REDWOODS COMMUNITY COLLEGE DISTRICT
Emergency Preparedness & Safety Committee
Thursday, November 17, 3pm – 4pm
Boardroom
Meeting Notes
Present: Jenessa Lund, Ali Hodges, Mike Wells, Kintay Johnson, Robert Eckholdt; Geisce Ly,
Anita Janis; Tim Flanagan, George Potamianos, Cheryl Tucker, Crislyn Parker - notes
1) Proposed Emergency Evacuation Map Changes:
 The revised map was not available, but a summary of changes is as follows: Evacuation zone 6
(AJ Firing Range) was removed; zone 2 was moved from the roadside between arts and
sciences to the Physical Sciences parking lot. There is no designated evacuation in front of the
college and the committee would like to encourage people, through education, to move toward
the baseball field, if necessary. There is still some discussion on zone 3, because of the gas
lines, but the committee agreed zone 3 will remain unless there is an obvious reason to move
people elsewhere and so note on the revised map or make the area smaller and move next to
security. Upon approval of the updated evacuation site map, Tim Flanagan will remove old
maps and put up new. It was moved, seconded (Lund/Wells) and carried to approve the map
with changes as noted.
2) Alert Now Update:
 Currently there are 185 staff and faculty are signed up, district wide. Jenessa will make a slight
modification to the survey and Kintay will roll out to students.
 There will be a faculty, staff, and student data base created and divided by campus and sites.
Each campus will have a point person to roll out alerts/messages on their campus or site. The
spreadsheet can be sorted by campus and the information used by different campuses as needed.
 It was suggested and agreed to have a drill during the spring semester, to test the system when
students are on the campuses.
3) Admin NIMS training update -To take place December 14th:
 Mike met with Utpal regarding the training, to get as many expanded cabinet members into
same training and December 14, from 9a – 12p was suggested. A location with computers is
needed. It was moved, seconded (Hodges/Wells) and carried to approve training for expanded
cabinet.
 DN has a computer lab for 25 people if the committee wants to conduct the training at the
district level.
4) Discussion Item- What are our report procedures for suspicious behavior?
Who would you tell? BIT input:
 Trish Blair sent a newsletter outlining some of the procedures and contacts, and provided
information on different levels to help people understand. The intervention team is functional in
Eureka, and is being formed in Del Norte and Mendocino Coast. DN and MC can call Trish
Blair or Joe Hash for additional information. The behavior intervention team in Eureka has a
shared drive more easily access information on current cases.
 AP5500 Student Conduct procedure will go out for a thirty or sixty constituent review next
week. Cheryl feels it is important for everyone to review the new student conduct procedure for
completeness and to ensure due process is upheld.
 Mike has been working on identifying issues and ideas he feels need addressing, such as active
shooter incidents on campus; what happens and how do we handle it? He had a long
conversation with a retiring police/security from HSU, who offered to work with CR to develop
a two or three hour presentation specifically directed at our population. Mike believes it is best
to make people aware of what the police response will be, as well as what we need to do to
inform and survive, and would like committee approval to work with Tom Duley(?) on a
presentation for convocation.
5) Department Reports/ Updates:
 Mike, Alicia and Jenessa meet on a weekly basis. They determined a good strategy to promote
and encourage training would start from the top down, through a series of 3-hour online training
sessions. This training is required for specific people within the district in order to receive
federal aid, but it has been difficult to get college commitment
 Mike will forward any co-chair discussions to the committee to vet, make motions, approve,
and forward to proper administration for action. The Emergency and Safety committee needs to
know where it is aligned in the integrated planning model.
 After some discussion, because of the federal compliance requirements, it was moved and
seconded, (Ekholdt/Johnson) and approved, to generate a letter from the safety committee to
Keith. The letter will cover the basic federal requirements and training needs, for the college to
be in compliance.
 Per Anita, there are some issues in budget planning and other areas that are not emergent and
we need to bring to the forefront. She is willing to bring a letter to the professional
development committee to set and encourage training.
 It was discussed that a senior administrator needs to be officially designated.
 It was agreed this committee should hold regularly scheduled bi-monthly meetings. The next
will be Thursday, December 8, at 3pm. The co-chairs will meet on 12/1 and Kintay will attend.
 Ali is searching for grant funding to get disaster training out to faculty and staff at large.
6) Future Meetings/Agenda Items:
 Next meeting will be Thursday, December 8, 3pm.
 Agenda item: set the spring, 2012 committee meeting schedule
Meeting adjourned at 4:05pm.
cp