Redwoods Community College District
Meeting of the Education Master Plan Committee
Wednesday, March 4th, 2009
Board Room: 1:00pm-2:00pm
Present:
Allen Keppner, Keith Snow-Flamer, Melissa Green, David Bazard, Joe Hash, Jason Leppaluoto, Justine
Shaw, Martha Davis, Jim Sylvia, Matt Malkus, Michael Thomas, Geisce Ly, Pat Girczyc
Others Present:
Lynsey Parker, Roxanne Metz, Doug Edgmon, Cheryl Tucker, Karen Nelson
Not Present:
Toni Sartori, Paul Kinsey, Michael Bailey, Lance Courtney, Julie Hatoff, Fred Sturner, Arturo Levenfield,
Mike Mendoza,
I. Announcements & Additions/Adjustments to Agenda
1. None
II. Approval of Minutes of February 11th joint EMP/FMP meeting
1. To be approved at following meeting
III. Timeline for completing revisions to EMP
1. Work on timeline to send with communication for participation
2. Geisce suggested that everyone receives timeline so they know what we are up against
i. Give weekly updates so everyone knows where EMP is with document
3. Input and comments should be received by spring break
IV. Using WIKI feedback, list unresolved issues identified in the document
1. Allen - how do we want to proceed with feedback and information that has been identified on
the WIKI and during the Feb 27th retreat?
2. Everyone across campus and district should be given another opportunity to give feedback
i. Michael suggests that people should be advised that everyone should be told their feedback
will be evaluated
3. Allen - how can we best get information and include others?
i. Jim suggests we invite certain people to our meeting that have great concern and interest in
the document
ii. Dave - many people are unsure of how to use the wiki
iii. Roxanne suggests emails
iv. Allen - open forums
(a) Keith-break this committee up into chapters, hold open forums by sections for others to
come in and give feedback
(i) Matt agrees with Keith that breaking up in sections for each chapter, build
consensus for the comments on each section.
(b) Melissa - how can an open forum be facilitated without giving an opportunity for
grandstanding.
(c) Pat suggests post questions up, have people read and make comments and then have a
facilitator go through and ask questions and for clarification
(d) Pat - an open meeting would give people an opportunity to ask questions
1. There is concern about committee not having all the answers
2. Dave - open forums may not be the best option
3. Gives everyone an opportunity to see what others are saying
v. Dave – “One-click” blog on website
vi. Michael concerned that there is not enough time
(a) Suggests division chairs and other committee members collect written comments
vii. Keith and Michael both commented that multiple avenues can be used to collect
information
viii.
Melissa believes we need a timeline, have targets for when things will be done and
let the whole district know
ix.
4. Keith understood that this committee owns EMP – but some pieces of plan won’t change
1. Mandate to grow
2. ARCC data stays
a. Martha commented that ARCC data was not included in the EMP Draft should be included in the document
b. Martha will add ARCC data
3. Driver indicators
a. These items have to stay, but give the district more time and better
opportunity to give feedback.
5. Michael is concerned about being unable to modify the growth targets
i. Keith explains that we can set targets
ii. Allen-better to be in a situation where we have a little more growth, but not to be too far
over cap.
iii. Allen- you can grow above cap without losing/spending money
iv. Allen suggests we get more parameters on the issue of growth
6. Allen - need a vision statement
i. Vision statement should look to the future of the college, not the present
7. Dave - we need a complete “vision” so that all the sections of EMP will flow together when
revised/rewritten
8. Jason - give some education to everyone in the district on what the master plan is
PROCESS
1. Send communication district-wide giving everyone an opportunity to comment on EMP Draft
in various ways
1. Blog
2. WIKI
3. Written or emailed communications to division chairs or committee members.
2. Give a specific deadline and parameters
3. As information is received it will be split by sections into the subcommittees made up of
committee members and active participants/commenter’s
4. Subcommittees revise each section using information received
5. Have a small group rewrite EMP to help document flow with common language throughout for
better understanding
Martha suggests put section numbers on every page for better navigation of document
V. Consider which issues are quantitative editing issues that may be addressed by an ad-hoc team
and which are qualitative issues to be addressed by the committee
1. Martha, Zach, and Karen are taking word document of EMP and WIKI checking that all words
and graphs match and everything is clear. Not changing any meanings. Doing it in “markup”
language to make sure all changes can be seen.
2. Preparing an amendments document to follow along with the word document in order to track
changes.
3. Datatel changes daily, so information may be updated reflecting the change.
i. Example: Page 20 of EMP at bottom of page “gender breakdown by campus site” ran for
2007F - 2008S, how many more females than males in Del Norte, Klamath, and
Mendocino. Percentage of population was the same, but the numbers had changed.
4. Roxanne recommends considering a threshold that this committee deals with and having adhoc team work on spelling, grammar, etc.
Summary done last
Preamble-cannot change
Section 1Section 2-Michael Thomas, Susan Nordlof
Section 3- Susan Nordlof, Justine Shaw
Section 4 (ARCC)-Melissa Green, Matt, Martha, Tami Matsumoto
Section 5- Dave Bazard, Jim Sylvia, Geisce Ly, Martha Davis, Judy Hinman, Jason
Leppaluoto, Mark Winter
Section 6- Jason Leppaluoto, Matt Malkus
Section 7-summary-maybe split this into other sections
VI. Identify Ad-hoc committee to work with Roxanne Metz to address quantitative editing issues
1. None identified
VII. Identify next steps and consider next meetings date
1. First step to communicate district wide the opportunity to comment
2. Next meeting date/time not set
Meeting Adjourned at 2:00 PM
Minutes submitted by Lynsey Parker