Student Development Division Annual Program Review Update 2013/14
Section 1 - Program Information
1.0 Name of Program: Athletics
1.1 Program Review Authors: Bob Brown, Marla Gleave, Chris Vicory, Reed Elmore, Justin Mora, Doug Oliveira Date: October 8, 2014
1.2 Program Director Signature: Joe Hash
Date: October 30, 2013
1.3 Vice President Signature: Keith Snow-Flamer
Date: October 31, 2013
1.4 Program mission: To provide a diverse population of CR student athletes with a quality academic and athletic experience and to ensure that
student athletes are given guidance to aid them in meeting their educational goals.
1.4.1 State briefly how the program mission supports the college mission: The program mission meshes nicely with the mission statement in that
they are both centered on student learning and student success with a focus on transfer education.
1.4.2 Provide a brief description of the program’s primary function: To ensure the success of each student athlete.
Section 2 - Data Analysis
2.0 Program Staffing/Budget Data and Indicators
(Past years)
Provide information to show changes over time (steady, increasing, decreasing, etc.). Insert additional rows as needed for your key performance
indicators (KPI’s), such as program services, functions, student contacts, etc.
2011/12
2012/13
Observations (steady/increasing/decreasing)
2.1 Staffing/Budget
FTE Faculty and Staff
8
8
One full-time faculty member retired in May 2013. One full-time
faculty member set to retire in May, 2014
FTE Additional Workforce
14
16
Shifting to a part-time work force due to budget constraints
Personnel (Dollars)
214,493
215,000
Steady
Discretionary (Dollars)
251,627
294,157
Increase is due to shift of coaching stipends from 11003
“Mandatory” to 11006 “Discretionary”
Other
2.2 Program Indicators
Revenue Generation
Student Athlete Academic Success
$1.197 million
70%
3/12/2014 $1.468 million
67%
Increase more than likely due to increase in football enrollments
Down slightly. Lack of a dedicated academic counselor has hurt
our success numbers.
Page 1 Ethnic Diversity of Student Athletes
54%
underrepresented
55%
Comparable
2.3 Describe how the changes in indicators have impacted student achievement and learning:
Two important sports programs remained suspended for a second year (2011-12) due to budget constraints. A commitment to bring back baseball
has been made for 2013-14.
2.4 Provide any other relevant information that may have contributed to changes (improvement, increase, decline, barrier) for the population
served by the program: These sport suspensions have negatively impacted revenue generation due to the corresponding decrease in enrollment,
FTES and Non-Resident tuition.
2.5 Student Equity. Please comment on any current outcomes or initiatives related to increasing outreach, retention and student success of
underrepresented students in your program.
The continued suspension of the men’s soccer program has decreased the enrollment of certain underrepresented groups.
Section 3 –Critical Reflection of Assessment Activities
3.0 Student Learning Outcomes & Program Outcomes Assessed in the Current Cycle
(2012/2013)
a. Assess current academic support program to determine effectiveness and make improvements if necessary
3.1 What changes have been made to the program based on assessment findings?
A part-time counselor has been assigned to support student athletes for 2013-14.
3.2 (Optional) Describe assessment findings/observations that may require further research or institutional support:
3.3 Provide any additional explanations for items described in section 3.
While the assignment of a part-time counselor to student athletes is a step in the right direction, especially compared to not having any advisor or
counselor assigned, to fully meet the academic needs of over 200 student athletes really requires a full-time person.
Section – 4 Evaluation of Previous Plans
4.1 Describe plans/actions identified in the last program review and their current status. What measurable outcomes were achieved due to
actions completed?
Action plans may encompass several years; an update on the current status, or whether the plan was discarded and why.
Actions
Current Status
Impact of Action (describe all relevant data
used to evaluate the impact)
Academic Success Program/Return of
Last year (2012-12) there was no
Level of first-year student athletes meeting
3/12/2014 Page 2 dedicated Student Athlete Academic Advisor to
the department
advisor/counselor dedicated for student
athletes. For 2013-14 Athletics shares a parttime counselor with EOPS.
second-year eligibility standards was down to
about 45% due in part to a lack of a dedicated
advisor/counselor. Support of a part-time
counselor now in place for 2013-14.
Commit to reinstatement of baseball & men’s
soccer for 2013/14
Both sports remained on suspension during
2012-13. Baseball has been reinstated for
2013-14.
Fall of 2013 PE 20 “Baseball” course initial
enrollment of 38 student athletes
Implementation of Measure Q Projects
Still on hold
Facility conditions, especially fields, continue
to deteriorate. Injuries and safety continue as
on-going issues. The deterioration of the fields
has caused athletic programs to move home
contests to off-campus venues creating
additional costs as well as the burden of
transporting students and/or equipment to
those venues.
Departmental Recruiting Plan
On-going
Improved enrollment, especially in women’s
sports
4.2 (If applicable) Describe how funds provided in support of the prior year plan(s) contributed to program improvement:
Section – 5 Planning
5.1 Program Plans
(2013/2014)
Based on data analysis, student learning outcomes and program indicators, assessment and review, and your critical reflections, describe the actions
to be taken for the 2013/14 academic year. Use as many rows as you have actions, and add additional rows if you have more than 5 actions.
Please number all rows that you add.
Please be specific. This section and section 6 should include a detailed justification so that the resource prioritization committees understand your
needs and their importance.
*Not all items in this program plan section may require resources, but all resource requests must be linked to this section.
Action
#
Action to be taken:
List the specific action
to be taken in enough
Relationship to
Institutional Plans
Include the specific plan
and action item relevant to
3/12/2014 5.1 Program Plans
Expected Impact on
Program/Student Learning
Describe the expected impact
in a way that someone outside
Relationship to
Assessment
Include all
assessment results
Page 3 Resources Needed
(Y/N)
A yes here requires a
corresponding
detail so that someone
outside of your area can
understand.
Implementation of Board
approved and prioritized
Measure Q Projects for
1 Athletic facilities
Assign full-time advisor
or counselor for student
2 athletes
Hire full-time Assistant
3 Athletic Trainer
Provide head coaches
4 with updated computers
your action to be taken.
For example: Annual Plan
2013-2014 Theme:
Persistence; or
Goal 1: Student Success:
EP.1.6.2 Develop a plan for
narrowing the achievement
gap for underrepresented
student populations.
Theme: Increasing
Persistence; Goal 1: Student
Success. In order for
students to achieve success
and persist in meeting their
educational goals, they first
need to be provided with a
safe classroom environment.
Theme: Increasing
Persistence; Goal 1: Student
Success: EP.1.2. Improve
support for students; EP.1.4.
Increase transfers and degree
and certificated completion;
EP.1.6. Improve success
among underrepresented
populations
Theme: Increasing
Persistence; Goal 1: Student
Success
Goal 4: Technology; SP.4
Technological Relevance
3/12/2014 the program can understand.
The impact should be
measurable.
Increase in facility safety,
decrease in injuries and
improved ADA access to
facilities.
All student athletes,
especially those “at-risk”,
would benefit from increased
focus and attention on their
needs for academic guidance
and assistance
Providing a safe environment
with personnel
knowledgeable to provide
proper injury prevention and
treatment should increase
student persistence in the
program
Coaches have computers
from 2005. With improved
that indicate that this
action will yield the
desired impact on the
program. If the
assessment has yet to
be conducted, explain
when and how it will
be conducted.
request in the next
section.
Provide a safe
classroom
environment is the
first step to a student
having success and
persisting in their
educational goals.
No, Measure Q
Funds already
prioritized
Relates directly to the
assessment of student
athletes persistence
rates which are tied to
their ability to meet
2nd year athletic
eligibility standards.
Yes, assignment of
full-time advisor or
counselor. Could be
the assignment of a
present advisor or
counselor.
Provide a safe
environment is the
first step to a student
having success and
persisting in their
educational goals.
Yes, hiring of a fulltime certified
assistant athletic
trainer
Yes
Page 4 technology faculty/coaches
will be able to improve
teaching and delivery
Provide video cameras
6 for all sports
Annual Plan 2013-14,
Goal3: Fiscal & Operational
Sustainability. SP.3.3.1
Increase resident and nonresident FTES.
Strategic Plan Goal 4—
Technological Relevance,
4.4 Improve efficiency
through
technology.
Purchase a large
7 passenger bus for travel
Strategic Plan 3. Fiscal and
Operational Sustainability,
2. Improve college
operational efficiencies.
Reinstate men’s soccer
5 program
Associate Athletic
8 Director
Theme: Increasing
Persistence; Goal 1: Student
Success; EP 1. Ensure
Student Success; Objective
2. Improve support for
students
Historical enrollment in
men’s soccer was around 25
students. Most of these
students would be new to the
district or would be former
students who stopped out.
Relates to the ability
to recruit new students
to the district,
especially
underrepresented
students
Yes
Coaches would no longer
need to drive passenger vans
long distances after a long
day of competition mitigating
unsafe travel practices.
Increase student success and
persistence
Yes
Assistance with the
academic support of
student athletes will
relate student success
and a higher level of
student athletes
meeting eligibility
standards
5.2 Provide any additional information, brief definitions, descriptions, comments, or explanations, if necessary.
3/12/2014 Yes. Approximately
$30,000 was reduced
from the Athletics
budget with the
suspension of
soccer. This would
need to be
reallocated, as well
as TLU’s and
stipend for the head
coach.
Page 5 Yes
Section 6 - Resource Requests
6.0 Planning Related, Operational, and Personnel Resource Requests. Requests must be accompanied by an action plan in the above section.
Requests should include estimated costs. Submit a support ticket if you do not know the estimated costs.
If you are requesting personnel resources, you must also include the “Request for Faculty or Staffing” forms, located at
inside.redwoods.edu/program review. Submit one form for each request.
Additional Instructions:
 Put down the full amount you are requesting in the “Amount” column. Put down the annual amount of any ongoing or recurring costs in the
“Annual Recurring” column. For example, a personnel request for a permanent position might show an Amount of $30,000 and an Annual
Recurring Cost of $30,000. A request for equipment might show an Amount of $5,000 and an Annual Recurring cost of $200. A professional
development request might show an Amount of $800 and a recurring cost of $0.
 If you have a grant or some other source of funding, include in the “Request” column a brief description of the source of funds and the dollar
amount that is expected to be covered by the other source and if the other source covers any of the annual recurring costs.
 Note in the “Request” column if this is a repeat request, and how many times you have submitted this request.
The item number must match the corresponding action # from section 5. Add rows as necessary.
Type of Request (Check One)
Action Request
Operational Personnel
Planning
Describe your request here in a way that
#
To be
someone outside the program can
use #
To be
reviewed by To be
understand.
above
Prioritizatio reviewed and reviewed
grouped by
by Faculty
n
Prioritizati
Committees Associate
Deans.
on
of the
Committe
Budget
e.
Planning
Committee
1
Implement Measure Q Projects (Repeat
request 2x)
Professiona
l
Developme
nt
To be
reviewed by
the
Professional
Developmen
t Committee
List of
projects
already
approve
d by
board of
Trustees
List of
projects
already
approved by
board of
Trustees
3/12/2014 $
Amount
Page 6 $ Annual
Recurrin
g Costs
Contact
Person
(Name,
email,
phone)
2
Assign full-time advisor or counselor for
student athletes (Repeat request 2x)
Could be
achieved
by
assigning
present
advising
or
counseling
personnel
to student
athletes
x
3
Assistant Athletic Trainer (Full-time)
x
$60,000
60,000
4
Computers for Head Coaches
x
5
Reinstate men’s soccer program (Repeat
request 2x)
6
Four video cameras
x
10,000
7
Passenger Bus
x
8
Associate Athletic Director
x
100,000
Release
Time/Sti
pend?
20,000
$30,000
$10,000
40,000
Section 7- Author Feedback
Provide any constructive feedback about how this template or datasets could be improved.
How much do you agree with the following statements? (mark your choice with an x )
3/12/2014 Page 7 40,000
10,000
Joe
Hash
x4242
Joe
Hash x
4242
Joe
Hash
X4242
Joe
Hash
x4242
Joe
Hash
x4242
Strongly
Agree
Somewhat
Agree
Neutral
Somewhat
Disagree
Strongly
Disagree
This year’s program review was valuable in
planning for the ongoing improvement of my
program.
[]
[ x]
[]
[]
[]
Analysis of the program review data was useful in
assessing my program.
[]
[x ]
[]
[]
[]
Section 8‐ PRC Response by section (completed by PRC after reviewing the program review) 8.0 The response will be forwarded to the author and the supervising Director and Vice President: S.1. Program Information: Completed S.2. Data Analysis: Completed. Good linkage of data to planning and success. Recommendation to include breakdown of success by athletic team. S.3. Critical Reflection of Assessment Activities: Completed. Recommendation: note if survey was specific to athletics. S.4. Evaluation of Previous Plans: Completed S.5. Planning: Completed. Linked to institutional plans. S.6. Resource Requests: Completed 3/12/2014 Page 8