Fiscal Year: 2010-11
CollegeoftheRedwoods
ProgramReviewCommitteeSummary AsperitsMission,theProgramReviewCommitteereviewsAnnualandComprehensiveProgramReviewstoprovidethefoundationuponwhichthedistrict
develops,identifies,anddocumentsthedirectionoftheprioritizationofplanning.OurobjectiveistoprovideanevaluativeExecutiveSummaryofeach
program’sreviewforauthors,IntegratedPlanningCommittees,andtheDistrict.
ProgramReviewSubjectArea: PublicSafety
ProgramReviewAuthors:
GeorgeKapitan,LeeLindsey
AreaDirector/Manager:
GeorgeKapitan,LeeLindsey
PerformanceIndicatorsforAdministrativeServices
ProgramAccess/Demand
Weredepartment(dept.)
expendituresoverbudgetlast
year?
Isthedepton‐tracktocomein
underbudgetthisyear?
Hasthedeptcompleted
budgetplanningfornextyear,
orinprocess?
HowmanyChancellors’Office
reportswereover10dayslate
duringthelastyear?
HowmanyBoardreportswere
lateornotdoneduringthe
pastyear?
Weredeptplansand
proceduresupdatedduring
thelastyear?Wereall
proceduresup‐to‐datebylast
year‐end?
Werethereanynewaudit
findingsrelatedtothisdept?
Werethereanyoutstanding
auditfindingsatlastyear‐end?
Havemonthlybudget‐to‐
actualreportsbeenreviewed?
Hasthedeptreviewedlast
year’s:
 Programreview?
Satisfactory
Standard
Notover
budget
Satisfactory/
Unsatisfactory
Satisfactory
CommitteeComments
PRCComments:
OnTrack
Satisfactory
Thereisnodatabackup.
Yes
Satisfactory
How/whereisthisdocumented?
Zero
Satisfactory
Zero
Satisfactory
Supplyexamples:howmanychancellors’reportsare
required?Whattypesofreportsandwhichneed
collaborationwithotherdepartments?Useoftheannual
fiscalyearreportcalendarcanbedocumented.
Yes
Satisfactory
Thisshouldbelistedasagoalinanassessmentformat.
Zero(Explain
thestatusof
allfindings)
Satisfactory
Areauditsrequired?Isthisagoal/KPIforthisdepartment?
Atleast
quarterly
Yes
Satisfactory
Doesthis departmentactuallydothis?
Satisfactory
PRCseesthisasathreepartquestion;thefirsttwomightbe
no?BPCaddressedtheneedsaddendums,butwheredoesit
fitinhere?
Whatisthebaseline?
N/A


Needsaddendums?
BPCactionsonneeds
addendums?
Werealldeptemployee
evaluationsup‐to‐dateduring
lastyear‐end?
HowmanyCal‐Cards
unreconciledafterthe
paymentduedate?
Hasthedeptwebsitebeen
updatedduringthelastyear?
Hasdocumentimagingbeen
implementedinthedept?
Areemployees(customers)
encouragedtouseelectronic
documentsinsteadofpaper
forms?Areallformtemplates
availableonthedepartment
website?Doesthedepartment
acceptscanned/imagedcopies
ofalldocuments?
ArethePublicSafetyPlansup‐
to‐date?
ArePublicSafetyIncident
Reportsup‐to‐date?
Areparkingticketsprocessed
andup‐to‐date?
Arerequiredsafetytrainings
up‐to‐date?
Howmanydepartment
contractsarepasttheir
renewaldatewithoutbeing
renewed?
ProgramResources
Satisfactory
Zero
Satisfactory
Yes
Satisfactory
Implemented
Unsatisfactory
Yes,or
explainany
document
requiringa
“wet”
signature
Satisfactory
Wouldtherebesomewaytotrackthis?
Thecommitteequestionedwhatistheultimategoalinpaper
reductionandhowdoesthisaddresstheissueofelectronic
formsbeingprintedoutforthesignatureprocess.
Up‐to‐date
Satisfactory
Howandwhereisthisdocumented?
Atleast
monthly
Atleast
monthly
Yes
Satisfactory
Satisfactory
Satisfactory
Zero
Satisfactory
How/whereisthisdocumented?Recommendthisbelistedas
agoalinanassessmentformat.
3
$186K
FTEemployees
Budget
Revenuegenerated
Otherprogramspecific
indicator
Kudos;thisisagoodKPItoaddtoalltemplates.
Yes
N/A
Departmentisscheduled
Recommendthisbelistedasagoalinanassessmentformat.
toconvertinafutureyear.
3employeesinpermanent positioninventory.Part‐
timepositionheldopen
forsavings.
Permanentposition
budget
N/A.
Program
Efficiency/Productivity
Goalisfor
training
onlinewhen
available,
appropriate
andcost
effective.
Yesand
describenew
actionssince
lastreport
Haveface‐to‐facetrainings
beenconvertedtoonline
methods,whereappropriate?
Thedepthasimplemented
planstoreducerelianceon
overnightmail,USmail,etc.by
utilizingelectronicmailand
thewebsite?
Program/CourseOutcomes
fornextprogramreview
(2012‐13)
Documentimaging
Districtsurveyresults
Satisfactory
Recommendthisbelistedasagoalinanassessmentformat.
Satisfactory
Recommendthisbelistedasagoalinanassessmentformat.
Alltheprogramoutcomes
aboveplusthefollowing.
Documentimaging
Mentionedabove
reducesdepartment
printingcostsby50%.
Ifdepartmentisselected
todoasurvey,then
resultsmustshow
acceptablesatisfaction.
PRCseesplentyofopportunityforuseofdatainreportingandassessing.Safetycanusetheirowndataforreportingaswell
aspulldatafromfacilitiesandstudents.
Eachdepartmentshouldgenerateasetofquestionstiedtotheirgoals,whichcanbetrackedandassessed.Identifygoals
andobjectivesthataremeasureableandreportoutonthem.Onegoal,forexample,wouldbetobecomemoreor100
percentelectronic.