Fiscal Year: 2010-11
College of the Redwoods
Program Review Committee Summary
As per its Mission, the Program Review Committee reviews Annual and Comprehensive Program Reviews to provide the foundation upon which the district
develops, identifies, and documents the direction of the prioritization of planning. Our objective is to provide an evaluative Executive Summary of each
program’s review for authors, Integrated Planning Committees, and the District.
Program Review Subject Area:
Payroll
Program Review Authors:
Barb Franklin, Lee Lindsey
Area Director/Manager:
Barb Franklin
Performance Indicators for Administrative Services
1. Program Access/Demand
Were department (dept.) expenditures
over budget last year?
Is the dept on-track to come in under
budget this year?
Has the dept completed budget
planning for next year, or in process?
How many Chancellors’ Office reports
were over 10 days late during the last
year?
How many Board reports were late or
not done during the past year?
Were dept plans and procedures
updated during the last year? Were all
procedures up-to-date by last year-end?
Were there any new audit findings
related to this dept? Were there any
outstanding audit findings at last yearend?
Have monthly budget-to-actual reports
been reviewed?
Has the dept reviewed last year’s:
 Program review?
 Needs addendums?
 BPC actions on needs
addendums?
Were all dept employee evaluations upto-date during last year-end?
Satisfactory
Standard
Not over
budget
On Track
Satisfactory/
Unsatisfactory
Satisfactory
Yes
Satisfactory
Zero
Satisfactory
Zero
Satisfactory
Yes
Satisfactory
Zero
Satisfactory
At least
quarterly
Yes
Satisfactory
Yes
Satisfactory
Satisfactory
Satisfactory
Committee Comments
How many Cal-Cards unreconciled after
the payment due date?
Has the dept website been updated
during the last year?
Has document imaging been
implemented in the dept?
Are employees (customers) encouraged
to use electronic documents instead of
paper forms? Are all form templates
available on the department website?
Does the department accept
scanned/imaged copies of all
documents?
Has payroll been processed on time
during the last year?
Are unclaimed or returned payroll
checks followed up on?
Were payroll records in Datatel
accurate and up-to-date during the past
year? Were the books reconciled
monthly?
Are employees encouraged to sign up
for direct deposit?
Were year-end tax documents, such as
W-2s, sent out on-time last year?
Were all garnishments, recoveries or
other legal items processed within the
required time limits?
Was payroll closed out and properly
recorded for year-end closing?
2. Program Resources
FTE employees
Budget
Revenue generated
Other program specific indicator
3. Program Efficiency/Productivity
Percentage of employees on direct
deposit
NA
NA
NA
NA
Implemented
Unsatisfactory
Yes, or explain
any document
requiring a
“wet” signature
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
Yes
Satisfactory
2.5
Satisfactory
for 2010/11
175,411 salary
& benefits
4,068
discretionary
N/A
Goal is for the
percent to
increase or
Payroll does not have a Cal-Card
Department is scheduled to convert later this year
½ time employee left in July 2011 and has not been replaced
About $28,000 savings in 2011/12 from unfilled position
Payroll doe not generate revenue
Satisfactory
Currently 90% of permanent staff has direct deposit. Associate Faculty are being
encouraged to sign up for direct deposit
stay stable
each year.
Program/Course Outcomes for next
program review (2012-13)
Document imaging
With document imaging, implement
online timesheets.
Implement Work Study direct deposit
through HigherOne debit card
processing
District survey results
All the program outcomes above plus the following.
Document imaging reduces department printing costs by 50%.
If department is selected to do a survey, then results must show acceptable
satisfaction.