REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Academic Senate • Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room) • Del Norte: 883 West Washington Boulevard, Crescent City, Rooms E3 and E4 • Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B Friday, November 4, 2011, 1 p.m. AGENDA 1. Call To Order 2. Introductions and Public Comment: Members of the audience are invited to make comments regarding any subject appropriate to the Academic Senate. 3. Approve the October 21, 2011 Meeting Minutes 4. Action Items 4.1 Approve Curriculum Committee October 28 Recommendations, Peter Blakemore (Attachment) 4.2 Approve Faculty Qualifications Committee October 14 Recommendation, Michelle Haggerty (Attachment) 4.3 Approve Faculty Development Committee October 28 Recommendations, Kerry Mayer (Attachment) 4.4 Approve Senate Resolution Regarding Basic Skills Initiative Governance Draft, Mark Winter (Attachment) 4.5 Endorse AP 4024 Instructional Exigency Plan Due to Adverse budget Environment Proposal, Mark Winter (Attachment) 5. Discussion Items 5.1 Academic Standards and Policies Committee October 28 Recommendation – BP 4030 Academic Freedom Proposal, Connie Wolfsen (Attachment) 5.2 College Council Policy and Procedure Drafts out for Constituent Review 5.2.1 AP 4103 Work Experience, Mark Winter (Attachment) 5.2.2 BP/AP 3050 Institutional Code of Ethics, Mike Richards (Attachments) 5.2.3 AP 5055 Enrollment Priorities, Mark Winter (Attachment) 6. Reports 6.1 Facilities Planning Committee Update, Maggie White (Attachments) 6.2 MyEdu, Barry Tucker (please reference MyEdu.com for information) 6.3 College Council Policy and Procedure Drafts out for Constituent Review 6.3.1 AP 5020 Nonresident Tuition, Mark Winter (Attachment) 6.3.2 BP/AP 5700 Athletics, Mark Winter (Attachments) 6.4 Status of College Level Exam Program and International Baccalaureate, Mark Winter 6.5 College Update, Utpal Goswami 6.6 ASCR Update, Bobby Shearer 6.7 College Council October 24 Meeting, Mark Winter 6.8 Board of Trustees November 1 Meeting, Mark Winter 7. Announcements and Open Forum 8. Adjournment Public Notice—Nondiscrimination: College of the Redwoods does not discriminate on the basis of ethnicity, religion, age, gender, sexual orientation, color or disability in any of its programs or activities. College of the Redwoods is committed to providing reasonable accommodations for persons with disabilities. Upon request this publication will be made available in alternate formats. Please contact Sally Frazier, Administrative Secretary to the Academic Senate, 7351 Tompkins Hill Road, Eureka, CA 95501, (707) 476-4259, 8:30 a.m. to 5:00 p.m., Monday—Friday. Next Meeting: Friday, November 18, 2011 REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Academic Senate October 21, 2011, 1 p.m. • Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room) • Del Norte: 883 West Washington Boulevard, Crescent City, Rooms E3 and E4 • Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B Members Present: Mark Winter, Mike Richards, Dave Bazard, Bob Brown, Steve Brown, Kady Dunleavy, Ryan Emenaker, Chris Gaines, Jennifer Gardner, Utpal Goswami, Dave Gonsalves, Cindy Hooper, Allen Keppner, Philip Mancus, Susan Nordlof, Sandra Rowan, Gary Sokolow, Kevin Yokoyama. Members Absent: Bobby Shearer. 1. Call to Order: Copresident Mark Winter called the meeting to order at 1:03. 2. Introductions and Public Comments: Copresident Mark Winter welcomed all members and guests, and he called for public comments. No public comments were forwarded. 3. Approve the October 7 Meeting Minutes: On motion by Gary Sokolow, seconded by Steve Brown, the minutes were approved as written. 4. Action Items 4.1 Approve Curriculum Committee October 14 Recommendations: In the chair’s absence, Curriculum Committee member Allen Keppner presented the October 14, 2011 Summary of Course Changes; the statement of how the Curriculum Committee supports the College’s mission; and the proposed curriculum process policy that would require applications for New Credit Program approval (CCC-501) and Substantial Changes to Approved Program approval (CCC-510) be submitted four weeks prior to being considered and voted upon by the Curriculum Committee. Kevin Yokoyama moved to approve the three recommendations, seconded by Gary Sokolow. Information was presented on the Curriculum Committee’s discussions when considering a new GE proposal, and senators were asked to inform their constituents that when proposing a new GE course, the breadth of the course and the GE criteria will be key factors for consideration. Senate discussion on the committee’s statement of support for the College’s mission and the request that new program and substantial changes to approved programs be submitted four weeks prior to committee consideration resulted in a motion by Kevin Yokoyama, seconded by Bob Brown, to divide the question into three separate votes. The motion to divide the question was unanimously approved by the following roll call vote: Bazard – y, Brown B. – y, Brown, S. – y, Dunleavy – y, Emenaker – y, Gaines – y, Gardner – y, Gonsalves – y, Hooper – y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Sokolow – y, Yokoyama – y. The motion to approve the October 14 Summary of Course Changes carried unanimously by the following roll call vote: Bazard – y, Brown B. – y, Brown, S. – y, Dunleavy – y, Emenaker – y, Gaines – y, Gardner – y, Gonsalves – y, Hooper – y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Sokolow – y, Yokoyama – y. Ryan Emenaker moved to support the actions of the Curriculum Committee in adopting the statement of Academic Senate Minutes October 21, 2011 Page 2 how the committee’s work supports the College’s mission, seconded by Kevin Yokoyama. However, following discussion and clarification that the statement was not meant to be a Bylaws revision, Ryan withdrew his motion and Kevin agreed. Kady Dunleavy then moved to table consideration of the support statement until Curriculum Committee Chair Peter Blakemore could attend a Senate meeting to present it, seconded by Gary Sokolow. The motion to table carried unanimously by the following roll call vote: Bazard – y, Brown B. – y, Brown, S. – y, Dunleavy – y, Emenaker – y, Gaines – y, Gardner – y, Gonsalves – y, Hooper – y, Keppner – y, Mancus – y, Nordlof – y, Rowan – y, Sokolow – y, Yokoyama – y. Senate discussion on the four-week procedural requirement for new programs and substantial changes to approved courses included the clarification that since the Curriculum Committee has the discretion to set their own agenda, the policy is not needed. The vote to approve the four-week policy failed by the following roll call vote: Bazard – n, Brown, B. – n, Brown, S. – n, Dunleavy – n, Emenaker – n, Gaines – n, Gardner – n, Gonsalves – n, Hooper – n, Keppner – abstained, Mancus – abstained, Nordlof – abstained, Rowan – n, Sokolow – y, Yokoyama – n. Copresident Winter agreed to communicate to the Curriculum Committee that the vote is not a rejection of the recommendation but a statement that it is not within the Senate’s purview to set policy for the committee. 5. Discussion Items 5.1 College Council Policy and Procedure Drafts for Constituent Review 5.1.1 BP/AP 3430 Prohibition of Harassment: Copresident Richards presented the proposals and the Summary of Feedback, which was compiled from feedback from the Senate’s Multicultural and Diversity and the Academic Standards and Policies Committees, as well as comments from a former Senate discussion and from constituents. A suggestion was made that in the first paragraph of the BP, the third sentence be revised to read, “The District shall be free of all forms of harassment, including that which is based on any of the following statuses: race…foregoing characteristics.” Senators also expressed concerns regarding having an administrator be the one to determine harassment and whether that determination might infringe on academic freedom. Senators suggested that the proposals need to be vetted through the District’s legal counsel prior to College Council approval. Copresidents Winter and Richards agreed to forward the feedback to College Council. 5.1.2 AP 3435 Discrimination and Harassment Investigations: Copresident Richards presented the proposal, and Senate discussion included the suggestion that training include broader issues than just sexual harassment. In response to a question, Utpal clarified that once a harassment charge has been filed, there is an obligation for the person who feels harassed to notify the offender, which is part of due process and also could stop the offending behavior. The Senate was also informed that the previous harassment policy included a process for investigations, but this proposal outlines the process in greater detail. Copresidents Winter and Richards will forward the Senate’s feedback to College Council for consideration. 5.1.3 AP 4024 Instructional Exigency Plan Due to Adverse Budget Environment – Recommended Revisions: Copresident Winter presented background information regarding the proposed plan and the recommended revisions compiled from Senate discussion and constituent feedback. Mark asked the Senate to consider whether there is a need for a new procedure when we have AP 4021 Program Revitalization or Discontinuation Process, and if so, what direction an Instructional Exigency Plan Due Academic Senate Minutes October 21, 2011 Page 3 5.2 to Adverse Budget Environment should take. In reviewing the recommended revisions document, suggestions were made that enrollment trends be considered rather than just enrollment and wording be added to clarify that faculty participation is meant to ensure that a deliberate and transparent process for declaring an adverse budget environment was followed. It was also suggested that faculty in areas that could be affected be able to provide feedback during the process and that faculty could be involved in the determination that an adverse budget environment exists. Mark reported that since the proposed plan falls within the area of mutual agreement, the challenge is to draft a policy (or decide not to) that both the faculty and the administration can agree to. Mark suggested that a Senate vote would provide a clear sense of the Senate’s position on the proposal that the copresidents could take to College Council, and the draft might be an action item on November 4. Senate Resolution Regarding Basic Skills Initiative (BSI) Governance Draft: Copresident Winter presented the resolution, and he explained that the purpose of the draft is to publically acknowledge the current BSI process. Mark informed the Senate that the draft had been reviewed by the Executive Committee and will be an action item on November 4. 6. Reports 6.1 Enrollment Management Committee (EMC) Update: Committee member Allen Keppner presented the 2011-2012 EMC Work Plan that outlines the committee’s goals and who is responsible for each task. Allen explained that the EMC is looking at enrollment allocations to ensure that the College’s mission is maintained, and the committee has discussed the proliferation of GE courses and whether the TLU allocations can support offering all the approved GE courses. In addition, success measures are being reviewed to better inform how and where courses are offered and to better utilize district facilities. 6.2 Institutional Effectiveness Committee (IEC) Update: Roxanne Metz presented the 20112012 IEC Work Plan, and she explained that the committee has determined that its role is evaluative rather than operational. Roxanne reviewed the changes in the IEC membership structure, which now includes two at-large faculty members, and she acknowledged Keith Snow-Flamer’s role in chairing and reforming the committee that resulted in an accommodation by the ACCJC Visiting Team. 6.3 Student Services Updates 6.3.1 Repetition for a Substandard Grade, Withdrawal and Apportionment: Kathy Goodlive informed the Senate that beginning with Spring 2012 registration, changes to Title 5 regulations on apportionment limits for credit course enrollment, repetition, and withdrawals will go into effect. Students will have only three attempts at repeatability, and the changes will be grandfathered back to 1985 when CR began keeping electronic records. While the college has the option of allowing a student to enroll in a course for a fourth time, the district would receive no funding, and the EMC is developing a rubric for determining whether a student can enroll for a fourth time. Kathy reported that this will only affect non-repeatable courses, but the state is also looking at repeatable courses. With the new regulations comes the requirement that students be alerted, and notification emails will be distributed at least twice through ASCR. 6.3.2 Auditors Request for TBA Course Information: Kathy Goodlive reported that during the last round of audits, the auditors requested detailed information on TBA sections. While the information was compiled, it was time consuming, and Kathy wanted faculty to be prepared to provide detailed information if it is requested in the future. Academic Senate Minutes October 21, 2011 Page 4 6.4 6.5 6.6 Executive Committee Meeting with ACCJC Team Members: Copresident Winter reported that the Executive Committee met with Team members Trustee Dave Chapel, Professor Jim Merrill, and Vice President of Administrative Services Michael Renzi on Wednesday, October 19. Questions and discussion topics included what role the faculty has in the president’s evaluation, and in budget and facilities planning. They also asked how the Senate communicates to the Board, and their message was for faculty to be assertive and stay involved in decision-making processes. Mark said that the Team members were attempting to identify recommendations to solidify our integrated planning process and what faculty can do to improve the functions of the institution. College Update: Utpal Goswami reported that (1) the ACCJC Visiting Team requested a lot of evidence and that they were very pleased with what they saw. They acknowledged our good faculty leadership and because faculty and staff are willing to work together, the college has been able to accomplish a number of its goals. (2) For the first time in years, the college now has a complete map of the district’s technology infrastructure, and ways to improve the system are being addressed. (3) Calculations have been made for last year’s 50% Law compliance, and it appears that the College will qualify for an exemption. Because the numbers are just now becoming available, the College will have a short turnaround time to apply for the exemption. College Council October 10 Meeting: Copresident Winter reported that BP/AP 3260 Participatory Governance and AP 5010 Admissions and Concurrent Enrollment were approved by College Council and forwarded to the Board of Trustees. The Council has been addressing BP/AP 3050 Institutional Code of Ethics, which may be ready for constituent review after the next meeting. Mark directed senators to the College Council website for more information on Council activities. 7. Announcements and Open Forum 7.1 Science Night: Kevin Yokoyama encouraged everyone to attend the annual Science Night, which is scheduled for tonight, from 5 – 9 p.m. in numerous locations on the Eureka campus. With the construction on campus, parking and a number of activities will be based at Creative Arts, and signs will direct people to the various events. Dinner will be available in the cafeteria, and a bake sale will offer goodies. 8. Adjournment: On motion by Allen Keppner, seconded by Kevin Yokoyama, the meeting was adjourned at 3:13. Respectfully submitted by Sally Frazier, Administrative Secretary to the Academic Senate. Next Meeting: Friday, November 4, 1 p.m. 4.1 College of the Redwoods Summary of Course Changes 10.28.11 LEGEND PREFIX = Course prefix; # = Course Number; TITLE = Course title or title change; NEW = New course or large format/distanced education proposal first submission; REV = Revised course; REP = Replaces existing course; INA = Inactivated course; UNITS = Total Units and hrs of new or revised course; UC = UC transferable – indicate UC transfer status by placing an A for approved courses and a P for courses pending; CSU = CSU transferable – indicate CSU transfer status by placing an A for approved courses and a P for courses pending CR GE = credits apply to CR General Education; underlined indicates new CR GE; COMMENTS = Review of outline changes, including prerequisites. Prefix N E W R E V # Title/Title Change PE 68 Care and Prevention of Sports Injuries X HE 7 First Aid/CPR/AED GUID 41 GUID 8 AG 33 R E P I N A [ Units ] Lec/Lab Hrs U C C S U CR GE Comments/ Summary Changes Discipline Code/ Prerequisite Change A Course updated. Changes include new course description and course learning outcomes. Lab component has been eliminated. X A Course updated to reflect changes made by the American Red Cross. Changes include course title, catalog description and course content. World of Work X A A regularly scheduled course update. Changes include a new catalog description. Career Planning X A Course updated. Course learning outcomes streamlined. New sources of information added. A New course developed due to increasing student demand for more on this subject than is currently being covered in AG-63 Intro to Sustainable Agriculture. This course reflects a new requirement for the AG AS degree. Course also approved as General Education in Area B - Social Sciences. Agriculture, Environment and Society Curriculum Changes: 10.28.11 X [3.0] 54 / 0 [3.0] 54 / 0 A 4.1 College of the Redwoods Summary of Curricular Changes 10.28.11 DEGREES & CERTIFICATES NEW = New Program (form 501); SUB = Revised program that has undergone substantive changes (form 510); NONSUB = Revised program that has undergone non-substantial changes (form 511); INA = Inactivated program (form 511); COMMENTS = nature of proposal Program Title Agriculture, Business Management Associate of Science Curriculum Changes: 10.28.11 N E W N O N S U B X S U B I N A Comments/ Summary Changes Discipline Code/ Prerequisite Change Degree Reactivation. The Agriculture Business Management program provides the student with employable skills and provides a framework for further study if desired. Course work is practical and broad-based. Emphasis is placed on the development of skills in business management, sales and communication, computers, economics, leadership, and agricultural accounting. 4.2 REDWOODS COMMUNITY COLLEGE DISTRICT Faculty Qualifications Committee Recommendations To the Academic Senate October 14, 2011 Equivalency to the Minimum Qualifications application reviewed: Name Discipline Recommendation 1. David Franklin Ecology Approval Faculty Development Committee Round 1 Recommendations to the Senate October 28, 2011 Prese nter? Applicant Name Status & Loc Awarded 10-11 Awarded 09-10 N Trish Blair FT, EKA $700 $0 N Cynthia Brown PT, EKA 0 0 N Becky Evans PT, EKA 0 0 N Amanda Gomes PT, EKA 0 0 N Ralph (Bert) H. Hafar PT, EKA 0 0 Y Sean Herrera-Thomas PT, EKA 0 0 N David Holper FT, EKA 0 1,321 N Bob McPherson PT, EKA 500 0 N Hillary Reed FT, EKA 0 1,596 N Wendy Riggs PT, EKA 0 0 Y Teresa Sholars FT, MC 380 $0 N N Emily Silver Gaye Warren PT, EKA PT, EKA 500 0 $0 $0 N Connie Wolfsen FT, EKA 656 0 Description & Location of Activity American Speech and Hearing Assoc. Conference, San Diego, CA FACCC Part-time Faculty Symposium, Cupertino, CA Research and Meetings with More editor, Brooklyn Bridge Park staff, and NY Galleries and Museums, New York ,NY 4.3 Event Date 11/17 11/19/11 10/29/11 Total Faculty Development Committee Recommendation Round 1 1,000 462 1000 0 500 0 875 250 500 250 500 500 1,739 1739 500 0 875 500 875 500 600 500 500 600 0 500 1,424 1424 $10,225 7,888 10/1 - 10/11/11 Calif. Assoc. of Dental Assisting Teachers Methodology Fall 2011 Certificate Hand Tooled Furniture, Eureka, CA 7/11 - 7/15/11 Midwest Modern Language Assoc. Conference, St. Louis, 11/4 - 11/6/11 MO Assoc. of Writers and Writing Programs Conference, 2/29 - 3/3/12 Chicago, IL Annual Field Trip, Friends of the Pleistocene, Kern River 9/15 - 9/19/11 Region, CA Calif. Assoc. of Dental Assisting Teachers Methodology Fall 2011 Certificate Think Evolution III Summer Institute, Berkeley, CA 8/1 - 8/5/11 Calif. Native Plant Society 2012 Conservation Conference, 1/10 - 1/15/12 San Diego, CA College Art Association Conference, New York, NY 2/9 - 212/11 Winter Fancy Food Show, San Francisco, CA 1/15 - 1/17/11 American Psychiatric Nurses Assoc. Annual Conference, 10/20 Anaheim, CA 10/22/11 Total Requested Round 1, 2011-11 Academic Year Amount $ Amount Senate Actually RECOMRequested MENDED by Decision spent Fall 2011 FDC 7,888 Funds Allocated to date Funds Remaining to Allocate (pending AS approval of Round 1 Recommendations) 16,570 0 0 4.4 Draft 11/4/11 Resolution regarding Basic Skills Initiative (BSI) Governance DRAFT Whereas, From May 15, 2009 through December 3, 2010, there was no collaborative or participative governance of the BSI with the Academic Senate; Whereas, From May 15, 2009 through December 3, 2010, the administration created, prepared and submitted the required Basic Skills Action Plan and Expenditure reports to the state Chancellor’s Office without the required Academic Senate Co-President’s signature; Whereas, On December 3, 2010 the Academic Senate for College of the Redwoods passed a Resolution calling for collegial consultation in planning and implementing the College’s Basic Skills Initiative; Whereas, During the Spring 2011 semester, the administration created a Basic Skills Committee in consultation with the Academic Senate including multiple constituents and a faculty tri-chair; Whereas, Since April 2011 the Basic Skills Committee has demonstrated participative governance; Whereas, On October 7, 2011, the Basic Skills Committee created, prepared and submitted the required Basic Skills Allocation Action Plan and Expenditure reports to the state Chancellor’s Office with the required Academic Senate Co-President’s signature; Resolved, That the Academic Senate for College of the Redwoods confirms the use of collegial consultation in planning and implementing the College’s Basic Skills Initiative. 4.5 Constituency review period ends Nov 21, 2011 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Draft AP 4024 Instructional Exigency Plan Due to Adverse Budget Environment In the event of a significantly adverse budget environment and only after all other budget reductions have been considered and acted upon by the Budget Planning Committee, the President may declare that instructional cuts for budgetary reasons are necessary and will provide written justification for the declaration (For example: unrestricted general fund equity forecasted to fall below a 5% minimum balance for more than one fiscal year, state funding for student enrollments forecasted to significantly decline, etc. ). Then, the Instructional Exigency Committee will be formed to consider relevant factors and make recommendations to the President. The committee will consist of the following members: College President (ex officio and non-voting) Vice President of Instruction (or designee. Will serve as Chair) Academic Senate Co-Presidents One designated faculty representative from Program Review Committee (assigned by the AS Co-Presidents Director of Institutional Research (or designee) Vice President of Administrative Services Co-Chairs of the Budget Planning Committee Deans and Directors of Academic, CTE, and Instructional Programs The President will call the first meeting and provide the following information at the first meeting: Committee’s charge. Full financial disclosure: The committee will be provided a written justification for instructional cuts including other budget non programmatic or non-instructional reductions and dollar amount required. Implications of all budget cuts, including instructional program discontinuation, suspension, or workforce reduction, to the 50% law. The required budget cut cannot reduce the District’s expenditure for instructional costs below the 50% criterion (50% Law.) Any additional contingency cut, and a written justification if the amounts differ from the recommendation of the Budget Planning Committee. Prohibited subjects. The committee will avoid discussions or recommendations on negotiable issues related to collective bargaining or confidential matters. 4.5 Constituency review period ends Nov 21, 2011 Avoid rumors. Until the committee publishes its recommendations, the committee will avoid discussing its work outside of the committee, except as necessary to complete the committee’s charge. Deadline. A deadline, of not less than 30 days from the date of the first meeting, for the committee to complete its work and submit its written recommendation to the President. To prepare for and attend these committee meetings, the President may excuse committee members from other committee work in the event of meeting conflicts. Because sufficient time may not be available to perform in-depth research and develop reports, the committee will primarily rely on readily available data and reports. The Committee may consider the Executive Summaries from the Program Review Committee and a breakdown of the cost of programs and/or disciplines from Administrative Services, as well as any relevant data from Institutional Research on enrollment, student-faculty ratio, persistence, degree or certificate completion, transfer data, marketplace data, or any other relevant information. The Committee may consider the impact of the budget cuts as a whole on the college’s ongoing operations and may adjust its recommendations to reduce disruptions to students and to position the college for academic and financial stability, while still meeting the required budget cut amount. Using a process to be determined by the committee, the committee will locate program(s) and/or disciplines, prioritize them, ranking from high-low (in order of potential cuts) and listing the expected budget impact of each program. The recommendations will be made by a simple majority vote. Any member may abstain from voting. After compiling the ranked order list of program/discipline recommendations, the committee will forward the recommendations to CRFO and the Administration for negotiations (per the Collective Bargaining Agreement). Reference: No reference Approved: xx/xx/xxxx 5.1 ASPC Proposal for Senate Review 11/4/11 BP 4030 REDWOODS COMMUNITY COLLEGE DISTRICT Board of Trustees Policy ACADEMIC FREEDOM The Board of Trustees and the Academic Senate of the Redwoods Community College District, in an effort to promote and protect the academic freedom of faculty and students, endorse the following policy. It is the responsibility of the Redwoods Community College District to provide an institutional environment that encourages academic freedom and instills respect and commitment to the obligations required to maintain these freedoms. Academic freedom represents the continual search for truth, and it includes protection for the teacher to teach and for the student to learn without coercion, censorship, or other forms of restrictive interference. Academic freedom recognizes that freedom to teach and freedom to learn imply both rights and responsibilities within the framework of the law. Free discussion and free access to information, therefore, are the heart of the continuing search for truth. Academic freedom is the freedom to discuss all relevant matters in and outside of the classroom, to explore all avenues of scholarship, research, and creative expression. When faculty members speak or write as citizens, thereby exercising their constitutional right of free speech, it should be as persons who are free from institutional censorship or discipline. With academic freedom comes academic responsibility which implies the faithful performance of professional duties and obligations, the recognition of the demands of the scholarly enterprise, and the candor to make it clear that when one is speaking on matters of public interest, one is not speaking for the institution. References: Title 5, Section 51023; Accreditation Standard II.A.7; ASCCC Resolution Approved Fall 2010; 1940 Statement of Principles on Academic Freedom and Tenure, including the 1958 and 1970 interpretative comments of the American Association of University Professors. REDWOODS COMMUNITY COLLEGE DISTRICT BP 4030 Board of Trustees Policy BP 4030 ACADEMIC FREEDOM The Board of Trustees and the Academic Senate of the Redwoods Community College District, in an effort to promote and protect the academic freedom of faculty and students endorse the following policy adapted from the 1940 Statement of Principles on Academic Freedom and Tenure (including the 1958 and 1970 interpretative comments of the American Association of University Professors). A. Faculty members are entitled to freedom in the classroom in discussing issues germane to their academic discipline. Academic freedom inherently involves the right to introduce within the assigned teaching discipline controversial topics, concepts, issues, and systems as long as the method or manner of presentation involves objective reasoning and rational discussion. B. Faculty members are citizens, members of a profession, and employees of an education institution. When faculty members speak or write as citizens, thereby exercising their constitutional right of free speech, it should be as persons who are free from institutional censorship or discipline. In the process of making such utterances, faculty members have a responsibility to make a clear distinction between personal viewpoints and the college's official policies. C. Faculty members are entitled to full freedom in research and in the publication of the results, subject to the adequate performance of other academic duties; but research for pecuniary return should be based upon an understanding with the administration of the college. D. The protection of academic freedom and the requirements of academic responsibility apply to full-time probationary, tenured, and part-time faculty. Reference: Title 5 Section 51023; Accreditation Standard II.A.7 Adopted by Board of Trustees: 12/5/06 Former Policy #326, “Academic Freedom,” Adopted by the Board of Trustees: 8/15/77 Former BP 326 renumbered BP 4030 5.2.1 Constituent Review Ends 11/21/2011 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Draft AP 4103 WORK EXPERIENCE The college will maintain an approved plan with the State Chancellor’s Office that includes: • The systematic design of a program whereby students gain realistic useful learning experiences through workplace related activities; • A specific description of the respective responsibilities of the college, the student, the employer, and other cooperating agencies; • Guidance services; • A sufficient number of qualified academic personnel to direct the program; • Processes that assure students’ on-the-job learning experiences are documented with written measurable learning objectives, students are required to meet certain criteria and are evaluated, and the basis for awarding grades and credit is described; • Adequate clerical and instructional services are provided; • The maintenance of records that include the type and units of work experience in which student is enrolled, where employed, job held, basis for determining student qualifications, statement of student hours worked, evaluation of performance, and that a work permit was issued. Supervising faculty must maintain records that show consultation with the employer and the student, evaluation of the student’s achievement, and the final grade. Reference: Title 5, Sections 55250 et seq. Approved: XX/XX/XXXX New Procedure 5.2.2 a Constituent Review ends Dec 5, 2011 REDWOODS COMMUNITY COLLEGE DISTRICT Board of Trustees Policy DRAFT BP 3050 INSTITUTIONAL CODE OF ETHICS The Redwoods Community College District upholds an institutional code of ethics for all of its personnel. The President/Superintendent shall ensure that the institutional code of ethics specifying the responsibilities of all employees and students is established. The institutional code of ethics shall be reviewed annually and published in consultation with faculty members, classified staff members and managers, administrators, students, and the Board of Trustees. Reference: Accreditation Standard III.A.1.d ACCCA Statement of Ethics December 14, 2010 Draft No Former Redwoods CCD Policy 5.2.2 b Constituent Review Ends Dec 5, 2011 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure DRAFT AP 3050 INSTITUTIONAL CODE OF ETHICS Definition of Ethics Ethical behavior is often described as “right” or “good” behavior as measured against commonly accepted rules of conduct for society or for a profession. The ethical person is often described as one who is fair, honest, straightforward, trustworthy, objective, unprejudiced, and equitable. The consistent exercise of integrity is the cornerstone of ethical behavior. Importance of Ethics A. The credibility of all employees depends upon whether they are perceived as honest men and women. If integrity contributes to credibility, then ethical behavior is a singular prerequisite to successful performance of one’s duties. B. Statements of ethical standards do not necessarily ensure ethical behavior. Yet, public statements of intent create an expression that employees will indeed act with integrity in the public interest. C. Although district’s guiding principles cannot address every issue or provide answers to every dilemma, they define the spirit in which we intend to conduct business and should guide us in our daily conduct. Ethical Standards All employees shall adhere to the following ethical standards: • Exercise due diligence in the ethical performance of his or her duties and model the highest standard of ethically responsible behavior. • Facilitate a climate of trust, mutual support, and courteous consideration through actions that demonstrate respect for institutional values (as defined in the mission, vision and values statement), freedom of expression, and the right to dissent in a constructive manner. • Avoid knowingly making false and malicious statement about other employees or students. • Use caution and integrity in sharing non public information, follow state and federal guidelines as they relate to privacy and avoid disclosing information about selection processes, colleagues, or students obtained in the course of professional service unless disclosure serves a valid business purpose, or is required by law. • Avoid entering into or recommending the District enter into contractual relationships that create conflicts of interest and lead to personal gain. • Avoid accepting business courtesies that attempt to influence District decisions. 5.2.2 b Constituent Review Ends Dec 5, 2011 • • • • • Avoid permitting the interest of any members of the college community to override the best interest of the public served by the district. Challenge and report unethical behavior in a timely manner. Avoid fraudulent activities. Fraud is defined as a deception deliberately practiced in order to secure unfair or unlawful gain. Confront issues and people without prejudice and exhibit mutual respect. Exercise due diligence to ensure that District resources are not used for other than their intended purpose. Employees of the District shall manage the district’s resources prudently and shall not improperly convert such resources to personal use or for the personal use of another. Compliance with Laws Commitment to ethical behavior requires complying with laws, rules, and regulations. Each employee must have an understanding of the policies, rules, laws, and regulations that apply to his or her specific role. If an employee is unsure of whether a contemplated action is permitted by law or district policy, he/she should seek advice from individuals who are knowledgeable about the matter. Employees are responsible for preventing violations of law and for reporting violations of laws to supervisors. Expectations of Ethical Behavior Employees of Redwoods Community College District shall be committed to the principles of honesty and equity. They shall not seek to abridge, for any purpose, the freedoms of other employees or students. At the same time, they shall not willingly permit the rights and privileges of any members of the college community to override the best interests of the public served by the District. Employees shall exercise judgments that are dispassionate, fair, consistent, and equitable. They shall do everything they can to demonstrate a commitment to excellence in education and without compromise to the principles of ethical behavior. Similarly, students are expected to abide by ethical behavior and decision-making in their treatment of college employees, other students, and members of the public, as noted in the ‘Student Code of Conduct.’ Conflict of Interest Executive administrative personnel and other designated personnel subject to the provisions of the Political Reform Act of 1974 as set forth in Government Code Section 18000 have additional responsibilities with reference to contracts and financial decisions made by the District as described in applicable conflict of interest laws. 5.2.2 b Constituent Review Ends Dec 5, 2011 Violation of Institutional Code of Ethics Although the Institutional Code of Ethics can only be a guideline, violation of its tenets will likely may result in a violation of District policies and procedures, and/or state and federal laws and regulations. As such In such cases, any employee who violates the Institutional Code of Ethics may be subject to disciplinary action by the District as described in other District policies and collective bargaining agreements. 5.2.3 Constituent Review Ends 12-05-11 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Draft AP 5055 ENROLLMENT PRIORITIES Enrollment in courses and programs may be limited to students meeting properly established prerequisites and co-requisites. Enrollment may be limited due to the following: • health and safety considerations • facility limitations • faculty workload • availability of qualified instructors • funding limitations • regional planning • legal requirements • contractual requirements Priority Registration days and times for any semester will be assigned as follows: 1. Documented eligible students actively participating in Disabled Student Programs and Services (DSPS) or in Extended Opportunity Programs and Services (EOPS); documented member or former member of the Armed Forces of the United States within two years of leaving active duty; and foster youth or former foster youth. "Foster youth" means a person who is currently in foster care, and "former foster youth" means a person who is an emancipated foster youth and who is up to 24 years of age. 2. In descending order, continuing students [fully matriculated assessment/orientation/advising – please discuss] who have declared an academic program, certificate or transfer educational goal, making satisfactory academic progress of a 2.0 cumulative grade point average or better (effective, Fall 2013) and: a. completed 45 or more but less than 100 units at College of the Redwoods; b. completed between 30 and 44.5 units at College of the Redwoods; c. completed between 15 and 29.5 units at College of the Redwoods; d. attempting or completed between 0.5 and 14.5 units at College of the Redwoods; 3. New (includes transfer students) and returning students; 4. All other continuing students without a declared academic program, certificate or transfer or educational goal and/or less than a 2.00 cumulative grade point average; 5. Concurrently enrolled high school students. References: Title 5 Sections 56232, 56026, 58106, 58108; Education Code Sections 66025.8, 66025.9, 76001 Approved: 8/7/07 Amended: 1/15/08; 04/06/10 Former Policy #500, “Priority Registration,” Adopted by the Board of Trustees: 6/3/91 Amended: 6/5/95; 8/7/07 Facilities Planning Committee Unsorted List of Local Bond Fund Requests - Oct 2011 Measure Q Project Descriptions Location Creative Arts Building - Add'l 5,864,816 from state bonds Student Union - Add'l $2,376,310 from state bonds Health & Student Svc Bldg - Add'l $5,344,929 from state bonds Eureka sewer connection - $500K from util infrastructure Electrical panels - state utility infrastructure Campus safety alert upgrades District-wide ADA and safety compliance Security, including marquee upgrades and fire alarm Energy conservation HVAC, boiler equipment Maint & Dining equipment, mini-bookstore, portable bldgs Remodel LRC * Carpet replacement Athletic Complex Facility, including repurposing the pool area Reserve for repurposing vacated buildings, incl faculty ofcs Old library seismic upgrade * Parking lots, fencing, etc. Exterior paint and light upgrades Roof replacement Stadium scoreboard, roof, stands, walkways, field Baseball field, stands, walkways, etc. Softball field, stands, walkways, etc. Track upgrade Voice over IP (VOIP) to replace PBX & phones Nursing facility upgrades Wood shop waterbath - completed Diesel Program upgrade (to coincide with revitalized program) Automotive Technology Lab upgrade HRC teaching kitchen * Welding area cover expansion Construction Technology Lab upgrade CTE computer lab upgrades (MT, DM, DT, etc.) Ag Dept Tompkins Hill barn renovation/ replacement Itech Innovations Lab establishment (solar,thermal,water/waste) Firing range upgrade Emergency Response Training Center Fire Technology Instruction Building Fire Science equipment and apparatus storage Public Safety Preparedness Tower * TOTAL PROPOSALS * The Facilities Planning Committee questioned how these requests fit into the District's ongoing planning process and program review. 11/2/2011 10:57 AM 6.1 a 1 Cost EKA EKA DN EKA EKA EKA EKA/DN/MC EKA/DN/MC EKA/DN/MC EKA/DN/MC EKA EKA EKA/DN/MC EKA EKA EKA DN/MC EKA/DN/MC CRDN EKA EKA EKA EKA EKA/DN/MC CRDN EKA EKA EKA EKA EKA EKA EKA EKA EKA EKA EKA EKA EKA EKA 1,319,880 2,376,310 2,869,590 1,700,000 13,000 880,000 349,700 360,000 3,664,132 105,000 50,000 140,000 3,000,000 1,500,000 800,000 177,500 255,000 600,000 1,005,000 700,000 550,000 200,000 1,000,000 29,211 850,000 500,000 450,000 150,000 500,000 450,000 250,000 300,000 150,000 15,000 350,000 40,000 1,000,000 28,649,323 - m13-Measure Q Project Summary FPC Report.xlsx Summary 6.1 b Facilities Planning Committee Funding Priorities for Local Bond Funds – October 2011 1. Immediate health and safety needs and mandated requirements. 2. Relationship and relative importance to the strategic plan, facilities master plan, and integrated planning. 3. Must be supported by institutional data and/or program review. 4. Funding history of the unit/area. Remaining useful life of the facility/item. 5. Availability of alternatives and potential for deferral. Degree to which delay will cause larger expenditures in the future. 6. Relationship to priorities on Measure Q ballot measure. 7. Degree to which annual operating expenditures will be reduced as a result of approving the request. 6.3.1 Constituent Review Ends Dec 5, 2011 Board Policy / Administrative Procedure Cover Sheet Title of Policy/Procedure: Nonresident Tuition This section to be completed by author Author: Name and contact info Originating Department/Division New or Revision BP/AP numbers Former BP/AR numbers Authors: Research • List pertinent codes researched (Ed Code/Title 5, etc.) • List other colleges researched • Other references Sr. Administrator Review (Name, date, comments) Keith Snow-Flamer Student Development Revision AP 5020 Date submitted to PPRS Comments: 10/17/11 Keith Snow-Flamer, Kathy Goodlive Ed Code 76140 et seq. North Orange, Palomar, Yuba, Cerritos Keith Snow-Flamer This section to be completed by Policy and Procedure Review Subcommittee (PPRS) PPRS Contact and contact info Format cleared (i.e. titles, font, style) Content reviewed with CCLC format Legal concerns Date returned to originator Date submitted to College Council Comments: Cheryl Tucker Yes Yes No 10/17/11 College Council Tracking First Review Back to PPRS 30/90 day Review Second Review Date sent to Board of Trustees Date approved by Board of Trustees 10/24/11 6.3.1 Constituent Review Ends Dec 5, 2011 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Draft AP 5020 NONRESIDENT TUITION Nonresident Tuition Fee for Out-of-State and Foreign Students Not later than February 1 of each year, the President/Superintendent shall bring to the Board of Trustees for approval an action to establish nonresident tuition for the following fiscal year. The amount shall be derived by using the formula contained in Education Code Sections 76140 (d) and (e). The same per-unit rate shall be charged to all nonresident students attending any summer sessions. Interstate Exchange Agreement The district maintains, as allowed by Education Code 66800, several interstate exchange agreements. Nonresident students admitted under these agreements shall pay the tuition fee and enrollment fee appropriate to each agreement. Tuition Fee Rate Schedule Upon the yearly adoption of the tuition fee, the administration shall develop and publish the out of-state tuition rates to be paid by nonresident and foreign students (regular tuition fee) and special rates for any interstate exchange agreements maintained by the district. See Administrative Procedure #AP 5030, “Fees.” Tuition Fee Refunds Refunds will be made in accordance with Administrative Procedure #AP 5030, “Fees.” Fee Exemptions Military Resident Exemption. Nonresident U.S. military personnel on active duty in California (except those assigned for education purposes to state-supported institutions of higher education) are granted a waiver of Nonresident Tuition until they are discharged from their military service. Their dependents are granted a waiver for a period of one year from the date they enter California. Upon expiration of the waiver, evidence must be provided as to the date the student surrendered his/her out-of-state residence to become a resident of California. The student will be classified as a nonresident and charged Nonresident Tuition until one year has elapsed since the out-of-state residence was surrendered. Foreign Students. The Board of Trustees may approve an exemption from all or part of the nonresident fee for any nonresident who is both a citizen and resident of a foreign country, or who are legally precluded from establishing residency in California, provided that the nonresident student has a 2.50 cummulative GPA, enrolled as a full-time student, and has demonstrated a financial need for the exemption, and not more than ten percent of the nonresident foreign students attending the district may be so exempted. Students who qualify 6.3.1 Constituent Review Ends Dec 5, 2011 can file a waiver request with the Admissions Office every semester/session. If approved, the waiver will be valid for one academic year only. The Chief Student Services Officer shall determine annually the potential number of available foreign students who can be considered. The methods of determining financial need shall be done in accordance with standards utilized for federal campus-based financial aid programs. The Board of Trustees authorizes the President/Superintendent to contract with a state, a county contiguous to the district boundaries, the Federal Government, a foreign country, or an agency thereof, for payment of all or part of the nonresident student tuition fee. The Chief Student Services Officer shall coordinate all such requests for the district. The criteria to be used in the determination of requests under this subsection shall include (at minimum): • • the educational benefits to the individual and the district the reason(s) for the request, to include: o the amount of the fee that can be paid o demonstrated economic hardship that encompasses the financial circumstances of a person who may qualify for a BOG waiver o other extenuating circumstances o two letters of recommendation (cannot be from a family member) The Chief Student Services Officer will submit requests for nonresident tuition fee exemptions to the Board of Trustees for approval. References: Education Code Section 76140 et seq. Approved: XX/XX/XXXX Former Administrative Regulation #501.01, “Non-Resident Tuition Fee Exemptions,” Approved: 1/11/93 Former Administrative Regulation #501.02, “Non-Resident Students, Approved: 8/15/77 Revised 2/7/94, 12/7/99, 2/6/07 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure AP 5020 NONRESIDENT TUITION Nonresident Tuition Fee for Out-of-State and Foreign Students Not later than February 1 of each year, the President/Superintendent shall bring to the Board of Trustees for approval an action to establish nonresident tuition for the following fiscal year. The amount shall be derived by using the formula contained in Education Code Section 76140 (d) and (e). The same per-unit rate shall be charged to all nonresident students attending any 6.3.1 Constituent Review Ends Dec 5, 2011 summer sessions. Interstate Exchange Agreement The district maintains, as allowed by Education Code 66800, several interstate exchange agreements. Nonresident students admitted under these agreements shall pay the tuition fee and enrollment fee appropriate to each agreement. Tuition Fee Rate Schedule Upon the yearly adoption of the tuition fee, the administration shall develop and publish the outof-state tuition rates to be paid by nonresident and foreign students (regular tuition fee) and special rates for any interstate exchange agreements maintained by the district. See Administrative Procedure #AP 5030, Fees. Tuition Fee Refunds Refunds will be made in accordance with Administrative Procedure #AP 5030, Fees. Fee Exemptions The Board of Trustees may approve an exemption from all or part of the nonresident fee for any nonresident who is both a citizen and resident of a foreign country, provided that the nonresident has demonstrated a financial need for the exemption, and not more than ten percent of the nonresident foreign students attending the district may be so exempted. The Vice President, Student Services shall determine annually the potential number of available foreign students who can be considered. The methods of determining financial need shall be done in accordance with standards utilized for federal campus-based financial aid programs. The Board of Trustees authorizes the President/Superintendent to contract with a state, a county contiguous to the district boundaries, the Federal Government, a foreign country, or an agency thereof, for payment of all or part of the nonresident student tuition fee. The Vice President, Chief Student Services Officer shall coordinate all such requests for the district. The criteria to be used in the determination of requests under this subsection shall include (at minimum): • • the educational benefits to the individual and the district the reason(s) for the request, to include: o the amount of the fee that can be paid o a financial hardship statement o other extenuating circumstances The Vice President, Chief Student Services Officer will submit requests for nonresident tuition fee exemptions to the Board of Trustees for approval. 6.3.1 Constituent Review Ends Dec 5, 2011 References: Education Code Section 76140 et seq. Approved: 2/6/07 Former Administrative Regulation #501.01, “Non-Resident Tuition Fee Exemptions,” Approved: 1/11/93 Former Administrative Regulation #501.02, “Non-Resident Students, Approved: 8/15/77 Revised 2/7/94, 12/7/99 6.3.2 a Constituent Review Ends 12/05/2011 Board Policy / Administrative Procedure Cover Sheet Title of Policy/Procedure: Athletics This section to be completed by author Author: Name and contact info Originating Department/Division New or Revision BP/AP numbers Former BP/AR numbers Authors: Research • List pertinent codes researched (Ed Code/Title 5, etc.) • List other colleges researched • Other references Sr. Administrator Review (Name, date, comments) Date submitted to PPRS Comments: Keith Snow-Flamer Student Development Revision BP and AP 5700 BP 114 Keith Snow-Flamer, Joe Hash Education Code Sections 78223, 66271.6, 66271.8, and 67360 et seq. Title IX Education Amendments of 1972 Palomar, Yuba, Cerritos Keith Snow-Flamer 10/14/11 This section to be completed by Policy and Procedure Review Subcommittee (PPRS) PPRS Contact and contact info Cheryl Tucker Format cleared (i.e. titles, font, style) yes Content reviewed with CCLC format yes Legal concerns no Date returned to originator 10/17/11 Date submitted to College Council Comments: College Council Tracking First Review Back to PPRS 30/90 day Review Second Review Date sent to Board of Trustees Date approved by Board of Trustees 10/24/2011 6.3.2 a Constituent Review Ends 12/05/2011 7/19/11 REDWOODS COMMUNITY COLLEGE DISTRICT Board of Trustees Policy Proposed BP 5700 ATHLETICS The District shall maintain an organized program for men and women in intercollegiate athletics. The program shall not discriminate on the basis of gender in the availability of athletic opportunities. The Superintendent/President shall assure that the athletics program complies with state law, the California Community Colleges Commission on Athletics Constitution, and appropriate Conference Constitution regarding student athlete participation. The District shall assume financial responsibility for the Athletic Program. See Administrative Procedure 5700. References: Education Code Sections 78223, 66271.6, 66271.8, and 67360 et seq. Revision adopted XX/XX/XXXX Former Board Policy No. 114 “Intercollegiate Activities” Adopted 8/15/77 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 114 Administrative Regulation No. ___ INTERCOLLEGIATE ACTIVITIES The Board recognizes the value of a program of intercollegiate activities as an integral part of the total school experience to the students of the College and to the community. Through a program of intercollegiate activities, the Board offers students the opportunity to exercise and test their abilities in a context greater and more varied than that which can be offered by the College alone. The President shall approve periodically a program of inter- collegiate activities and shall require that all facilities utilized in that program, whether or not the property of the College, properly safeguard both participants and spectators and are kept free from hazardous conditions. It shall be the policy of the Board to offer opportunities for participation in intercollegiate 6.3.2 a Constituent Review Ends 12/05/2011 activities programs to male and female students on as equal a basis as is practicable and in accordance with State and Federal guidelines. Adopted by Board of Trustees: August 15, 1977 6.3.2 b Constituent Review Ends 12/05/2011 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure ATHLETICS Athletic Drug Testing Athletic drug testing is not mandated. Office of Primary Responsibility: Athletics References: Education Code Sections 66271.6, 66271.8, and 67360 et seq.; Title IX Education Amendments of 1972 No former Administrative Procedures. Adopted XX/XX/XXXX Proposed AP 5700