student Will allow students to develop SEPs using selfSelf Service Datatel module for Student
1.1.1: Develop degree plans with course
service so that the time of counselor’s and
Ed Plans
pathways. Ed Master Plan 1.1:
advisors can be used more effectively.
Proper service vehicles and tools will allow TSS
Tablets for IT staff
SP 4.4 Improve efficiency through technology
to monitor more efficiently monitor tickets/
inventory/accounts.
AP Goal 2: Develop job readiness noncredit
classes.
Will improve satisfaction ratings as service and
efficiency is improved
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Off-Site SAN backup device
SP 4.4 Improve efficiency through technology
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Emergency Alert annual maintenance
fee and ARMS reporting maintenance
fee
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Computers for head coaches (row 14)
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Four video cameras (row 17)
Addresses health and safety concerns.
A safe environment will enhance student learning
IIIB.1. The institution provides safe and sufficient
outcomes.
physical resources…
Coaches have computers from 2005. With
Goal 4: Technology; SP.4 Technological
improved technology faculty/coaches will be able
Relevance
to improve teaching and delivery
Addreessed Strategic Plan Goal
4—Technological Relevance, 4.4 Improve
Cameras will allow coaches and student athletes
efficiency through
to analyze games and allow parents to watch
technology
their children participate in the sports.
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Diploma printing program (row 28)
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Subscription database funds (row 34)
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Book collection & other funds (row 35
36)
5/28/2014 8:33 AM
Strategic Plan Goals and Objectives; 1.2
Continually assess and evaluate programs to
provide effective educational programs and
services for all learners
Reduce long-term cost and increase student
satisfaction by reducing the wait time for
diplomas
Improve critical thinking, information
competency, and effective communication of
Addresses EP 1.2 Improve Support for Students complex ideas, quantitative reasoning, selfefficacy, workplace skills, community and global
awareness.
Improve critical thinking, information
competency, and effective communication of
Addresses EP 1.2 Improve Support for Students complex ideas, quantitative reasoning, selfefficacy, workplace skills, community and global
awareness.
Name
Notes
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Lee Lindsey
Request is for a permanent general fund augment to increase the
leetechnology replacement budget. This would be the first iteration
[email protected]
of a multiyear plan to increase the technology replacement
ds.edu
budget.
Lee Lindsey provide a crisp picture. Also, some of the parking permit
dispensers are reaching end-of-life. No general funds.
Students will have access to a computer for
electronic payments and other online functions.
This software will support job readiness training
and soft-skills training and will prepare students
for ACT’s WorkKeys® Work Readiness
The number of students with SEPs will continue
to be measured.
Regular service schedule to branch campuses
System reliability will be evaluated
Students/staff will be alerted in the event of an
emergency. Students will be able to review the
District's federal public safety reports.
Relates to the abiltiy of our faculty coaches to
access the network and complete necessary
faculty duties
Gen Fund
Measure Q
Measure Q
25,000
50,000
5,000
55,000
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-
-
-
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Facilities Tech
BPC
BPC
BPC
BPC
BPC
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Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking
The current check printer is worn out and there is no backup
[email protected]
ds.edu
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11
16
4
7
14
60
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7
4
7
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12
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43
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2
16
12
5
11
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9
61
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5
9
5
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doug-
Business
Services
Doug Edgmon check printer for the District. If the check printer fails, payments [email protected]
- VP Admin Svc
Business
Services
Doug Edgmon
A pc near the cashier station will allow Business Office staff to
show students how to do transactions online, allow students to
use the computer when there is a line, and provide a pc on the
second floor of the building.
[email protected]
ds.edu
Operational item
- VP Admin Svc
Maintenance
Garry Patrick
Life Safety issue. Provide the necessary equipment for the
College’s operations.
[email protected]
s.edu
Code requirement & Life safety. Will be covered by Measure Q
Career Ready 101 subscription – two locations (downtown and
main campus).
[email protected]
ods.edu
4,000 VP Admin Svc
will be delayed which could incur late penalties or legal fines.
5,000 VP Admin Svc Community Ed Julia Peterson
-
President
- VP Admin Svc
3,000 VP Admin Svc
Information
Systems
Information
Technology
Information
Technology
7,000 VP Admin Svc Public Safety
Tom Cossey Improve Student Education Planning (SEP) functionality
Steven Roper
Steven Roper
Sue Alton
ds.edu
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15
6
[email protected]
ds.edu
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10
13
2
60
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Operational item
Increase IT staff’s ability to quickly respond to the needs of the
district.
[email protected]
.edu
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13
13
6
15
15
5
67
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Increase IT staff’s ability to quickly respond to the needs of the
district.
[email protected]
.edu
1
3
1
1
3
2
3
13
1
Life Safety issue. Both maintenance fees are mandatory for life
safety and legal compliance.
[email protected]
edu
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16
90
17
Operational item
Gen Fund
-
7,000
-
Measure Q
20,000
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Instruction/Stu
dent Dev
PE/Athletics
Students access to game and practice film
Measure Q
10,000
-
-
-
Instruction/Stu
dent Dev
PE/Athletics
Compare diploma production time pre and post
installation; track cost savings
Measure
Q/Gen Fund
2,400
-
-
300
Instruction/Stu
dent Dev
Operational item
Operational item
7
17
14
10
17
Access to resources is essential to student
success.
Gen Fund
-
5,000
-
5,000
Instruction/Stu
dent Dev
Operational item
Access to resources is essential to student
success.
Gen Fund
-
8,500
-
8,500
Instruction/Stu
dent Dev
Operational item
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No certifed driver & no diesel mechanic on staff
Life safety issue. Some cameras are an older style and don't
Would improve operational efficiency
Email
2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests
2013-14 Measure Q Rebalance Proposal
Request
#
Description/Action to be taken:
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Purchase Colleague program to allow
for online census roster processing and
collect reason codes for withdrawals
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Mandatory ADA compliance
remediation
Mandatory Life Safety Remediation
Relationship to Institutional Plans or
Accreditation Standards
Strategic Plan Goals and Objectives; 1.2
Continually assess and evaluate programs to
provide effective educational programs and
services for all learners.
SP 3.6 Practice continuous adherence to
accreditation standards.
Facilities Master Plan Objective 1.2 Eliminate
non-functional space.
SP 3.6 Practice continuous adherence to
accreditation standards.
Facilities Master Plan Objective 1.2 Eliminate
non-functional space.
SP3.2 Improve college operational efficiencies.
Physical & Life Sciences Repurpose or
Facilities Master Plan Objective 1.2 Eliminate
Demo
non-functional space.
Sewer Line Match
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SP Goal 1 Focus on Learners: Developmental,
Career Technical, and Transfer Education.
CA Equipment, Furniture & State Bond
Facilities Master Plan Objective 1.1 Modernize
Match
existing facilities, maximize functional space and
utilization rates.
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SP3.2 Improve college operational efficiencies.
Facilities Master Plan Objective 3.2 Incorporate
sustainable design principles in all development.
Minimize the negative long-term effect on the
environment.
5/28/2014 8:33 AM
Benefit, Link to Assessment, or Other Rationale
Easier access to information about financial aid
processing status requirements would help with
student retention
Future assessment to measure reasons why
student survey cited issues regarding student
perception of the helpfulness of staff and getting students drop or withdraw
the “run around” (measured by survey
results)
CR is currently under a consent decree with the
US Office of Civil Rights that required the
College to comply with accessibility
Students will be able to use accessible facilities.
requirements. Failure to comply in a timely
manner will result in fines and stronger orders.
CR has documented facility deficiencies that
present hazards to health and safety of students
Students and employees will enjoy facilities
and employees. Failure to remediate these
updated to current life safety best practices.
hazards will result in increased accidents, claims,
fines, and payouts.
The buildings cannot be used for instruction and
must either be repurposed, or demolished &
returned to greenspace. Otherwise, CR will be
CR will not have abandoned facilities.
required to upkeep unusable buildings with
electricity, heat, maintenance and custodial
costs.
CR is under a cease and desist order and has
been fined by the State Water Board for
SP3.2 Improve college operational efficiencies.
wastewater treatment plant violations. This will
Facilities Master Plan Objective 4.2 Install a
allow CR to close its treatment plant and have a CR will eliminate its aging treatment facility.
sewer main to eliminate on-site waste treatment
city treatment plant handle the wastewater.
plant.
Failure to comply will result in larger fines and
stronger action by the Water Board.
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Energy Efficiency staff - to be "grant"
funded
Expected Impact on Program/Student Learning
A State bond project has been approved to
remediate seismic/structural weaknesses in the
Creative Arts building. This will allow CR to post
CR will eliminate a structurally weak facility.
any required matching funds and allow CR to
upgrade the aging equipment and furniture in the
building. Failure to provide the match will
jeopardize the State project funds.
CR will need to enter into a partnership with
Energy Education to help reduce utility costs.
Energy Education will fund the cost of this
position. The program will reduce CR’s utility
costs and the savings will be shared with our
partner.
CR will improve its environmental sustainability.
Funding
Source
Measure Q
Measure Q
Measure Q
Measure Q
Measure Q
Measure Q
Grant
Planning $
Operational $
10,000
482,000
1,100,000
800,000
500,000
300,000
-
Preliminary Draft
Prof
Development $
Recurring Cost $
-
-
-
-
-
-
-
-
-
-
-
-
-
35,000
-
3
Division
Dept
Name
Notes
Email
Instruction/Stu
dent Dev
- VP Admin Svc VP Admin Svc
- VP Admin Svc VP Admin Svc
- VP Admin Svc VP Admin Svc
- VP Admin Svc VP Admin Svc
- VP Admin Svc VP Admin Svc
35,000 VP Admin Svc VP Admin Svc
Facilities Tech
BPC
BPC
BPC
BPC
BPC
BPC
Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking
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Lee Lindsey
CR has a significant amount of ADA and life safety problems
that must be corrected before the final Measure Q bond dollars
are spent down. The Budget Planning Committee is reviewing all
bond requests and will review a spreadsheet with details of the
accessibility, health and safety issues and a breakdown of costs
leeto remediate. These problems exist at the Eureka main campus [email protected]
and at the centers. Since other program reviews don’t focus on
ds.edu
these types of Districtwide issues, these requests are included in
this Administrative Services program review. It is mission critical
for CR to come into compliance with these Laws and minimum
safety requirements.
Lee Lindsey
Life Safety issue. CR has a significant amount of ADA and life
safety problems that must be corrected before the final Measure
Q bond dollars are spent down. The Budget Planning Committee
is reviewing all bond requests and will review a spreadsheet with
details of the accessibility, health and safety issues and a
leebreakdown of costs to remediate. These problems exist at the
[email protected]
Eureka main campus and at the centers. Since other program
ds.edu
reviews don’t focus on these types of Districtwide issues, these
requests are included in this Administrative Services program
review. It is mission critical for CR to come into compliance with
these Laws and minimum safety requirements.
Lee Lindsey
CR is amassing a large amount of square footage of facility
space that is not suitable for instruction. CR is required by Law
to maintain all its facilities whether the space is used or not.
Therefore, every vacant building increases utility costs,
maintenance costs, custodial costs, and so forth. Also, vacant
buildings can attract trespassers and be subject to damages.
Insurance rates can be higher for vacant buildings. Therefore, it
is important for CR to find a useful purpose for the Physical and
Life Sciences buildings, or CR needs to demolish the buildings
and return the area to green space for the benefit of students
and employees.
Lee Lindsey
Life Safety issue. CR’s wastewater treatment plant is a small,
older plant that has been cited for multiple discharge violations
and is presently the subject to a Cease and Desist order. Also,
the rules continue to tighten on discharge requirements making it
leeharder for CR to comply. The long term plan is to get out of the [email protected]
wastewater treatment business and seek a grant to construct a
ds.edu
force main sewer line to connect CR to an existing local sewer
treatment plant. Most of this $4 to $5 million construction cost
will be covered with grant funds, so this is the match portion.
Lee Lindsey
The Creative Arts building is on the Chancellor’s Office list for a
$6 million seismic upgrade paid for with State capital funds.
However, the furniture and equipment in the CA building are old,
worn out, and past end-of-life. Upgraded furniture and
equipment purchases can be used to cover any required match
for the State funds.
Lee Lindsey
GRANT: Synergistics is a firm that works with many school and
college districts to help them reduce their energy costs and
become more “green” campuses. Synergistics would share in
leeany utility cost savings and would pay for a part-time staff to help [email protected]
implement energy savings awareness programs across CR.
ds.edu
Therefore, the position would not cost CR, and would also help
CR to reduce utility costs and become more “green”.
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[email protected]
ds.edu
[email protected]
ds.edu
2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests
2013-14 Measure Q Rebalance Proposal
Request
#
Description/Action to be taken:
Relationship to Institutional Plans or
Accreditation Standards
Expected Impact on Program/Student Learning
Benefit, Link to Assessment, or Other Rationale
35
Purchasing and procurement training
CR recently hired a new purchasing specialist
SP3.2 Improve college operational efficiencies.
who will need to attend training to be a success.
Facilities Master Plan Objective 2.3 Improve
This would cover workshops and a procurement CR employees will be properly trained.
efficiency while continuing to position the District
certification program. Without this training, CR
to receive state funding.
might break a rule or pay too much for an item.
36
Sheriff’s Substation
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
In 2012-13 Public Safety was relocated and
space at the new location was identified for a
sheriff’s substation. Need to finish this project
during 2013-14.
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
During 2012-13 Public Safety (Security)
relocated to an expanded office. Also a repeater
is being installed to boost the signal for campus
radios. However, a problem still exists with
spotty cell coverage. This fund would pay for cell
phone boosters. A test of a cell phone booster To promote a safe campus environment, cell
showed some improvement, but not as good as phone coverage will improve, but may still be
expected. As a result, cell phone boosters
weak in some areas even with this upgrade.
should be expected to partially solve the
problem, but likely won’t result in “5 bars all
across campus”. This is needed at least to
provide an incremental improvement in cell
coverage.
CR has cut back on custodial services over
several years. At present, custodial services are
near a bare minimum which means that waste
baskets are emptied and bathrooms are cleaned
Clean and sanitary facilities contribute to a
regularly, but other services such as vacuuming,
positive learning environment.
dusting, mopping, etc. are simply done on a
regular basis. New carpets are being
prematurely aged due to built up dirt that could
be avoided with more frequent vacuuming.
37
Security upgrades – Cell signal
boosters
38
Custodial Staff – Increase by 1.0 FTE
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources...
39
Temporary or consultant to help with
emergency preparedness
SP 3.6 Practice continuous adherence to
accreditation standards.
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources…
40
SP4.1 Improve technology Infrastructure to
Report writer bolt on for Ellucian/Datatel support all college operations and 4.4 Improve
efficiency through technology.
41
Addresses health and safety concerns. IIIB.1.
Install sidewalk along driveway at back
The institution provides safe and sufficient
of EKA campus.
physical resources...
42
Install new double doors and update the
EMP5.2 Develop a vibrant student center.
cafeteria entrance.
43
Install sidewalk and widen driveway
between dorm and nursery and AR
building. Move nursery fence.
44
Install data cable to AR bldg
45
Staff or student worker to cover main
CR phone line
46
Move IT Servers and equipment to
disaster resistant facility
47
Temporary employee to document
business office practices
5/28/2014 8:33 AM
This funding would help CR to move to
compliance with Federal emergency
preparedness rules. CR Public Safety and the
Safety and Preparedness Committee are working
on this initiative, but a full-time person could
advance these efforts.
This funding would provide for a better report
writer for Datatel to improve efficiency and allow
for better and more detailed reporting through
Datatel.
Currently, students walk on the driveway at the
back of campus because there is no sidewalk.
Life safety issue. Funded with auxiliary funds,
measure Q, or other funds.
Current doors are worn out and prone to
malfunctioning. Entrance is outdated.
Currently, students walk on the driveway at the
back of campus because there is no sidewalk.
Life safety issue. Funded with auxiliary funds,
measure Q, or other funds.
SP4.1 Improve technology Infrastructure to
Currently, AR is serviced by a short distance
support all college operations and 4.4 Improve microwave connection. Install high speed data
efficiency through technology.
cable during parking lot renovation.
Main CR phone line must be answered by a live
SP5.5 Increase communications and outreach to
person during daytime hours. With cuts in the
the community. Also, life safety issue.
warehouse, coverage is spotty.
This is a mission critical high priority. Servers
Addresses health and safety concerns. IIIB.1.
and equipment are currently located in a building
The institution provides safe and sufficient
at risk of damage during a seismic event.
physical resources…
Relocation to space with instant backup power,
SP4.1 Improve technology Infrastructure to
proper cooling and good access to
support all college operations
communication trunk lines. Also need redundant
internet connection.
Addresses health and safety concerns. IIIB.1.
The institution provides safe and sufficient
physical resources…
SP 3.6 Practice continuous adherence to
accreditation standards.
Without well documented procedures, costly
mistakes may occur, new staff will not have
training resources.
CR’s will be safe campus which contributes to
positive student learning outcomes.
Funding
Source
Planning $
Prof
Development $
Operational $
Preliminary Draft
Recurring Cost $
Division
Dept
Name
Notes
Email
Gen Fund
-
-
5,000
- VP Admin Svc VP Admin Svc
Lee Lindsey
A new part-time purchasing specialist was recently hired who will
leeneed to attend training on procurement rules and best practices
[email protected]
for purchasing. These funds would help cover costs for
ds.edu
workshops and go toward help paying for certification training.
Measure Q
-
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey
Life Safety issue. Already completed as part of a move/upgrade
leeto Public Safety Dept. A room in the Public Safety Office has
[email protected]
been identifed that can be used by the Sheriff's Office as a
ds.edu
substation.
Lee Lindsey
Life Safety issue. One cell signal booster has been placed near
the President's Office as a test. Safety upgrades to improve cell
coverage will provide some improvement to the current level of
cell coverage which is very spotty. An RFP for a cell provider to
install a tower on campus was researched. However, there are
leeactually a number of existing towers quite close to campus. The
[email protected]
problem is that the line of sight to these towers is blocked by the
ds.edu
hills, trees, and so forth. As a result, the RFP was not pursued
and these cell boosters are being considered instead. PG&E
has installed a booster in their leased space to enhance service
through Verizon. The CR boosters would increase signal for all
of the major cell providers rather than a single provider.
Lee Lindsey
Custodial positions have been reduced over several years to the
point where general fund custodial staff are performing minimum
required cleaning for health and safety standards. The long term
leeimpact will be that carpets will begin to get permanent dirt ground [email protected]
into them and will begin to smell, floors and walkways will be
ds.edu
dirtier and facilities will exhibit more signs of cumulative neglect.
These funds would help restore some custodial services.
Measure Q
50,000
-
-
- VP Admin Svc VP Admin Svc
Gen Fund
-
50,000
-
50,000 VP Admin Svc VP Admin Svc
Safe learning environment for our students and
employees.
Gen Fund,
Parking,
Aux funds
-
20,000
-
- VP Admin Svc VP Admin Svc
Will allow for better and more detailed reporting
from Datatel.
Measure Q
& Gen Fund
20,000
Improve safety.
Measure Q
100,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey
leeLife Safety issue. Improve, repave and stripe parking lots based
[email protected]
on availability of parking funds. No general funds.
ds.edu
Would reduce deferred maintenance
Measure Q
25,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey
The current cafeteria entrance is worn out, doors do not open
properly. This would update the doors and entrance area.
[email protected]
ds.edu
Improve safety.
Measure Q
50,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey
Life Safety issue. Install a solid walkway from the AR building
running behind the dorms and connecting to the rest of campus.
Will need to move the nursery fence to make room for the
walkway.
[email protected]
ds.edu
Would improve operational efficiency
Measure Q
15,000
-
-
- VP Admin Svc VP Admin Svc
Lee Lindsey This would provide a dedicated fiber cable to increase
Life Safety issue. The District has completed some ot the
emergency preparedness planning required by State and Federal
Ellucian/Datatel provides a primitive report writer. These funds
-
10,000 VP Admin Svc VP Admin Svc
AR is currently served with technology through a wireless link.
throughput.
Gen Fund
This would allow the District to continue to
function after a natural disaster.
State bond
request
1,500,000
-
-
This will allow the department to run more
smoothly and efficiently.
Gen fund
-
15,000
-
The main telephone number is currently answered by warehouse
-
30,000
-
30,000 VP Admin Svc VP Admin Svc
Lee Lindsey and maintenance staff. These funds would provide for a
dedicated switchboard operator.
4
10,000 VP Admin Svc VP Admin Svc
- VP Admin Svc
Business
Services
leeds.edu
lee-
Lee Lindsey will provide an add-on report writer to improve reporting and staff [email protected]
efficiency.
Students and others would get their calls routed
to the correct department and reduce
frustrations.
DRAFT
DRAFT
BPC
BPC
Ranking Ranking
SUM
5-29-2014
Lee Lindsey agencies, but more work is needed. These funds would likley be [email protected]
used to pay for additional hours or release time for a staff
member to lead CR's planning efforts.
-
Facilities Tech
BPC
BPC
BPC
BPC
BPC
BPC
Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking
Lee Lindsey
Doug Edgmon
ds.edu
[email protected]
ds.edu
[email protected]
ds.edu
Life safety issue. The District will work with its consultant to
leeprepare a State bond fund request highlighting the life safety and
[email protected]
seismic risks of the current IT server location. This may result in
ds.edu
a high priority funding request through the Chancellor's Office.
With staff turnover recently, it is important for the department to
properly documents procedures and processes. Lack of
adequate documentation cuold become a fiscal audit finding by
the District's audit firm.
[email protected]
ds.edu
2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests
2013-14 Measure Q Rebalance Proposal
Request
#
Description/Action to be taken:
Relationship to Institutional Plans or
Accreditation Standards
48
Student ambassador to help students
use lobby computer / assist with
student general questions.
SP4.1 Improve technology Infrastructure to
support all college operations
49
Grade 3 Plant Operator – Interim Until
Existing Staff Trained
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
in a manner that assure effective utilization and
the continuing quality necessary to support its
programs and services.
50
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
Mandated improvements to wastewater
in a manner that assure effective utilization and
plant
the continuing quality necessary to support its
programs and services.
51
Electrician
3.2 Improve college operational efficiencies
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
in a manner that assure effective utilization and
the continuing quality necessary to support its
programs and services.
Maintenance Mechanic III
3.2 Improve college operational efficiencies
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
in a manner that assure effective utilization and
the continuing quality necessary to support its
programs and services.
52
53
Locksmith
3.2 Improve college operational efficiencies
IIIB.1.a The institution plans, builds, maintains
and upgrades or replaces its physical resources
in a manner that assure effective utilization and
the continuing quality necessary to support its
programs and services.
54
Training budget for Payroll Dept.
SP 3.2 Improve college operational efficiencies
55
Consultant help for converting from
unidata to SQL for colleague/datatel
Strategic plan 4.1 Improve technology
infrastructure to support all college operations,
and 4.5. Improve data gathering utilization
56
Professional development funds for
training network/VoIP,
security/Colleague
Strategic Plan 4.1 Improve technology
infrastructure to support all college operations
57
Replace Eureka campus marquee that
is tied into emergency alert system
58
Addresses health and safety concerns.
IIIB.1. The institution provides safe and sufficient
physical resources…
Addresses health and safety concerns.
Ongoing training for Public Safety staff IIIB.1. The institution provides safe and sufficient
physical resources…
5/28/2014 8:33 AM
Expected Impact on Program/Student Learning
Benefit, Link to Assessment, or Other Rationale
Students will benefit from real world experience
Students helping students will allow both to learn in a customer service environment. Students
from the experience.
may be less intimidated asking another student
for help.
Funding
Source
Planning $
Prof
Development $
Operational $
Preliminary Draft
Recurring Cost $
Division
Dept
Name
Business
Services
Doug Edgmon
Notes
Students helping students is something that the District need to
do more often.
Email
-
6,000
-
6,000 VP Admin Svc
Without a properly functioning wastewater
treatment plant, the cmapus will need to close.
Gen Fund
-
15,000
-
- VP Admin Svc
Without these remediations, the District will be
fined by the Water Board and potentially shut
down.
Measure Q
100,000
-
-
- VP Admin Svc
Maintenance
Garry Patrick
Life Safety issue. Provide the necessary equipment to keep the
College’s WWTP in operation.
[email protected]
s.edu
This position would improve operational
efficiency, electrical safety and reduce deferred
maintenance.
Gen Fund
-
68,000
-
68,000 VP Admin Svc
Maintenance
Garry Patrick
This position would improve operational efficiency, electrical
safety and reduce deferred maintenance.
[email protected]
s.edu
Plumbing and HVAC work orders are prioritized
daily. With the large volume of leased space and This position would improve operational
independent businesses on campus it is
efficiency and reduce deferred plumbing, HVAC
becoming increasingly difficult to keep all of our and mechanical systems maintenance.
customers systems operating and maintained.
Gen Fund
-
67,000
-
67,000 VP Admin Svc
Maintenance
Garry Patrick deferred plumbing, HVAC and mechanical systems
Many of the buildings are currently seeing door
hardware failure and are having lock cylinder
problems. There is not a back-up to the person
who is currently performing the job on a limited
basis. Many of the dormitory doors and locks are
starting to require a lot of maintenance.
This position would improve operational
efficiency and reduce deferred maintenance on
the college’s locks, locking hardware, doors and
door hardware.
Gen Fund
Failure to properly enact Affordable Care Act
requirements result in large fines. Keeping the
District in compliance with laws and regulations
as they are enacted.
Gen Fund
-
-
4,500
Time to backup database will be evaluated.
Gen Fund
5,000
-
-
Approximately $200 per IT staff member has
been spent on professional development in past
years.
Gen Fund
-
-
40,000
A safe environment will enhance student learning Students/staff will be alerted in the event of an
outcomes.
emergency
Measure Q
20,000
-
-
A safe environment will enhance student learning Students/staff will be alerted in the event of an
outcomes.
emergency
Gen Fund
-
-
4,000
Payroll Department employees need to be able
to implement changes to payroll laws and
regulations for the District to be compliant.
Technical training for the Payroll Department
must be provided on an ongoing basis.
Trainings/support for Datatel databases is
moving to SQL, and so remaining with Unidata
will cause the district to fall behind with training.
SQL database will also allow direct backup to a
SAN.
Will allow staff to be knowledgeable of current
technologies so that they can implement,
troubleshoot, and train others to use them as
needed.
Life Safety issue. Grade 3 Operator to oversee current plant
Maintenance
This position would improve operational efficiency and reduce
maintenance.
This position would improve operational efficiency and reduce
58,000
-
58,000 VP Admin Svc
Maintenance
Garry Patrick deferred maintenance on the college’s locks, locking hardware,
doors and door hardware.
5
garry-
Garry Patrick operations. State Water Resources Board requirement. CR does [email protected]
not currently have a Grade 3 Licensed Operator.
-
s.edu
[email protected]
s.edu
[email protected]
s.edu
Payroll
Barb Franklin
Enhanced training budget. It is critical for this department to
stay updated on annual changes to payroll rules, retirement
system changes, affordable care act changes and informed on
best practices and emerging issues
Information
Systems
Paul Chown
paulResearch and develop an implementation plan to convert Datatel
[email protected]
database from Unidata to SQL
s.edu
Information
Technology
Steven Roper
These funds would be divided between IT and IS, so Angelina
Hill is also on this request.
[email protected]
.edu
- VP Admin Svc Public Safety
Sue Alton
Life Safety issue. There may also be an Annual Maintenance
Fee.
[email protected]
edu
4,000 VP Admin Svc Public Safety
Sue Alton
A safe environment will enhance student learning outcomes.
[email protected]
edu
4,500 VP Admin Svc
-
President
40,000 VP Admin Svc
DRAFT
DRAFT
BPC
BPC
Ranking Ranking
SUM
5-29-2014
[email protected]
ds.edu
Gen Fund
The District operates a Waste Water facility
which requires the appropriate Grade Operator to
stay in compliance with the State Water
Resources requirements. Not providing the
appropriate licensed personnel will require the
plant to cease operation.
The State Water Resources Board is requiring
certain Plant upgrades/improvements/testing to
satisfy new discharge regulations regarding
metals and disinfection byproducts. These
improvements are State mandated and are not
optional.
CR has reduced its maintenance staff to a single
electrician. A large volume of the current work
order backlog is repairs to the District’s electrical
systems. The current electrician is trying to stay
up to date with training on new EMS, Fire,
Security systems, but the current systems
requiring repair are numerous.
Facilities Tech
BPC
BPC
BPC
BPC
BPC
BPC
Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking
[email protected]
ds.edu
2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests
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