Office of Institutional Research, College of the Redwoods, April 2013
2012-2013 Integrated Planning Survey Summary
Responses to questions near the top of the list received the highest overall ratings. Committees perceive themselves as strong in terms of how the meetings are
managed (e.g., agendas available beforehand and discussions followed those agendas, chairs efficiently managed meetings), and how the committee members
carried themselves (with inclusive respect for others and with professional conduct). Weaknesses were related to the information available and used for making
decisions, and how those decisions are communicated in the planning and budgeting process. Attendance was also an issue, receiving the lowest overall ratings.
This was especially true of a few of the committees. Ratings varied widely by committee. Items with higher ratings varied considerably less across committees
than did items with lower overall ratings related to attendance, and informed decision making and communication.
Attendance is the only item that has not increased from 2010-11 to 2012-13. Some items increased from 2011-12 to 2012-13, but others did not. It appears that
several of those questions approached ceiling in 2011-2012 (most members gave very positive responses), and therefore we should not expect to see much
improvement, if any, from 2011-2012 to 2012-2013.
2012-2013 Summary by Committee
Budget
Enrollment
Technology
Institutional Furniture and Facilities
Planning Management
Planning
Effectiveness Equipment
Planning
Committee Committee
Committee
Committee
Committee Committee
Question
19. Committee members were always respectful of all members.
6. Agendas, minutes and ancillary materials were provided electronically
prior to committee meetings.
18. Professional Conduct & Respectful Dialogue: Different opinions and
values were respected.
17. Decisions were made by consensus.
8. The discussions usually followed the agenda.
20. Overall: Participation in the committee was important and valuable to
the College.
11. Committee chair or co-chairs were efficient in managing meetings.
14. Participation: All constituent groups had an opportunity to participate
on planning and governance committees.
22. Meetings were positive and constructive.
16. All members were encouraged to be actively involved.
7. In general, the objectives of each committee meeting were clear and
understood.
26. The planning process supports an assessment of progress towards
the college mission and strategic directions.
24. I was an effective participant.
10. Action items and persons responsible were clearly articulated.
21. The committee charge was understood and the members worked
toward fulfilling the charge.
9. Committees completed the agenda in an efficient and timely manner.
23. Overall, I am satisfied with the committee's performance.
13. Discussion and decisions were data driven and supported by sound
evidence.
25. The College has effectively communicated the outcomes of the
planning and governance process.
12. Information Adequacy: The committee members had appropriate
information to make informed decisions.
27. The Integrated Planning and Budgeting process is clear.
15. All members attended regularly.
College
Council
Program
Basic
Review
Skills
Committee Committee
20122013
All Committees
201120102012
2011
4.56
4.39
4.18
4.75
4.50
4.33
4.50
4.67
4.67
4.50
4.68
4.09
4.31
4.68
4.18
4.83
4.83
4.00
4.60
4.60
4.44
4.50
4.30
4.45
4.38
4.53
4.12
4.83
4.67
4.00
4.40
4.73
4.56
4.47
4.46
4.42
4.38
4.31
4.32
4.26
4.18
4.29
4.58
4.62
4.50
4.67
4.00
4.00
4.60
4.20
4.40
4.73
4.67
4.22
4.40
4.37
4.18
4.28
4.27
4.06
4.60
4.44
4.42
4.47
4.47
3.88
4.50
4.58
4.00
5.00
3.67
3.33
4.56
4.40
4.80
4.67
4.22
4.44
4.36
4.36
4.40
4.00
4.09
4.00
4.63
4.13
4.50
4.32
4.00
4.26
4.18
4.12
3.88
4.67
4.33
4.25
4.33
4.50
4.50
3.67
4.00
4.00
4.50
4.30
4.40
4.33
4.60
4.47
4.33
4.75
4.25
4.33
4.30
4.28
4.00
4.40
3.75
3.94
4.12
4.09
4.06
4.32
4.06
4.42
4.50
3.33
4.50
4.47
4.44
4.23
4.33
3.73
4.38
4.25
4.19
3.94
4.16
4.26
4.06
4.00
4.00
4.17
4.33
4.25
4.17
4.50
4.83
3.67
4.00
3.00
4.50
3.90
4.10
4.47
4.44
4.33
4.67
4.00
4.33
4.22
4.18
4.14
4.38
4.55
4.44
3.58
3.85
3.94
4.06
4.11
3.76
4.17
4.67
3.33
4.40
4.47
4.22
4.13
4.50
3.66
4.06
3.88
3.95
4.11
4.18
3.76
4.33
4.17
4.67
4.67
3.33
3.33
3.60
4.10
4.47
4.47
4.33
4.11
4.10
4.07
4.13
4.25
3.52
3.82
3.88
4.11
3.41
4.08
4.33
3.33
3.90
4.19
4.78
4.00
3.98
3.39
4.00
3.68
3.94
4.00
4.17
3.00
4.40
4.40
4.22
3.98
4.27
3.09
3.69
3.81
3.87
4.05
3.75
4.00
3.47
3.75
3.59
4.08
4.42
4.08
4.33
3.67
4.00
3.00
3.00
2.67
4.33
4.20
3.44
4.40
4.33
3.73
4.22
4.00
2.78
3.95
3.88
3.57
3.73
3.85
3.92
3.39
3.15
3.58
28. Op e ra te s und e r c ha rg e .
Furniture
Fa c ilitie s
a nd
P la nning
E q uip me nt
Co mmitte e
Co mmitte e
Co lle g e
Co unc il
P ro g ra m
B a s ic
B ud g e t
E nro llme nt T e c hno lo g y Ins titutio na l
R e v ie w
S k ills
P la nning Ma na g e me nt P la nning E ffe c tiv e ne s s
Co mmitte e Co mmitte e Co mmitte e Co mmitte e
Co mmitte e
Co mmitte e
Total
20122013
(1) Aware that a committee and charge is needed.
(2) The committee’s charge is being developed and
documented.
(3) The members have a clear and agreed upon
understanding of all areas of the charge.
(4) The charge is well understood and reviewed
consistently to ensure that it best meets the needs of the
institution.
29. E ng a g e s in d a ta -d riv e n d e c is io n ma k ing .
20112012
0
0
1
0
0
1
0
0
0
3%
0%
0
1
1
0
0
0
0
0
0
3%
22%
1
1
4
3
3
5
6
9
1
51%
44%
3
1
3
7
3
4
4
0
3
43%
33%
Furniture
Fa c ilitie s
a nd
P la nning
E q uip me nt
Co mmitte e
Co mmitte e
Co lle g e
Co unc il
P ro g ra m
B a s ic
B ud g e t
E nro llme nt T e c hno lo g y Ins titutio na l
R e v ie w
S k ills
P la nning Ma na g e me nt P la nning E ffe c tiv e ne s s
Co mmitte e Co mmitte e Co mmitte e Co mmitte e
Co mmitte e
Co mmitte e
Total
20122013
(1) A need to make data-driven decisions is
acknowledged, but data is looked at in an inconsistent,
ad-hoc basis.
(2) Dialog about data is becoming more prevalent. A
framework is beginning to develop in terms of the types
of data to evaluate. Data elements are being defined.
(3) Decisions consistently rely on agreed-upon analyses
of a set of defined data elements. Reports are
interpreted in a consistent manner.
(4) Systematic evaluations are carried out to
continuously improve the well-defined process.
30. D e v e lo p s re c o mme nd a tio ns .
20112012
0
1
0
0
0
0
0
0
0
2%
0%
0
0
4
2
0
2
1
3
0
19%
56%
2
1
4
2
4
7
6
6
1
52%
22%
1
1
0
6
2
1
3
0
3
27%
22%
Furniture
Fa c ilitie s
a nd
P la nning
E q uip me nt
Co mmitte e
Co mmitte e
Co lle g e
Co unc il
P ro g ra m
B a s ic
B ud g e t
E nro llme nt T e c hno lo g y Ins titutio na l
R e v ie w
S k ills
P la nning Ma na g e me nt P la nning E ffe c tiv e ne s s
Co mmitte e Co mmitte e Co mmitte e Co mmitte e
Co mmitte e
Co mmitte e
Total
20122013
(1) Awareness of the need and potential benefits of
creating committee recommendations. Dialog about
recommendations is becoming more prevalent.
(2) A framework is beginning to develop in terms of the
types of recommendations made by the committee.
Recommendations are sometimes made.
(3) Agreed-upon recommendations are consistently
made to constituent groups. The desired impact of the
recommendation is well established.
(4) Systematic evaluations are carried out to
continuously improve the well-established process.
31. E ng a g e s in e v a lua tiv e p ro c e s s .
20112012
0
1
0
0
0
0
0
0
0
2%
11%
0
0
0
0
0
0
1
3
0
7%
44%
3
1
6
5
5
7
5
6
1
64%
22%
1
1
1
5
1
2
3
0
3
28%
22%
Furniture
a nd
E q uip me nt
Fa c ilitie s
P la nning
P ro g ra m
R e v ie w
B a s ic
S k ills
Co lle g e
Co unc il
B ud g e t
E nro llme nt T e c hno lo g y Ins titutio na l
P la nning Ma na g e me nt P la nning E ffe c tiv e ne s s
Total
31. Eng a g e s in e v a lua tiv e p ro c e s s .
Furniture
Fa c ilitie s
a nd
Pla nning
Eq uip me nt
Co mmitte e
Co mmitte e
Co lle g e
Co unc il
Pro g ra m
Ba s ic
Bud g e t
Enro llme nt T e c hno lo g y Ins titutio na l
R e v ie w
Sk ills
Pla nning Ma na g e me nt Pla nning Effe c tiv e ne s s
Co mmitte e Co mmitte e Co mmitte e Co mmitte e
Co mmitte e
Co mmitte e
Total
20122013
(1) Aware that an evaluative process would benefit the
committee. Dialog about the evaluative process is
becoming more prevalent.
(2) Initial evaluation tools are being developed in terms
of developmental progress and strengths and
weaknesses.
(3) The committee annually evaluates itself and makes
documented improvements based on the evaluation.
(4) Well-established evaluation tools are systematically
evaluated for improvement.
32. Pa rtic ip a te s in c o mmunic a tio n.
20112012
0
0
1
0
0
0
0
0
0
2%
11%
0
2
1
1
1
3
1
1
0
16%
56%
3
0
5
3
4
4
6
7
3
56%
22%
1
1
0
6
1
3
2
1
1
26%
11%
Furniture
Fa c ilitie s
a nd
Pla nning
Eq uip me nt
Co mmitte e
Co mmitte e
Co lle g e
Co unc il
Pro g ra m
Ba s ic
Bud g e t
Enro llme nt T e c hno lo g y Ins titutio na l
R e v ie w
Sk ills
Pla nning Ma na g e me nt Pla nning Effe c tiv e ne s s
Co mmitte e Co mmitte e Co mmitte e Co mmitte e
Co mmitte e
Co mmitte e
Total
20122013
(1) Aware that broad based participation is necessary.
(2) Communication processes are being developed to
include dialogue among a broad constituent base.
(3) Communication processes are developed that are
inclusive of key constituencies, and reach all relevant
audiences.
(4) Collaborative, well-documented and ongoing
processes are used to effectively communicate
information to the college community.
20112012
0
0
2
0
0
1
0
0
0
5%
11%
0
2
0
0
0
1
1
1
0
8%
33%
2
0
2
3
3
3
4
7
0
38%
33%
2
1
5
7
3
5
4
1
4
50%
22%