REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, January 28, 2015, 3pm - 5pm, Boardroom
Summary Notes
1. Called Meeting to Order: Present: Keith Snow-Flamer, Kathy Smith, Angelina Hill, Julia
Peterson, Julia Peterson, Paul Chown, Cheryl Tucker, Thomas Zagora
2. Review 11/12/14 Notes: Approved as stand.
3. Action Items:
4. Discussion Items:
4.1 Review the Integrated Planning Annual Timeline:
 Timeline review: EMC re budget, review annual planning items for spring-started last
meeting; Jan/Feb categorize and distribute resource requests – in progress for
instruction, student development and administrative areas. Will go to the functional
planning committees in February.
 Feedback loop for funded requests – non-functional committee requests feedback will
be through deans and directors; the requests approved thru functional and BPC will be
reported out upon finalization of the process. (Need to be sure BPC feedback is
sent out).
 Evaluate instructional program reviews in progress
 State budget assumptions completed.
 Discussion on revising the annual plan timeline; need to fix to a realistic timeline.
Suggestion - from September to February/March (between item 24 and 25).
4.2 Planning the Institutional Effectiveness Summit:
 Change language Item 27 to read “Institutional Effectiveness Summit”
 Saturday in April; begin with IEC self-evaluation and improvements, what do different
next year; kick-off EMP/SP discussions
 Have people come prepared to report out on own committee evaluations.
 Determine how much data to review,
 April 11 proposed. Angelina will vet thru campus.
4.3 2015-16 Annual Plan draft – continued:
 Angelina added items discussed previously: Goal 1:
o Action item: publish two year schedule of course offerings of for degrees and
certificates
o Pathways are available and information available thru SEPs; based on data students
are being made aware. 671 to 2700. Exit surveys showing increased knowledge by
students, as well.
o Students will develop SEPs through the new student planning module will go live
by fall 2015. with assist from counseling and advising. Counselors will need a plan
in place to work thru planning model with students. Eval spring 2016?
o ADT target met, process in place, becoming part of culture.
o Online orientation for sites targeted for completion by end of February, for both DE
and Online courses. For 15/16 evaluate effectiveness of online orientation.
Presenter Passcode: 7224933 REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, January 28, 2015, 3pm - 5pm, Boardroom
Summary Notes
o Growing/sustaining programs to improve the success of student athletes – in
progress (new, not addressed from master ed plan). Discussion we are moving
toward making advising meetings mandatory. Can’t be done until we receive more
resources. Sheila Hall is moving toward more counseling presence and students are
beginning to want more detailed advice.
o Create early alert process for at risk students (non DSPS, EOPS students) around.
o Add strengthen partnership between student development and instruction to
increase completions.
o Goal 2: adult ed: established a pilot adult ed program; Adding :grow adult ed
(highlighting a few of the larger areas; those with disabilities, inmates, esl, etc.)
o Add: for community ed: expand stackable noncredit certificates outside the adult ed
program. (will provide CTE certificates to provide job training, meets goals 4 and 5
EMP and all 3 goals of the SP).
leave “continue to respond to community training needs identified thru business
industry research meets 1, 2, 3 SP and 1,3,45 EMP.
o Goal 3: need feedback from Lee; re final revised AP 4021 in process/removed.
o Pursue grants that help address student achievement/success, completion
o Adding “disaggregate SLO data by student group”
o Revise: EMP and SP draft planning for 16/17? (discussion to eliminate the strategic
plan and use the EMP only.
o Accred matrix: add: develop process for ensuring systematic posting of evidence.
o Add: Develop resource tool for capturing accreditation evidence.
o Next Self Study due October 2017
o 15/16 year form teams, trainings, writers, etc./develop structure for 2017 self study.
(note ACCJC Accreditation 101 online course). Discussion to have a mock self
study process? Suggestion use matrix at committees and have one person
responsible?
o Goal 4: Technology; add: expanding use of telepresence (for both instruction and
student services)
o Add: departmental pages up to date (CP FYI: new system, Evoke, has feature that
notifies depts. to update pages.
o Goal 5: enhance institutional profile: expand marketing plan to develop a
comprehensive marketing plan. Separate action: increase presence of “degrees with
a guarantee” to marketing ADTs;
o NEW: 15/16 topic: tuition guarantee program with Humboldt County office of ed.
Pilot the tuition guarantee program….in 15/16 with Humboldt area foundation.
o Goal 5: re: multicultural diversity center – discussion with Jerred Schieve on how
to utilize better. How to increase student participation in activities: marketing;
ASCR led activities are better attended. ASCR web prescence.
4.4 ACCJC Matrix Discussion – continued
5. Other/Future Agenda Items:
Presenter Passcode: 7224933 REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, January 28, 2015, 3pm - 5pm, Boardroom
Summary Notes
Next Meeting: Wednesday, February 25, 2015
Adjourn
Presenter Passcode: 7224933