Enrollment Management Committee
August 12, 2010
Meeting Notes
1. Update on TLU Tracking and Impact for Spring Semester
Snow-Flamer provided an update on the status of the TLU allocations. The district
expended 7% in summer 2010 and 51% in fall 2010.
Schmitcke provided a snapshot of the number of TLUs projected to be used based on
the projected spring schedule. Initial data indicates that the district will be
overextended in its TLUs for spring by 500-600 TLUs.
The EMC discussed the consequences if the $350,000 in supplemental funding is not
approved.
2. Update on Efficiency Rates/FTES/Section
Snow-Flamer presented Average FTES/Section and Average Efficiency rates by
location as of August 8.
3. Review of Operating Agreement
The committee reviewed the 2009-2010 operating agreement. The committee
supported retaining the operating agreement with revisions to committee membership
deleting references to the CPC, and revising information contained in the planning
calendar. Attached is the new operating agreement.
4. Set the agenda for the upcoming year
The committee discussed future agenda items that the EMC should discuss, including:
Analyzing enrollment and persistence data
Reinstituting college hour
Moving to a five day schedule
Reviewing and revising the Enrollment Management Plan
Reviewing the waitlist policy and process
Analyzing basic skills completion and impact on courses and program
development
Evaluating the success of the First Year Experience Program
Developing summer scheduling guidelines
Reviewing Nursing and Advising Cohort data
Alignment of basic skills courses
Assessing the learning community model
Reviewing late registration/add policy and process
Analyzing FTES/section and efficiency rates
5. Jump Start Program
Snow-Flamer clarified that the Jump Start program is a concept that must be
thoroughly discussed with the faculty impacted by the possibility of offering Math 372,
English 350 and Reading 360 as non-credit in summer 2011. Anderson reiterated that
the concept of the program is to provide remedial Community Education Workshops
that will provide instruction of basic skills in math and English. “College Jump Start”
will provide a series of two week sessions (June 20th – Aug 15th Monday through
Friday) dedicated to help students improve math and English understanding and skill
sets. The committee discussed the need to make sure faculty, advisors, financial aid
staff are involved in the discussion before any decisions are made.
6. Class cancellation/additions: Title III Performance Indicator
Nelson presented data that notes the number of GE and BSI additions and
cancelations per academic term for the last three years and the percentage rates of
additions and cancelations per term.
Title III goals for the 10-11 year included reducing basic skills section additions by
15% from an estimated 8 sections to 6 sections. Over the last three years the College
has produced percentage rates at 2% or below for BSI additions [equivalent to 1 or 2
sections per term]. Overall the College has met and exceeded this Title III initiative
for the 10-11 years and over the last three years.
Another Title III goal for the 10-11 year included reducing the number of GE section
cancelations by 15% from an estimated 45 sections to 38 sections. Over the last three
years the College’s GE cancelations have improved, usually around 2-4% for fall and
spring and 5-7% for summer. Overall CR has met this initiative as well,
simultaneously meeting the CLARUS recommendations as well [no more than 10%
cancelation rate per term].
The original reports/queries are available via the IR web page and go back as far as
the 03-04 academic term. The link for the BSI/GE reports can be found on the IR
Enrollment Reports page. Go to the heading that says “Section Offerings” and you
will find both reports.
Term/Year
GE
cancelations
GE
additions
BSI
additions
BSI
cancelations
Total
Sections
Total GE
Sections
Total BSI
Sections
Fall 2007
Spring
2008
Summer
2008
11
4
0
4
812
279
79
6
1
1
5
845
283
71
3
0
0
0
118
50
10
Fall 2008
Spring
2009
Summer
2009
6
7
0
0
841
303
89
13
7
2
1
910
341
87
5
1
0
0
212
68
12
Fall 2009
Spring
2010
Summer
2010
18
3
1
1
1002
413
86
5
3
1
1
967
383
81
0
1
Fall 2010
Spring
2011
Summer
2011
1
2
Term/Year
0
1
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
GE
cancelations
GE
additions
BSI
additions
BSI
cancelations
Fall 2007
Spring
2008
Summer
2008
4%
1%
0%
5%
2%
0%
1%
7%
6%
0%
0%
0%
Fall 2008
Spring
2009
Summer
2009
2%
2%
0%
0%
4%
2%
2%
1%
7%
1%
0%
0%
Fall 2009
Spring
2010
Summer
2010
4%
1%
1%
1%
1%
1%
1%
1%
0%
4%
Fall 2010
Spring
2011
Summer
2011
0%
1%
0%
11%
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
73
28
9
837
318
75
265
64
7. Day/Evening Definitions
DeLoach presented data representing day/evening section counts using the MIS and
internal definitions. The committee reconfirmed its decision last spring to continue
using the MIS definition for day/evening sections (evening starts at 4:30 pm). That
way, the college will match the MIS data mart information collected by the
Chancellor’s office.