Program Review Committee
Friday, September 28, 2012, 9am – 1am
New Boardroom
Notes
Present: Keith Snow-Flamer, Utpal Goswami, Vinnie Peloso, Steve Stratton, Dana Maher,
Rachel Anderson, Angelina Hill, Mike Cox, Hillary Reed, Barbara Jaffari, Cheryl Tucker,
Jeff Cummings, Jon Pedicino, Marci Foster; via phone: Geisce Ly?, Anita Janis, Brie
Waters, Tanya Smart; Crislyn Parker-notes
Roxanne Metz
1. Review Instructional Template
a. Data & Prompts
 IR Director, Angelina Hill reviewed some of the data that will be available for
program review users. Data will be provided for both grouped and non-grouped
areas and will include prompts. Non grouped data sets look the same, but without
different program levels.
 Instructions for reviewing and commenting on Enrollment, Fill Rates, and
Summary data will be included in the template. Authors will compare data to the
district averages. Section enrollments are not as important for overall enrollments,
as it is for success and retention. Course section data will be available for
authors, but will not be a consideration for the program review authors. After
discussion, it was agreed to create a separate link for authors to look at more
detailed section data, if they wish. Angelina will email data prompts for
committee to review and make additional suggestions.
 In the equity section, course completions are lumped together. There are two
levels of analysis: course, and degree and certificate analysis. Authors should
address why an area is falling below the district average and are encouraged to
note positive exceptions. The prompts will suggest where comments are
absolutely required.
 Program evaluation is basically of the core classes for a certificate or degree;
electives and outliers aren’t really considered, although these can become
discussion areas within a program or discipline, if needed.
 Discussion about transfer student data: “Transfer” means transfer eligible. Our
transfer data is determined by declaration and if (student) took at least one
transfer level english, math, speech, and the required number of units for their
transfer program. The committee agrees it is important to determine how transfer
is done statewide. Angelina will provide common definitions. We will use same
definition and remain consistence. Data will be for transfer eligible students.
 Equity data is only a breakdown of enrollments by area and equity indicators. PR
is asking authors to review the data, compare programs in the district, look across
student groups and explain very notable differences. There is no requirement to
review course level equity. We can’t hold a program accountable for equity, but
need to look at it. (The data includes the same groupings and indicators in this
data as in the student equity plan.) BSI data is actual students enrolled in 300
level basic skills courses during the academic year (of data). It was agreed to
increase the description of the basic skill indicator.
2. Discussion on Areas which may Require Comprehensive Program Reviews:
 First agenda item on for the next meeting
3. Other:
 Discussion item on standardizing agendas, documents and sending them out. For
example, pdf all documents as one document; send agendas and documents via
email rather than posting in the Outlook invite. This discussion needs more input
from other constituencies.
 It is noted that whether hard copy documents are available or not, the library and
distance education has laptops available for check out by PRC members.
Adjourned