Fiscal Year: 2010-11 College of the Redwoods Program Review Committee Summary As per its Mission, the Program Review Committee reviews Annual and Comprehensive Program Reviews to provide the foundation upon which the district develops, identifies, and documents the direction of the prioritization of planning. Our objective is to provide an evaluative Executive Summary of each program’s review for authors, Integrated Planning Committees, and the District. Program Review Subject Area: Facilities and Planning Program Review Authors: Tim Flanagan, Lee Lindsey Area Director/Manager: Tim Flanagan Performance Indicators for Administrative Services 1. Program Access/Demand Were department (dept.) expenditures over budget last year? Is the dept on-track to come in under budget this year? Has the dept completed budget planning for next year, or in process? How many Chancellors’ Office reports were over 10 days late during the last year? How many Board reports were late or not done during the past year? Were dept plans and procedures updated during the last year? Were all procedures up-to-date by last year-end? Were there any new audit findings related to this dept? Were there any outstanding audit findings at last yearend? Have monthly budget-to-actual reports been reviewed? Has the dept reviewed last year’s: Program review? Needs addendums? BPC actions on needs addendums? Were all dept employee evaluations upto-date during last year-end? How many Cal-Cards unreconciled after Satisfactory Standard Not over budget On Track Satisfactory/ Unsatisfactory Satisfactory Yes Satisfactory Zero Satisfactory Zero Satisfactory Yes Satisfactory Zero (Explain the status of all findings) Satisfactory At least quarterly Yes Satisfactory Yes Satisfactory Zero Satisfactory Satisfactory Satisfactory Committee Comments the payment due date? Has the dept website been updated during the last year? Yes Satisfactory Has document imaging been implemented in the dept? Are employees (customers) encouraged to use electronic documents instead of paper forms? Are all form templates available on the department website? Does the department accept scanned/imaged copies of all documents? Are the Facilities and Planning Committee Plans up-to-date? Are required safety trainings up-todate? Are capital construction items acted on within 10 days of BOT action? How many capital construction contract reports or approvals were over 30 days late? How many department contracts were past their renewal date without being renewed or acted on? 2. Program Resources FTE employees Budget Revenue generated Other program specific indicator 3. Program Efficiency/Productivity Implemented Unsatisfactory Yes, or explain any document requiring a “wet” signature Satisfactory Up-to-date Satisfactory Yes Satisfactory Yes Satisfactory Zero Satisfactory Zero Satisfactory Have face-to-face trainings been converted to online methods, where appropriate? The dept has implemented plans to reduce reliance on overnight mail, US mail, etc. by utilizing electronic mail and the website? Program/Course Outcomes for next program review (2012-13) 2 $166K Goal is for training online when available, appropriate and cost effective. Yes and describe new actions since last report Department is scheduled to convert in a future year. About 2 positions in permanent inventory Satisfactory Satisfactory All the program outcomes above plus the following. Document imaging Document imaging reduces department printing costs by 50%. Has document imaging been implemented in the department? District survey results If department is selected to do a survey, then results must show acceptable satisfaction.