REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, April 24, 2013, 3pm – 4:30pm, LRC 107
Agenda
1. Meeting Called to Order- Present: Kathy Smith, Keith Snow-Flamer, Jeff Cummings, Angelina Hill,
Tami Matsumoto, Julia Peterson, Paul DeMark, Crislyn Parker-notes
2. Discussion Items
2.1. 5-year Backward Mapping Updates:
 The primary institutional plan is the Strategic Plan (SP). The five goals have broad enough
wording to encompass all other plans (Education Master Plan {EMP}, Facility, and Technology).
The current annual plan has eight goals, many redundancies and not matching the annual plan
goals structure to the SP and EMP goals was confusing.
 Kathy has three recommendations:
 Re-do the draft Annual Institutional Plan for 2013-14 to follow a new format.
 We re-write the Strategic Plan objectives to eliminate overlap and redundancies.
 We revise Indicators and Targets to be measurable and realistic
 Discussion to determine an overarching priority. Using broad enough language, other goals will
fall under and help achieve the overarching goal. Suggestion to consider a 3:3:3 structure for
annual plans.
 Discussion on how to track all goals. (Note: Retention is semester to semester; Persistence is
year to year.)
 Group/Goal 1: Not present. Will request sharing by email.
 Group/Goal 2:
o Discussed revising language to better align with the SP and EMP. Removed redundant
overlaps.
o Grouped bundled contract training, but discussion whether that refers to technology.
Noted that technology needs to be a priority before we can offer training via technology
mediums.
o Suggestion to work on language in all plans to align.
 Group/Goal 3:
o Suggested combing redundant goals.
o Noted 2012-13 accomplishments.
o Suggested action items for the 2013-14 plan.
 Group/Goal 4:
o Looked at each SP item and noted where it fell in each of the other plans; created a broad
topic, then broke down by when that topic would be focused on. Some will be ongoing.
o Combine SP 4.2 and 4.3 (the tech plan and annual plan don’t talk about instructional labs or
CTE) and flesh out with a goal(s) to get where the college feels it need to be.
o Group also found holes in the tech plan.
 Group/Goal 5:
o Copied 2012-13 annual plan to 2013-14 plan and looked at what makes sense.
o Discussed some goals are related to fiscal issues.
o Combined and eliminated redundancies.
o Suggested for 2013-14 focus – the alumni association should focus on recruiting an active
board. Focus on 50th anniversary for 2014-15 year, but create plans in the 2013-14 year.
 Next steps:
1. Create a realistic 2013-14 plan.
2. Identify action items in the SP that should be started now, to complete in 5 years. (Discussion
on the 30% increase in completions, certificates and programs was unrealistic. Angelina can
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, April 24, 2013, 3pm – 4:30pm, LRC 107
Agenda

justify moving away from that target and to targets the must be justified for ACCJC and IEC
reports; to keep targets consistent)
3. Align the SP and EMP so discussions encompass “one plan.” (Goals 2, 3 and 4 align closely;
5 is odd.)
4. Create achievable goals in the annual plan and determine whether it should be a detailed
plan or broader goals, leaving detailed planning up to departments, or both. Most important is
to be sure it comes alive in our processes and functions.
Kathy is considering how each group approached this assignment (different approaches). Kathy
and Angelina will meet to discuss how to put it all together. On right track, just different
versions.
2.2. Chancellor’s Office Scorecard/CR Scorecard- not addressed
2.3. Task Force Update by the Committee Reducing Committee (CRC)
a. Accreditation Work plan – not addressed
b. Update-not addressed
3. Standing Agenda Item Status Check of Planning Process: not addressed
4. Other/Future Agenda Items:
4.1. 2013-14 IEC Meeting Dates/Times: BPC plans to meet on twice a month on Wednesdays at 3pm.
Which Wednesdays is not confirmed. IEC will meet on whatever Wednesdays BPC is not, at 3pm.
4.2 Strategic Hiring Plan: Ahn went through the Strategic Hiring plan and checked off what has been
completed. It is difficult to do this with the SP and EMP.
4.3 IEC Report: IEC report has to be an assessment of all plans. IEC owns all planning pieces; planning
committees will address some items; those listed as person of responsibility in the annual plan will
address the rest.
4.4 Integrated Planning timeline checklist: created last fall and would be good for regular status
updates.
Next meeting: Wednesday, May 1, 3pm – 5pm
Agenda items:
 Chancellor’s Office Scorecard/CR Scorecard
 Task Force Update by the Committee Reducing Committee (CRC)
 Accreditation Work Plan
 IEC Report
 Integrated Planning Timeline
 Revise Planning Budget & Program Review Manual
 Planning Summit Debrief
 Scope/charge/membership of IEC.
Meeting Adjourned