REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
• Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
• Del Norte: 883 West Washington Boulevard, Crescent City, Rooms E3 and E4
• Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
Friday, November 18, 2011, 1 p.m.
AGENDA
1. Call To Order
2. Introductions and Public Comment: Members of the audience are invited to make comments regarding
any subject appropriate to the Academic Senate.
3. Approve the November 4, 2011 Meeting Minutes
4. Action Items
4.1 Approve Academic Standards and Policies Committee October 28 Recommendation – AP 4030
Academic Freedom, Connie Wolfsen (Attachment)
5. Discussion Items
5.1 Resolution Process for the Academic Senate November 18 Revision Proposal, Mark Winter
(Attachment)
5.2 Resolution Regarding Professional Concerns Related to California Community College Partnerships
with MyEdu November 18 Proposal, Mark Winter (Attachment)
5.3 College Council Administrative Procedure Drafts out for Constituent Review
5.3.1 AP 5070 Attendance, Kathy Goodlive (Attachment)
5.3.2 AP 5075 Credit Course Adds and Drops, Kathy Goodlive (Attachment)
5.3.3 AP 4023 Definition of a Credit Hour, Utpal Goswami (Attachment)
5.3.4 AP 7217 Faculty Prioritization Process, Mark Winter (Attachment)
6. Reports
6.1 Distance Education Advisory Committee Update, Geoff Cain
6.2 College Council Administrative Procedure Drafts out for Constituent Review
6.2.1 AP 2411 Interim Policies, Mark Winter (Attachment)
6.2.2 AP 5530 Student Complaints Other Than Academic Complaints or Unlawful Discrimination,
Mike Richards (Attachment)
6.3 College Update, Utpal Goswami
6.4 ASCR Update, Bobby Shearer
6.5 College Council November 7 Meeting, Mark Winter
7. Announcements and Open Forum
7.1 November 2011 Senate Rostrum, Mark Winter
7.2 CR Holiday Party, Utpal Goswami
8. Adjournment
Public Notice—Nondiscrimination:
College of the Redwoods does not discriminate on the basis of ethnicity, religion, age, gender, sexual orientation,
color or disability in any of its programs or activities. College of the Redwoods is committed to providing
reasonable accommodations for persons with disabilities. Upon request this publication will be made available in
alternate formats. Please contact Sally Frazier, Administrative Secretary to the Academic Senate, 7351 Tompkins
Hill Road, Eureka, CA 95501, (707) 476-4259, 8:30 a.m. to 5:00 p.m., Monday—Friday.
Next Meeting:
Friday, December 2, 2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
November 4, 2011, 1 p.m.
• Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
• Del Norte: 883 West Washington Boulevard, Crescent City, Rooms E3 and E4
• Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
Members Present: Mark Winter, Mike Richards, Bob Brown, Steve Brown, Ryan Emenaker, Chris
Gaines, Jennifer Gardner, Utpal Goswami, Dave Gonsalves, Allen Keppner,
Philip Mancus, Susan Nordlof, Sandra Rowan, Bobby Shearer, Kevin Yokoyama.
Members Absent: Dave Bazard, Kady Dunleavy, Cindy Hooper, Gary Sokolow,
1. Call to Order: Copresident Mark Winter called the meeting to order at 1:04.
2. Introductions and Public Comments: Copresident Mark Winter welcomed all members and
guests, and he called for public comments. No public comments were forwarded.
3. Approve the October 21 Meeting Minutes: On motion by Kevin Yokoyama, seconded by Sandra
Rowan, the minutes were approved as written.
4. Action Items
4.1
Approve Curriculum Committee October 28 Recommendations: Chair Peter Blakemore
presented the recommendations, and he answered questions. On motion by Allen Keppner,
seconded by Steve Brown, the recommendations were unanimously approved by the
following roll call vote: Brown, B. – y, Brown, S. – y, Emenaker – y, Gaines – y, Gardner
– y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Yokoyama – y. Peter also
addressed the Senate’s issues with the Curriculum Committee’s statement of how their
work supports the College’s mission, and he clarified that the statement is an internal
committee document and does not require Senate approval.
4.2 Approve Faculty Qualifications Committee October 14 Recommendation: Chair Michelle
Haggerty presented the recommendation, and she gave background information on why the
committee supports the recommendation for approval. On motion by Allen Keppner,
seconded by Kevin Yokoyama, the recommendation was unanimously approved by the
following roll call vote: Brown, B. – y, Brown, S. – y, Emenaker – y, Gaines – y, Gardner
– y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Yokoyama – y.
4.3 Approve Faculty Development Committee October 28 Recommendations: Chair Kerry
Mayer presented the recommendations, and she answered questions. On motion by Steve
Brown, seconded by Bob Brown, the recommendations were unanimously approved by the
following roll call vote: Brown, B. – y, Brown, S. – y, Emenaker – y, Gaines – y, Gardner
– y, Gonsalves – y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Yokoyama – y.
4.4 Approve Senate Resolution Regarding Basic Skills Initiative Governance Draft:
Copresident Winter presented the draft, and he gave the background for the resolution. On
motion by Bob Brown, seconded by Chris Gaines, the resolution was unanimously
approved by the following roll call vote: Brown, B. – y, Brown, S. – y, Emenaker – y,
Academic Senate Minutes
November 4, 2011
Page 2
4.5
Gaines – y, Gardner – y, Gonsalves – y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y,
Yokoyama – y. Mark reminded senators that the Senate approved a process last year that
this resolution went through, and he explained that any senator can draft a resolution for
Senate consideration.
Endorse AP 4024 Instructional Exigency Plan Due to Adverse Budget Environment
Proposal: Copresident Winter presented the proposal, and he explained that the vote is
meant to clarify the Senate’s position on the draft, which will be forwarded as feedback to
College Council. On motion by Bob Brown, seconded by Kevin Yokoyama, the vote to
endorse the proposed Plan was unanimously defeated by the following roll call vote:
Brown, B. – n, Brown, S. – n, Emenaker – n, Gaines – n, Gardner – n, Gonsalves – n,
Keppner – n, Mancus – n, Nordlof – n, Rowan – n, Yokoyama – n.
5. Discussion Items
5.1
5.2
Academic Standards and Policies Committee October 28 Recommendation – BP 4030
Academic Freedom Proposal: Chair Connie Wolfsen presented the proposal, and she gave
the background of the documents and the state Academic Senate’s recommendations that
the committee considered. Copresident Winter asked senators to distribute the draft to their
constituents for feedback and be prepared to consider the proposal for approval on
November 18.
College Council Policy and Procedure Drafts out for Constituent Review
5.2.1 AP 4103 Work Experience: Copresident Winter presented the proposal, and he
explained why it is on the agenda as a discussion item. In response to questions,
Utpal clarified that we are required to have an approved administrative procedure
submitted to the Chancellor’s Office in order for us to offer internships or give credit
for work experience. This proposal serves as a statement of intent and does not detail
any specific types of work. Mark asked senators to forward any feedback on the
proposal to the copresidents, who will take it to College Council for consideration.
5.2.2 BP/AP 3050 Institutional Code of Ethics: Copresident Richards presented the drafts,
and he asked senators to distribute it to their constituents and forward any feedback to
the copresidents, who will take it to College Council for consideration.
5.2.3 AP 5055 Enrollment Priorities: Copresident Winter presented the draft, and he
answered questions. Bobby Shearer requested that ASCR officers be added as having
priority registration, and Bob Brown requested that athletes also be added.
6. Reports
6.1
Facilities Planning Committee (FPC) Update: Faculty Co-chair Maggie White presented
the history of how the committee’s scope and membership has evolved, and she brought the
Senate up to date on the FPC’s current process. Maggie presented the (1) FPC’s Funding
Priorities for Local Bond Funds approved in October, 2011; and (2) the FPC’s Unsorted
List of Local Bond Fund Requests, October 2011, and she provided background
information on the committee’s considerations in drafting the documents. The Unsorted
List of Requests was forwarded to the Budget Planning Committee where the request
prioritization and funding recommendations will occur. Maggie emphasized the
importance of submitting facilities requests through program review, and she invited
Academic Senate Minutes
November 4, 2011
Page 3
6.2
6.3
6.4
6.5
6.6
6.7
faculty to visit the FPC’s website and to attend committee meetings if they want more
information.
MyEdu: Advisor Barry Tucker presented information on the online advising tool, and he
highlighted some of the strengths and weaknesses of the product. Barry reported that a
company representative had given trainings to CR advisors and counselors and that the
district had agreed to be one of three California community colleges to pilot the program.
Senators voiced a number of objections and concerns with the product, and they questioned
why CR would want to participate in a for-profit program that encourages students to
bypass meeting with professionals who can help them plan their educational goals. Mark
informed the Senate that a resolution is currently being considered at the state Academic
Senate Plenary Session that would encourage local senates to oppose a partnership with
MyEdu. Mark thanked Barry for presenting the information.
College Council Policy and Procedure Drafts out for Constituent Review
6.3.1 AP 5020 Nonresident Tuition: Copresident Winter presented the draft, and he
encouraged senators to send feedback to both the authors and to the copresidents.
6.3.2 BP/AP 5700 Athletics: Copresident Winter presented the drafts, and Bob Brown
reported that Joe Hash is also reviewing the proposals. Mark encouraged senators
to forward feedback to the copresidents.
Status of College Level Exam Program (CLEP) and International Baccalaureate:
Copresident Winter informed the Senate that an ad hoc committee of Dave Bazard, Mike
Butler and Allen Keppner was tasked with addressing International Baccalaureate, and
CLEP was forwarded to the Academic Standards and Policies Committee (ASPC). After
its initial review of CLEP, however, ASPC forwarded a request to the copresidents that
their task be expanded to include all aspects of credit by examination, with CLEP being
one section. The copresidents agreed, and the committee will begin by reviewing and
updating BP 526 and AR 526.01. Revised proposals will be forwarded for Senate review
before going to College Council.
College Update: Utpal Goswami’s report included the following: (1) Over the next few
weeks, meetings will be scheduled for faculty and staff throughout the district to gather
input and discuss themes regarding strategic planning issues. Utpal encouraged faculty to
attend one of the meetings and to participate in the discussion. (2) Concurrent enrollment
and how it applies to the college’s funding is being reviewed, and automatic waivers will
probably not be offered for spring. (3) The hearing for the 50% Law request for exemption
application is scheduled for December 6. The district’s data in support of the request has
not yet been certified. (4) An all-college holiday party has been scheduled for Saturday,
December 10, at the Wharfinger Building in Eureka. An email was distributed with RSVP
and cost information, and everyone is welcome to attend and to bring their families.
ASCR Update: Bobby Shearer presented the following updates: (1) The October 21
Biodiversity Conference was well attended and very successful. The conference was
recorded, and once the video is edited, DVD’s will be distributed for viewing throughout
the district and shown on the local public access TV station; (2) ASCR is conducting a
student survey on smoking, and results are being tabulated daily; and (3) ASCR is
sponsoring “CR’s Got Talent: A Visual and Performing Arts Competition.” Information is
available on posters distributed across campus and by contacting the ASCR Office, and
Bobby asked faculty to encourage students to apply.
College Council October 24 Meeting: Copresident Winter reported that many of the
proposals currently out for constituent review have already been addressed by the Senate.
Academic Senate Minutes
November 4, 2011
Page 4
AP 5070 Attendance and AP 5075 Credit Course Adds and Drops proposals will be
forwarded for Senate review on November 18, and Mark suggested that the Senate may
want to invite Lynn Thiesen to present potential financial aid implications with the
proposed AP’s.
6.8 Board of Trustees November 1 Meeting: Copresident Winter reported that the Board
meeting included the following: (1) On behalf of the union, CRFO President John
Johnston requested representation on the Presidential Search Committee; (2) Board
members had an opportunity to give feedback on their meetings with the ACCJC Team
members; (3) Nominees for the 2012 Board officers were announced as Colleen Mullery
for president, Tom Ross as vice president, and Sally Biggin as clerk. Officer elections will
be conducted at the December Board meeting. (4) New census data prompted a discussion
on the boundaries for trustee representation, and an ad hoc committee was appointed to
review the issue; and (5) Colleen Mullery was appointed as chair of the Presidential Search
Committee, and Barbara Rice and Richard Dorn will serve as members. Mark reminded
senators that the Board meetings are now streamed live and archived, and he encouraged
senators to view the meetings and stay informed on Board issues.
7. Announcements and Open Forum
7.1
Distance Education Sakai Survey: Distance Education Director Geoff Cain reported that
he and IR Director Angelina Hill are developing a survey to gather information on Sakai
from faculty who teach online. Geoff also requested that he be given an opportunity to
report to the Senate on the restructuring of the Distance Education Advisory Committee.
Mark thanked Geoff for his work on gathering information on Sakai.
8. Adjournment: On motion by Allen Keppner, seconded by Bob Brown, the meeting was
adjourned at 2:46.
Respectfully submitted by Sally Frazier, Administrative Secretary to the Academic Senate.
Next Meeting:
Academic Senate Minutes
November 4, 2011
Page 5
Friday, November 18, 1 p.m.
4.1
ASPC Proposal for Senate Approval 11/18/11
BP 4030
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
ACADEMIC FREEDOM
The Board of Trustees and the Academic Senate of the Redwoods Community College
District, in an effort to promote and protect the academic freedom of faculty and students,
endorse the following policy.
It is the responsibility of the Redwoods Community College District to provide an
institutional environment that encourages academic freedom and instills respect and
commitment to the obligations required to maintain these freedoms.
Academic freedom represents the continual search for truth, and it includes protection for
the teacher to teach and for the student to learn without coercion, censorship, or other
forms of restrictive interference. Academic freedom recognizes that freedom to teach
and freedom to learn imply both rights and responsibilities within the framework of the
law. Free discussion and free access to information, therefore, are the heart of the
continuing search for truth.
Academic freedom is the freedom to discuss all relevant matters in and outside of the
classroom, to explore all avenues of scholarship, research, and creative expression. When
faculty members speak or write as citizens, thereby exercising their constitutional right of
free speech, it should be as persons who are free from institutional censorship or
discipline. With academic freedom comes academic responsibility which implies the
faithful performance of professional duties and obligations, the recognition of the
demands of the scholarly enterprise, and the candor to make it clear that when one is
speaking on matters of public interest, one is not speaking for the institution.
References: Title 5, Section 51023; Accreditation Standard II.A.7; ASCCC Resolution
Approved Fall 2010; 1940 Statement of Principles on Academic Freedom and Tenure,
including the 1958 and 1970 interpretative comments of the American Association of
University Professors.
REDWOODS COMMUNITY COLLEGE DISTRICT BP 4030
Board of Trustees Policy
BP 4030
ACADEMIC FREEDOM
The Board of Trustees and the Academic Senate of the Redwoods Community College
District, in an effort to promote and protect the academic freedom of faculty and students
endorse the following policy adapted from the 1940 Statement of Principles on Academic
Freedom and Tenure (including the 1958 and 1970 interpretative comments of the
American Association of University Professors).
A.
Faculty members are entitled to freedom in the classroom in discussing issues
germane to their academic discipline. Academic freedom inherently involves the
right to introduce within the assigned teaching discipline controversial topics,
concepts, issues, and systems as long as the method or manner of presentation
involves objective reasoning and rational discussion.
B.
Faculty members are citizens, members of a profession, and employees of an
education institution. When faculty members speak or write as citizens, thereby
exercising their constitutional right of free speech, it should be as persons who are
free from institutional censorship or discipline. In the process of making such
utterances, faculty members have a responsibility to make a clear distinction
between personal viewpoints and the college's official policies.
C.
Faculty members are entitled to full freedom in research and in the publication of
the results, subject to the adequate performance of other academic duties; but
research for pecuniary return should be based upon an understanding with the
administration of the college.
D.
The protection of academic freedom and the requirements of academic
responsibility apply to full-time probationary, tenured, and part-time faculty.
Reference: Title 5 Section 51023; Accreditation Standard II.A.7
Adopted by Board of Trustees: 12/5/06
Former Policy #326, “Academic Freedom,” Adopted by the Board of Trustees: 8/15/77
Former BP 326 renumbered BP 4030
5.1
Proposal 11-18-11
Resolution Process for the Academic Senate
1. Any senator or Senate co-president can propose for consideration a Senate
resolution by submitting a draft to the Academic Senate secretary.
2. The Senate co-presidents will present the draft resolution to the Senate Executive
Committee for consideration.
3. The Academic Senate Executive Committee will review the draft resolution for its
appropriateness to the Senate’s roles and responsibilities, content, and format.
4. Upon the advice of the Senate Executive Committee, the Senate co-presidents will
either (a) submit the resolution for discussion at the next meeting of the Academic
Senate and if appropriate move to action, (b) return the resolution for revisions, or
(3) recommend the resolution be referred to the appropriate College governance
committee.
5. After Senate approval, the resolution will be forwarded to the Board of Trustees.
6. Resolutions adopted by the state Academic Senate for California Community
Colleges may be submitted for Senate discussion upon the recommendation of
both co-presidents without review by the Senate Executive Committee.
Approved by the Academic Senate February 4, 2011
5.2
Proposal 11-18-11
Professional Concerns Related to
California Community College Partnerships with
MyEdu
Whereas, MyEdu is a commercial company that has recently expressed interest in
collaborating with California community colleges in providing students with scheduling
and educational planning tools;
Whereas, MyEdu aggregates publicly available scheduling data from college websites
along with professors' grade distributions by course (data that districts are legally
required to provide to the public) as well as student reviews of professors from thirdparty web sites;
Whereas, MyEdu has adopted a model that encourages students to think of their college
education as consumers and their professors as service-providers, encouraging them to
focus on grades and anecdotal opinions rather than learning; and
Whereas, The Academic Senate acknowledges that the best sources of information to
assist students in choosing an educational path and courses that will help them achieve
their goals are local counseling and discipline faculty;
Resolved, That the Academic Senate opposes partnerships with MyEdu and other third
party organizations that encourage students to make educational decisions based upon
opinion pieces about professors or professors' grade distributions; and
Resolved, That the Academic Senate urges the ASCR to carefully consider the usefulness
of such enterprises as opposed to local counseling and discipline faculty.
Reference: Resolution 13.09, Approved November 4 at the ASCCC Fall 2011 Plenary
Session
5.3.1
Constituent Review Ends 12-05-11
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Attendance
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date,
comments)
Date submitted to PPRS
Comments:
Kathy Goodlive
Student Development
Revision
AP 5070
BP 534, BP 820
Kathy Goodlive, Keith Snow-Flamer
Title 5, Sections 58000 et seq.
North Orange, Cerritos, Palomar, Yuba
Keith Snow-Flamer
10/17/11
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Cheryl Tucker
Format cleared (i.e. titles, font, style)
yes
Content reviewed with CCLC format
yes
Legal concerns
no
Date returned to originator
Date submitted to College Council
Comments:
College Council Tracking
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
7/19/11
10/24/2011
5.3.1
Constituent Review Ends 12-05-11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Policy
Proposed AP 5070
ATTENDANCE
1.0 The term length of each college semester shall be 16 weeks.
2.0 The number of days in each academic year shall be 175 days.
3.0 The computation of total full-time equivalent students (FTES) attendance shall be
computed as defined in Title 5, Section 58003.1 according to appropriate census dates.
3.1 The units of FTES for credit courses scheduled coterminously with the term,
exclusive of independent study and work-experience education courses, shall be
computed by multiplying the student contact hours of active enrollment as of
Monday of the weeks nearest to one-fifth of the length of the term by the term
length multiplier (16.4) and divided by 525.
3.2 For credit courses scheduled to meet for five or more days and scheduled
regularly with respect to the number of hours during each scheduled day, but not
scheduled conterminously with the college’s primary term established pursuant to
section 1.0, or scheduled during the summer or other intersession, the units of
FTES, exclusive of independent study and work-experience education courses,
shall be computed by multiplying the daily student contact hours of active
enrollment as of the census days nearest to one fifth of the length of the course by
the number of days the course is scheduled to meet and divided by 525.
3.3 For credit courses scheduled to meet for fewer than five days, and all credit
courses scheduled irregularly with respect to the number of days of the week and
the number of hours the course meets on the scheduled days, the units of FTES
exclusive of independent study and work-experience education courses, shall be
computed by dividing actual student contact hours of attendance by 525.
3.4 For all open-entry/open-exit courses and for all noncredit courses otherwise
eligible for state aid, the units of full-time equivalent student shall be computed
by dividing actual student contact hours of attendance by 525.
3.5 For independent study and work-experience education courses:
3.5.1 For credit courses, for purposes of computing FTES only, one
weekly student contact hour shall be counted for each unit of credit for
which a student is enrolled in one of those courses. The FTES of those
courses shall be computed by multiplying the units of credit for which
students are enrolled as of the census day prescribed in subsection 3.1, as
5.3.1
Constituent Review Ends 12-05-11
appropriate for the primary term or intersession and duration for which the
course is scheduled by the term length multiplier (16) and divided by 525.
3.6 Notwithstanding previous subsections of this section, the units of FTES for
any credit course other than independent study and work-experience education
courses shall be computed by dividing the actual student contact hours of
attendance by 525.
4.0 The Office of Admissions and Records, the Director of Institutional Research and the
Controller shall verify compliance with prescribed State Chancellor’s Office procedures
for reporting attendance according to valid census dates and FTES calculations for all
credit classes.
4.1 FTES will be reported for periods July 1 to December 31 and between July 1
and April 15 for the current academic year.
4.2 Annual FTES will be reported by July 15 for the previous academic year.
4.3 Support documentation and attendance data will be available for verification
and audit purposes.
4.4 Reported FTES will include attendance of student contact hours while
students are actively enrolled and engaged in educational activities required of
students and while the students are under the immediate supervision and control
of an academic employee of the District authorized to render service in the
capacity and during the period in which he or she served.
5.0 Regular attendance is expected of every student. Attendance at the first class meeting
is strongly recommended and any student not attending the first class meeting may be
dropped by the instructor.
5.1 Specific procedures regarding student attendance and absences are published
in the college catalog.
Reference: Title 5, Sections 58000 et seq.
Adopted by Board of Trustees: x/xx/xx
Former Policy #534: “Student Attendance Policy,” Adopted by Board of Trustees: 6/6/94
Former Policy #820: “Attendance Reporting and Accounting Standards,” Adopted by Board of Trustees: 3/6/95
5.3.1
Constituent Review Ends 12-05-11
COLLEGE OF THE REDWOODS
Board of Trustee Policy No. 534
Administrative Regulation No. _____
STUDENT ATTENDANCE POLICY
The Board of Trustees, as authorized by California Education Code Section 70902 (a), (b), (8),
affirm that courses, educational activities, and college services shall be open to persons admitted
to the college under California Education Code Sections 76000 and 76001, provided they remain
in good standing (Board Policy No. 503) and subject to provisions of Education Code Sections
78210-78217 (Matriculation) and space availability (Board Policy No. 500).
Any person not admitted or in good standing with the college shall not be authorized to
participate or attend classes or educational activities or use college services.
Adopted by the Board of Trustees: June 6, 1994
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 820
ATTENDANCE REPORTING AND ACCOUNTING STANDARDS
The Board of Trustees directs the Administration to develop and maintain regulations and
procedures for the accurate reporting of data used for calculating the state general apportionment
and to facilitate audits related to the District's records pursuant to Education Code Section 58000
(Title V) and Section 84040.
Adopted: March 6, 1995
5.3.2
Constituent Review Ends 12-05-11
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Credit Course Adds and Drops
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date,
comments)
Date submitted to PPRS
Comments:
Kathy Goodlive
Student Development
New
Kathy Goodlive, Keith Snow-Flamer
Title 5, Section 55024 and 58004
North Orange, Cerritos, Palomar, Yuba
Keith Snow-Flamer
10/17/11
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Cheryl Tucker
Format cleared (i.e. titles, font, style)
yes
Content reviewed with CCLC format
yes
Legal concerns
no
Date returned to originator
10/17/11
Date submitted to College Council
Comments:
College Council Tracking
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
7/19/11
10/24/2011
5.3.2
Constituent Review Ends 12-05-11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Policy
Proposed AP 5075
CREDIT COURSE ADDS AND DROPS
Adding Courses
Students may add classes through the registration period.
Students use the online registration process to add classes as detailed on the college’s web site.
After the registration period concludes, classes may only be added by obtaining permission from
the class instructor.
Classes may not be added after the census date.
Withdrawals
Withdrawals, or drops, are authorized through the last day of the thirteenth week of instruction or
62.5% of the term, whichever is less.
While an instructor may drop a student for excessive absences up to census, it is the student’s
responsibility to officially withdraw from a class. Instructor approval is not required to
withdrawal from classes. Students must drop their class(es) by the appropriate deadline date
through the current registration system.
Instructors shall clear their rolls of inactive students not later than the end of the last business day
before the census day for the course section. Inactive students are those who were no shows or
those who have discontinued participation in instructional activities.
Instructors shall drop students from classes by the appropriate deadline date using census rosters.
Reference: Title 5, Sections 55024 and 58004.
No prior Administrative Procedure.
Adopted: XX/XX/XXXX
5.3.3
Constituent Review Ends 12/05/2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Draft AP 4023
Definition of Credit Hour
As defined in 34 CFR 600.2, College of the Redwoods has adopted the following
definition of a credit hour:
(1) An amount of work represented in the intended learning outcomes and verified by
evidence of student achievement that reasonably approximates not less than one
hour of classroom or direct faculty instruction and a minimum of two hours of
out-of-class student work each week for approximately fifteen week for one
semester hour of credit, or the equivalent amount of work over a different amount
of time.
(2) For other academic work leading to award of credit hours (such as internships,
practicum, studio work) the award of credit hours will be based on an amount of
work implied by the paragraph before.
(3) For asynchronous online courses, where no classroom instruction takes place per
se, the assignment of credit hour will be based on the equivalent amount of work
as represented by the definition above. An existing face to face course may be
taught in an online format for the same credit hours provided amount of work
expected remain the same.
The Vice President of Instruction and the curriculum committee is charged with the
responsibility to ensure that the curriculum adheres to this requirement. The VPI and the
curriculum committee must make a reasonable determination that proposed assignment of
credit hours for new courses conforms to commonly accepted practice in higher
education.
Reference: 34 CFR 600.2
Approved: xx/xx/xxxx
5.3.4
Constituent Review Ends 12/05/2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 7217
FACULTY PRIORITIZATION PROCESS
Process:
1. Each academic year, as part of Program Review, Department chairs/Area Coordinators
will have the opportunity to fill out a faculty position request form, providing relevant
data and a narrative justifying the need for a fulltime position. All faculty request forms
will be forwarded by the Program Review Committee to the Academic Senate copresidents and to the Deans’ Council.
2. Faculty requests for new programs (those not yet in existence) will be submitted by the
appropriate dean or faculty member, directly to the PRC.
3. Faculty requests will include both teaching and non-teaching faculty positions.
Replacement request due tenure track attrition is not part of this process and are filled
automatically, unless there is mutual agreement to the contrary.
4.
Requests shall be campus and site specific. In the case of a failed search, processes
outlined in the “Contract Faculty Appointment Procedures” will be followed.
5. Grant-funded positions will not be included in this process.
6. The data required on the Faculty Request forms and the criteria used for ranking on the
Prioritization Rubric will be articulated and revised as necessary by joint agreement of
the Program Review Committee, the Academic Senate, and the Deans’ Council.
7. Each year, prior to the evaluation of the faculty requests, members of the Prioritization
Committee will be trained (normed) in using the criteria on the rubric. Data will be used
as much as possible in evaluating the requests, but as every program is different, many
factors must be considered. Not all criteria are hierarchal in nature.
8. The prioritization committee will review the data from the request forms and will
evaluate each request on the basis of the specified criteria (See Prioritization Rubric and
Directions).
9. The Co-Chairs of the Faculty Prioritization Committee are voting members.
10. In the event that the Prioritization Committee needs more information, the co-presidents
of the committee may ask for a representative from the department in question to come
forward to answer questions about the position; however, no presentations will be made.
5.3.4
Constituent Review Ends 12/05/2011
11. All faculty requests will be ranked, regardless of how many positions may be available.
12. The initial ranking will be done by ballot as follows: each member will assign a score to
each rubric category for each position request. The total of the average scores in each
rubric category will determine the initial ranking. The initial ranking may be revised as
described in (13) below.
13. Once the draft list has been completed, any member of the Faculty Prioritization
Committee can suggest an override of a ranking. Overrides are permitted when a
supermajority (7/10 of the committee members are required) votes to re-rank a single
position. In positions 1-5, a position may be moved one slot up or down; in positions 610, a position may be moved two slots up or down; in positions 11-20, a position may be
moved three slots up or down.
14. Once a prioritization list is completed, it will be presented to the college president, the
Academic Senate, Budget Planning Committee, and the Deans’ Council. Should the
president override any of the ranked positions, he or she must present a detailed written
explanation of that decision to the Academic Senate and to the Deans’ Council within one
week.
15. The timeline shown below is for typical prioritization and faculty hiring cycle. The
process will also apply to out of cycle faculty requests.
Membership of the Prioritization Committee:
Academic Senate Co-Presidents or designees (2)
Program Review Committee Faculty representatives (2)
At-large Faculty representatives selected by the Academic Senate Executive Committee (2)
Vice President, Instruction
Deans or Associate Deans with at least one non Eureka representative (5)
Leadership: The senior Academic Senate Co-President and Vice President of Instruction will
serve as co-Chairs of the Faculty Prioritization Committee.
Faculty Appointments: The Academic Senate Co-Presidents are responsible for all faculty
appointments to the Faculty Prioritization Committee.
Timeline:
Spring
Deans/Area Coordinators fill out faculty request forms as part of Program
Review.
Nov
Faculty Prioritization Committee evaluates and ranks the requests.
Ranked list is forwarded to the President, the Budget Planning Committee,
and to the Academic Senate.
5.3.4
Constituent Review Ends 12/05/2011
Jan/Feb
President announces the number of positions to be funded for the next
academic year. HR initiates the process for faculty hiring.
Faculty Prioritization Committee reconvenes, debriefs, and evaluates the
process (in order to improve it).
March
Screening committees review applications.
April/May
Candidates interviewed; finalists selected.
May/June
Board of Trustees approves contracts
Directions for Using the Rubric:
1) Prior to the Prioritization meeting, each Co-Chair will be tasked with determining three
interests.
2) During the Prioritization meeting, the group will decide upon a single shared interest that
will be scored under the category “Other.”
3) All faculty requests will fall into one of the first three blocks on the rubric: Faculty
Replacement Positions (for programs/disciplines that have lost FT faculty due to
retirement or other reasons); Growth Positions (for established programs requesting
additional FT faculty); New Program/Discipline Position (for programs/disciplines not
yet established or newly established with no full-time faculty).
4) Within the appropriate block, each request will be assigned 0-5 points based on the
criteria listed.
5) All requests will be evaluated in blocks four, five and, if applicable, six. In each of these
blocks, each request will be assigned 0-5 based on the criteria listed.
NOTE: Not all criteria within a block are hierarchal in nature. Requests must be
evaluated holistically within each block, based on a variety of factors.
6) The positions will then be ranked in order of the total points earned. In the case of ties,
the committee will vote to rank the positions; a simple majority is all that is required for
this procedure.
Approved: xx/xx/xxxx
Former Administrative Regulation 305.03 “Priorities for Tenure Track Faculty Positions” Approved: June 6, 1994,
Revised: 11/15/96; 10/3/97; 2/4/03; 4/5/04
5.3.4
Constituent Review Ends 12/05/2011
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 305
Administrative Regulation No. 305.03
PRIORITIES FOR TENURE-TRACK FACULTY POSITIONS
In order to allow sufficient time for effective recruitment of the highest quality faculty, priorities
for tenure-track faculty positions should be established in the fall of each year for the subsequent
year. While the responsibility for determining the final priorities resides with the
President/Superintendent, he or she will rely primarily on the advice of the faculty and of the
campus administrators in establishing those priorities.
The priorities for each year will be determined according to the needs of the college as a whole.
Tenure-track positions that are vacated within the tenure probationary period will be refilled
without being subject to the prioritization process, unless the following steps are taken:
•
•
The college president recommends that the vacated tenure-track position is subject to the
prioritization process; and
The Academic Senate affirms by majority vote the college president's recommendation
that the vacated tenure-track position is subject to the prioritization process.
The criteria used for establishing priorities will be tied to the college's Strategic Plan and may
include the following:
•
•
•
•
•
•
•
The ratio of full-time to associate faculty
Current availability of associate faculty
Relation to program review recommendations
Effect on diversity of the faculty
Effect on academic offerings and ability to serve students and the community
Effect on the vitality and future direction of a program and/or the college
Effect on student learning
In an effort to reach institutional consensus on priorities for tenure-track faculty, the following
process will be used in developing the recommendations made to the President/Superintendent:
Spring Semester:
•
•
At an April faculty meeting, the administration will present their goals and needs for
faculty appointments, with consideration given to the Strategic Plan, the budget, and
community input.
Requests for proposals will be distributed by April 15. The proposals will be due two
weeks before the August Academic Senate retreat.
Fall Semester:
5.3.4
Constituent Review Ends 12/05/2011
•
•
•
•
•
Completed proposals will be distributed to senators at the August Academic Senate
retreat.
Position presentations will take place at a September Senate meeting.
The administrative team will meet with the Academic Senate at an October Academic
Senate meeting. In consultation with their departments, senators should create a position
preference list to bring to this meeting to support discussion. A moderator will chair the
meeting, with the goal of reaching a consensus on a final position priority.
Any retirements announced after the September Academic Senate meeting will also be
considered at the October Academic Senate meeting. Every effort will be made to
encourage proposals for anticipated retirements prior to the August Academic Senate
retreat.
Any administrative change in the number or priority order of the positions must be
presented by the college president to the Senate at a regular Academic Senate meeting.
Approved: June 6, 1994
Revised: 11/15/96; 10/3/97; 2/4/03; 4/5/04
5.3.4
Constituent Review Ends 12/05/2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Proposed Exhibit No. AP 7217.A
RUBRIC FOR PRIORITIZING FULL-TIME FACULTY POSITIONS
Faculty Replacement Position
•
•
•
•
•
Stable or growing discipline or program needs replacement for FT faculty
who have left within this academic year
Stable or growing discipline or program needs replacement for FT faculty
who have left within 1-2 years
Stable discipline or program needs replacement for FT faculty who have left
within three-four years
Stable discipline or program can justify replacement for FT faculty who have
left within five years or more
Outside accreditation is at risk without FT hire
Growth Position
•
•
•
•
Points (0-5):
Program Initialization process complete
State curriculum approval complete
New Program has shown significant growth without FT faculty
Independent marketing data suggest viability of new program
FT/PT Ratio
•
•
•
•
•
•
Points (0-5):
Enrollment data over past two years indicate program is growing
Enrollment data over past two years indicate program is stable
Enrollment data over past two years indicate program is declining
Independent marketing or other data indicate growth potential
New Program/Discipline Position
•
•
•
•
Points (0-5):
Points (0-5):
Program has no full-time faculty
FT/PT ration below 50/50 percent
FT/PT ratio below 60/40 percent
FT/PT ratio below 75/25 percent
FT/PT ratio results in critical lack of effective oversight for associate faculty
Reliable pool of well-qualified associate faculty is unavailable
(In the case of non teaching faculty positions, the criteria will be the deviation
from norms obtained from like institutions)
Program/Student Outcomes
•
•
Narrative justification demonstrates clear need for FT faculty in order to
maintain program outcomes
Narrative justification demonstrates clear need for FT faculty in order to
achieve student learning outcomes
Other (Shared Interest)
•
Points (0-5):
Shared interest determined by the Prioritization Group. Scoring rubric will be
mutually agreed and will be based on the nature of the shared interest.
Points (0-5):
5.3.4
Constituent Review Ends 12/05/2011
TOTAL
6.2.1
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Draft AP 2411
Interim Policies
Administrative policies are adopted after approval by College Council following
constituent input (AP 2410). The President/Superintendant may modify or adopt a policy
(s) on an interim basis for compelling legal, fiscal or operational reasons without College
Council approval. Interim policies will be identified in administrative policies as such
(e.g. Interim Policy on Utility Trenching).
The President/Superintendent will notify the membership of College Council when an
interim policy is adopted. Within six months The College Council will then have six
months to ratify, revise or reject the interim policy. The interim policy will become the
permanent policy at the end of six months if the College Council fails to act on it in the
stipulated period of time.
Approved: xx/xx/xxxx
6.2.2
Constituent Review Ends 12/05/2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 5530
STUDENT COMPLAINTS OTHER THAN ACADEMIC COMPLAINTS OR UNLAWFUL
DISCRIMINATION
When If a student wishes to lodge a complaint other than academic complaints or unlawful
discrimination, he or she may seek redress through the following procedures. Student complaints
adjudicated under this regulation are those legitimate complaints brought against a decision made
or action taken by the College that is alleged to adversely affect a student's status or privileges.
These complaints may include matters such as: complaints against about college staff, a
challenge to a student's academic record, or complaints against about a service or program.
Student complaints within the purview of this regulation must be filed with the Chief Student
Services Officer (CSSO) within thirty (30) days of the decision, action, or incident that is the
source of the complaint.
A. Informal Resolution Process
Many complaints are simply the result of misunderstanding or miscommunication. The parties
involved are recommended to first seek to resolve any complaints informally and amicably. For
most complaints, a direct discussion with the immediate supervisor of the employee, program,
service, or area of responsibility relevant to the compliant, may be adequate to resolve the matter
to the satisfaction of both parties. The student shall first attempt to resolve the complaint
through informal consultation with the specific area administrator or other college employee
against whom the complaint is lodged. Such a meeting should be held in private within ten (10)
days after the original complaint is filed. All issues involved should be clearly defined so they
may be discussed as objectively as possible. At this preliminary stage, most complaints shall
either be resolved or denied by the area administrator if the complaint is found not to be valid.
1.
Discuss Complaint with Employee Supervisor
1.
The student shall first attempt to resolve the complaint through informal
consultation with the specific area administrator or supervisor of the employee, program,
or service against whom the complaint is lodged. Such a meeting should be held in
private within ten (10) working days after the decision, action or incident. All issues
involved should be clearly defined so they may be discussed as objectively as possible.
The student should discuss the complaint informally and thoroughly with the employee.
Both parties should openly discuss the student complaint/concern and attempt to
understand the other's perspectives, explore options/alternatives, and attempt to arrive at a
satisfactory resolution to the complaint. At the student's request, an Associated Student,
College of the Redwoods (ASCR) member may be invited and/or assigned to assist the
student in clarifying the complaint process, writing the complaint, and/or supporting the
student throughout the complaint process.
2.
Express Complaint in Writing
6.2.2
Constituent Review Ends 12/05/2011
2.
If the student is dissatisfied with the results of the discussion with the
supervisorcomplaint resolution, the student should submit a “Statement of Complaint”
(see form below) that clearly expresses in writing the complaint , and their desired
solution. , in writing and forward the written Statement of ComplaintThis statement shall
be submitted to the CSSO within five (5) instructional daysbusiness days following the
meeting with the specific area administrator or supervisor as described above. to the
employee and employee's immediate supervisor.
3.
Supervisor Conference
3.
On receipt of the student's “Statement of Complaint[RM1]written complaint,” the
immediate supervisor may meet with the employee and ask the employee for a written
response and shall, within five (5) instructional days following receipt of the student's
written complaint, make every effort to hold a conference with the involved parties. The
supervisor may request supporting materials of either employee or student. will arrange a
conference or meeting with the employees, service area personnel, and any other relevant
staff. The purpose of this meeting will be to determine if there are any legitimate grounds
for the complaint, if staff have any suggestions for resolution or improvement, and to
discuss any possible actions. The student complainant may or may not be asked to attend,
at the discretion of the supervisor. If Aafter the discussion with staff or employees ,
mediation, and review of relevant materials or evidence at the conference the involved
parties have been unable to find a mutually acceptable resolution, the supervisor shall
render a decision on the complaint to all present parties or and shall within five (5)
instructional daysbusiness days provide a written copy of his/herthat decision of the
complaint to each involved party. The supervisor will then forward all relevant
documents, evidence, meeting notes, the “Statement of Complaint” form, and any other
materials, to the CSSO.
Chief Student Services Officer (CSSO) or Campus Dean Conference
If the decision of the immediate supervisor does not resolve the complaint to the
satisfaction of the student, the CSSO or appropriate campus Dean shall, on request of the
student, will convene a conference [RM2]of all previously involved parties and any additionally
affected supervisors within five (5) instructional days. All written statements and supporting
materials of involved parties will be provided to the CSSO or campus Dean prior to the conference.
Written materials will be retained by the CSSO or campus Dean for the College files. If after
discussion, mediation, and review of materials at the conference, the involved parties have been
unable to find a mutually acceptable resolution, the CSSO or campus Dean shall within five (5)
instructional days render a written decision on the complaint or refer it to the formal resolution
process.
A student complaint initiated on the performance or actions of a Dean may be appealed to CSSO. A
student complaint initiated on the performance or actions of a CSSO may be appealed to the
President.
6.2.2
Constituent Review Ends 12/05/2011
B. Formal Resolution Process
If the complaint cannot be satisfactorily resolved at the informal level, then the following Formal
Resolution Processprocedure shall be followed:
1.
Student Files a Request for Hearing
1.
The student must complete, and forward deliver to the Vice PresidentCSSO (or
Campus Dean at the Education Centers), the “Request for Hearing[RM3]” form within ten
(10) business days of receiving the written decision rendered by the area supervisor as
described above.
2.
CSSO Convenes the College Hearing Committee
The CSSO (or Campus Dean at the Education Centers) or designee shall then arrange for
a meeting ofconvene the College Hearing Committee to convene within a period of
fifteen (15) working daysbusiness days following receipt of the Request for Hearing to
consider the complaint. The CSSO shall consider the preferences of the accused student,
the nature of the complaint, and the availability of the committee members when
assigning the case for a hearing.
a. The College Hearing Committee shall be composed of the following:
(1) Two students appointed by the ASCR President.
(2) Two faculty members appointed by the Academic Senate President.
(3) One classified member appointed by the CSEA President.
(4) One administrator, who shall chair the committee, appointed by the College
President or designee
All committee members shall be selected from among persons with little or no
connection to the source of the complaint and that had no involvement in the decision,
action, or incident. The CSSO or Campus Dean shall also confirm that all prospective
members are not related in any way to the complainant. (the administrator shall be the
committee chair).
3.
Hearing Procedures
The Chair of the College Hearing Committee may will establish a hearing format
consistent with this administrative procedure. Formal hearings will be conducted by the
Conduct Review cCommittee according to the following guidelines:
1.
6.2.2
Constituent Review Ends 12/05/2011
1)
2.
2)
3)
1)4)
5)
6)
7)
In complaints involving more than one student complainant, the Chair of the
College Hearing Committee will determine if hearings concerning each student
will be conducted jointly or separately. The decision of the Chair shall be final on
all matters relating to the process of the hearing unless there is a vote by other
members of the panel to the contrary.
The student(s) will be notified by certified mail of the hearing at least five
business days in advance of the hearing. The letter will inform the student of the
time, location and place of the hearing and include a copy of this administrative
procedure.
All parties shall be present at the hearing. In the willful absence of the
complainant and/or a representative of his/her choice, the complaint will be
dismissed.
3.
Hearings shall be closed and confidential unless the one of the parties requests
that it be open to the public. Any such request must be made no less than five
days prior to the date of the hearing. In a closed hearing, witnesses shall not be
present at the hearing when not testifying, unless all parties and the Chair agree to
the contrary.
Quorum for a hearing requires that four (4) of the six College Hearing Committee
members are present for the hearing. If the case is to be heard at the Mendocino
or Del Norte site, a quorum will be three (3) members of the Committee.
4.
5.
Hearings shall be closed and confidential unless the one of the parties
requests that it be open to the public. Any such request must be made no less than
five days prior to the date of the hearing. In a closed hearing, witnesses shall not
be present at the hearing when not testifying, unless all parties and the Chair agree
to the contrary.
6.
The student will be notified by certified mail of a hearing at least five
business days in advance of the hearing. The letter will inform the student of the
time, location and place of the hearing and include a copy of this administrative
procedure.
7.
In all cases, the evidence in support of the charges will be presented and
considered whether or not either party is in attendance.
The parties may be accompanied by an advisor if so desired. The advisor may
attend the hearing with the student to counsel him/her and suggest questions. The
parties may be present during the entire time of the hearing, except during the
deliberations of the Committee. In no event may the advisor participate directly
by speaking for either party or questioning witnesses. Admission of any other
person to the hearing will be at the discretion of the Chair.
8.
The student may represent him or herself, and may also have the right to be
represented by a person of his or her choice, with the e. Exception that the
student shall not be represented by an attorney unless agreed to in advance of the
6.2.2
Constituent Review Ends 12/05/2011
8)
9)
10)
11)
12)
13)
hearing by the Chair. The student must note on the Request for a Hearing form if
the student wishes to be represented by an attorney. If the student is permitted to
be represented by an attorney, the Committee may also request legal assistance.
Any legal advisor provided to the Committee may sit with it in an advisory
capacity to provide legal counsel but shall not be a member of the panel nor vote
with it.
9.
The parties may present evidence, including witnesses and written statements.
The Chair will determine the format of the hearing, and the admissibility of
witnesses or written statements, and may elect not to hear such statements if
deemed redundant or irrelevant.
10.
The Chair retains authority to question witnesses and parties to the alleged
violations and will determine the appropriateness of questions posed by the
parties. Other committee members should request and receive the permission of
the Chair before asking questions of the witnesses. The accused staffEmployees
against whom complaints have been filed will be advised of their right to remain
silent, and may choose not to respond to any questions is not required to answer
questions of an incriminating nature. The Chair retains authority to question
witnesses and parties to the alleged violations and will determine the
appropriateness of questions posed by the parties.
11.
Pertinent and relevant information may be reviewed without regard to the legal
rules of evidence.
12.
13.
The Chair of the Committee may opt to hear the testimony of witnesses
separately.
The person making the complaint shall assume the burden of proof.
14.
There will be a single verbatim record, such as a tape recording, digital or taped,
of all hearings before the Committee. No witness who refuses to be recorded may
be permitted to give testimony. In the event the recording is by tape recording, the
Committee Chair shall, at the beginning of the hearing, ask each person present to
identify themselves by name, and thereafter shall ask witnesses to identify
themselves by name. Recordings shall remain in the custody of the College at all
times, unless released to a professional transcribing service. Access is limited to
reviewing the verbatim record only on College premises and in the presence of
the CSSO or designee. The verbatim record will be the property of the College.
15.
The College Hearing Committee may accommodate concerns for the personal
safety, well-being, and/or fears of confrontation of the complainant, accused staff
, and/or other witnesses during the hearing by providing separate facilities, by
using a visual screen, and/or permitting participation by telephone, videophone,
closed circuit television, video conferencing, videotape, audio tape, written
statement, or other means, where as determined in the sole judgment of the Chair
to be appropriate and in the best interests of the parties.
6.2.2
Constituent Review Ends 12/05/2011
14)
17.
16.
Following testimony of witnesses, the Committee shall consider the complaint
and determine if the complaint is valid. Determination of validity shall be made
based on the preponderance of evidence.
The Committee shall then decide, by majority vote, if any remedy, action, or decision
is required or necessary. The decision shall be based only on the record of the
hearing, and not on matters outside of that record. The record consists of the
original accusation, the written response, if any, of the student and staff, and the
oral and written evidence produced at the hearing.
15)
The Committee need not limit its recommendations to the remedy requested by
the student. Decisions by the College Hearing Committee shall be by majority
vote.
18.
16)
The Committee shall submit in writing its findings of validity and recommend
action to the President. The President or designee shall may render a decision to
accept or modify part or all of the Committee's recommendation and shall submit
the decision, with stated reasons, to all concerned within the shortest reasonable
time after the decision has been rendered, but (not to exceed ten (10) instructional
daysbusiness days of after the hearing).
19.
17)
The decision shall include whether the complaint is valid or invalid, and may
include specific recommendations for further action is needed. The decision shall
be based only on the record of the hearing, and not on matters outside of that
record. The record consists of the original accusation, the written response, if
any, of the student and staff, and the oral and written evidence produced at the
hearing.
20.
18)
If the President's decision is unfavorable to the student or if the student accepts an
unfavorable decision, theThe student shall have the right to submit a written
statement of his or her objections of theresponse to the decision to of the
President. This statement shall become partbe included with all other of the
student's compiled records of the complaint.
21.
19)
The decision of the President shall be final.
22.
23.20) The President shall refer all records to the CSSO or designee for retention.
References: Title IX, Education Amendments of 1972; Education Code Section 76224(a)
Approved: XX/XX/XXXX
Former Administrative Regulation #528.02, “Regulation Re: Student Complaints other than Unlawful
Discrimination,” Approved: 3/16/82
Revised 6/6/94, 10/9/95
6.2.2
Constituent Review Ends 12/05/2011
Redwoods Community College District
Student’s Statement of Complaint
This is a statement of complaint regarding an an adverse actionaction, decision, or incident that I believe
has adversely impacted my student status or privileges at College of the Redwoods.-- and after havingI
confirm that I have attempted to resolve the problem complaint by through an informal conference
resolution process with the immediate appropriate area supervisor, as outlined in this policy. I understand
that after delivery of this complaint to the Chief Student Services Officer or Campus Dean, I may expect
to receive and the appropriate Dean/Director – a person may prepare this form and submit it to the Vice
President who shall hear the complaint and render a written decision within five days of the filing of this
form.
-Please print-
Date this Form was delivered: ____________ Name of person accepting this form: _______________
Name Of ComplainTant: _________________________ _____________________________________
Date_______________________
Mailing Address__________ of Complainant:
_________________ _________________________________________________________________
Street # or PO Box # ________________________ ________________________________________
_________________________________________ City ____________________________________
_________________________________________ State ____________________________________
_________________________________________ Zip Code
Telephone number of Complainant: ____________ # _______________________________
ANY OTHER TELEPHONE NUMBER WHERE YOU MAY BE REACHED Alternate Telephone
number: __________________________________ _________________________
I WISH TO COMPLAIN that (Please fully state the nature of grievancecomplaint, completely identifying
individuals involved, and dates of occurrences, etc.):
6.2.2
Constituent Review Ends 12/05/2011
STATE Describe what FULL relief, remedy, or desired solution you believe is required to resolve this
complaint, : (attach ing additional sheet(s) if necessary)
If there is anyone else who could can provide more information regarding this grievancecomplaint, please
list names, addresses, and telephone numbers:
NAME
ADDRESS
TELEPHONE
I CERTIFY THAT THIS INFORMATION IS TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE.
________________________________________
Signature of Complainant
6.2.2
Constituent Review Ends 12/05/2011
Redwoods Community College District
Supervisor Response Of SupervisING OFFICIALto Student’s Statement of Complaint
Date: _______________
To: _____________________________________________________
Name of Student Complainant
Date:
_______________________________________________________________________________
Street # or PO Box #
City
State
Zip Code
As a proposed resolution to your grievance complaint filed on ________________, the Redwoods
Community College DDistrict intends to:
___________________________________
Signature of Supervising Official
(CHECK ONE)
If this proposal is objectionable not acceptable to you, to you, you may may send your objections, in
written form of your own choosing to the Vice President. further file a “Request for Hearing” form,
6.2.2
Constituent Review Ends 12/05/2011
following the Formal Resolution Process as outlined in this policy. This request must be filed within ten
(10) days of your receipt of this response.
6.2.2
Constituent Review Ends 12/05/2011
Or you can request a conference of all previously involved parties and any additionally
affected supervisors with the Vice President.
RESPONSE OF VICE PRESIDENT
To: __________________________________________ ___________
Name of COMPLAINTANT
Date:
_______________________________________________________________________________
Street # or PO Box #
City
State
Zip Code
As a proposed resolution to your grievance on ________________, the Redwoods Community College
District intends to:
___________________________________
Signature of Vice President
(CHECK ONE)
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If this proposal is objectionable to you, you may send your objections, in written form of your
own choosing to the Vice President.
Or you can request a hearing before the College Hearing Committee by completing the “Request
for a Hearing Form” and returning this form to the Vice President.
Redwoods Community College District
Request for Hearing Form
Request for hearing must be filed within ten instructional daysbusiness days after
receiving the vice presidNet’ssupervisor’s response to your complaint.
_____________________________________________ _________________
Name of Complainant
Date
_____________________________________________________________________________
Home Address
City
State
Zip Code
______________________________________________
Telephone Number
I, ________________________________________, hereby request a hearing before the
College Hearing Committee to resolve the grievance complaint filed on
_______________________.
(CHECK ONE)
6.2.2
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I will have Legal Counsel attending. If so, state name of Counsel:
___________________________________________
I will not have Legal Counsel attending
____________________________________________________________________________
Signature of Student Complainant
Office Use Only
Date Received
_____________________________________
College/Campus Location of GrievanceComplaint
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Date Received __________________________
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 528
Administrative Regulation No. 528.02
REGULATION RE: STUDENT COMPLAINTS OTHER THAN UNLAWFUL
DISCRIMINATION
6.2.2
Constituent Review Ends 12/05/2011
When a student wishes to lodge a complaint other than unlawful discrimination, he or she may
seek redress through the following procedures. Student complaints adjudicated under this
regulation are those legitimate complaints against a decision made or action taken by the College
that adversely affect a student's status or privileges. These complaints may include matters such
as: complaints against college staff, a challenge to a student's academic record, or complaints
against a service or program. Student complaints within the purview of this regulation must be
filed within thirty (30) days of the incident.
A. Informal Resolution
The student shall first attempt to resolve the complaint through informal consultation with the
specific area administrator, instructor, or other college employee against whom the complaint is
lodged. Such a meeting should be held in private within ten (10) days after the original complaint
is filed. All issues involved should be clearly defined so they may be discussed as objectively as
possible. At this preliminary stage, most complaints shall either be resolved or denied by the area
administrator if the complaint is found not to be valid.
B. Formal Resolution
1. If the complaint is valid but cannot be satisfactorily resolved at the informal level, then the
following procedure shall be followed:
The student shall put his or her complaint in writing, specifying the time, place, and nature of the
complaint and shall submit it to the Vice President of Student Services (Associate Vice President
at the Education Centers) or designee.
The Vice President (Associate Vice President at the Education Centers) or designee shall arrange
a meeting with the student to review and discuss the complaint not later than the fifth day from
the date the written complaint was received. The Vice President of Student Services (Associate
Vice President at the Education Centers) shall attempt to facilitate an informal resolution of the
complaint satisfactory to all of the parties involved.
2. If an informal resolution of the complaint is not possible, the Vice President of Student
Services (Associate Vice President at the Education Centers) or designee shall then arrange for a
meeting of the College Hearing Committee to convene within a period of fifteen (15) working
days to consider the complaint.
a. The College Hearing Committee shall be composed of the following:
(1) Two students appointed by the ASCR President.
(2) Two faculty members appointed by the Academic Senate President.
(3) One classified member appointed by the CSEA President.
(4) One administrator appointed by the President or designee (the administrator shall be the
committee chair).
6.2.2
Constituent Review Ends 12/05/2011
b. The rules that shall govern committee action are:
(1) No committee member may have been previously involved in any way with the issue of the
complaint brought before it.
(2) The committee shall discuss the charge, hear testimony, examine witnesses, and receive all
evidence pertaining to the charge.
(3) The accuser and the accused person shall be present at the hearing. In the willful absence of
the accuser and/or a representative of his/her choice, the complaint will be dismissed.
(4) The person making the complaint shall assume the burden of proof.
(5) The hearing shall be closed to the public if either party so requests.
(6) Official minutes of the hearing will be taken.
(7) The committee shall submit in writing its findings of fact and recommend action to both
parties, to the President, and to the Vice President of Student Services (Associate Vice President
at the Education Centers) or designee. The President or designee shall render a decision to accept
or modify part or all of the Committee's recommendation and shall submit the decision, with
stated reasons, to all concerned.
(8) If the President dismisses a complaint involving a college employee, no reference to the
complaint shall become part of the employee's record. If the President's decision is unfavorable
to the student or if the student accepts an unfavorable decision, the student shall have the right to
submit a written statement of his or her objections to the decision. This statement shall become
part of the student's record.
(9) The decision of the President shall be final.
(10) The President shall refer all records to the Vice President of Student Services (Associate
Vice President at the Education Centers) or designee for retention.
Adopted by Board of Trustees March 16, 1982
Revised: June 6, 1994; October 9, 1995