REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
New Boardroom
April 1, 2013
1:10-2:40 pm
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills
student achievement data, and to inform all institutional divisions and units in meeting CR’s enrollment
goals within a framework of collaboration continued growth and community alignment. The
Enrollment Management Committee (EMC) also formulates enrollment goals consistent with the
College’s mission and program review data, develops FTES budget projections, implements,
monitors, and periodically revises the process of student enrollment and retention.
1. Call to Order
2. Review Summary Notes from: March 18, 2013
3. Action Items
4. Discussion Items
4.1 Summer Schedule Update
4.2 Snapshot of Fall Schedule
4.3 Update on Marketing
4.4 Progress on revising Math Assessment Protocol
4.5 Update from Basic Skills Committee--Basic Skills Course/Financial Aid Issue
5. Reports
6. Future Agenda items
6.1 March 18: Discuss summary of survey results
7. Announcements
8. Adjournment
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
March 18, 2013, 1:10-2:40 pm
Summary Notes
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student achievement
data, and to inform all institutional divisions and units in meeting CR’s enrollment goals within a framework of
collaboration continued growth and community alignment. The Enrollment Management Committee (EMC) also
formulates enrollment goals consistent with the College’s mission and program review data, develops FTES budget
projections, implements, monitors, and periodically revises the process of student enrollment and retention.
1. Meeting Called to Order at 1:15pm: Present Keith Snow-Flamer, Bruce Wagner, Kathy Goodlive,
Paul DeMark, Anita Janis, Pam Kessler, Barry Tucker, Tiffany Schmitcke, Sheila Hall, Angelina
Hill, Anna Duffy, Crislyn Parker-notes
Other: Kathy Smith
2. Review Summary Notes from: February 25, 2013: Approved pending corrections to 4.1 and 5.2.
3. Action Items:
4. Discussion Items
4.1 Revised Enrollment Priorities AP 5055 to Board (supporting document):
 The revised AP 5055 is going to the April board meeting for a first review. It essentially
mirrors the EMC recommendation from a year ago. The Student Success Task Force requires
implementation by May or June.
 Enrollment priority registration times are expected to be assigned by tomorrow. Letters to
students will include the Chancellor’s Office language. Because of the priority enrollment
process, the college is looking at how to assist students on academic probation, to keep them
track.
 It is important provide training on the new SEP process. GS6 classes, and the newly required
orientation and advising protocols, will aid implementation.
4.2 Summer Schedule FTES Projection:
 CR is currently is 30 FTES short of the 2012-13 funded target of4465. Twelve more sections
are being added to the summer schedule. An updated estimate should be available March 19.
 Keith is having discussions with Superintendent Roger McDonald and other high school
officials to offer summer classes in Arcata and McKinleyville. He will meet with Provost Bob
Snyder to offer courses at HSU over summer as well. Summer registration begins March 25.
 Paul DeMark and Sheila Hall will look for different ways of marketing for summer, such as
pairing (already scheduled) courses. If this strategy works for summer, the same may be done
for fall courses. This strategy has been successful in the past.
4.3 BPC Information: Budget/FTES 2013-14 (supporting document):
 Budgeted FTES of 4535 have not changed; the BPC document shows the budget if we meet the
high FTES count. Kathy Smith provided a reformatted document (prepared for the March 16
Special Board Meeting) that is easier to understand. How it works: In 2011-12 CR was
allocated and received funding for 4811 resident FTES, but only reached 4535 FTES. 2012-13
was then funded for 4,535 FTES, based on the 2011-12 actual resident FTES; however,
funding is available, after the fact, should we meet the previous year FTES cap of 4811. Based
on the P1 report for 2012-13, CR is at 4364 projected actual FTES. If CR is unable to meet the
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4535, then 2013-14 will be funded at 4364, with a possible year-end adjustment funding of
4535 should we be able to increase the FTES (after the fact).
EMC will target higher than 4535 FTES. To aid in this, additional classrooms are being
utilized for fall scheduling – AT132, LRC 103, 104 and the PE building.
The Chancellor’s Office announced there will be an estimated deficit factor this year of 1 to
1.5%; however, our budget projection is overestimating this at about 2% to avoid a possible
mid-year cut.
4.4 Discuss Summary of (Committee) Survey Results:
 There are 18 responses, so far (survey has not been finalized yet). The EMC has
representation from all the planning committees except facilities. Responses were positive in
most areas with the main issue communication – 50% of responses are neutral or unfavorable.
The general theme of open-ended responses was lack of communication from committee to
campus, and committees to EMC about changes. Copies of the finalized survey will be sent to
members, and general results given at the April 6 summit. A related theme concerns when
recommendations are made from committees, but no follow-up explanation as to why they are
not used.
 Discussion on how to improve communication included adding planning committee links in
the monthly newsletter sent out by Paul DeMark. Also discussed is that feedback from
operations to the EMC is helpful, as is the diversity of representation on the EMC; problems
are discussed from varying viewpoints. Discussed that the EMC looks at detailed data from
other areas, to inform decision-making, but this may not be the best use of committee time.
EMC might be able to improve communication by including data reports that speak directly to
EMC issues.
5. Reports:
6. Future Agenda items:
7. Announcements:
 Future EMC meetings will begin at 1:15 to match scheduling blocks.
8. Adjournment