REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
AD 201 Boardroom
Monday, March 19, 2012
1:10 – 2:40 p.m.
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student achievement data,
and to inform all institutional divisions and units in meeting CR’s enrollment goals within a framework of collaboration
continued growth and community alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget projections, implements, monitors, and
periodically revises the process of student enrollment and retention.
1. Call to Order
2. Approve Notes
3. Action Items
4. Discussion Items
4.1 Budget Update (if Lee’s available)
4.2 Draft Enrollment Management Plan Goals 3 & 4
4.3 EMC Self Assessment
5. Reports
5.1 Status of Fall Schedule Development Timeline
6. Future Agenda items
7. Announcements
8. Adjournment
CCC Confer
Phone (888)886-3951
Passcode 272482
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Monday, March 5, 2012
NOTES
Present: Rachel Anderson, Jennifer Bailey, Trish Blair, Jeff Cummings, Anna Duffy, Jolene
Gates (phone), Kathy Goodlive, Sheila Hall, Angelina Hill, Allen Keppner, Pam Kessler, Mark
Renner (phone), Dave Gonsalves (phone), Melissa Ruiz (phone), Tiffany Schmitcke, Keith
Snow-Flamer, and Bruce Wagner.
1. Call to Order: Keith Snow-Flamer called the meeting to order at 1:10.
2. Approve March 5 Meeting Notes: Correction to Action Item: “TLU Allocation Conceptual
Framework” (third paragraph). An additional bulleted statement needs to be added that reads:
“Institutional Research will provide demand data on course fill percentages.”
The notes were approved with the addition of the above statement.
3. Action Items: None.
4. Discussion Items
4.1 Budget Update: Lee Lindsey was unable to attend the meeting today and give an update on
the budget. This item will be on the agenda for the March 19 meeting.
4.2 DSPS Survey Results: Trish Blair reviewed the results of the 2011 DSPS student survey.
Students gave DSPS a 94 percent approval rate (district-wide). Dissatisfaction with DSPS had to
do with fiscal issues (lack of note takers, instructional support, sign language interpreters, and
reduced hours of operation). DSPS will be conducting the 2012 student survey in a few weeks.
There was a discussion about tutors. Most DSPS students are satisfied with tutoring except for
in English. Pam Kessler suggested that the English Department help DSPS find good English
tutors. Angelina Hill said the budget issues that are affecting DSPS services at all campuses
should be addressed in the program review process. Jeff Cummings wanted to know how we
could use this data to best serve our students. We need to determine the connection between
DSPS students and basic skills classes. Pam Kessler said there is a higher percentage of DSPS
students enrolled in basic skills. Jeff said maybe if we improve DSPS services it will help
students in basic skills. If more DSPS students withdraw from college because of a lack of
services, and it is a higher percentage than other student populations, it could help inform us
about where we should be focusing our budget. Bruce Wagner suggested the Board of Trustees
lower the ADA computer hardware requirement to the legal limit because DSPS students go to
the High Tech Center for support. Many of the ADA computers throughout the campus are not
being used. This could help the budget.
4.3 Draft Enrollment Management Plan: There was a discussion about Goal 2. Support
2
Basic Skills Programming Objective: “Improve success for basic skills students” (bullet 1).
The EMC members talked about how we should define “success” for our students. A “C” grade
or better in a course and advancement to a higher course (the Chancellor’s Office refers to this as
“basic skills improvement”) was suggested as a measure of success. It was decided to change
the Goal 2 objective statement (bullet 1) to: “Improve students’ progression through basic skills
sequence.” There was a discussion about basic skills. Jeff asked if we are going to put some
parameters around the basic skills courses that are being offered. Pam said if we are going to
pare down basic skills offerings it has to involve the entire college. It was agreed that a
recommendation could come forward from the Basic Skills Committee and tie it into Activity 2.
Angelina suggested that program review data be included at the next EMC meeting to see the
bigger picture. Keith said we need to change Goal 2, Activity 2, to the following: “To
recommend appropriate course load for basic skills students.” Keith also said we need
clarification on Goal 2. Support Basic Skills Programming, Activities 1.1-1.4. It will be put on
the next meeting’s agenda. There was a discussion about why College Council did not listen to
the EMC’s recommendations and remove student athletes’ enrollment priority and provide
feedback. Keith is going to review the College Council’s notes to find out why they didn’t honor
our recommendations. Keith asked that this be put on the next meeting’s agenda.
4.4 Discussion on Classroom Space: Tiffany said, due to the loss of classroom space in the
administration building and the closure of Arcata and McKinleyville sites, we need to come up
with some solutions for more effective/efficient scheduling of classes. She recommends that 4.0
unit classes be scheduled three days a week instead of 2 (this allows for scheduling 7 sections in
one classroom versus 4). Also, one day a week classes should only be held in the evenings, on
Fridays, or weekends, or if there is a “matching” section on the corresponding day (MW & TH).
We need to schedule more classes in the 8:30 a.m., 2:50 p.m., and 4:30 p.m. time slots. She said
we should make use of specialized classrooms for more general classes.
Jeff said we need to come up with strategies on how we can build our annual schedule. Sheila
volunteered to work with Tiffany to come up with a draft of how to schedule hours and rooms.
It was recommended that Tiffany get new scheduling software.
5. Reports
5.1 Status on Summer and Fall Schedule Development Timeline: Tiffany said they plan to
release the summer 2012 schedule on Web Advisor on March 19 with priority registration
beginning the week of March 26. These dates could fluctuate slightly due to unforeseen
circumstances.
5.2 Update on Summer Schedule: Due to a lack of time this agenda item was not addressed.
5.3 Update on Spring late start class enrollment: Tiffany reported on the enrollment of the
late start classes. An email was sent to all current CR students notifying them of the late start
classes and an announcement has been posted on the CR website. Posters have been distributed
around campus.
6. Future Agenda Items for March 19 meeting:
Budget Update—Lee Lindsey
Clarification of Goal 2. Support Basic Skills Programming, Activities 1.1-1.4
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Feedback on why College Council did not remove student athletes’ enrollment priority
7. Announcements: Due to a lack of time this agenda item was not addressed.
8. Adjournment: The meeting adjourned at 2:43 p.m.
Fall 2012/Spring 2013 Schedule Development
February 27
March 6
March 7
March 26
March 27-April 6
EMC approve recommended TLU concept
Cabinet review and approve TLU concept for implementation
TLU concept released for implementation—Deans/Directors/VPs
Proposed sections due from Deans to Tiffany Schmitcke and site schedulers
Proposed section data entered into Datatel— Tiffany Schmitcke and site
schedulers
April 9-12
Deans/Directors review/proof proposed Fall schedule
April 13
April 3
April 17
IR run simulations of Fall and Spring to determine FTES projection
Cabinet review FTES projections and review/revise/approve fall schedule
Corrections made to the fall schedule-- Tiffany Schmitcke and site
schedulers
April 23
Student Services Fall Desk Copy Schedule & Catalog wrap to Paul
DeMark—Shereen Cockrum
April 23
April 30
September 7
September 11
October 8-12
November 5
Fall Schedule will be available on WebAdvisor and —Tiffany Schmitcke
Begin priority registration process
IR run annual FTES projection
Cabinet review FTES projections
Corrections made to the spring schedule—Deans and Tiffany Schmitcke
Spring schedule will be available on WebAdvisor and begin priority
registration process
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Com
mmittee Grou
up‐Assessment Form Sub
bmit to the In stitutional Efffectiveness C
Committee e on March 155, 2012 Due
Date Subm
mitted: Click here
e to enter a daate. Committe
ee name: Click here
e to enter textt. 1) What w
were the prim
mary goals of tthe committe
ee this year? Click here
e to enter textt. 2) How do
o they link to CR’s Mission and Strategic Planning gooals? Click here
e to enter textt. 3) To whaat extent were
e those goals met? Click here
e to enter textt. 4) Describ
be any change
es/improvem
ments that havve been madee to better meet these goaals. Refer to insights frrom other selff‐evaluation w
work (e.g., su
urveys, structuured group diiscussions) ass appropriate.. Click here
e to enter textt. 5) Describ
be the primarry committee goals for nexxt year. Click here
e to enter textt. Goal 3: Develop Initiatives to Enhance Retention
Objectives:
 Ensure all students go through the matriculation process. (Education Master Plan)
 Strengthen existing services and augment other resources to enhance access and success for underrepresented populations (To include, but
not limited to: Veterans, International Students, and/or Hispanic populations (same comment as above—needs to be more inclusive
language)
 Implement a First Year Experience Program in which efforts are tailored to insure students receive guidance to identify their educational
goals and create an educational plan to attain those goals. (Education Master Plan)
Activities
1.1 Require students new to
college participate in the
matriculation process:
assessment, orientation,
advising, and educational
planning programs which
will apprise them of the
knowledge and skills needed
for success in college
courses.
1.2 Require that students declare
a program of study by the
end of their second semester.
1.3 Develop academic pathways
2. Offer services and programs
for underrepresented
populations.
Responsibility
Anticipated Completion Date
Cost (if
applicable)
Student Development
2012-2013
None
Academic Affairs and
Student Development
2013-14
TBD
Student Development
2013-2014
TBD
IR
IR
1 Outcomes
Provide data (i.e. academic
program, Student Education
Plan projections, and/or
degree audit) to EMC for
data-driven decision making
in TLU allocation.
1. Create a Veterans
Resource Center
2. Increased
participation and
completion rates that
reflect the growing
diversity of our
student population.
3. Improve and expand
collection, analysis,
and dissemination of
information related to
students’ transitions
to employment or
higher education.
4. Support funding for
curricular innovation
for underrepresented
student populations.
IT
3. Provide a curricular and cocurricular First Year
Experience (FYE) plan of
instruction, advisement and
coaching to facilitate the
academic and personal
transition to college.
Student Development
Fall 2013
Implement FYE
IR
Fall 2014
EMC Assessment
Basic Skills Committee
2 Approximately
$50,000
Utilize FYE student learning
outcomes from program
review to support TLU
allocation.
Goal 4: Align Resources with Student Success
Objectives:
 Offer courses that will allow students to complete their educational goals as specified in their Student Enrollment Plan (SEP) in a
minimum amount of time. (Education Master Plan)
 Direct resources to support coursework and activities where students have been shown to have the highest rates of persistence and degree
completion. (Education Master Plan)
Activities
Responsibility
Anticipated
Completion Date
Cost (if applicable)
Outcomes
1. Assess the efficacy of “101Corridor” sites against
student’s educational needs,
community needs, and
fiscal outlook.
Cabinet
Spring 2012
None
TBD
2.1 Reallocate TLUs to support
student success and
completion
EMC and Cabinet
FY 2012-2013
scheduling allocation
None
TBD
Annually
None
Fall 2014
TBD
Fall 2012
TBD
2.2 Collaborate with the BPC to
BPC/Cabinet
develop a more accurate
three year FTES and
fulltime and associate
faculty TLU projections.
2.3 Provide highly structured
curriculum pathways that
Administrators responsible
supports student
for course scheduling
degree/goal completion
2.4 Develop student focus
groups and/or more detailed
surveying to ensure that
courses are scheduled at
times that are convenient
for students.
Administrators responsible
for course scheduling
IR
3 3. Support innovation of
student success curriculum
and services through
dedicated set-aside funding
BPC/Cabinet
FY 2013-14 Budget
$150,000
4. Increase non-resident FTES
5% annually and conduct
on-going assessment and
analysis of the impact
Student Development and
Instruction
Beginning
FY 2013-14
TBD
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