REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the
Assessment Committee
Eureka: 7351 Tompkins Hill Road,
Wednesday, September 19, 2012 PS117
3:30 p.m.
AGENDA
1) Call to Order
Ruth Rhodes, Peter Blakemore, Marla Gleave, Angelina Hill, Paul Chown, Rachel Anderson,
Clyde Johnson, Shannon Sullivan, Cheryl Tucker
2) Assessment Committee Charter (attached)
a) Terms for faculty members –Should we have terms for membership? Other Senate
committees have two years, but this is not required.
Some of the members will need to be staggered. Shannon Sullivan, Marla, and Clyde
were on the committee last year. Peter, Ruthe are new. Consistency is important, so a
two year term is a good idea. Group agreed.
b) Duties of the assessment committee: any changes needed?
Assessment Committee Duties:
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Providing opportunities for faculty and staff development in assessment,
particularly at convocation.
Assist deans and directors in implementing assessment activities in accordance
with established procedures.
Coordinate program and institutional dialogue.(any problems with this…is this as
an “as needed basis”? Programs are going to need this, and the larger portion will
be the Coordinator’s responsibility, but all members will have to help. Maybe
everyone did one a year (or one a semester). We need to have facilitators at
program assessment level, eventually we can move away from this, but at that
time this charter may need to be updated. We will also need to coordinate the
assessment forums will also be the responsibly of the committee.
Coordinating with PRC to gather information on assessment status of divisions.
Evaluating and improving the assessment process and procedures across the
institution.
Presenting an assessment results and recommendations summary to be
incorporated in the Institutional Effectiveness Report and distributed to the
college community to inform annual planning.
Conduct annual committee self-assessment.
Members will be annually trained on the institutional data set. This is in response
to the Recommendation from 2008, the purpose to train others to be able to
communicate the use of institutional data sets (so it isn’t exclusively the
responsibility of IR, but IR will train the committee).
a) Training on institutional data set
b) Assessment coordinator duties – is there any member of the committee that can attend
the PRC? Marla will check her schedule, Erik will follow up with Toby as a
possibility.
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Keep check on whether submitted reports are in accord with assessment cycle plans.
Rephrase to coordinate with Area Coordinators (identify AC’s through HR – not all areas
have AC, will need to identify “go to people”)
Develop a stoplight data base? However, this is now a contract component so this is
somewhat tricky. What would be a reasonable process?
Data base that would provide a check off list? Kept at the Area Coordinator – submitted
to the Dean. What is the best way to do this?
Form that we used
Route assessment information to appropriate planning committees.
What does this look like? What route? One specific that is identified – Themes from
Convocation is showing up in the annual plan. But are there other planning committees
should be informed, but how?
Look at planning flow chart and see where we fit in, it appears to be poorly defined.
Looking at the diagram, what are we meaning by appropriate assessment information and
to whom it should to?
How can we show that the decisions are being made by assessment. Program review
already does this (doesn’t it?) Maybe this should be more to check as a follow-up
discussion?
Serve as primary assessment consultant. The assessment committee can set deadlines, but what is their “enforcement
responsibility”. If we want to show sustainability – we must establish time lines. Then
we can figure out how to facilitate a way to make it easier to keep to a time line.
Organize district-wide faculty development activities and dialogue. – this will be
defiantly applied
Serve as liaison between faculty and relevant administrative areas.
Maintain currency by attending conferences on assessment.
Attend relevant committees and report to the Academic Senate.
Erik will rewrite the duties that are the most cumbersome and send back out for committee
evaluation.
2) Program Dialogue
a) Foreign languages faculty met and this led to first program dialogue report – good
experience as an example of a program dialogue. There is still some difficulty in
thinking about how to process program assessment.
“degree cert/program dialogue” (GE is now listed in the program group)
Review the form – tailored to really direct faculty to discuss program level outcomes.
This process must be documented. Example, if the program wants to update their
outcomes they would fill out this form first, prior to the submission of curriculum
committee. That is why the facilitation is so important.
How should we use the question “# of mapped courses not included in this report”?
Should this be kept empty? If it’s filled in, the facilitator can help advise the
appropriate number of sections chosen.
It’s absolutely critical that this is a facilitated process.
b) CTE programs would like to meet, including math representatives to look at the place
of Math 120 in their programs.
The Math department would like to participate in a CTE program level discussion,
but so the Math Department doesn’t take it over, maybe one or two faculty
participate. This could be a good example of a district wide dialogue. As an example
of Math across the disciplines.
c) Science/science exploration
d) Report form for program dialogue
3) Institutional Dialogue – how do we document this? Do we want to make this available
without password protection? Post on the Assessment page. Will the “New Assessment
Friday” be the institutional dialogue. We need to make this assessable.
a) The new Assessment Friday
b) Ideas for institutional dialogue - we can keep the website for keeping the
powerpoints and supporting documentation. The forum should be the location of the
dialogue.
c) How best to document institutional dialogue - But we should have a place where
people can see what’s going on. Develop guidelines – how to develop powerpoints,
supporting documents…some standardization. Place to post agendas and/or
supporting documents for Assessment Fridays. Angelina can take this material for
posting. Post this information under “dialogue” – between “participate in a forum”
and “Assessment Fridays”
4) Open discussion on assessment issues 5) When to regularly meet?
meeting time and day? (Jeff Hogue may be on the committee, Toby Green, and
Meet a few more times before Oct 15th. Agreed next to meet next Wednesday. Work on
facilitated program report.
6) Adjourn
Next Meeting: TBA
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