REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Integrated Committee Chairs
Monday, April 2, 2012
3:00-5:00 p.m.
Boardroom
NOTES
Present: Sue Alton, Bob Brown, Jeff Cummings, Pat Girczyc, Utpal Goswami, Lee
Lindsey, Roxanne Metz, MaryGrace McGovern, Keith Snow-Flamer, Bruce Wagner, and
Maggie White.
OUTCOMES OF THE MARCH 24 PLANNING SUMMIT
MaryGrace reported the outcomes of the planning summit that was held on March 24,
2012. According to the results of the rubric, the committee has made significant
progress. Everything has been completed or is in progress. The following outcomes
were discussed:
The scope and charges of the committees could be more refined. How do they fit
in with the program review charge and the discontinuance policy?
Comments:
-The charge of the committee should be defined by the governance process. The
boundaries of the committee should be defined by the president.
-The structure is fine, but the roles and boundaries of the committees need to be
clarified.
Define and have persistent language throughout committees.
Determine how the committees link to the Strategic and Education Master Plans.
Have a standardized feedback mechanism, so the committees receive feedback
about requests.
Assessment data should be used by committees. Before decisions are made, they
should look at the number of students that will be impacted.
Co-chairs of committees should have discussions about how things function. Was
the information that was passed on to the committees coherent?
There was a discussion about assessment within the committees and the importance of
appointing the right person to a committee.
DEVELOP COMMITTEE ACTIONS TO ADDRESS SUMMIT FINDINGS
The following committee actions were suggested:
SLO’s and PLO’s need to be integrated in the program reviews.
Comments:
-It was suggested that SLO’s be included in faculty contracts.
-Assessments need to be completed before grades are submitted.
-We need to be able to enter multiple SLO’s and PLO’s at one time.
We need to update APs for the Financial Advisory Committee.
We need to deactivate obsolete committees and combine others.
There was a discussion about the planning process and who would be responsible
for monitoring the process. The IEC evaluates the planning process. Roxanne
could monitor the planning process.
We need data analysis—input-output for each committee.
We need to build a foundation so the committee system functions, maintains
itself, and has good communication. The chair of the committee could be
responsible for making sure that their committee is following the planning
process.
We need to improve communication between committees about recommendations
and methods of receiving feedback. Decisions should be data informed and
documented.
It was recommended that committees prioritize requests and decide which ones
should be considered. Important requests should be included in program reviews.
Small requests (below $5,000) should be reviewed by deans or at the division
level.
ALIGNING FUNCTIONAL PLANS TO THE EDUCATION MASTER
PLAN
The following suggestions were made:
They are looking at objectives that are relevant to the education plan and
developing Education Master Plan goals.
Everything in the Strategic Plan will be linked to at least one plan. Subsequent
plans will elaborate on it.
Unit plans will be driven by the plans they are closest to. The information will be
included in program reviews. When the unit plans are completed, they will be
connected to the Strategic Plan. The managers or deans will make sure the plans
are connected.
Adjust the program review process so the QIP is updated or a new unit plan is
written annually. The unit plan will be tied to assessment and institutional
planning at some level. All of the requests will be based on the unit plan.
We need to build the right process, so we make the right decisions.
RECOMMENDATIONS FOR IEC TO CONSIDER
Re-align committee charges.
Look at including the Basic Skills Committee and the Student Equity Planning
Committee in the integrated planning model.
The meeting adjourned at 4:30 p.m.