REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
AD 201 Boardroom
Monday, December 5, 2011
1:10 – 2:40 p.m.
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student achievement data,
and to inform all institutional divisions and units in meeting CR’s enrollment goals within a framework of collaboration
continued growth and community alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget projections, implements, monitors, and
periodically revises the process of student enrollment and retention.
1. Call to Order
2. Approve November 21, 2011 Meeting Minutes*
3. Action Items
4. Discussion Items
4.1 TLU Allocation Subcommittee: Conceptual Framework (Jeff)
4.2 Final constituent review of AP 5055 ‘Enrollment Priorities’ (Keith)
4.3 Initial Spring section demand data (Bruce)
5. Reports
5.1 Summer schedule committee timeline (Bruce and Keith)
5.2 Enrollment Management Plan Subcommittee update (leads)
5.3 Multiple measures (Jennifer)
6. Future Agenda items
7. Announcements
7.1 Cancel December 19 meeting date
8. Adjournment
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, Boardroom
Monday, November 21, 2011
1:10 p.m.
NOTES
PRESENT
Jeff Cummings, Anna Duffy, David Gonsalves (phone), Kathy
Goodlive, Sheila Hall, Angelina Hill, Anita Janis (phone), Allen
Keppner, Pam Kessler, Mark Renner (phone), Keith Snow-Flamer,
Ken Strangfeld, Bruce Wagner and Danny Walker.
ALSO PRESENT
Joe Hash, Michael Regan
ACTION
SUMMARY
NOTES
EMC summary notes of November 7, 2011, were approved with
corrections.
FTES/TLU from
EMC to BPC
Keith and Bruce reviewed the FTES/TLU table handout with the
committee. There was concern expressed regarding the two percent
growth assumption that was factored in for 2013-2015. Mid-year
budget reductions were also discussed and Keith stated that although
we have not received official notification the cuts will most likely
occur. There was also discussion regarding faculty reassign time and
how overload is determined.
The committee supported moving forward the 3 year
FTES/TLU/Section plan to the Budget Planning Committee for their
review and funding.
DISCUSSION
CO-CHAIR MTG
Bruce reported that he and Keith met with the President. The
President is pleased with the committee’s continued focus on student
success and retention. He asked that the EMC concentrate on building
stable enrollment and become instrumental in driving the development
of strategies that will promote access, retention and completion for the
district.
Additionally, the President provided further clarification on the
administration’s decision to reduce the Spring schedule by 50
sections. The underlying reason for the decision was to ensure that the
district would not exceed the FTES target cap at the end of spring
semester and would have TLUs set aside to provide for a summer
schedule.
Bruce noted that in the future the President would like to see the
schedule development include TLU allocations for Fall, Spring and
Summer.
SUMMER
Continued discussion led to questions about how to proceed with the
summer schedule. It was noted that based on the cuts from the spring
schedule there may be at least 50 sections for summer. Keith noted
that once we have an idea what the enrollment for spring is we will
have a much stronger projection for summer. Keith also noted that he
would like this committee to come up with guiding principles to help
determine what should be offered in the summer. Bruce stated that the
courses that were cut from spring may not be the appropriate courses
to offer in the summer. It was decided that Keith, Bruce, Rachel, and
Angelina will work to create the guiding principles.
DRAFT 2011-12
EM PLAN
REPORTS
Other comments made on the topic included:
 How many sections do we need to meet the FTES target?
 TLUs added to summer above the 50 sections will come out of
next year.
 Highest priority should be given to courses required to
complete a degree/certificate or begin a degree/certificate
program.
 Do other community colleges still offer summer courses?
 Student success with online courses.
Keith reported that meetings with the leads for each subcommittee
will be set up and timelines developed to complete the work. Keith
will send out the revised list of subcommittees and members as well as
the updated list of goals for the EM.
Jeff, Keith and Bruce met with the senate co-chairs regarding the TLU
allocation process. They described the subcommittee’s charge and the
concept underlying the subcommittee’s work. The concept will be
further discussed with the EMC.
FUTURE
AGENDA ITEMS
ADJOURNED
The meeting adjourned at 2:40 p.m.
SUBMITTED
lw
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Draft AP 5055
ENROLLMENT PRIORITIES
Enrollment in courses and programs may be limited to students meeting properly established
prerequisites and co-requisites.
Enrollment may be limited due to the following:
health and safety considerations
facility limitations
faculty workload
availability of qualified instructors
funding limitations
regional planning
legal requirements
contractual requirements
Priority Registration days and times for any semester will be assigned as follows:
1. Documented eligible students actively participating in Disabled Student Programs and
Services (DSPS) or in Extended Opportunity Programs and Services (EOPS); documented
member or former member of the Armed Forces of the United States within two years of
leaving active duty; and foster youth or former foster youth. "Foster youth" means a person
who is currently in foster care, and "former foster youth" means a person who is an
emancipated foster youth and who is up to 24 years of age.
2. In descending order, continuing students [fully matriculated
assessment/orientation/advising – please discuss] who have declared an academic program,
certificate or transfer educational goal, making satisfactory academic progress of a 2.0
cumulative grade point average or better (effective, Fall 2013) and:
a. completed 45 or more but less than 100 units at College of the Redwoods;
b. completed between 30 and 44.5 units at College of the Redwoods;
c. completed between 15 and 29.5 units at College of the Redwoods;
d. attempting or completed between 0.5 and 14.5 units at College of the Redwoods;
3. New (includes transfer students) and returning students;
4. All other continuing students without a declared academic program, certificate or transfer
or educational goal and/or less than a 2.00 cumulative grade point average;
5. Concurrently enrolled high school students.
References: Title 5 Sections 56232, 56026, 58106, 58108; Education Code Sections 66025.8,
66025.9, 76001
Approved: 8/7/07
Amended: 1/15/08; 04/06/10
Former Policy #500, “Priority Registration,” Adopted by the Board of Trustees: 6/3/91
Amended: 6/5/95; 8/7/07
REDWOODS COMMUNITY COLLEGE DISTRICT AP5055
Administrative Procedure
ENROLLMENT PRIORITIES
Enrollment in courses and programs may be limited to students meeting properly established
prerequisites and co-requisites.
Enrollment may be limited due to the following:
health and safety considerations
facility limitations
faculty workload
availability of qualified instructors
funding limitations
regional planning
legal requirements
contractual requirements
Priority Registration days and times for any semester will be assigned as follows:
1. Documented eligible students actively participating in Disabled Student Programs and
Services (DSPS) or in Extended Opportunity Programs and Services (EOPS);
2.
Documented member or former member of the Armed Forces of the United States within
two years of leaving active duty;
3.
ASCR Student Government Officers and ASCR Senate Board Members, continuing
student athletes, and Honors Program students;
4.
In descending order, continuing students who have declared a major and:
a. completed 45 or more units at College of the Redwoods;
b. completed between 30 and 44.5 units at College of the Redwoods;
c. completed between 15 and 29.5 units at College of the Redwoods;
d. completed between 0.5 and 14.5 units at College of the Redwoods;
5.
Continuing students without a declared major;
6.
New and returning students;
7.
Concurrently enrolled high school students.
References: Title 5 Sections 56232, 56026, 58106; Education Code Sections 66025.8, 76001
Approved: 8/7/07
Amended: 1/15/08; 04/06/10
Former Policy #500, “Priority Registration,” Adopted by the Board of Trustees: 6/3/91
Amended: 6/5/95
Enrollment Management Committee
Enrollment Management Plan
Subcommittee Lead Meeting
Wednesday November 23, 2011 9:30 am
Agenda
1. Lead Selection Rationale: Why You?
2. Outcomes: What we need.
Help us in primary objective of designing a collaborative enrollment management
planning process and designing instructional and student support strategies to
enhance student access, success, retention, persistence, and goal attainment.
Provide draft sections of the EM Plan
3. Sub-Committee Process: How to do it.
Identify additional members for the subcommittee
Determine availability of your subcommittee members beginning December 1 and
February 10 for 4-5 meetings and report those dates and times to the full EMC for
information.
Distribute relevant information to subcommittee members to have read before
your first meeting.
Develop strategies, activities, timelines, responsible persons, and costs.
Forward your sections to the EMC Co-Chairs by February 13.
4. Timeline: By When
December 1-February 10: Subcommittee Work/Coordinate with Student Equity
Plan Committee if applicable
February 13: Submit goals, strategy sections to EMC Co-Chairs
February 20- 24: Get district wide feedback on the goals, strategies, etc
February 27-29: Revise documents based on feedback
March 1: Submit final documents to EMC Co-chairs
March 5: Begin EMC discussion of the full document
March 19: EMC adoption of the EM Plan
1
2
3
4
5
6
7
8
9
10
11
12
Submit final document to EMC Co-Chairs (March 1)
EMC review enrollment management plan (March 5)
EMC approve enrollment management plan (March 19)
Enrollment management plan forwarded to Cabinet and the BOT
Enrollment management plan forwarded to BPC for inclusion in
the budget if appropriate
13 EMC assess planning activities and revise plan if needed
Dec 2012
Nov 2012
Oct 2012
Sep 2012
May 2012
Apr 2012
Mar 2012
Feb 2012
Jan 2012
Dec 2011
Action Item
Subcommittee leaders identify additional members as needed
Subcommittees work on their goal sections: refine goals; identify
strategies, activities, timeline, approximate costs (if appropriate),
and expected outcomes.
Subcommittee leaders meet prior to general EMC meeting to
share strategies and activities to fine tune their work and
eliminate redundancy.
Subcommittee leaders submit EM Plan sections to EMC cochairs
EMC review work of the subcommittees for information only
EMC send draft plan to integrated planning committees, IEC,
Academic Senate, Cabinet, ASCR, and "all" .
Feedback on strategies and activities: electronic discussion
forums, workshops, division/department meetings and dedicate
each February EMC meetings to discussion of a goal. The EMC
agendas should be sent to "all" and encourage public comment
and discussion of the strategies/activities, etc.
Nov 2011
Enrollment Management Plan Development Process