REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Institutional Effectiveness Committee Wednesday, May 29, 2013, 3pm – 5:00, LRC 107 Notes 1. Call Meeting to Order‐ Present: Kathy Smith, Tami Matsumoto, Julia Peterson, Dan Calderwood, Angelina Hill, Crislyn Parker‐notes 2. Discussion Items 2.1 Committee Reducing Committee (CRC) Update  In a response to recommendations by the CRC, some committees are making changes: An assessment committee co‐chair will participate in program review; Basic Skills and First Year Experience committees will fold into Enrollment Management. Expanded Cabinet, IEC and College Council committees might not come together, but their functions will be clarified.  It was agreed there should be cross over on committees; e.g. Facilities Planning and Technology Planning committees should have members on the Budget Planning committee.  The CRC recommendations need to be flushed out in more detail prior to public announcement of any changes. The Academic Senate will need to know how many faculty appointments will be needed prior to the start of fall. 2.2 Revising the Planning, Budgeting, and Program Review Manual  This document is not a ‘how‐to manual,’ but informs IEC and the district what needs to be done and when. The title will change to “Planning, Budgeting, and Program Review Process.”  Revisions to the document will be incorporated and submitted to committee members for review. IEC discussed and agreed Program Review should re‐establish the five‐year comprehensive program review schedule to meet with accreditation requirements.  Detailed discussion took place for revision of the ‘Timeline and Processes for Integrated Planning’ section and agreement that the timeline graph should match the document timelines. 2.3 IEC membership and scope changes  Will be updated to follow the template agreed upon in agenda item #2.5 2.4 IEC Annual Report update and proposed outline  Will be drafted from self‐evaluations and other information submitted 2.5 Standardizing committee charges and membership  An evaluation of committee web pages shows all include at least a membership and charge, many include more detail, and language is not consistent.  It is agreed to use consistent language. IEC will create a template for each committee to complete and post that will include the year formed and brief background, purpose, typical tasks, and membership, including how appointed, individual names and term of service. Additional information can be added to template following the initial template items.  Agreed all sites should post most current agendas/notes at the top. 3. Standing Agenda Item Status Check of Planning Process  IEC report, scorecard and annual plan completions were discussed. 4. Other/Future Agenda Items:  IEC Report, Finalize 13‐14 Annual Plan  Next meeting, Wednesday, June 26, 3pm – 5pm Adjourned Note: 2013‐14 IEC Meeting Dates/Times will be Wednesdays, from 3p to 5pm. Specific Wednesdays to be nd
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determined (BPC will meet on Wednesdays, at 3pm, tentatively on the 2 and 3 Wednesday)