REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Institutional Effectiveness Committee Wednesday, July 24, 2013, 3pm – 5:00, SS 104 Revised Agenda 1. Call Meeting to Order 2. Discussion Items 2.1 Standardized Committee Templates update 2.2 Redesign Inside.redwoods.edu 2.3 Finalize Draft 2013‐14 Annual Plan 2.1 “Low Hanging Fruit” List of items to be included in 2013‐14 annual plan 2.4 Finalize Integrated Planning Timeline 2.5 Annual Plan Convocation Session Format 2.5.1 Finalize “Theme” Presentation for Convocation 2.5.2 Finalize Annual Plan Presentation for Convocation 2.6 Discussion with Planning Committee Chairs Regarding a. Updating Functional Plans and Templates b. Using Assessment Data 3. Standing Agenda Items: 3.1 Status Check of Planning Process 4. Other/Future Agenda Items: Next meeting, Suggestion only: Wednesday, August 14, 3pm – 5pm Note: 2013‐14 IEC Meeting Dates/Times will be Wednesdays, from 3p to 5pm. Specific Wednesdays to be determined (BPC will meet on Wednesdays, at 3pm, tentatively on the 2nd and 3rd Wednesday) CCCONFER PARTICIPANT DETAILS > Dial your telephone conference line: (888) 886‐3951 > Cell phone users dial: 913‐312‐3202 > Enter your passcode: 979125 Presenter 1875137 College of the Redwoods Draft Annual Plan 2013‐2014 Strategic Plan (SP) Goal 1: Student Success Education Master Plan (EP) SP.1. Focus on Learners: Developmental, Career Technical, EP.1 Ensure Student Success and Transfer Education Objectives 1. Match student readiness with educational pathways. 2. Continuously assess and evaluate programs to provide effective educational programs and services for all learners. 3. Students will be able to complete their desired educational goals. 4. Enhance student support and student engagement.
5. Improve basic skills success. 6. Support staff and faculty development and instructional innovation. 1. Provide structured academic pathways 2. Improve support for students. 3. Improve effectiveness of basic skills education. 4. Increase transfers and degree and certificate completions.
5. Professional development programs will improve educational effectiveness. 6. Improve success among underrepresented populations. Annual Planning Actions Responsible Persons Plan. Goal. Objective. Action Actions to be taken SP.1.1.1 Develop degree plans with course pathways based upon students entering at various math and English placement levels. EP.1.2.1 SP.1.4.1 Implement the First Year Experience (FYE) program. EP.1.2.2 Offer peer mentoring/supplemental instruction for students. EP.1.5.1 EP.1.6.1 Provide comprehensive ongoing faculty and staff training that includes diversity training. SP.1.5.1 Implement alternative basic skills curriculum VPISD, Deans, (e.g., acceleration, non‐credit). Math & English Department, Director of Business Training Center VP of Instruction Develop a plan for narrowing the and Student achievement gap for underrepresented Development student populations. EP.1.6.2 Semester Evaluation Plan VP of Instruction and Student Development (VPISD) with faculty and counselors VPISD in collaboration w/ Enrollment Management Committee VPSID, EOPS Counselors Spring 2014 Do degree plans exist at each basic skills level? Fall 2013 Do FYE students persist longer than non‐FYE students? Fall 2013 HR Director Fall 2013 Do mentees indicate the mentorship was beneficial? Do faculty and staff indicate that training was effective? Does students in the alternative curriculum progress to transfer level courses at a higher rate? Spring 2014 Spring 2014 Is the gap in success and retention rates decreasing? Strategic Plan (SP) Goal 2: Community Education Education Master Plan (EP) SP.2 Focus on Learners: Community Partnership EP.2 Develop Programs and Services to Meet Community Needs Objectives 1. Provide workforce development training. 2. Respond to business and industry short‐term training needs. 3. Develop non‐credit programs. Plan. Goal. Objective. Action SP.2.1.1 EP.2.2.1 EP.2.2.3 EP.2.2.4 SP.2.2.1 EP.2.4.1 SP.2.3.1 EP.2.5.1 1. Enhance community education program. 2. Enhance incumbent worker and contract training.
3. Develop not‐for‐credit programs. 4. CTE Programs respond to community training needs. 5. Develop non‐credit programs. Annual Planning Actions Responsible Actions to be taken Persons Director of Develop new not‐for‐credit training in an Business Training area where employees are needed by local Center employers. Review business and industry and economic development survey data to inform program alignment and identify potential partnering opportunities. Hold conversations with High Schools to align program offerings and career pathways for students. Develop job readiness non‐credit classes. Semester Spring 2014 Evaluation Plan Has training been developed in high need areas? CTE Associate Dean, Director of Business Training Center VPISD, Associate Deans Fall 2013 Have alignment opportunities been identified? Fall 2013 Director of Business Training Center, VPISD Fall 2013 Is there documentation of meeting progress? Has curriculum been developed? Strategic Plan (SP) Goal 3 Education Master Plan (EP) SP.3 Fiscal & Operational Sustainability Objectives 1. Reduce reliance on apportionment‐based funding.
2. Improve college operational efficiencies. 3. Increase funding available for strategic initiatives
4. Increase community support for the college. 5. Practice continuous quality improvement. 6. Practice continuous adherence to accreditation standards.
Plan. Goal. Objective. Action SP.3.2.1 SP.3.2.2 SP.3.2.3 SP.3.2.4 SP.3.3.1 SP.3.4.1 Annual Planning Actions Responsible Actions to be taken Persons Implement Softdocs e‐forms for business IT Manager , and student service processes. Director of Institutional Research (IR) Establish process for submitting delinquent Vice President of accounts to collection agency on a regular Administrative basis. Services (VPAS) Implement a budget cycle for equipment VPAS in replacement (e.g., computers, vehicles, lab collaboration with equipment). the Budget Planning Committee Implement a budget cycle for capital repairs VPAS in and maintenance (e.g., roofs, HVAC, collaboration with painting). the Budget Planning Committee Increase resident and non‐resident FTES. All District employees Recruit additional foundation Board Foundation members. Executive Director Semester Spring 2014 Evaluation Plan Are e‐forms in use for business and student service processes? Fall 2013 Are all accounts submitted and revenue monitored? Is an annual budget and replacement plan carried out? Fall 2013 Fall 2013 Do capital repairs and maintenance projects adhere to a budget cycle? Spring 2014 Fall 2013 Have we met CR’s enrollment target? Have Board members been recruited? Strategic Plan (SP) Goal 3 Education Master Plan (EP) EP.3 Practice Continuous Quality Improvement Objectives 1. Improve tools for assessment reporting. 2. Student learning will be a visible priority in all practices and structures. 3. Student learning outcomes and assessment are ongoing, systematic, and used for continuous quality improvement 4. Systematically use data to inform decision making.
5. Provide continual and inclusive training opportunities regarding assessment. 6. Increase number of institutional employees who have accreditation experience. Plan. Goal. Objective. Action EP.3.1.1 EP.3.2.1 EP.3.3.1 EP.3.2.2 EP.3.3.2 EP.3.3.3 Annual Planning Actions Responsible Actions to be taken Persons Director of IR, Integrate assessment planning with Assessment assessment reporting for easier tracking. Committee Refine the role of assessment in program Director of IR, review and decision making. Program Review & Assessment Committees VPAS in Develop Institutional Learning Outcomes collaboration w/ and a plan for how they will be assessed. assessment committee Refine the assessment process with an VPAS in emphasis on sustainability. collaboration w/ assessment committee EP.3.4.1 Enhance institutional data reports. Director of IR EP.3.6.1 Identify candidates to serve on ACCJC visiting teams. President Semester Fall 2013 Spring 2014 Fall 2013 Spring 2014 Spring 2014 Fall 2013 Evaluation Plan Are plans and report progress available together? Can committee and institutional planning decisions be tied to assessments? Has an assessment plan been published? Is there evidence of Sustainable Continuous Quality Improvement level on ACCJC SLO rubric? Can employees better interpret reports? Have candidates been identified? Strategic Plan (SP) Goal 4: Technology Education Master Plan (EP) SP.4 Technological Relevance EP.4 Maintain Technological Relevance Objectives 1. Improve technology infrastructure to support all college operations. 2. Improve instructional labs to support effective teaching and learning. 3. CTE programs will have technology relevant to their disciplines
4. Improve efficiency through technology. 5. Improve data gathering and utilization to support instructional, student service, & administrative decision making. Plan. Goal. Objective. Action SP.4.1.1 SP.4.1.2 SP.4.1.3 SP.4.4.1 SP.4.5.1 SP.4.4.2 EP.4.1.1 EP.4.4.1 EP.4.3.1 1. Lab equipment and technology effectively supports instructional needs. 2. Update the comprehensive technology replacement plan. 3. Enhance distance education or eLearning.
4. Effectively utilize technology in teaching. Annual Planning Actions Responsible Actions to be taken Persons Expand wireless and cell phone network IT Manager capabilities. Semester Fall 2013 Provide backup and disaster recovery capability with storage‐area‐network (SAN). Update the college website. IT Manager Implement Student Ed Plan queries in Colleague (formerly Datatel) to inform scheduling. Finalize VOIP implementation. Implement minimum technology specs for all new or retrofitted classrooms. VPISD, Director of IS Fall 2013 Director of IT Director of IT Fall 2013 Spring 2014 Submit a revised DE substantive change proposal. Director of the LRC and Distance Education in collaboration w/ the Distance Ed Committee. Fall 2013 Director of IR, IT Manager Spring 2014 Spring 2014 Evaluation Plan Is there an increase in wireless and cell phone availability? Is SAN used to back up critical systems? Are faculty and staff more satisfied with the website? Can courses in SEPs be queried from Colleague? Is VOIP implemented? Are instructors able to use the technology seamlessly? Has the ACCJC approved the change? Strategic Plan (SP) Goal 5 Education Master Plan (EP) SP.5 Enhance Institutional Profile Objectives 1. Enhance support for the college community. 2. Support/increase cultural activities at the college.
3. Develop partnerships for utilization of the available buildings. 4. Reactivate the alumni association. 5. Increase communications and outreach to the community. 6. Develop a governmental relations function. 7. Increase public support for the college Plan. Goal. Objective. Action SP.5.3.1 SP.5.4.1 Expand publicity and marketing. SP.5.5.1 Increase district involvement in outreach initiatives with local high schools. SP.5.7.2 Plan activities for the 50th anniversary of CR. SP.5.7.3 Reinstate CR’s Science Night. Annual Planning Actions Responsible Actions to be taken Persons Lease available buildings. VPAS Reestablish an Alumni Association. Foundation Executive Director SP.5.1.1 SP.5.7.1 Director of Communications and Marketing Director of Communications and Marketing, Assistant Director Student Success, ASCR Director of Communications and Marketing Faculty and Deans Semester Fall 2013 Spring 2014 Spring 2014 Evaluation Plan Has revenue increased? Has the alumni association development progressed? Have donations to the college and FTES increased? Has high school capture rate increased? Fall 2013 Are activities in place? Fall 2013 Was the Science Night held? Spring 2014 Strategic Plan (SP) Goal 5 Education Master Plan (EP) EP.5 Increase Student Participation in Campus Activities Objectives 1. Improve student engagement among all students.
2. Develop a vibrant student center. 3. Increase student engagement in the community
4. Faculty and staff will model positive engagement in the college community Plan. Goal. Objective. Action EP.5.1.1 Annual Planning Actions Responsible Actions to be taken Persons Develop a plan to increase student Academic Senate, participation in campus activities. CSEA, ASCR Semester Spring 2014 EP.5.2.1 Develop new Multicultural Diversity Center and ASCR office. VPISD, ASCR Fall 2013 EP.5.2.2 Enhance wireless and computer access in the student centers. IT Manager Spring 2014 EP.5.3.1 Include students in community outreach activities. President, Director of Communications & Marketing, Faculty, ASCR Spring 2014 Evaluation Plan Has the number of event requests increased? Are students congregating and holding activities in the center? Is there wireless access or computers available at all student centers? Have students attended outreach events with faculty and staff? Low hanging fruit: Make available admissions materials in Spanish: Create a website in Spanish with
relevant college information including calendar information, course catalogue and
schedules.
Responsible: Admissions and Records, Director EOPS, and Vice President Student
Development

Perhaps a website is too far of a stretch, but to offer translated materials in our walk‐up kiosks in the admin building is very reasonable. We already have brochures. Let’s get them translated. Explore activities at the Klamath Trinity site to determine the most productive outreach
methods for Native American populations.
Responsible: Dean of Academic Affairs

We probably already have contacts with the people who have expertise in this area. At the very least, gather feedback from people currently teaching in this location to start thinking this through. Re-establish Native American Studies courses at the Eureka campus that would meet the
HSU Social Work degree diversity requirement. This would serve the dual purpose of meeting
transfer requirements and would promote a culturally enriched learning environment for Native
American students. Responsible: Vice President Instruction, Dean of Academic Affairs Eureka

Rachel Anderson and I conspired to put NAS back on the schedule for this term. This was accomplished in the short term. How to maintain this is an item up for discussion. The SEP committee could look at existing curriculum and see if there are courses to be reactivated or updated & devise some kind of follow up plan to be sure NAS is in the course offering rotational. Implement Americans with Disabilities Act. Analyze ADA documents and CR ADA
Committee plans and recommendations and create a plan needed to address any problems
limiting access to disabled students and integrate it into the appropriate planning committees.
Responsible: Board of Trustees, President/Superintendent, Director of DSPS, Director Human
Resources

This starts with education. Has a copy of the ADA been dispersed among all ranks of employees at our campus? Does everyone know what this act is & how it operates in an educational environment? Create an informational leaflet to dispense far and wide, to include in new hire packets, etc. Include equity dimensions in Program Reviews to determine if facilities are adequate for
disabled students.
Responsible: Institutional Research Director, Dean of Academic Affairs

This seems possible (as a person on PRC). Send someone into a PRC meeting to bring this one up? I’m not sure they’re aware this is a need. Remove barriers to formation of student groups by modifying appropriate BPs/APs and . Responsible: College Council? Student development? Dana Maher reports the “barriers to formation of clubs I know about include: garnering of faculty availability and support to really foster/mentor students; campus policy which "requires" a faculty club sponsor to be present at all meetings and events; lack of circulation of or easy access to information about policies and procedures for students who are interested in forming clubs; lack (or perceived lack) of access to resources for creating club materials (copying/art supplies/etc); campus chalking regulations (of sidewalks, etc); student access to process for booking campus space (tables/chairs for outside tabling, booking for classroom space for meetings, etc... I understand that faculty serve these courtesies for students)” REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Institutional Effectiveness Committee Wednesday, June 26, 2013, 3pm – 5:00, SS 104 Summary Notes 1. Meeting Called to Order. Present: Kathy Smith, Paul DeMark, Cheryl Tucker, Angelina Hill, Dan Calderwood, Tami Matsumoto, Julia Peterson, Crislyn Parker, notes; Brian Van Pelt‐technology guest 2. Discussion Items 2.1 Review and Collect Feedback on Draft 2013‐14 Annual Plan  Bolded objectives will be tied to the action below it. The SP and EMP goals are broad enough that everything we do fits under objectives. Actions came from the SP and EMP. Some actions are carried over from 2012‐13 plan.  Discussed adding an overall theme to annual plan; relating each action to the overall theme. Theme can also be tied to program review (see convocation session agenda item).  Discussed and changed language in the plan to be more immediate, specific and clear to the goals and action desired. 2.2 Discuss Planning “Themes” for Upcoming Year  Discussed and agreed to have one unifying theme for the annual plan: persistence (keeping students from fall to spring). The theme can be added to the top of each goal of the annual plan, and all actions can be related back: did/will my action improve student persistence?  Angelina will retrieve data for 2012‐13 persistence to use as a benchmark. 2.3 Feedback on revised Integrated Planning Timeline  Timeline approved, with changes. 2.4 Annual Plan Convocation Session Format  Discussed and agreed to roll out a final 2013‐14 annual plan, present the IEC report and scorecard data, and introduce the theme, which should also be a part of all committee and instructional planning for the year.  Discussed breaking into small groups with a leader to clarify and promote suggestion on how this can be accomplished and include ideas for tools: e.g. advice on how to get enrolled, mini advising, instructors selling their courses from fall to spring.  Discussed and decided that the 2014‐15 annual plan draft will be carryover from the current year, include suggestions from division meetings and the other institutional plans will be incorporated. 2.5 Standardized Committee Templates update  Brian Van Pelt presented a draft committee web page template. Discussion on how to have most current meetings at top under the draft template format. Discussion to add a section for “about” the committee.  Discussion to separate the Program Review web page into two; a committee and a work site. 2.5 Planning Update to the Board of Trustees  President will move the IEC report to the board from June to August. 3. Standing Agenda Items: 3.1 Status Check of Planning Process 4. Other/Future Agenda Items:  Committee revisions are on expanded cabinet agenda for 6/37/13 Note: July board agenda item lays out plan for executive and associate dean structure. Next meeting, Wednesday, Wednesday, July 17, 3pm – 5pm Presenter 1875137