REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Monday, April 16, 2012
NOTES
Present: Rachel Anderson, Jennifer Bailey, Geoff Cain, Jeff Cummings, Anna Duffy, Dave
Gonsalves (phone), Kathy Goodlive, Sheila Hall, Angelina Hill, Anita Janis (phone), Allen
Keppner, Pam Kessler, Michael Regan, Mark Renner (phone), Melissa Ruiz (phone), Tiffany
Schmitcke, Keith Snow-Flamer, and Bruce Wagner.
1. Call to Order: Keith Snow-Flamer called the meeting to order at 1:10 p.m.
2. Approve April 2 Meeting Notes: Correction to 6. Future Agenda Items—the notes state
that Angelina was going to present ARCC data at today’s meeting, but this item doesn’t appear
on the agenda. Keith and Angelina asked to have this item added to the agenda for the EMC
meeting that will be held on April 30.
3. Action Items: None
4. Discussion Items
4.1 EOPS Data Analysis: Sheila said they have been administering the EOPS survey for the
last three years and it provides valuable data to the EOPS program. In 2009 the EOPS budget
was reduced by 45 percent, so services and staff were reduced. In 2009 EOPS served 1,600
students, but, because of budget reductions, they currently serve approximately 900 students.
EOPS students were asked to complete the EOPS Survey during the priority registration
workshops. The survey asked EOPS students how satisfied they were with many of the EOPS
services. Sheila reviewed the results of the survey. EOPS students must follow the mutual
responsibility contract to remain eligible for EOPS services. Students must attend EOPS
orientation at which time they complete an initial Student Education Plan (SEP) in order to
receive a book voucher. There was a discussion about the book voucher process. Sheila said
they need to look at other ways of providing book voucher services. EOPS tracks students’
success, persistence, and retention as part of their program review. Keith asked Sheila give him
suggestions about any activities that could be inserted into the Education Master Plan or
Enrollment Management Plan process to address assessment. Pam said the EOPS survey shows
that EOPS students are very complimentary of their counselors. Counseling often makes the
difference between success and failure.
4.2 EMC Self-Assessment:
4.2.1 Committee Assessment: Keith referred to the Committee Group Assessment Form. It was
recommended that the items be formatted into a list, so it would be easier to read. Keith said he
would do this. The EMC members reviewed the 2011-12 EMC Work Plan items and
commented on their status.
4.2.1.1 (Item 3) To what degree were our goals met? The following comments were made:
Planning items 1, 2, 3, 4, 5, 6, 8, 9—completed
Planning item 7—change to “in progress” (We are still linking the Enrollment Management Plan
with the Education Master Plan.)
Planning item 10—completed. Change in wording, statement should read--“Provide initial
review of multiple measures process.”
Planning item 11—completed. Change in wording, statement should read—“Implemented one
semester pilot matriculation plan.” This will go into the Enrollment Management Plan.
Planning item 12 and 13—in progress.
Planning item 14— change in wording, statement should read—“Review progress on meeting
enrollment management indicators.” Also, change in Date of Completion to: “?”
Planning item 15—completed as of today’s EMC meeting.
4.2.1.2 (Item 4) What changes or improvements need to be made to further our goals?
The following comments were made:
TLU allocation strategies
Reorganize instructional budget to accommodate faculty reassigned time
G.E. course prioritization
Have consistent data at specific time periods
Reviewed relevant data (fill-rates) for class offerings
Section cancellation process is more timely
Have a one-year schedule and two-year planning schedule
Reduction of 101 corridor sites to try and maximize student access to college courses and
resources
EMC will report to the Academic Senate
4.2.1.3 (Item 5) What are our primary goals for next year?
The following comments were made:
Connect with BSI and DE because they directly affect our planning
Evaluate how course cancellation affects certain populations
Review Student Equity Plan data
Assess TLU framework (ongoing)
Assess one-year schedule
Assess site closures
Figure out how we are going to respond to the Student Success Task Force mandates
Find out how the budget affects our allocation or framework for spring and summer
Continue to refine our data analysis (analyze successes and failures) and project ahead to make
recommendations
Review PRC Executive Summary—put on agenda for last meeting this year (May 14 at 1:10
p.m.)
It was decided to have an EMC meeting on Monday, May 14, at 1:10 p.m. Lyn will make
revisions to the Committee Group-Assessment Form.
4.3 Brief report about EMC-related topics that were discussed at the BSI Program
Review Data Meeting: Pam thanked Angelina for the very complete meeting notes that she
forwarded to everyone. Pam said she has served on hiring committees for three IR directors,
and she was very pleased to attend the meeting and have data that could be discussed. There
was an excellent turnout at the meeting and everyone was very enthusiastic.
Pam reviewed some of the information that was discussed at the meeting. She said 20
percent of CR students don’t take an assessment exam during the first year. This could be
related to the problems we are having with student success and persistence. After assessing,
46 percent of CR students don’t take an English class in the first year, and 41 percent do not
take a math class in the first year. The EMC should be concerned about this because it
probably impacts students’ success in other courses that require reading, writing, or math.
Pam said students need more than one advising session within the first year to promote
student success. We need to make sure students are on track and take the appropriate courses
and have updated Student Education Plans. We need to give some pilot exit surveys to
determine why students are dropping classes. In addition to basics skills classes, we need to
look at success rates in transfer and vocational classes. Angelina said we need to advertise
the Math Jam Project and gather information about how many students use it. Pam said
advisors can’t place students into the appropriate English and math courses because of the
lack of course availability. Anna said it is important for students to have an educational goal
early on for financial aid purposes. Anita wanted to know if we could get some data on the
success rates of students who register late in the semester.
Keith said he will resend the current draft of the EM plan to everyone and asked them to look
at the basic skills review data and recommend some additional activities.
4.4 Update on Multiple Measures Process from the Advising Perspective: Jennifer
reviewed the Accuplacer math and English assessment test process. She said after the
assessment test if students do not feel they have been placed in the appropriate class, they can
meet with an advisor to discuss the placement results. For math course placement, if the
advisor approves, students have the option to take the Optimath assessment. As far as
English course placement, the advisors will continue to use intake questions and multiple
measures to assist with placement. Students may retake the English assessment if they don’t
feel it is an accurate measure of their skills. Jennifer said they will keep track of how many
times they are using multiple measures for course placement. We should also track the
students who were moved into the higher level courses to see if they were successful. The
advisors and counselors at the other campuses should be encouraged to use multiple
measures for math and English course placement.
5. Reports
5.1 Summer Enrollment Update: Tiffany said the summer courses are gradually filling up.
The courses are 47 percent full (district-wide) and virtual classes are 72 percent full. We
need to decide which classes should be added and those that need to be cancelled. There was
a discussion about DE courses and the importance of encouraging students to take the
DE 101 orientation to help them succeed in DE courses.
5.2 FY 2011-2012 FTES Projection Update: Not discussed.
5.3 Report on Late Start Spring Course Fill Percentage and FTES: Tiffany said that
according to IR’s website, the six late start spring classes that were added will generate
almost 13 FTES. Their average Census Fill Rate (CFR) was 76 percent, the face to face
classes CFR was 46 percent, and the online classes CFR was 61 percent. It was suggested
that we evaluate enrollment trends of DE courses compared to non-DE courses throughout
the semester. Geoff said the DE 101 orientation has been helping students’
completion/success rates in the DE courses. Geoff will meet with Angelina to review the
completion rates. Bruce asked everyone to contact him if they would like him to mention
something to the Academic Senate when he meets with them.
6. Future Agenda Items
Angelina will present ARCC data (April 30 meeting)
Set 2012-13 EMC Planning Agenda (April 30 meeting)
Review PRC Executive Summary (May 14 meeting)
7. Announcements: None.
8. Adjournment: The meeting adjourned at 3:56.