Enrollment Management Committee August 12, 2010 Meeting Notes 1. Update on TLU Tracking and Impact for Spring Semester Snow-Flamer provided an update on the status of the TLU allocations. The district expended 7% in summer 2010 and 51% in fall 2010. Schmitcke provided a snapshot of the number of TLUs projected to be used based on the projected spring schedule. Initial data indicates that the district will be overextended in its TLUs for spring by 500-600 TLUs. The EMC discussed the consequences if the $350,000 in supplemental funding is not approved. 2. Update on Efficiency Rates/FTES/Section Snow-Flamer presented Average FTES/Section and Average Efficiency rates by location as of August 8. 3. Review of Operating Agreement The committee reviewed the 2009-2010 operating agreement. The committee supported retaining the operating agreement with revisions to committee membership deleting references to the CPC, and revising information contained in the planning calendar. Attached is the new operating agreement. 4. Set the agenda for the upcoming year The committee discussed future agenda items that the EMC should discuss, including: Analyzing enrollment and persistence data Reinstituting college hour Moving to a five day schedule Reviewing and revising the Enrollment Management Plan Reviewing the waitlist policy and process Analyzing basic skills completion and impact on courses and program development Evaluating the success of the First Year Experience Program Developing summer scheduling guidelines Reviewing Nursing and Advising Cohort data Alignment of basic skills courses Assessing the learning community model Reviewing late registration/add policy and process Analyzing FTES/section and efficiency rates 5. Jump Start Program Snow-Flamer clarified that the Jump Start program is a concept that must be thoroughly discussed with the faculty impacted by the possibility of offering Math 372, English 350 and Reading 360 as non-credit in summer 2011. Anderson reiterated that the concept of the program is to provide remedial Community Education Workshops that will provide instruction of basic skills in math and English. “College Jump Start” will provide a series of two week sessions (June 20th – Aug 15th Monday through Friday) dedicated to help students improve math and English understanding and skill sets. The committee discussed the need to make sure faculty, advisors, financial aid staff are involved in the discussion before any decisions are made. 6. Class cancellation/additions: Title III Performance Indicator Nelson presented data that notes the number of GE and BSI additions and cancelations per academic term for the last three years and the percentage rates of additions and cancelations per term. Title III goals for the 10-11 year included reducing basic skills section additions by 15% from an estimated 8 sections to 6 sections. Over the last three years the College has produced percentage rates at 2% or below for BSI additions [equivalent to 1 or 2 sections per term]. Overall the College has met and exceeded this Title III initiative for the 10-11 years and over the last three years. Another Title III goal for the 10-11 year included reducing the number of GE section cancelations by 15% from an estimated 45 sections to 38 sections. Over the last three years the College’s GE cancelations have improved, usually around 2-4% for fall and spring and 5-7% for summer. Overall CR has met this initiative as well, simultaneously meeting the CLARUS recommendations as well [no more than 10% cancelation rate per term]. The original reports/queries are available via the IR web page and go back as far as the 03-04 academic term. The link for the BSI/GE reports can be found on the IR Enrollment Reports page. Go to the heading that says “Section Offerings” and you will find both reports. Term/Year GE cancelations GE additions BSI additions BSI cancelations Total Sections Total GE Sections Total BSI Sections Fall 2007 Spring 2008 Summer 2008 11 4 0 4 812 279 79 6 1 1 5 845 283 71 3 0 0 0 118 50 10 Fall 2008 Spring 2009 Summer 2009 6 7 0 0 841 303 89 13 7 2 1 910 341 87 5 1 0 0 212 68 12 Fall 2009 Spring 2010 Summer 2010 18 3 1 1 1002 413 86 5 3 1 1 967 383 81 0 1 Fall 2010 Spring 2011 Summer 2011 1 2 Term/Year 0 1 NA NA NA NA NA NA NA NA NA NA NA NA GE cancelations GE additions BSI additions BSI cancelations Fall 2007 Spring 2008 Summer 2008 4% 1% 0% 5% 2% 0% 1% 7% 6% 0% 0% 0% Fall 2008 Spring 2009 Summer 2009 2% 2% 0% 0% 4% 2% 2% 1% 7% 1% 0% 0% Fall 2009 Spring 2010 Summer 2010 4% 1% 1% 1% 1% 1% 1% 1% 0% 4% Fall 2010 Spring 2011 Summer 2011 0% 1% 0% 11% NA NA NA NA NA NA NA NA NA NA 73 28 9 837 318 75 265 64 7. Day/Evening Definitions DeLoach presented data representing day/evening section counts using the MIS and internal definitions. The committee reconfirmed its decision last spring to continue using the MIS definition for day/evening sections (evening starts at 4:30 pm). That way, the college will match the MIS data mart information collected by the Chancellor’s office.