REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
New Boardroom
September 12, 2010
1:10-2:40 pm
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic
skills student achievement data, and to inform all institutional divisions and units in meeting
CR’s enrollment goals within a framework of collaboration continued growth and community
alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget
projections, implements, monitors, and periodically revises the process of student enrollment and
retention.
1. Call to Order
2. Action Items
2.1 Committee Orientation and Operating Agreement (Roxanne Metz, Bruce Wagner, Keith
Snow-Flamer)
3. Discussion Items
3.1 2012-13 Budget and FTES Target (Carla Spalding)
3.2 Review 2011-12 Enrollment Data vs. Prior Years (Angelina Hill)
3.3 Review FTES Projection Worksheet (Angelina Hill)
3.4 Review Spring schedule development timeline (Keith Snow-Flamer)
4. Reports
4.1 Status of Enrollment Management Plan (Keith Snow-Flamer)
5. Future Agenda items
5.1 Dean and Advising Feedback on Fall Schedule
6. Announcements
7. Adjournment
CCC Confer Information
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COLLEGE OF THE REDWOODS
2012-13 ENROLLMENT MANAGEMENT COMMITTEE – OPERATING
AGREEMENT
Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic
skills student achievement data, and to inform all institutional divisions and units in meeting
CR’s enrollment goals within a framework of collaboration continued growth and community
alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget
projections, implements, monitors, and periodically revises the process of student enrollment and
retention.
Vision
Enrollment management at CR embraces the concept that systematic coordination and
communication of activities influencing students' decisions to attend, transition to, persist, and
graduate will help the College to achieve its principal institutional goals. These goals include the
development of a campus-wide culture of collaboration and cooperation, planned growth with
access for students to higher education, and participation in a diverse and increasingly complex
community and world.
Scope
The EMC is one of the integrated planning functional committees. Informed by program review,
institutional data, key performance indicators, and input from its members, the EMC monitors
enrollment and student achievement/success data, basic skills student achievement data,
discusses their implications, and makes recommendations to appropriate bodies within the
integrated planning structure to achieve optimal enrollments.
Among the EMC’s responsibilities are 1) designing and conducting a collaborative enrollment
management planning process, 2) discussing student achievement and success data, 3) linking
enrollment targets with budget projections, 4) recommending scheduling, instructional and
student support strategies to enhance student access, success, retention, persistence, and goal
attainment.
The EMC works closely with integrated planning committees as it designs and conducts these
processes:
1. Develop a holistic, comprehensive, and integrated approach to enrollment management
(data analysis, curriculum and program mix, retention and persistence, advising and
recruitment, marketing/promotion, budget, and technology);
2. Recommend scheduling strategies, instructional, and student support plans to enhance
student access, success, retention, persistence, and goal attainment;
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3. Analyze enrollment trends, patterns, projections, and growth as well as basic skills
student achievement data;
4. Provide recommendations and information to divisions and units on the implementation
of enrollment targets and emergent enrollment management issues;
5. Process and act on student equity, success, retention, and goal attainment data received
from the BSC, SEP, and PRC and submit budget to the BPC;
6. Recommend enrollment targets when necessary; and
7. Provide leadership for the development of the enrollment management plan.
Membership
The EMC includes a cross sectional representation of employee groups as well as student
representatives (if identified). The Committee is led by two Co-Chairs—Vice President of
Student Development and a faculty member. Members are expected to serve a 2-3 year term to
provide consistency among the membership and will include:
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VPSS: Co-Chair: Keith Snow-Flamer
Faculty: Co-Chair: Bruce Wagner
1 Student appointed by ASCR: Vacant
VPI: Utpal Goswami
2 Classified staff selected by the CSEA President: Juana Tabares
Deans: Jeff Cummings, Rachel Anderson and Anita Janis
IR Director: Angelina Hill
4 Student Development Staff selected by the VPSD: Kathy Goodlive, Sheila Hall and
Anna Duffy.
Director of Marketing: Paul DeMark
5 Faculty-appointed by the Academic Senate: David Gonsalves, Pam Kessler, Mark
Renner and Danny Walker
Membership Responsibility
Each member has the responsibility to attend each meeting and adhere to the rules governing the
committee’s decision making process. Members are responsible to disseminate committee
information to their respective constituents.
Meetings
Meetings will be set by consensus process but will be conducted at least twenty times each
calendar year. The regular meeting schedule for the calendar year will be set at the first meeting
in September but additional meetings will be set as necessary to ensure that planning work is
completed according to the planning cycle timeline.
Date
September 12, 2012
September 17, 2012
October 1, 2012
October 15, 2012
Time
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
Location
New Boardroom
New Boardroom
New Boardroom
New Boardroom
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November 5, 2012
November 19, 2012
December 3, 2012
January 28, 2013*
February 11, 2013*
February 25, 2013*
March 4, 2013
March 18, 2013
April 1, 2013
April 15, 2013
May 6, 2013
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
1:10-2:40
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
New Boardroom
Meetings will be held on 1st and 3rd Mondays.
*Some exceptions may apply and extra meeting may be called when
deemed necessary by the committee
Decision Making Process and Basic Committee Ground Rules
The EMC will make decisions based on sufficient consensus in which decisions are a synthesis
of everyone’s ideas and incorporating everyone’s best thinking and aims for general agreement
and support among those present. However, the committee is willing to move forward with a
decision where there is general support among the majority members present (80% of members
voting). The EMC defines a quorum as 50% of the membership plus one.
The membership shall:
 Put students’ needs above everything else.
 Be open to new ways of viewing things.
 Express opinions in ways that preserve integrity, develop mutual understanding, and
promote collaboration.
 List to all the facts and available information from different sources before making
judgments and decisions.
 Be sure all voices are heard.
 Use time efficiently and stay on task.
 Take advantage of the opportunity to communicate, to learn from each other, and to
collaborate.
 Accept and support consensus of decisions voted upon as final without ongoing
subsequent revisions. Recommended revisions will be put into an ongoing file for the
calendared periodic updating scheduled and agreed upon by the Committee thus
facilitating the Committee’s work of moving forward to completion of assignments.
Planning Principles
The EMC embraces the following planning principles:
1. The planning process and the plans that it yields will be PLO/SLO outcomes
based, learning-centered, and will support the quality of the College.
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2. The planning process will be collaborative by operating within the collegial
consultative structure and which ensures broad-based participation and by
providing a means for stakeholder groups to be heard and to influence the plan.
3. The process will build trust through effective communication and negotiation, by
providing a safe environment to identify and challenge assumptions and by
supporting agreements on shared values.
4. The process will be meaningful in that it will help the College to establish a vision
of the future.
5. The process will be data-driven, using qualitative and quantitative data, routinely
reviewed as the plan is implemented, with the aim of continuous improvement.
6. The process will have a clear cycle of activities, with a beginning and an end, and
timed and structured to coordinate well with WASC/ACCJC accreditation
requirements.
7. The process will be as simple as possible while yielding a viable plan and
integrating planning into permanent governing structures and college-wide
meetings.
8. The process, its language, its products, and the results of the plan will be
communicated to all employees internally.
9. The process will be truly comprehensive, and will have clearly assigned roles for
individuals and groups, including students.
Communication
The EMC is committed to a collaborative process with many opportunities for involvement for
those within the College. Throughout the planning process, the EMC will hold meetings,
consultations with key constituencies, and discussions with integrated planning committees, and
the senior leadership team, all of which combine to enable broad based participation in the
various phases of creating, updating, and evaluating the annual Enrollment Management Plan.
Information and recommendations generated by the EMC will be shared with the Vice
Presidents, Budget Planning Committee, various planning committees, and the college
community.
Planning Process Activities and Outcomes
The EMC will:
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Provide leadership for the development of the enrollment management plan.
Monitor institutional progress toward accomplishing the enrollment targets.
Participate in the process of conducting internal and external environmental scanning.
Analyze, influence and access enrollment trends, patterns, projections and growth, and basic
skills student achievement data.
Provide recommendations and information to divisions and units on the implementation of
enrollment targets and emergent enrollment management issues.
Monitor, oversee, direct and implement changes as necessary to the work of the committee.
Recommend scheduling plans, instructional and student support strategies to enhance student
access, success, retention, persistence, and goal attainment.
Recommend enrollment targets.
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Identify potential markets.
Forward enrollment plan to the Cabinet
Forward enrollment targets and subsequent budget to the BPC
Continue to complete annual surveys and self-assessment report.
Planning Agenda (subject to change depending upon planning issues identified)
Activity
Responsible
Person
Continue to offer math jam courses Dean of Academic
Affairs
Ensure sufficient number of basic
Dean of Academic
skills courses (Eng 350, Rd 360,
Affairs
math 372, 376, and 380) are
offered every semester
Timing
Collaborate with the BPC to
develop a more accurate three year
FTES and fulltime and associate
faculty TLU projection.
Ongoing
EMC and BPC
Assess math jam success data
Ongoing
Ongoing
Fall 2012
Utilize outcomes from BSC’s
Program Review to recommend
appropriate courses for basic skills
students.
Institutional
Research
Department and
BSC
Fall 2012
Utilize outcomes from BSC’s
Program Review to recommend
appropriate courses for basic skills
students.
Institutional
Research
Department and
BSC
Fall 2012
Evaluate the frequency of students EMC and BSC
placing into each basic skills
course, alongside the number of
each basic skills course offered, fill
percentages, and success rates to
provide a comprehensive view to
guide basic skills course offerings.
Fall 2012
Compare placement and course
success rates with similar colleges
in the state.
EMC and BSC
Fall 2012
Review the # of repeats
EMC and BSC
Fall 2012
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Outcome
Find out why students are not
taking placement tests and not
taking math or English in the first
year.
EMC and BSC
Fall 2012
Assess TLU allocation framework.
EMC
Fall 2012
Develop student focus groups
and/or more detailed surveying to
ensure that courses are scheduled
at times that are convenient for
students.
EMC
Fall 2012
Assess student success and
EMC
retention for student taking over 15
units per semester.
Fall 2012
Review Student Equity Plan data
Implement an assessment
awareness initiative for English
and math.
IR
CSSO, CIO, and
Math, English,
Counseling faculty
and Advisors.
Student
Development
Fall 2012
Spring
2013
Explore feasibility of non-credit
basic skills courses.
EMC and BSC
Spring
2013
Develop an Early
Alert System to timely
Identify students
who may need support services.
Student
Development
Spring
2013
Reallocate TLUs to support
student success and completion
EMC
Spring
2013
Evaluate how course cancellation
affects certain populations
IR
Spring
2013
Assess one-year schedule
EMC
Spring
2013
Develop Academic Support Center
workshops to support targeted
remediation skills.
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Spring
2013
January 30
February 7
February
14
February 15-17
February 21-24
February 27
February 28
February 29March 2
March 5
March 5
March 5
Summer 2012 Schedule Development
EMC review and recommend proposed summer schedule guidelines to Cabinet
Cabinet approve and/or revise EMC summer schedule guidelines
recommendation
Proposed sections due from Deans to Tiffany Schmitcke and site schedulers
Section data entered into Datatel— Tiffany Schmitcke and site schedulers
Review/correction of data by Deans
IR run simulations to determine FTES projection
Cabinet review FTES projections and review/revise/approve summer schedule
Corrections made to the schedule-- Tiffany Schmitcke and site schedulers
Summer schedule available on WebAdvisor—Tiffany Schmitcke
Anticipated date of printed desk copy schedule availabile
Begin priority registration process
Fall 2012/Spring 2013 Schedule Development
February 6
February 7
February 13
March 2
March 5-23
EMC approve TLU concept for implementation
Cabinet review and approve TLU concept for implementation
TLU concept released for implementation—Deans/Directors/VPs
Proposed sections due from Deans to Tiffany Schmitcke and site schedulers
Proposed section data entered into Datatel— Tiffany Schmitcke and site
schedulers
March 26-30
Deans/Directors review/proof proposed Fall schedule
March 30
April 2
April 3
April 9-11
IR run simulations of Fall and Spring to determine FTES projection
EMC review proposed schedule against TLU allocation concept
Cabinet review FTES projections and review/revise/approve fall schedule
Corrections made to the fall schedule-- Tiffany Schmitcke and site
schedulers
April 12
Student Services Fall Desk Copy Schedule & Catalog wrap to Paul
DeMark—Shereen Cockrum
April 12
Fall section data extracted into Excel and sent to Printing Services for
consolidation into the “desk copy” schedule booklet—Tiffany Schmitcke
Fall Schedule will be available on WebAdvisor and —Tiffany Schmitcke
Begin priority registration process
IR run annual FTES projection
Cabinet review FTES projections
Corrections made to the spring schedule—Deans/Directors
April 23
April 30
September 7
September 11
September 12October 12
November 5
Spring schedule will be available on WebAdvisor and begin priority
registration process
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