EP&S Meeting Notes
Thursday, January 19, 2012
3-4pm, CR Boardroom
Present: Mike Wells, Keith Snow-Flamer, Garry Patrick, Paul DeMark, Jenessa Lund,
Alison Hodges, Mike Woychak, Kintay Johnson, Eric Smith, Crislyn Parker-recorder
1.
Call to Order at 3pm
2.
Introductions: Erik Smith, Fire Tech coordinator (for Ed Trigeiro) was introduced.
Erik brings hands-on expertise to the committee.
3.
Approve Minutes from 11-17-11
 Moved and seconded (DeMark/Woychak) and carried to approve the November
17, 2011 minutes.
4. Cabinet: Keith is making the Safety Committee a regular Cabinet agenda. Cabinet
would like the Safety Committee to forward the following information as soon possible:
a. A list of projects that need to be done to address safety concerns:
 In response, Jenessa read some of the concerns brought up at the division
meetings:
1) Building alarms. When the alarm company receives an alarm, the procedure is to
call campus security, who will confirm whether it is a real or false alarm before the
fire department is contacted. Validation is common in large facilities and
organizations. Because of all the construction, alarms have been inadvertently
tripped. Note: if phone lines are down, there is a local alarm.
2) Lighting at night (a student was injured on the trench outside PS building
because of poor lighting; there is no lighting to the parking lots and no back up
lighting if the power goes out.
 The list will be evaluated, prioritized and sent to Keith.
b. A district-wide training plan (paying special attention to building by building
training). (Addressed in agenda item #5: Updates – Keith Snow-Flamer)
c. A list of online trainings that key personnel can take besides the IS 100 and 700
certifications. (Addressed in agenda item, #5: Updates – Keith Snow-Flamer)
5.
Updates
a. Keith Snow-Flamer, Administrative Liaison:
 Cabinet would like the EP&S Committee to identify key people (directors or
managers) to be trained and take responsibility to coordinate specific actions in
the event of an emergency, prior to moving into the new building(s;) and
maybe run practice scenarios. It was suggested to also providing them with
CPR/first aid/AAD and fire extinguisher training.
 During this discussion, the EP&S committee noted that positions have been
identified in emergency planning organizational model, but no names were
entered; hoping to tie these positions to job descriptions for consistency.
 It was suggested the positions and names go to cabinet for vetting.
6.
Sub-Committee Report Out
a. EP&S: (already in notes)
b. BIT: Trish and Keith worked with security to set up a hot line for students
to call in anonymous tips. It should be up and running shortly.
c. Security/Facilities:
 The radios required for compliance, are being purchased for facilities, security
and housing. There is still a need to update the whole campus.
 Generators are currently being designed and will be located at dining services,
the new administration building, and will power network areas and phones.
 The college is building redundancy into the new administration building.
 Maintenance is discussing emergency preparedness training and would like to
have 6 or 8 of their staff trained in the 100 and 200 levels. Garry will provide a
name list of staff and what kind of training to the EP&S.
 Maintenance is working to keep all systems functioning during construction.
 They are watching bond and Measure Q funding to hire temporary staff to
cover the lighting and other issues.
 The Voiceover IP phone system should be up and running by/in March and
will have a lot of features that can be incorporated into emergency alerts and
processes and recommends talking to Steve Roper for more information .
d. Del Norte: N/A
e. Mendocino: N/A
7. Emergency Preparedness Plan Overview Discussion (ideas to be presented at
Expanded Cabinet Meeting in February):
a) Expanded cabinet already agreed to do I/S 100 and 700 training, but need to
complete 200 and 800 for compliance. This can be completed online. The EP&S
committee is planning tabletop exercises for cabinet, including maintenance and security.
b) The 2006 draft safety plan posted on line needs updating and vetting. Once the final
draft goes through the committee it will go to cabinet for final vetting.
c) There will be a “summary of emergency procedures manual” for all faculty and staff
d) The EP&S executive committee will provide skills assessment, needs assessment
(emergency equipment) training suggestions, types and drills; and email to committee
members
8. Other
 Safety zones map: add the construction zones to hazard evacuation map
 Add security phone numbers, 4111 emergency and 4112 non-emergency to our
map, including the 476 prefix
 Add the new administration building to the map
 Upon approval of final map, Maintenance will post by main exit doors
 There was discussion that all interior rooms should have specifically tailored maps
for evacuation from each facility. Our current map is an overview and starting
point. It was suggested we begin with the new buildings.
 Each designated area should also have a sign stating it is an emergency gathering
area.
Meeting adjourned 4:15pm
cp