REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Thursday March 3, 2011, 3:30-4:30 p.m.
Boardroom
AGENDA
1. Call to Order
2. Approve February 17th meeting minutes
3. Action Items
3.1
3.2
3.3
3.4
3.5
Approval of the Planning/Governance Committee Member survey (Keith)*
Approval of survey for non committee members (Keith)*
Approval of the Institutional Effectiveness Indicators (Zach)*
Finalize the March 30 Planning Summit agenda (Keith)*
Set the date for the second planning summit-April 8th 10:15-noon (Keith)
4. Discussion Items
4.1 Planning Agenda
4.1.1 Communication and Outreach (Roxanne)
5. Reports
6. Adjournment
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee (IEC)
7351 Tompkins Hill Road, AD 201 (Boardroom)
Thursday, February 17, 2011
3:30 p.m.
NOTES
PRESENT
Dan Calderwood, Zach DeLoach, Sally Frazier, Roxanne Metz, Keith
Snow-Flamer, Michael Thomas, Lorie Walsh, Maggie White and
Bruce Wagner.
DISCUSSION
ITEMS
NOTES
February 14, 2011, meeting notes were approved with corrections.
INSTITUTIONAL
EFFECTIVENESS
INDICATORS
Keith noted that the EMC created an Enrollment Management
Scorecard with 9-10 indicators. The indicators that the IEC creates
should be tied to the strategic plan. These indicators will drive the
development of strategic goals and assessment of the those goals.
Review of the scorecard ensued and discussion took place regarding
head counts, access and completions and the definitions of each and
how the data is tracked in these areas. Currently a student who transfers
to a four year college or university is not counted as a completion. The
committee agreed these students should be counted as
success/completions.
Discussion continued on the following topics:
Further definition of what success and completion is
Transfer vs. Degree/Certificate
Risks for students who do not have a degree before transferring
Students who successfully transfer to a 4 year institution will be
added under success.
Change language under high school (access section)
It was noted that district numbers should be compared with statewide
participation and college going rates and retention and student success
should be redefined. Currently “E” and “F” grades are still counted as
retained and only those students dropped are not counted. Success is the
more valuable indicator; retention students are enrolled but do not
attend. It’s important for IEC to use the same terms as the Research and
Planning (RP) group. The tracking of minority and high risk students
should be carefully monitored and it would be useful to create an
internal category which indicates retention. Determination needs to be
made regarding what data needs to be tracked and follow up needs to
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take place with EMC to let them know what we’re looking for so that
we can show that data is being linked.
Roxanne suggested that other measures such as employment, student
learning outcomes, PLOs, budget, technology, should all be considered
as effectiveness measures. It was also suggested that additional lines be
added to the scorecard for employee satisfaction.
INTEGRATED
PLANNING
SUMMIT
Keith noted that dates are being reviewed for an IEC planning summit
tentatively around the end of March for about 3 hours. He also
suggested that the summit be co-facilitated by a faculty member who is
not serving on one of the committees (reducing bias in the outcome).
Agenda items will include: Discussion and approval of the institutional
effectiveness indicators and discussion of IBA workshop next steps.
NEXT MEETING
The next meeting will be on March 3 at 3:30 p.m. in the boardroom.
ADJOURNED
The meeting adjourned at 4:00 p.m.
SUBMITTED BY
lw
3
Survey for Planning and Governance Committee Members March 2011
1. I am:
o
o
o
o
o
an Administrator
a Faculty Member
a Classified/Confidential Staff Member
a Student
a Manager
2. I am:
o Full time
o Part time
3. Campus:
o
o
o
o
Eureka Area
Del Norte
Mendocino
KT
4. Check each committee you served on this Academic year?
o
o
o
o
o
o
o
o
o
Budget Planning Committee
Enrollment Management Committee
Furniture/Equipment Committee
Facilities Planning Committee
Technology Planning Committee
College Council
Institutional Effectiveness Committee
Program Review Committee
Basic Skills Committee
5. For purposes of this survey, check the committee you are evaluating today (select one from the
above list).
o
o
o
o
o
o
o
Budget Planning Committee
Enrollment Management Committee
Furniture/Equipment Committee
Facilities Planning Committee
Technology Planning Committee
College Council
Institutional Effectiveness Committee
4
o Program Review Committee
o Basic Skills Committee
Consider your experience on the committee selected above. For each statement below please
mark: Strongly Agree, Agree, Neutral, Disagree, or Strongly Disagree
6. Agendas, minutes and ancillary materials were provided electronically prior to committee
meetings.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
7. In general, the objectives of each committee meeting were clear and understood.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
8. The discussions usually followed the agenda.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
9. Committees completed the agenda in an efficient and timely manner.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
10. Action items and persons responsible were clearly articulated.
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
5
o Strongly Disagree
11. Committee chair or co-chairs were efficient in managing meetings.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
12. Information Adequacy: The committee members had appropriate information to make
informed decisions.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
13. Discussion and decisions were data driven and supported by sound evidence.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
14. The committee incorporated data or information from program review in its work.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
15. In your opinion, all constituent groups had an opportunity to participate on planning and
governance committees.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
16. All members attended regularly.
6
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
17. All members were encouraged to be actively involved.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
18. The committee’s decision making process (e.g. consensus or majority vote) was understood.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
19. Professional Conduct & Respectful Dialogue: Different opinions and values were respected.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
20. Committee members were always respectful of all members.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
21. Your participation in the committee was important and valuable to the College.
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
7
o Strongly Disagree
22. The committee charge was understood and the members worked toward fulfilling the charge.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
23. Meetings were positive and constructive.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
24. Overall, I am satisfied with the committee's performance.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
25. I was an effective participant.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
26. The College has effectively communicated the outcomes of the planning and governance
process.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
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27. The planning process supports an assessment of progress towards the college mission and
strategic directions.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
28. I understand the integrated planning and budgeting process.
o
o
o
o
o
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
29. Please use the space below to provide any written comments about the planning or
governance process in general and any specific committees. Include general comments, specific
observations regarding positive or negative occurrences, or suggestions for improvement.
Thank you.
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Draft Survey for Non-Committee Members, March 2011
If you have not served on any of the committees, please respond to the following questions.
1. I am
o an Administrator
o a Faculty Member
o a Classified/Confidential Staff Member
o a Student
o a Manager
2.
I am
o Full time
o Part time
3. Campus
o
o
o
o
Eureka Area
Del norte
Mendocino
KT
For each statement below, please mark: strongly agree, agree, neutral, disagree or strongly
disagree
4. In general, I know where to access information and decision making processes about the
Budget Planning Committee.
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
5. In general, I know where to access information and decision making processes about the
Enrollment Management Committee
o Strongly Agree
o Agree
o Neutral
o Disagree
10
o Strongly Disagree
6. In general, I know where to access information and decision making processes about the
furniture and equipment committee
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
7. In general, I know where to access information and decision making processes about the
Facilities Planning Committee
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
8. In general, I know where to access information and decision making processes about the
Technology Planning Committee
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
9. In general, I know where to access information and decision making processes about the
College Council
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
10. In general, I know where to access information and decision making processes about the
Institutional Effectiveness Committee
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
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11. In general, I know where to access information and decision making processes about
Program Review Committee.
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
12. In general, I know where to access information and decision making processes about
Basic Skills Committee.
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
13. I have opportunities to become a member and/or actively participate on planning and
governance committees.
o Strongly Agree
o Agree
o Neutral
o Disagree
o Strongly Disagree
14. Please use the space below to provide any written comments about the planning or
governance process in general and any specific committees. Include general comments,
specific observations regarding positive or negative occurrences, or suggestions for
improvements.
Thank you.
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Planning Summit
Wednesday March 30, 2011, 1:15-3:15 p.m.
Lakeview Room
Proposed
AGENDA
Outcomes: Attendees will review committee evaluations, recommend areas of improvement for
planning committees and processes, and know how to use the planning model.
1. Welcome by the facilitator(s)
2. Sharing of the Planning/Governance Committee survey results
3. Sharing of work completed by the planning committees this year by Committee CoChairs
4. Large group discussion of the institutional planning model
5. Small Group discussion: Improving what CR Does
Question 1: How is resource allocation working with the planning processes?
Question 2: How effectively has CR integrated its program review process into the
college planning process?
Question 3: Where are the gaps in how CR’s planning committees and processes
operate?
Question 4: Based on what you know about the planning committees and processes: How
should they be improved? Does the model reflect how you see the process working best?
If not, what would a workable model look like?
6. Report Out of small group discussions
7. Closing
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IEC Planning Agenda
February,
2011
March,
2011
Approve BP/AP 3250 “Institutional Planning” and Institutional
Planning model and narrative.
Validate Institutional Effectiveness Criterion and Indicators
(Scorecard)
Hold planning summit with integrated planning committees, key
governance committees, and accreditation standard committees to
provide feedback on the integrated planning process.
Deploy quantitative surveys to planning committees, governance
bodies, and all staff and faculty.
Consolidate the feedback on the planning process and distribute this
feedback college-wide.
April 2011 Hold second planning summit with faculty, staff, managers, and
administrators to provide feedback on the integrated planning process.
Call for progress reports on the various action plan items and progress
reports are documented in the IEC minutes.
Begin analyzing feedback data and design action plan.
June, 2011 IEC reviews and validates the progress reports, comparing the reported
achievements against the goals set in program reviews, the Strategic
Plan 2009- 2012, Basic Skills, Enrollment Management, and
Educational Master Plans.
IEC identifies specific barriers to success for unmet goals/plans. The
Superintendent/President’s Cabinet removes barriers where possible.
Recommend changes as needed in the planning process to College
Council.
June/July,
2011
Update planning model and narrative based on feedback from College
Council for the planning cycle that begins the following year.
September,
Distribute model and narrative college wide.
2011
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