Redwoods Community College District Vice President, Chief Business Officer FINANCIAL ADVISORY COMMITTEE NOTES May 4, 2007 This was the sixth meeting of the fiscal year and the last one for the academic year. The meeting agenda was designed primarily to update members on recent issues affecting our financial situation. Present Trish Blair, Ron Cox, Helen Edwards, Leslie Haddock, Ken Magnuson, John McBrearty, Scott Thomason Absent Chris Gaines, David Harris, Tricia Hawkins, Sydney Larson, Rodney Kaloostian, Jean Lawry, Budget Assumptions Scott reviewed the final version of the Tentative Budget Assumptions. There were minor differences in language in the Senior Staff and College Council versions. This information will go forward to the board as background for the approval of the Tentative Budget in June. Ad Hoc Budget Committee Scott updated the committee on the discussions of the most recent board appointed Ad Hoc Budget Committee meeting. The focus of this meeting was on revenue enhancements. Some of the budget solutions agreed upon will have an immediate effect, but the majority will be implemented over time with full impact not expected until future years. As a consequence, no estimated dollar budget impacts have been projected. Each project has a leader with monthly reporting to the board expected beginning in June. Balanced Budget Concerns There was a general discussion on the need to bring revenues and expenditures into balance and avoid using board designated reserve funds. It is expected that little or no reserve funds will be needed in the 2006-07 budget year to pay expenditures not covered by current year revenues. However, revenues are projected to drop substantially in 2007-08 primarily due to declining enrollments. The district has not identified expenditure budget solutions sufficient to match these revenue declines. Some committee members voiced concerns about a general reluctance to make deeper cuts now. It was noted that the Tentative Budget background materials will include a preliminary look at the 2008-09 budget year to see how much additional work will be needed to return to a balanced budget condition over the next two budget cycles. FINANCIAL ADVISORY COMMITTEE NOTES May 4, 2007 Page 2 of 2 Other Topics of Interest These additional topics of interest were discussed: ¾ CCCCO Monitoring - Scott indicated that there was no change in the system office oversight procedures concerning our financial condition. They are still taking a wait-and-see approach at this time. ¾ Monthly Board Financial Reports - The board has requested that staff develop financial information disclosures in a more understandable format for future monthly reports with additional details on enrollments and reserves. ¾ Presidential Search - The board took action to approve a personnel firm to help find an interim president for next year. Leadership from this position could be critical in assisting the district in returning to financial stability. ¾ Statewide Ballet Initiative - Scott discussed the provisions of a newly qualified statewide ballet initiative for California Community College funding. The changes, if approved by the voters in February 2008, could have a positive effect on future state support for community colleges.