2013-14 Measure Q Rebalance Proposal Request # 1 2 3 4 Description/Action to be taken: Relationship to Institutional Plans or Accreditation Standards Expected Impact on Program/Student Learning Benefit, Link to Assessment, or Other Rationale Augment Vehicle and Equipment Replacement Budget III.B.1.a. The institution plans, builds, maintains, and upgrades or replaces its physical resources in a manner that assures effective utilization and the continuing quality necessary to support its programs and services. In 2012-13 a small equipment replacement fund Up-to-date, highly efficient equipment with was included in the budget. This augment is part current safety features will be available for of a multiyear strategy to increase the equipment campus projects and work. replacement budget to a reasonable level. Dorm roof replacement and safety upgrades (Auxiliary funds) SP 1.4 Enhance student support and student engagement. SP 3.1 Reduce reliance on apportionmentâbased funding. SP 5.2 Support/increase cultural activities at the college. IIIB.1.a The institution plans, builds, maintains, and upgrades or replaces its physical resources in a manner that assures effective utilization and the continuing quality necessary to support its programs and services. The roof on one dorm was replaced, but the other dorm is in need of a new roof. This would replace the roof, make exterior repairs and address safety items. Funded with auxiliary revenues. Dorm room heating and electrical upgrade (Auxiliary funds) SP 1.4 Enhance student support and student engagement. SP 3.1 Reduce reliance on apportionmentâbased funding. SP 5.2 Support/increase cultural activities at the college. IIIB.1.a The institution plans, builds, maintains, and upgrades or replaces its physical resources in a manner that assures effective utilization and the continuing quality necessary to support its programs and services. Replace outdated gas wall heaters, replace carpet, replace leaky windows or doors as needed, and other improvements. Will result in lower annual operating expenses. Funded with auxiliary revenue. Stadium Renovation (COP) Addresses health and safety concerns. SP 5.1 Enhance support for the college community. SP 5.2 Support/increase cultural activities at the college. IIIB.1.a The institution plans, builds, maintains, and upgrades or replaces its physical resources in a manner that assures effective utilization and the continuing quality necessary to support its programs and services. Repair worn out back wall: $100K Repair roof or remove roof completely due to seismic concerns: $500K Remove broken stadium lights due to CR facilities will be safe and up-to-date. safety concerns: $40K (Would likely require a COP). Funding Source Planning $ Prof Development $ Operational $ Preliminary Draft Recurring Cost $ Division Dept Measure Q & Gen Fund 200,000 - - 50,000 VP Admin Svc VP Admin Svc Student auxiliaries will be up-to-date and create a positive student learning environment. Aux funds 200,000 - - - VP Admin Svc VP Admin Svc Student auxiliaries will be up-to-date and create a positive student learning environment. Aux funds 300,000 - - 5,000 VP Admin Svc VP Admin Svc COP 640,000 - - 10,000 VP Admin Svc VP Admin Svc Name Lee Lindsey Notes Life Safety issue. A review of the District's vehicle fleet reveals many worn out and out-of-date vehicles. A draft BP/AP would set a policy to begin replacing vehicles after 10 years or 100,000 leemiles. However, operating budget funds will likely not be lindsey@redwoo available for at least 3 years. This request is to use additional ds.edu Measure Q funds to refresh the fleet to be in compliance with the proposed BP/AP for 3 years. Request was for $50,000, but has been increased to $200,000 one-time from Measure Q. Replace the aging roof and make other improvements to the Lee Lindsey residence hall facilities funded from auxiliary funds. No general funds. Lee Lindsey Email Life Safety issue. Replace worn out and inefficient heaters funded from auxiliary funds. No general funds. Use a Certificate of Participation (COP) bond to be paid back Lee Lindsey with District funds to perform basic maintenance, life safety and ADA compliance upgrades to the stadium. Facilities Tech BPC BPC BPC BPC BPC BPC Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking DRAFT DRAFT BPC BPC Ranking Ranking SUM 5-29-2014 6 10 3 12 7 10 8 50 8 leelindsey@redwoo ds.edu 2 1 7 3 2 5 6 24 2 leelindsey@redwoo ds.edu 3 2 8 4 8 4 7 33 4 leelindsey@redwoo ds.edu 1 5 9 2 1 1 15 33 4 Lee Lindsey Chancellor's Office allocated categorical proposition 39 energy efficiency funds to the District. A PG&E study recommended replacing inefficient lighting as the most cost effective energy efficiency upgrade. These funds can only be spent on energy efficiency, so project already has a dedicated source of funds that are not general funds. leelindsey@redwoo ds.edu 5 Install high efficiency street lights SP4.4 Improve efficiency through technology. High efficiency street lights in parking areas would provide for safety with less electricity usage. Funded with auxiliary funds or other funds. 6 Repave dorm parking lot Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... Well maintained parking lots contribute to positive student learning environment. Funded with auxiliary funds. Would reduce deferred maintenance Aux funds 50,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey Improve, repave and stripe parking lots based on availability of parking funds. No general funds. leelindsey@redwoo ds.edu 7 11 16 13 12 11 12 75 14 7 Repair parking lot and driveway curbs Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... Many curbs are simply crumbling. Failing curbs on driveways are a life safety issue. Contributes Would reduce deferred maintenance to life safety. Funded with auxiliary funds. Aux funds 100,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey Improve, repave and stripe parking lots based on availability of parking funds. No general funds. leelindsey@redwoo ds.edu 8 12 17 15 16 14 13 87 16 8 Repave parking lot near AR building Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... Remove abandoned foundation. Well maintained parking lots contribute to positive student learning environment. Funded with auxiliary funds. Would reduce deferred maintenance Aux funds 250,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey Improve, repave and stripe parking lots based on availability of parking funds. No general funds. leelindsey@redwoo ds.edu 4 4 15 11 13 6 13 62 12 9 Replace cafeteria dining room furniture EMP5.2 Develop a vibrant student center. Furniture is worn out and chairs are uncomfortable. Would reduce deferred maintenance Aux funds 25,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey large number of chairs and tables needed, there may not be leelindsey@redwoo ds.edu 10 14 10 17 14 17 11 83 15 10 Improve disaster preparedness and preparation 5/28/2014 8:33 AM Addresses life safety concerns Would improve operational efficiency Prop 39 funds 100,000 - - - VP Admin Svc VP Admin Svc We will attempt to locate surplus furniture. However, due to the This is a mission critical high priority. The District must accelerate emergency management planning and updating emergency planning This would allow the District to continue to documents, and do more trainings and drills. function after a natural disaster or emergency This dovetails with program review item 16 which situation. is to fund a short term assignment to help complete these tasks. enough surplus. Life safety issue. The District will request a planning grant for Grant 15,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey example from the Humboldt Area Foundation to assist with emergency preparedness. 1 leelindsey@redwoo ds.edu Funded with prop 39 RAVE is already up and running. 2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests 2013-14 Measure Q Rebalance Proposal Request # 11 Description/Action to be taken: Relationship to Institutional Plans or Accreditation Standards Expected Impact on Program/Student Learning Benefit, Link to Assessment, or Other Rationale Coaches would no longer need to drive passenger vans long distances after a long day of competition mitigating unsafe travel practices Easier access to information about financial aid processing status requirements would help with student retention student survey cited issues regarding student perception of the helpfulness of staff and getting the “run around” (measured by survey results) Planning $ Operational $ Prof Development $ Recurring Cost $ Division Dept PE/Athletics Measure Q 100,000 - - - Instruction/Stu dent Dev Future assessment to measure higher scores/lower GAPs on applicable challenges in future Noel-Levitz student satisfaction inventory (survey) Measure Q - - - - Instruction/Stu dent Dev Passenger bus (row 18) Addresses Strategic Plan 3. Fiscal and Operational Sustainability, 2. Improve college operational efficiencies. Funding Source Preliminary Draft 12 Windows at Welcome Center (row 25) Strategic Plan Goals and Objectives; 1.2 Continually assess and evaluate programs to provide effective educational programs and services for all learners 13 Augment Technology Replacement Budget III.B.C.1.c. The institution systematically plans, acquires, maintains, and upgrades or replaces technology infrastructure and equipment to meet institutional needs. In 2012-13 a small technology replacement fund was included in the budget. This augment is part Technology that is current and up-to-date will be of a multiyear strategy to increase the technology available across CR. replacement budget to a reasonable level. Gen Fund 25,000 - - 25,000 VP Admin Svc VP Admin Svc 14 Replace worn out parking permit dispensers and old cameras SP4.1 Improve technology Infrastructure to support all college operations and 4.4 Improve efficiency through technology. This is older model equipment that will need to be replaced soon. Auxiliary/Other funds Aux funds 25,000 - - - VP Admin Svc VP Admin Svc Check printer and softdocs implementation in Datatel SP4.1 Improve technology Infrastructure to support all college operations This is a mission critical priority. If the current This would allow the District to continue to meet aging check printer were to fail, District payments obligations and legal requirements with regards of all kinds would be delayed. to timely payments. Measure Q 16 Computer station in lobby for student use SP4.1 Improve technology Infrastructure to support all college operations There are no student pc's near the cashier window. This will allow Business Office staff to show students how to do certain transactions online. Measure Q 5,000 - - 17 Sewer Inspection Camera IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources in a manner that assure effective utilization and the continuing quality necessary to support its programs and services. The District needs to provide video evidence that Provide the necessary equipment to keep the it is complying with its Sewer System College’s in ground sewer system piping in Management Plan and the regulations of the operation. State Water Resources Control Board. Measure Q 30,000 - - 18 Software to develop noncredit job readiness classes. Gen Fund 5,000 - - 15 19 20 Noncredit job readiness classes will help students learn workplace skills to improve their success at finding and keeping a job. 2013-2014 Annual Plan 4.4.1 Implement Student Will allow students to develop SEPs using selfSelf Service Datatel module for Student 1.1.1: Develop degree plans with course service so that the time of counselor’s and Ed Plans pathways. Ed Master Plan 1.1: advisors can be used more effectively. Proper service vehicles and tools will allow TSS Tablets for IT staff SP 4.4 Improve efficiency through technology to monitor more efficiently monitor tickets/ inventory/accounts. AP Goal 2: Develop job readiness noncredit classes. Will improve satisfaction ratings as service and efficiency is improved 21 Off-Site SAN backup device SP 4.4 Improve efficiency through technology 22 Emergency Alert annual maintenance fee and ARMS reporting maintenance fee 23 Computers for head coaches (row 14) 24 Four video cameras (row 17) Addresses health and safety concerns. A safe environment will enhance student learning IIIB.1. The institution provides safe and sufficient outcomes. physical resources… Coaches have computers from 2005. With Goal 4: Technology; SP.4 Technological improved technology faculty/coaches will be able Relevance to improve teaching and delivery Addreessed Strategic Plan Goal 4—Technological Relevance, 4.4 Improve Cameras will allow coaches and student athletes efficiency through to analyze games and allow parents to watch technology their children participate in the sports. 25 Diploma printing program (row 28) 26 Subscription database funds (row 34) 27 Book collection & other funds (row 35 36) 5/28/2014 8:33 AM Strategic Plan Goals and Objectives; 1.2 Continually assess and evaluate programs to provide effective educational programs and services for all learners Reduce long-term cost and increase student satisfaction by reducing the wait time for diplomas Improve critical thinking, information competency, and effective communication of Addresses EP 1.2 Improve Support for Students complex ideas, quantitative reasoning, selfefficacy, workplace skills, community and global awareness. Improve critical thinking, information competency, and effective communication of Addresses EP 1.2 Improve Support for Students complex ideas, quantitative reasoning, selfefficacy, workplace skills, community and global awareness. Name Notes 9 Lee Lindsey Request is for a permanent general fund augment to increase the leetechnology replacement budget. This would be the first iteration lindsey@redwoo of a multiyear plan to increase the technology replacement ds.edu budget. Lee Lindsey provide a crisp picture. Also, some of the parking permit dispensers are reaching end-of-life. No general funds. Students will have access to a computer for electronic payments and other online functions. This software will support job readiness training and soft-skills training and will prepare students for ACT’s WorkKeys® Work Readiness The number of students with SEPs will continue to be measured. Regular service schedule to branch campuses System reliability will be evaluated Students/staff will be alerted in the event of an emergency. Students will be able to review the District's federal public safety reports. Relates to the abiltiy of our faculty coaches to access the network and complete necessary faculty duties Gen Fund Measure Q Measure Q 25,000 50,000 5,000 55,000 - - - - - - - - Facilities Tech BPC BPC BPC BPC BPC BPC Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking The current check printer is worn out and there is no backup leelindsey@redwoo ds.edu 8 11 16 4 7 14 60 9 4 7 4 7 9 12 4 43 6 2 16 12 5 11 8 9 61 11 6 9 5 9 5 9 10 47 7 doug- Business Services Doug Edgmon check printer for the District. If the check printer fails, payments edgmon@redwoo - VP Admin Svc Business Services Doug Edgmon A pc near the cashier station will allow Business Office staff to show students how to do transactions online, allow students to use the computer when there is a line, and provide a pc on the second floor of the building. dougedgmon@redwoo ds.edu Operational item - VP Admin Svc Maintenance Garry Patrick Life Safety issue. Provide the necessary equipment for the College’s operations. garrypatrick@redwood s.edu Code requirement & Life safety. Will be covered by Measure Q Career Ready 101 subscription – two locations (downtown and main campus). juliapeterson@redwo ods.edu 4,000 VP Admin Svc will be delayed which could incur late penalties or legal fines. 5,000 VP Admin Svc Community Ed Julia Peterson - President - VP Admin Svc 3,000 VP Admin Svc Information Systems Information Technology Information Technology 7,000 VP Admin Svc Public Safety Tom Cossey Improve Student Education Planning (SEP) functionality Steven Roper Steven Roper Sue Alton ds.edu 8 15 6 tomcossey@redwoo ds.edu 14 10 13 2 60 9 Operational item Increase IT staff’s ability to quickly respond to the needs of the district. stevenroper@redwoods .edu 3 13 13 6 15 15 5 67 13 Increase IT staff’s ability to quickly respond to the needs of the district. stevenroper@redwoods .edu 1 3 1 1 3 2 3 13 1 Life Safety issue. Both maintenance fees are mandatory for life safety and legal compliance. suealton@redwoods. edu 16 16 90 17 Operational item Gen Fund - 7,000 - Measure Q 20,000 - - - Instruction/Stu dent Dev PE/Athletics Students access to game and practice film Measure Q 10,000 - - - Instruction/Stu dent Dev PE/Athletics Compare diploma production time pre and post installation; track cost savings Measure Q/Gen Fund 2,400 - - 300 Instruction/Stu dent Dev Operational item Operational item 7 17 14 10 17 Access to resources is essential to student success. Gen Fund - 5,000 - 5,000 Instruction/Stu dent Dev Operational item Access to resources is essential to student success. Gen Fund - 8,500 - 8,500 Instruction/Stu dent Dev Operational item 2 DRAFT DRAFT BPC BPC Ranking Ranking SUM 5-29-2014 No certifed driver & no diesel mechanic on staff Life safety issue. Some cameras are an older style and don't Would improve operational efficiency Email 2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests 2013-14 Measure Q Rebalance Proposal Request # Description/Action to be taken: 28 Purchase Colleague program to allow for online census roster processing and collect reason codes for withdrawals 29 30 31 Mandatory ADA compliance remediation Mandatory Life Safety Remediation Relationship to Institutional Plans or Accreditation Standards Strategic Plan Goals and Objectives; 1.2 Continually assess and evaluate programs to provide effective educational programs and services for all learners. SP 3.6 Practice continuous adherence to accreditation standards. Facilities Master Plan Objective 1.2 Eliminate non-functional space. SP 3.6 Practice continuous adherence to accreditation standards. Facilities Master Plan Objective 1.2 Eliminate non-functional space. SP3.2 Improve college operational efficiencies. Physical & Life Sciences Repurpose or Facilities Master Plan Objective 1.2 Eliminate Demo non-functional space. Sewer Line Match 33 SP Goal 1 Focus on Learners: Developmental, Career Technical, and Transfer Education. CA Equipment, Furniture & State Bond Facilities Master Plan Objective 1.1 Modernize Match existing facilities, maximize functional space and utilization rates. 34 SP3.2 Improve college operational efficiencies. Facilities Master Plan Objective 3.2 Incorporate sustainable design principles in all development. Minimize the negative long-term effect on the environment. 5/28/2014 8:33 AM Benefit, Link to Assessment, or Other Rationale Easier access to information about financial aid processing status requirements would help with student retention Future assessment to measure reasons why student survey cited issues regarding student perception of the helpfulness of staff and getting students drop or withdraw the “run around” (measured by survey results) CR is currently under a consent decree with the US Office of Civil Rights that required the College to comply with accessibility Students will be able to use accessible facilities. requirements. Failure to comply in a timely manner will result in fines and stronger orders. CR has documented facility deficiencies that present hazards to health and safety of students Students and employees will enjoy facilities and employees. Failure to remediate these updated to current life safety best practices. hazards will result in increased accidents, claims, fines, and payouts. The buildings cannot be used for instruction and must either be repurposed, or demolished & returned to greenspace. Otherwise, CR will be CR will not have abandoned facilities. required to upkeep unusable buildings with electricity, heat, maintenance and custodial costs. CR is under a cease and desist order and has been fined by the State Water Board for SP3.2 Improve college operational efficiencies. wastewater treatment plant violations. This will Facilities Master Plan Objective 4.2 Install a allow CR to close its treatment plant and have a CR will eliminate its aging treatment facility. sewer main to eliminate on-site waste treatment city treatment plant handle the wastewater. plant. Failure to comply will result in larger fines and stronger action by the Water Board. 32 Energy Efficiency staff - to be "grant" funded Expected Impact on Program/Student Learning A State bond project has been approved to remediate seismic/structural weaknesses in the Creative Arts building. This will allow CR to post CR will eliminate a structurally weak facility. any required matching funds and allow CR to upgrade the aging equipment and furniture in the building. Failure to provide the match will jeopardize the State project funds. CR will need to enter into a partnership with Energy Education to help reduce utility costs. Energy Education will fund the cost of this position. The program will reduce CR’s utility costs and the savings will be shared with our partner. CR will improve its environmental sustainability. Funding Source Measure Q Measure Q Measure Q Measure Q Measure Q Measure Q Grant Planning $ Operational $ 10,000 482,000 1,100,000 800,000 500,000 300,000 - Preliminary Draft Prof Development $ Recurring Cost $ - - - - - - - - - - - - - 35,000 - 3 Division Dept Name Notes Email Instruction/Stu dent Dev - VP Admin Svc VP Admin Svc - VP Admin Svc VP Admin Svc - VP Admin Svc VP Admin Svc - VP Admin Svc VP Admin Svc - VP Admin Svc VP Admin Svc 35,000 VP Admin Svc VP Admin Svc Facilities Tech BPC BPC BPC BPC BPC BPC Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking 5 Lee Lindsey CR has a significant amount of ADA and life safety problems that must be corrected before the final Measure Q bond dollars are spent down. The Budget Planning Committee is reviewing all bond requests and will review a spreadsheet with details of the accessibility, health and safety issues and a breakdown of costs leeto remediate. These problems exist at the Eureka main campus lindsey@redwoo and at the centers. Since other program reviews don’t focus on ds.edu these types of Districtwide issues, these requests are included in this Administrative Services program review. It is mission critical for CR to come into compliance with these Laws and minimum safety requirements. Lee Lindsey Life Safety issue. CR has a significant amount of ADA and life safety problems that must be corrected before the final Measure Q bond dollars are spent down. The Budget Planning Committee is reviewing all bond requests and will review a spreadsheet with details of the accessibility, health and safety issues and a leebreakdown of costs to remediate. These problems exist at the lindsey@redwoo Eureka main campus and at the centers. Since other program ds.edu reviews don’t focus on these types of Districtwide issues, these requests are included in this Administrative Services program review. It is mission critical for CR to come into compliance with these Laws and minimum safety requirements. Lee Lindsey CR is amassing a large amount of square footage of facility space that is not suitable for instruction. CR is required by Law to maintain all its facilities whether the space is used or not. Therefore, every vacant building increases utility costs, maintenance costs, custodial costs, and so forth. Also, vacant buildings can attract trespassers and be subject to damages. Insurance rates can be higher for vacant buildings. Therefore, it is important for CR to find a useful purpose for the Physical and Life Sciences buildings, or CR needs to demolish the buildings and return the area to green space for the benefit of students and employees. Lee Lindsey Life Safety issue. CR’s wastewater treatment plant is a small, older plant that has been cited for multiple discharge violations and is presently the subject to a Cease and Desist order. Also, the rules continue to tighten on discharge requirements making it leeharder for CR to comply. The long term plan is to get out of the lindsey@redwoo wastewater treatment business and seek a grant to construct a ds.edu force main sewer line to connect CR to an existing local sewer treatment plant. Most of this $4 to $5 million construction cost will be covered with grant funds, so this is the match portion. Lee Lindsey The Creative Arts building is on the Chancellor’s Office list for a $6 million seismic upgrade paid for with State capital funds. However, the furniture and equipment in the CA building are old, worn out, and past end-of-life. Upgraded furniture and equipment purchases can be used to cover any required match for the State funds. Lee Lindsey GRANT: Synergistics is a firm that works with many school and college districts to help them reduce their energy costs and become more “green” campuses. Synergistics would share in leeany utility cost savings and would pay for a part-time staff to help lindsey@redwoo implement energy savings awareness programs across CR. ds.edu Therefore, the position would not cost CR, and would also help CR to reduce utility costs and become more “green”. 6 2 8 6 3 1 DRAFT DRAFT BPC BPC Ranking Ranking SUM 5-29-2014 26 3 leelindsey@redwoo ds.edu leelindsey@redwoo ds.edu 2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests 2013-14 Measure Q Rebalance Proposal Request # Description/Action to be taken: Relationship to Institutional Plans or Accreditation Standards Expected Impact on Program/Student Learning Benefit, Link to Assessment, or Other Rationale 35 Purchasing and procurement training CR recently hired a new purchasing specialist SP3.2 Improve college operational efficiencies. who will need to attend training to be a success. Facilities Master Plan Objective 2.3 Improve This would cover workshops and a procurement CR employees will be properly trained. efficiency while continuing to position the District certification program. Without this training, CR to receive state funding. might break a rule or pay too much for an item. 36 Sheriff’s Substation Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... In 2012-13 Public Safety was relocated and space at the new location was identified for a sheriff’s substation. Need to finish this project during 2013-14. Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... During 2012-13 Public Safety (Security) relocated to an expanded office. Also a repeater is being installed to boost the signal for campus radios. However, a problem still exists with spotty cell coverage. This fund would pay for cell phone boosters. A test of a cell phone booster To promote a safe campus environment, cell showed some improvement, but not as good as phone coverage will improve, but may still be expected. As a result, cell phone boosters weak in some areas even with this upgrade. should be expected to partially solve the problem, but likely won’t result in “5 bars all across campus”. This is needed at least to provide an incremental improvement in cell coverage. CR has cut back on custodial services over several years. At present, custodial services are near a bare minimum which means that waste baskets are emptied and bathrooms are cleaned Clean and sanitary facilities contribute to a regularly, but other services such as vacuuming, positive learning environment. dusting, mopping, etc. are simply done on a regular basis. New carpets are being prematurely aged due to built up dirt that could be avoided with more frequent vacuuming. 37 Security upgrades – Cell signal boosters 38 Custodial Staff – Increase by 1.0 FTE Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources... 39 Temporary or consultant to help with emergency preparedness SP 3.6 Practice continuous adherence to accreditation standards. Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources… 40 SP4.1 Improve technology Infrastructure to Report writer bolt on for Ellucian/Datatel support all college operations and 4.4 Improve efficiency through technology. 41 Addresses health and safety concerns. IIIB.1. Install sidewalk along driveway at back The institution provides safe and sufficient of EKA campus. physical resources... 42 Install new double doors and update the EMP5.2 Develop a vibrant student center. cafeteria entrance. 43 Install sidewalk and widen driveway between dorm and nursery and AR building. Move nursery fence. 44 Install data cable to AR bldg 45 Staff or student worker to cover main CR phone line 46 Move IT Servers and equipment to disaster resistant facility 47 Temporary employee to document business office practices 5/28/2014 8:33 AM This funding would help CR to move to compliance with Federal emergency preparedness rules. CR Public Safety and the Safety and Preparedness Committee are working on this initiative, but a full-time person could advance these efforts. This funding would provide for a better report writer for Datatel to improve efficiency and allow for better and more detailed reporting through Datatel. Currently, students walk on the driveway at the back of campus because there is no sidewalk. Life safety issue. Funded with auxiliary funds, measure Q, or other funds. Current doors are worn out and prone to malfunctioning. Entrance is outdated. Currently, students walk on the driveway at the back of campus because there is no sidewalk. Life safety issue. Funded with auxiliary funds, measure Q, or other funds. SP4.1 Improve technology Infrastructure to Currently, AR is serviced by a short distance support all college operations and 4.4 Improve microwave connection. Install high speed data efficiency through technology. cable during parking lot renovation. Main CR phone line must be answered by a live SP5.5 Increase communications and outreach to person during daytime hours. With cuts in the the community. Also, life safety issue. warehouse, coverage is spotty. This is a mission critical high priority. Servers Addresses health and safety concerns. IIIB.1. and equipment are currently located in a building The institution provides safe and sufficient at risk of damage during a seismic event. physical resources… Relocation to space with instant backup power, SP4.1 Improve technology Infrastructure to proper cooling and good access to support all college operations communication trunk lines. Also need redundant internet connection. Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources… SP 3.6 Practice continuous adherence to accreditation standards. Without well documented procedures, costly mistakes may occur, new staff will not have training resources. CR’s will be safe campus which contributes to positive student learning outcomes. Funding Source Planning $ Prof Development $ Operational $ Preliminary Draft Recurring Cost $ Division Dept Name Notes Email Gen Fund - - 5,000 - VP Admin Svc VP Admin Svc Lee Lindsey A new part-time purchasing specialist was recently hired who will leeneed to attend training on procurement rules and best practices lindsey@redwoo for purchasing. These funds would help cover costs for ds.edu workshops and go toward help paying for certification training. Measure Q - - - - VP Admin Svc VP Admin Svc Lee Lindsey Life Safety issue. Already completed as part of a move/upgrade leeto Public Safety Dept. A room in the Public Safety Office has lindsey@redwoo been identifed that can be used by the Sheriff's Office as a ds.edu substation. Lee Lindsey Life Safety issue. One cell signal booster has been placed near the President's Office as a test. Safety upgrades to improve cell coverage will provide some improvement to the current level of cell coverage which is very spotty. An RFP for a cell provider to install a tower on campus was researched. However, there are leeactually a number of existing towers quite close to campus. The lindsey@redwoo problem is that the line of sight to these towers is blocked by the ds.edu hills, trees, and so forth. As a result, the RFP was not pursued and these cell boosters are being considered instead. PG&E has installed a booster in their leased space to enhance service through Verizon. The CR boosters would increase signal for all of the major cell providers rather than a single provider. Lee Lindsey Custodial positions have been reduced over several years to the point where general fund custodial staff are performing minimum required cleaning for health and safety standards. The long term leeimpact will be that carpets will begin to get permanent dirt ground lindsey@redwoo into them and will begin to smell, floors and walkways will be ds.edu dirtier and facilities will exhibit more signs of cumulative neglect. These funds would help restore some custodial services. Measure Q 50,000 - - - VP Admin Svc VP Admin Svc Gen Fund - 50,000 - 50,000 VP Admin Svc VP Admin Svc Safe learning environment for our students and employees. Gen Fund, Parking, Aux funds - 20,000 - - VP Admin Svc VP Admin Svc Will allow for better and more detailed reporting from Datatel. Measure Q & Gen Fund 20,000 Improve safety. Measure Q 100,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey leeLife Safety issue. Improve, repave and stripe parking lots based lindsey@redwoo on availability of parking funds. No general funds. ds.edu Would reduce deferred maintenance Measure Q 25,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey The current cafeteria entrance is worn out, doors do not open properly. This would update the doors and entrance area. leelindsey@redwoo ds.edu Improve safety. Measure Q 50,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey Life Safety issue. Install a solid walkway from the AR building running behind the dorms and connecting to the rest of campus. Will need to move the nursery fence to make room for the walkway. leelindsey@redwoo ds.edu Would improve operational efficiency Measure Q 15,000 - - - VP Admin Svc VP Admin Svc Lee Lindsey This would provide a dedicated fiber cable to increase Life Safety issue. The District has completed some ot the emergency preparedness planning required by State and Federal Ellucian/Datatel provides a primitive report writer. These funds - 10,000 VP Admin Svc VP Admin Svc AR is currently served with technology through a wireless link. throughput. Gen Fund This would allow the District to continue to function after a natural disaster. State bond request 1,500,000 - - This will allow the department to run more smoothly and efficiently. Gen fund - 15,000 - The main telephone number is currently answered by warehouse - 30,000 - 30,000 VP Admin Svc VP Admin Svc Lee Lindsey and maintenance staff. These funds would provide for a dedicated switchboard operator. 4 10,000 VP Admin Svc VP Admin Svc - VP Admin Svc Business Services leeds.edu lee- Lee Lindsey will provide an add-on report writer to improve reporting and staff lindsey@redwoo efficiency. Students and others would get their calls routed to the correct department and reduce frustrations. DRAFT DRAFT BPC BPC Ranking Ranking SUM 5-29-2014 Lee Lindsey agencies, but more work is needed. These funds would likley be lindsey@redwoo used to pay for additional hours or release time for a staff member to lead CR's planning efforts. - Facilities Tech BPC BPC BPC BPC BPC BPC Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking Lee Lindsey Doug Edgmon ds.edu leelindsey@redwoo ds.edu leelindsey@redwoo ds.edu Life safety issue. The District will work with its consultant to leeprepare a State bond fund request highlighting the life safety and lindsey@redwoo seismic risks of the current IT server location. This may result in ds.edu a high priority funding request through the Chancellor's Office. With staff turnover recently, it is important for the department to properly documents procedures and processes. Lack of adequate documentation cuold become a fiscal audit finding by the District's audit firm. dougedgmon@redwoo ds.edu 2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests 2013-14 Measure Q Rebalance Proposal Request # Description/Action to be taken: Relationship to Institutional Plans or Accreditation Standards 48 Student ambassador to help students use lobby computer / assist with student general questions. SP4.1 Improve technology Infrastructure to support all college operations 49 Grade 3 Plant Operator – Interim Until Existing Staff Trained IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources in a manner that assure effective utilization and the continuing quality necessary to support its programs and services. 50 IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources Mandated improvements to wastewater in a manner that assure effective utilization and plant the continuing quality necessary to support its programs and services. 51 Electrician 3.2 Improve college operational efficiencies IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources in a manner that assure effective utilization and the continuing quality necessary to support its programs and services. Maintenance Mechanic III 3.2 Improve college operational efficiencies IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources in a manner that assure effective utilization and the continuing quality necessary to support its programs and services. 52 53 Locksmith 3.2 Improve college operational efficiencies IIIB.1.a The institution plans, builds, maintains and upgrades or replaces its physical resources in a manner that assure effective utilization and the continuing quality necessary to support its programs and services. 54 Training budget for Payroll Dept. SP 3.2 Improve college operational efficiencies 55 Consultant help for converting from unidata to SQL for colleague/datatel Strategic plan 4.1 Improve technology infrastructure to support all college operations, and 4.5. Improve data gathering utilization 56 Professional development funds for training network/VoIP, security/Colleague Strategic Plan 4.1 Improve technology infrastructure to support all college operations 57 Replace Eureka campus marquee that is tied into emergency alert system 58 Addresses health and safety concerns. IIIB.1. The institution provides safe and sufficient physical resources… Addresses health and safety concerns. Ongoing training for Public Safety staff IIIB.1. The institution provides safe and sufficient physical resources… 5/28/2014 8:33 AM Expected Impact on Program/Student Learning Benefit, Link to Assessment, or Other Rationale Students will benefit from real world experience Students helping students will allow both to learn in a customer service environment. Students from the experience. may be less intimidated asking another student for help. Funding Source Planning $ Prof Development $ Operational $ Preliminary Draft Recurring Cost $ Division Dept Name Business Services Doug Edgmon Notes Students helping students is something that the District need to do more often. Email - 6,000 - 6,000 VP Admin Svc Without a properly functioning wastewater treatment plant, the cmapus will need to close. Gen Fund - 15,000 - - VP Admin Svc Without these remediations, the District will be fined by the Water Board and potentially shut down. Measure Q 100,000 - - - VP Admin Svc Maintenance Garry Patrick Life Safety issue. Provide the necessary equipment to keep the College’s WWTP in operation. garrypatrick@redwood s.edu This position would improve operational efficiency, electrical safety and reduce deferred maintenance. Gen Fund - 68,000 - 68,000 VP Admin Svc Maintenance Garry Patrick This position would improve operational efficiency, electrical safety and reduce deferred maintenance. garrypatrick@redwood s.edu Plumbing and HVAC work orders are prioritized daily. With the large volume of leased space and This position would improve operational independent businesses on campus it is efficiency and reduce deferred plumbing, HVAC becoming increasingly difficult to keep all of our and mechanical systems maintenance. customers systems operating and maintained. Gen Fund - 67,000 - 67,000 VP Admin Svc Maintenance Garry Patrick deferred plumbing, HVAC and mechanical systems Many of the buildings are currently seeing door hardware failure and are having lock cylinder problems. There is not a back-up to the person who is currently performing the job on a limited basis. Many of the dormitory doors and locks are starting to require a lot of maintenance. This position would improve operational efficiency and reduce deferred maintenance on the college’s locks, locking hardware, doors and door hardware. Gen Fund Failure to properly enact Affordable Care Act requirements result in large fines. Keeping the District in compliance with laws and regulations as they are enacted. Gen Fund - - 4,500 Time to backup database will be evaluated. Gen Fund 5,000 - - Approximately $200 per IT staff member has been spent on professional development in past years. Gen Fund - - 40,000 A safe environment will enhance student learning Students/staff will be alerted in the event of an outcomes. emergency Measure Q 20,000 - - A safe environment will enhance student learning Students/staff will be alerted in the event of an outcomes. emergency Gen Fund - - 4,000 Payroll Department employees need to be able to implement changes to payroll laws and regulations for the District to be compliant. Technical training for the Payroll Department must be provided on an ongoing basis. Trainings/support for Datatel databases is moving to SQL, and so remaining with Unidata will cause the district to fall behind with training. SQL database will also allow direct backup to a SAN. Will allow staff to be knowledgeable of current technologies so that they can implement, troubleshoot, and train others to use them as needed. Life Safety issue. Grade 3 Operator to oversee current plant Maintenance This position would improve operational efficiency and reduce maintenance. This position would improve operational efficiency and reduce 58,000 - 58,000 VP Admin Svc Maintenance Garry Patrick deferred maintenance on the college’s locks, locking hardware, doors and door hardware. 5 garry- Garry Patrick operations. State Water Resources Board requirement. CR does patrick@redwood not currently have a Grade 3 Licensed Operator. - s.edu garrypatrick@redwood s.edu garrypatrick@redwood s.edu Payroll Barb Franklin Enhanced training budget. It is critical for this department to stay updated on annual changes to payroll rules, retirement system changes, affordable care act changes and informed on best practices and emerging issues Information Systems Paul Chown paulResearch and develop an implementation plan to convert Datatel chown@redwood database from Unidata to SQL s.edu Information Technology Steven Roper These funds would be divided between IT and IS, so Angelina Hill is also on this request. stevenroper@redwoods .edu - VP Admin Svc Public Safety Sue Alton Life Safety issue. There may also be an Annual Maintenance Fee. suealton@redwoods. edu 4,000 VP Admin Svc Public Safety Sue Alton A safe environment will enhance student learning outcomes. suealton@redwoods. edu 4,500 VP Admin Svc - President 40,000 VP Admin Svc DRAFT DRAFT BPC BPC Ranking Ranking SUM 5-29-2014 dougedgmon@redwoo ds.edu Gen Fund The District operates a Waste Water facility which requires the appropriate Grade Operator to stay in compliance with the State Water Resources requirements. Not providing the appropriate licensed personnel will require the plant to cease operation. The State Water Resources Board is requiring certain Plant upgrades/improvements/testing to satisfy new discharge regulations regarding metals and disinfection byproducts. These improvements are State mandated and are not optional. CR has reduced its maintenance staff to a single electrician. A large volume of the current work order backlog is repairs to the District’s electrical systems. The current electrician is trying to stay up to date with training on new EMS, Fire, Security systems, but the current systems requiring repair are numerous. Facilities Tech BPC BPC BPC BPC BPC BPC Ranking Ranking Ranking Ranking Ranking Ranking Ranking Ranking barbfranklin@redwoo ds.edu 2013-14 Resource Requests2 - Draft Rankings.xlsx 2013-14 Resource Requests