EP&S
Thursday, February 23, 2012
Meeting Notes
Present: Mike Wells, Cheryl Tucker, Eric Smith, Jenessa Lund, Ali Hodges, Robert
Ekholdt, Tammy (for Jan Tatum), Rory Johnson-phone, DN, Paul DeMark, Keith
Snow-Flamer, Garry Patrick, George Kapitan
1. Meeting called to Order at 3:02pm
2. Approve Minutes from 1/19/12
 Motion to approve minutes, seconded (Ekholdt/Hodges). Motion carried.
3. Determine the Spring, 2012 Meeting Schedule
 Discussed and agreed to hold meetings on the 4th Thursdays of each month, as
follows: March 29, April 26, May 31, June 28, 3pm – 4pm
4. Updates
 Per Paul, the CR Tip-Line, is a confidential number which will allow anyone to
anonymously email or phone in a tip about any behavior or situation on
campus that concerns a student or staff member. Posters are being prepared
and sent out. This tip line is only for the Eureka campus, but information will
be sent to Del Norte and Mendocino Coast to model the language for their
campus plans. The calls go directly to security, who will track and log calls.
 The Committee discussed possibly putting this information as a banner on
MyCR, the Facebook page, and sending an AlertNow blast.
 Per Jenessa: The committee chairs are discussing partnering with the Nursing
program (senior nursing candidates) to assist in planning and participating in
an MCI drill. Jan Tatum would like to have the EP&S committee assist in
creating an emergency plan for nursing, and also in coordination of a cabinet
tabletop drill. The MCI would take two or three hours on the first Wednesday
in May. Erik volunteered to assist setting up Nursing as an aid station on
campus and will assist in assisting with the drill, which will be a medical event
working within the existing emergency plan structure. Erik will assist in
possibly including a practice transport and/or helicopter evacuation. If we can
bring in more people to assist, we can coordinate at various levels. Eureka Fire
Department is willing to assist. Because of commencement, a May 1 MCI is
not a good time for maintenance, so instead we can implement a soft impact
command: coordinate with the fire department, set up nursing stations, a triage
and determine a management structure to deal with the outside world. We can
set goals for the nursing program and coordinate with EPS to take to next
steps. Jenessa and Alison will attend the nursing committee meeting planning
the MCI.
 Per George: The new radios being finalized. The tip line is implemented and
security will log all calls.
 Paul will get the updated emergency routes map to cabinet and close the loop
with Garry in Maintenance.
5. Cabinet: list of projects that need to be done to address safety concerns
 Cabinet would like a detailed list of projects submitted, including identifying
key people in departments. Cabinet will need to know the steps, what the EPS
will need and when.
 Based on past discussions, the following deliverables were identified to bring
forward:
1. General safety issues (i.e. day to day safety);
2. A district wide training plan (several levels of training for faculty and staff;
orientation on what to do or not do; simple, standardized “things to do”
handouts [especially for instructors who aren’t often on campus]).
3) Target key people/positions and vet through cabinet for top level training,
and who will then identify key people further down the line;
4) Training key people. Texas A&M is willing to provide a 2-day training, but
we must have a facility and 29 people, which would take care of all required
top level required training. The chancellor’s office has a dedicated emergency
preparedness person, Peter Wright, willing to send a training person to meet
with staff to discuss a training plan, at no cost to CR. This will validate our
plan is on the right track with other California community colleges.
5) Finalize evacuation maps (done)
 Noteworthy: per Peter Wright, we are in the norm in our planning.
 The committee will add updating our BPs/APs to the list of deliverables –
Cheryl is willing to do preliminary work and send to Erik.
 The list will go to cabinet to prioritize what to address.
5.
Sub-Committee Report Out
a. EP&S: per Jenessa, the PGE grant for the tsunami siren needs a writer or we
need to hire a grant writer for the county enabled siren. Facilities is looking to
get siren(s) on CR’s new buildings also. Eric recommends validating the cost
of installing the county siren. The EPS should recommend it be funded and get
the grant written. He will do the research and meet with Garry and Tim to get
an idea of cost and needs.
b. BITc. Security/Facilities-(above)
d. Del Norte: Rory is chair of the DN emergency prep committee, on BIT, and
should be a regular member of our group. He is in the beginning stages of
putting together an emergency response to various scenarios in Del Norte and
is interested in information on the trainings.
e. Mendocino - N/A
6. Other
 Ahn, HR, has list of all expanded cabinet who participated in NIMS training
Meeting Adjourned at 4:00pm