Assessment and Transformation
Program Review Annual Update Report
Disabled Student Programs and Services
Tracey Thomas, Program Review Coordinator
2007-2008
A. Outcomes Assessment Plan Report
Expected
Outcome
(program and
student
learning)
Assessment
Method
(Indicate
the
assessment
methodolog
y to be used,
or was used,
such as
focus group
or exit
interview.)
Administrated
When?
Administrated To
Whom and by
whom?
PO
Assess faculty
and staff
perceptions
and needs
from DSPS
Biennial
Web-based
and paper
survey for
faculty and
staff at all
campus
locations.
Biennial
2008/2009
2010-2011
Survey given to
district faculty and
staff. Web Based
survey results
completed by
Institutional
Research office.
with analysis by
DSPS staff &
faculty
PO
Maintain a
systematic
assessment
and enhance
programmatic
responsiveness
to changing
learner needs
Biennial
Student
Survey
Spring 2009
SLO
Students will
state
educational
limitations and
determine
appropriate
accommodatio
n at any
semester.
% age of
students who
complete a
Support
Services
Agreement
and
Educational
limitiations
each
semester in
reports
generated by
AbleAccess
DSPS
database
Biennial
2008//2009
2010/2011
Spring 2011
End of Fall
semester
Survey given to
DSPS Student
district wide
receiving services
and enrolled in
Special courses
with analysis
completed by
Institutional
Research office.
DSPS
staff/counselor 1
on 1 appointment
for
accommodations
with student
Assessment
Status/Findings
(Indicate when
the data will be
available for
analysis or the
result of the
analysis. In the
next year,
indicate the
results of a
second
assessment cycle
Findings were
discussed Spring
2007
Biennial
2008/2009
2010-2011
TBD
Biennial
2008//2009
2010/2011
Use of Results
Indicate the way
the data is, or will
be, used to make
changes to
student services.
An important
purpose of
assessment is to
increase dialogue
about learning.)
Transformations
(Indicate what
transformations
were implemented
as a result of
assessments.)
Intended
Follow-Up
Change ways in
which DSPS
interfaces with
district personnel
to be more
meaningful.
Determine level of
user friendliness
and adjust
strategies needed
to accomplish
results.
This was the first
survey implemented
by the department
and will be
implemented
biennially.
Increase
participation
and
respresentati
on of DSPS
staff and
faculty on
key decision
making
committees
for the
district.
TBD
TBD
TBD
TBD
Results 2006/07
presented to
Senior Staff June
6, 2007 and Board
of Trustees July 3,
2007
Analysis of
previous survey
results will lead to
a rewrite off all
student surveys
questions to
improve our
understanding of
learner needs
Review and
analysis of
students self
awareness and
level of
understanding of
disability related
educational needs.
Assess ways in
which
information is
delivered to
students and
change delivery
strategies as
appropriate
B. Department Goals Report
College
Strategic
Plan Goals
Build
culture of
assessment.
Ensure
student
access.
Division Goal
Department Goal
FY2007-08
Action Plan
Status of each
action item
Provide research
based learnercentered services
that support access
and student
engagement from
matriculation to
goal attainment
Maintain a
systematic
assessment and
review to ensure
compliance with
Title V regulations
and enhance
programmatic
effectiveness and
responsiveness to
changing learner
needs.
Reconvene the DSPS
Advisory Committee Fall,
2008
Completed
In Progress
Complete DSPS campus
Completed
survey via web with results
In Progress
and analysis Spring, 2007
Conduct Student Survey’s at
Eureka, Del Norte and
Completed
Mendocino Coast campus In Progress
Spring, 2007
Develop a binder of results
from DSPS Student
Completed
Satisfaction Survey for
In Progress
student review in an
accessible location at each
campus location. Fall, 2007
Modify Student
Education Contracts
for students in
Guidance 379 and 380
in order to assess
student progress by
implementation of
measurable student
learning outcomes.
Fall, 2007
Develop a DSPS on line
orientation Spring, 2008
Modify process to
ensure course
repeatability forms are
available in DSPS
master file in Eureka,
Del Norte and
Mendocino Spring,
2008
Collaboration
Partners
DCARA,
Department of
Rehab, Mental
Health,
Lighthouse for
the Blind
Resources Needed /
Reallocated
Staff
Staff Time
New Money
Reallocated $
Space
Equipment
Institution
Research
Institution
Research
District DSPS
staff
Other: Fill DSPS
Technology
Specialist Position
Spring 2008
Complete reorganization of
Mendocino Coast
DSPS based on
student need.
Investigate
permanent staff
position to assist
with alt-media
production
Completed
In Progress
District DSPS
staff
Completed
In Progress
Web Master,
DSPS Tech
Specialist
Completed
In Progress
DSPS
Specialist
Admin. Office
Assistant
DSPS
Director
Redesign layout of
DSPS website to
reflect current CR web
look by Spring, 2008
Completed
In Progress
DSPS
Director
Technology
Specialist
Modify SEC for all
DSPS special courses
to include “current
accommodations and
educational limitations
Completed
In Progress
LD Specialist
Special
Course
District
Instructors
can be found on
student Support
Services Agreement”
by Spring, 2008
Ensure
Student
Access
Develop and
manage
human,
physical and
financial
resources to
effectively
support the
learning
environment.
.
Improve program
and service
information for
students in
response to new
state and federal
regulations and
service delivery
trends.
Update DSPS Student
Completed
Satisfaction Surveys
In Progress
by Spring, 2008
Modify DSPS Faculty
Completed
Handbook to include the
In Progress
provision of faculty
responsibilities related to
provision of print materials
in alternate formats. Fall,
2008
DSPS
Director
IR
Printing
Services, Web
Master
Provide DSPS student
information to EDTN,
AIS, KT and Eureka
campus locations.
Completed
In Progress
DSPS Staff
Integrate technology
software purchases for
district lab and
instructional locations
compliance into
decision making and
fund distribution and
technology planning
Completed
In Progress
DSPS
Technology
Specialist
IT Manager
TAG
Business
Office
Completed
In Progress
Humboldt
American
Sign
Language
In coordination with a
Completed
qualified Sign Language
In Progress
Interpreter develop a
mentoring program for new
Sign Language Interpreters
Spring, 2007
Humboldt
ASL
Update DSPS Student
Resource Guide to
include Service
Animal Policy, BOT
Policy 809 AR 809.07
Access to Programs
and Facilities and
others Spring, 2007
Completed
In Progress
Printing
Services
Update DSPS
brochures to include
new course outlines
for special courses for
Fall 2008
Completed
In Progress
Staff
Staff Time
New Money
Reallocated $
Space
Equipment
In coordination with a
qualified Sign
Language Interpreter
develop a skills
assessment for
potential new hires to
determine appropriate
course assignments
Spring, 2007
DSPS Staff
DSPS Staff
Printing
Services
Other: DSPS
Direction scheduled
semester visits to
Mendocino and Del
Norte Campuses
Develop and
manage
human,
physical and
financial
resources to
effectively
support the
learning
environment.
.
.
Ensure
Student
Access
Improve program
and service
information and
college policy to
ensure college
compliance with
federal and state
regulations.
Develop DSPS Del
Norte Student
Resource Guide for
new student intake
Spring 2008
Completed
In Progress
Update all DSPS
Master Forms for
district at Del Norte
campus Spring 2008
Develop a board policy to
address Course Substitution
for disability related
compliance Fall, 2007
Completed
In Progress
Completed
In Progress
Printing
Services
DSPS Eureka
Staff and
faculty
Staff
Staff Time
Other:
Presidents
Office
Staff
Staff Time
New Money
Reallocated $
Modify the Purchase Order Completed
form or process for district In Progress
purchases of instructional
equipment, supplies to
ensure disability accessible
purchases and compliance
with board policy Spring,
2008
Business
Services
Purchase
officer,
Business
Services
Technology
Specialist
Improve implementation of Completed
Section 508 policies by
In Progress
providing recommendations
for standardization of
delivery of distance
education or other on line
courses, and standardization
in the purchasing process to
ensure the procurement of
accessible instructional
equipment and supplies Fall,
2007
Business
Services
Purchase
officer,
Technology
Manager, DE
coordinator
DSPS
Director
DE
Coordinator
Technology
Specialist
Implement DE/Online
course accessibility
checklist Spring, 2008
Completed
In Progress
Modify Emergency
Preparedness Plan for
district Spring 2008
Completed
In Progress
DSPS
Director
Health &
Safety
Committee
Develop a FAQ for
disabilities and
accessibility for quick
reference for Action
Plan Spring, 2008
Completed
In Progress
Technology
Specialist
DSPS
Director
Space
Equipment
Other:
C. Improvements or Rationale for Action: (Provide a brief summary of the major
accomplishments and achievements of your department during the past year. Comment
on the whether your facilities, budget, equipment, and staffing are adequate based on
the services provided and the number of students served. Discuss what your operations,
staffing and facilities needs may be in the next three years.)
The DSPS Comprehensive Program Review was completed for 2006-07. Progress
was submitted in a DSPS Program Review Annual Update in October 2007. This
Annual Update highlighted significant progress toward objective completion
made between spring semester 2007 and October 2007.
Since the October 2007 Annual Program Review Update additional progress has
been made. Many continuing and new objectives continue to rely heavily on
process improvements to expedite service and Title V compliance for DSPS to
prepare for the Chancellor’s Office on site review in spring 2009. Since fall 2007,
DSPS modified the DSPS Faculty Handbook, adjusted developed a DSPS Student
Handbook for the Del Norte campus. A DSPS student online orientation was
developed and made available on the DSPS website in spring 2008. All DSPS
Special course outlines were updated and approved by Curriculum Committee by
February 2008. Annual Academic Program Reviews for Guidance and Physical
Education were completed by the respective divisions in fall 2007 and included
DSPS Guidance and Adapted Physical Education course information.
DSPS FACILITY NEEDS
DSPS facility needs were addressed in Measure Q projects at Del Norte and
Mendocino Coast campuses in summer 2007.
DSPS EQUIPMENT and TECHNOLOGY NEEDS
DSPS equipment and technology needs, at present, have been met by categorical
and instructional block grant funding.
DSPS STAFF NEEDS
DSPS Technology Specialist is currently being filled by temporary staff and
recruitment efforts are extended due to an insufficient applicant pool. This
position serves the district and is the primary contact for district compliance with
Section 508 regulations. The expertise of this position is relied heavily on by the
district.
Effective March 10, 2008 a resignation of the DSPS Specialist position at the
Mendocino Coast campus has resulted in a reassignment and reclassification of
the DSPS Instructional Support Specialist II. Effective fall 2008 Special classes in
Guidance will not be offered on the Mendocino Coast campus. Student
notification and efforts to transition support services for fall 2008 are being
coordinated with student services support staff and faculty on the campus.
Emerging staff issues are readily apparent in the area of alternate media
production. Currently, DSPS has one full time classified position to serve district
needs in the area of alternate media production. Data indicates a steady increase in
the number of students eligible for alternate text as an accommodation,
consequently increasing the number of textbooks being requested. DSPS has
consistently hired temporary staff for 4 years to assist in the production. Turnover
of the temporary staff, textbook complexity and demands for retraining provide
challenges and impact textbook production time. DSPS responsibility in the
timely production of the student requests will require the development and
procurement of a position to assist in the production of alternate media for
students served in our district by fall 2008.
In the area of Learning Disabilities, our district is experiencing significant
transformation. With 16 years of exceptional service, the retirement of Learning
Disabilities Specialist at Eureka campus will occur at the end of spring 2008. In
January 2008, DSPS is pleased to have hired a new Learning Disabilities
Specialist for the Del Norte campus who will complete the Chancellors Office
Learning Disabilities Eligibility Model Training in summer 2008.
DISTRICT DISABILITY COMPLIANCE for
FACILITIES & TECHNOLOGY & EQUIPMENT
With respect to the district’s efforts in a growing awareness of compliance with
disability access regulations and College Board policy, the integration of facility,
technology, and equipment requirements based into our decision making and
district planning efforts continues to offer the district opportunities for growth.
Vice President’s Recommendation
Comments: I agree that the district needs to infuse ADA compliance in its facilties
planning efforts.
Keith Snow-Flamer
Vice President’s Signature
3/5/08
Date
Program Review Committee Comments
Comments:
__________________________________________________
Co-Chair of the PRC
_____/_____/_____
Date
Institutional Effectiveness Committee’s Recommendation Comments
Comments:
______________________________________________________ _____/_____/_____
Chair, Institutional Effectiveness Committee
Date