REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
• Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
• Del Norte: 883 West Washington Boulevard, Crescent City, Room E3
• Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
• Reedsport OR: 2401 Loon Lake Road
Friday, September 2, 2011, 1 p.m.
AGENDA
1. Call To Order
2. Introductions and Public Comment: Members of the audience are invited to make comments
regarding any subject appropriate to the Academic Senate.
3. Approve the May 6, 2011 Meeting Minutes
4. Action Items
4.1 Approve Academic Senate Proposed Appointments, Mark Winter (Attachment)
4.2 Approve 2010-2011 Faculty Development Funding Resolution, Mike Richards (Attachment)
5. Discussion Items
5.1 Campus-Wide Faculty Meeting Schedule Guidelines, Mark Winter (Attachment)
5.2 2011-2012 Senate Priorities, Mark Winter (Attachment)
5.3 College Council Draft Policies and Procedures for Constituent Review, Mark Winter
5.3.1 BP/AP 5010 Admissions and Concurrent Enrollment (Attachments)
5.3.2 AP 5011 Admissions and Concurrent Enrollment of Special Part-time High School
Students (Attachment)
5.3.3 BP/AP 3430 Prohibition of Harassment (Attachments)
6. Reports
6.1 Executive Committee May 17, 2011 Meeting, Mark Winter (Attachments)
6.2 Administrative Update, Utpal Goswami
6.3 College Council Draft Policies and Procedures for Constituent Review, Mark Winter
6.3.1 AP 2511 College Council (Attachment)
6.3.2 BP/AP 5030 Fees (Attachments)
7. Announcements and Open Forum
8. Adjournment
Public Notice—Nondiscrimination:
College of the Redwoods does not discriminate on the basis of ethnicity, religion, age, gender, sexual orientation,
color or disability in any of its programs or activities. College of the Redwoods is committed to providing
reasonable accommodations for persons with disabilities. Upon request this publication will be made available in
alternate formats. Please contact Sally Frazier, Administrative Secretary to the Academic Senate, 7351 Tompkins
Hill Road, Eureka, CA 95501, (707) 476-4259, 8:30 a.m. to 5:00 p.m., Monday—Friday.
Next Meeting:
Friday, September 16, 2011
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
May 6, 2011, 1 p.m.
• Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
• Del Norte: 883 West Washington Boulevard, Crescent City, Rooms E3 and E6
• Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
Members Present: David Holper, Mark Winter, Rebecca Ashbach, Colette Beaupre, Bob Brown,
Kady Dunleavy, Jennifer Gardner, Utpal Goswami, Dave Gonsalves, Mike Haley,
Jeff Hogue, Allen Keppner, Philip Mancus, Kerry Mayer, Mike Richards, Chris
Romero, Justine Shaw, Gary Sokolow, Kevin Yokoyama.
Members Absent: Pat Padilla.
Before the meeting was called to order, Copresident Mark Winter thanked Copresident David Holper
for his service and work over the past two years. Dave was presented with a thank you card, and
cake and coffee was available for Eureka meeting attendees.
1. Call to Order: Copresident David Holper called the meeting to order at 1:07.
2. Introductions and Public Comments: Copresident Holper welcomed all members and guests, and
he called for public comments; no public comments were forwarded.
3. Approve the April 15 Meeting Minutes: Chris Romero moved to approve the minutes, seconded
by Colette Beaupre. Copresident Holper read a correction to item 6.4, which was forwarded by
Ruth Moon. Ruth requested that the minutes read, “CR Librarian Ruth Moon reported that over
the summer, the library will be migrating all of its book cataloging systems into the new
Integrated Library System.” With the correction, the minutes were approved as written.
4. Action Items
4.1
April 22 Curriculum Committee Recommendations: Chair Peter Blakemore presented the
recommendations, and he answered questions. Kerry Mayer moved to approve the
recommendations, seconded by Kady Dunleavy. Gary Sokolow moved to divide the
question and consider the two Water Technology (WAT) courses and the WAT AS degree
and the Certificate of Achievement separately. The motion to divide the question was
seconded by Kady Dunleavy, and was approved by the following roll call vote: Beaupre –
y, Brown – y, Dunleavy – y, Gardner – y, Gonsalves – y, Haley – y, Hogue – y, Keppner –
y, Mancus – y, Mayer – y, Richards – n, Romero – y, Shaw – y, Sokolow – y, Yokoyama –
y. The vote on the main motion carried unanimously by the following roll call vote:
Beaupre – y, Brown – y, Dunleavy – y, Gardner – y, Gonsalves – y, Haley – y, Hogue – y,
Keppner – y, Mancus – y, Mayer – y, Richards – y, Romero – y, Shaw – y, Sokolow – y,
Yokoyama – y. Issues and concerns raised during discussion regarding the WAT program
included: (1) Is the college in a position to support a new program when TLU’s are being
rationed? (2) Once the grant funding ends, will a full-time tenure track faculty position be
approved so the program will continue to be supported? (3) Students already taking the
courses with the intent of completing the program would be unable to earn a degree or
Academic Senate Minutes
May 6, 2011
Page 2
certificate if the curriculum is not approved; and (4) In the absence of an approved program
initialization policy, programs are being initiated with grant money, and the Curriculum
Committee is put in the position of making recommendations on program initialization or
discontinuance through the curriculum process. Following further discussion, the motion
to approve the WAT courses, degree and certificate carried by the following roll call vote:
Beaupre – y, Brown – y, Dunleavy – y, Gardner – y, Gonsalves – y, Haley – y, Hogue – y,
Keppner – n, Mancus – y, Mayer – y, Richards – y, Romero – y, Shaw – y, Sokolow – n,
Yokoyama – y.
4.2 Academic Senate Bylaws Revision 4/15/11 Proposal: Copresident Winter presented the
proposed revision to the Senate Bylaws, and he explained that it requires an approval of
two thirds of the senators present to carry. On motion by Kerry Mayer, seconded by Gary
Sokolow, the motion to approve carried by the following roll call vote: Beaupre – y,
Brown – y, Dunleavy – y, Gardner – y, Gonsalves – y, Haley – abstained, Hogue – y,
Keppner – y, Mancus – y, Mayer – y, Richards – y, Romero – y, Shaw – y, Sokolow – y,
Yokoyama – y.
4.3 Governance Committee Effectiveness Survey 4/11/11: Copresident Winter presented the
proposed survey, and he explained that if it is approved today, the survey will be
distributed next week to senators and to members of standing Senate committees. On
motion by Colette Beaupre, seconded by Mike Richards, the survey was unanimously
approved by the following roll call vote: Beaupre – y, Brown – y, Dunleavy – y, Gardner –
y, Gonsalves – y, Haley – y, Hogue – y, Keppner – y, Mancus – y, Mayer – y, Richards – y,
Romero – y, Shaw – y, Sokolow – y, Yokoyama – y. Mark reported that the survey will
only take a few minutes to complete, and he encouraged recipients to respond. The results
of the survey will be reflected in the ACCJC Self Study in the fall.
5. Discussion Items
5.1
Self Study Report Draft: Steering Committee Co-chair Kevin Yokoyama showed senators
how to navigate the website to access the updated April 25 Self Study Report. Kevin asked
faculty to email comments directly to Roxanne Metz rather than use the online format that
was set up as a feedback venue for an earlier draft.
5.2 College Council Documents out for 30 Day Constituent Review
5.2.1 BP/AP 5400 – Associated Students Associations: Copresident Holper presented the
proposals, and he explained that they were updated to meet the League
recommendations. It was suggested that each reference to President in the proposed
BP 5400 be revised to say President/Superintendent.
5.2.2 BP/AP 5410 – Associated Students Elections: Copresident Holper presented the
proposals. Rebecca Ashbach suggested adding a minimum number of votes required
for election of officers. Dave asked that feedback be forwarded to the student
representative on College Council.
5.2.3 BP/AP 5420 – Associated Students Finance: Copresident Holper presented the
proposals. It was suggested that each reference to President in BP 5420 be revised to
read President/Superintendent.
5.2.4 AP 5045 – Challenging Content and Access Log: Copresident Holper presented the
proposal. Senate suggestions included adding a reasonable time limit for the grade
challenge, and it was pointed out that the recently revised Grade Changes (BP/AP
4231) procedure, which is a separate process, should be referenced in AP 5045 to
avoid confusion. Dave agreed to forward the Senate’s feedback to College Council.
Academic Senate Minutes
May 6, 2011
Page 3
5.3
Interim Program Discontinuance Exigency Process: Copresident Holper presented the
revised interim process proposal, and he explained why it is needed and how it differs from
the Program Revitalization and Discontinuance process. Dave reported that the proposal
was sent to the Vice President of Business Services, Lee Lindsey, for review, and the
current revision includes Lee’s suggestions. Senate discussion included the following
issues and feedback: (1) Senators questioned the Senate’s role in this exigency process; (2)
It was suggested that having a CRFO representative on the committee was inappropriate,
but the faculty co-chair of the Budget Planning Committee should be included; (3)
Concerns were raised about relying on the Program Review Executive Summaries as a
source of program information; and (4) It was suggested that the community should have
the opportunity to provide input into the process, but concerns were voiced that a Board
meeting was not the appropriate venue. Copresident Winter clarified that in the absence of
an approved procedure, the President/Superintendent can create an interim process if a
budget emergency arises over the summer. If College Council approves a proposed
process over the summer, it would be an interim process and would require a permanent
procedure to be drafted within six months. The copresidents agreed to address the Senate’s
feedback in a revised proposal that will be forwarded for review by the Executive
Committee on May 17 before going to College Council.
6. Reports
6.1
10 + 1 Board Policy and Administrative Procedures Inventory: Academic Standards and
Policies Committee (ASPC) Chair Marla Gleave presented the Inventory, and she
explained the process of how it was compiled. The Inventory was based on what was
forwarded from the College of Marin, but ASPC added (1) the three columns on the right
where it’s indicated for each policy whether it falls within the Senate’s 10+1 purview, is of
faculty interest, is mainly of CRFO interest, and what constituent group ASPC thought
should do the first review when the policy is being revised; (2) highlighted policies that
ASPC thought needed to be prioritized for revising, either because they were outdated or
needed updating to meet legal requirements, and (3) the recommendation that specific
policies or procedures be reviewed together to ensure that the language and processes are
consistent. Marla explained that while the Inventory is a start, it is not all encompassing
and there are policies that need to be added. In addition, it is ASPC’s intent that the
Inventory be a living document that is updated and shared with other constituent groups
who are also reviewing policies.
6.2 Program Review Executive Report: Program Review Committee (PRC) member Cindy
Hooper presented the Executive Summary, and she explained that it describes the
additional work that is needed. Cindy reported that concerns identified by the PRC will be
communicated back to the program authors, although the feedback process still needs
improvement. Senators asked questions about how the transfer, job placement, and
graduation rates data is being gathered and measured, and it is hoped that the appointment
of an Institutional Research Director next year will make the process more systematic.
6.3 Multicultural and Diversity Committee (MDC) Update: Chair Justine Shaw reported that
at today’s meeting the committee approved the recipient of the Multicultural and Diversity
Award. The recipient will be announced and the award presented at Convocation. The
committee has been working on developing ESOL curriculum, and credit and noncredit
courses will be considered by the Curriculum Committee on May 13. The MDC hopes that
the two new courses will be offered at the Mendocino Coast campus beginning in the fall,
Academic Senate Minutes
May 6, 2011
Page 4
and they intend to develop additional curriculum so students can take a sequence of classes.
Additionally, the MDC plans to sponsor the showing of the film More Than a Game in the
fall, which is a documentary that examines diversity in sports. Also in the fall, the
committee plans to advocate for the CR Student Equity Plan to be updated and revised by
2012. Justine reported that she has agreed to chair the MDC for an additional two-year
term.
6.4 Assessment Committee Update: Assessment Coordinator Justine Shaw reported that she is
continuing to work with faculty, both through workshops and individually, to assist them in
drafting five-year plans for course-level and degree/certificate-level assessment. For those
who have not yet submitted plans, workshops are being scheduled for September so the
updated assessment work can be completed prior to the ACCJC site visit in October. The
August Convocation activities will include three different assessment sessions, and copies
of the Assessment Handbook, which the committee has nearly completed, will be
distributed to staff and faculty. Justine reminded senators that by this time next year, the
college is required to demonstrate proficiency in assessment, and she encouraged faculty to
contact her if they would like assistance.
6.5 Institutional Grants: Dean Maggie Lynch, who authored the grants, presented the
Kaleidoscope and the Open Academic Analytics Initiative (OAAI) grants to the Senate, and
she answered questions. She explained that the Kaleidoscope grant is meant to encourage
faculty to use open source resources in their classes instead of textbooks, and the college’s
commitment to the grant is to do so in at least one course that we originate here and then to
pilot two additional courses. Trainers will come to the Eureka campus over the summer to
train faculty who are interested in participating in the grant project, and Maggie will work
with CRFO to provide stipends to faculty who attend the sessions. If the initial phase
works well, the college can apply for a much larger grant that would require a greater
commitment. Senators asked questions and raised a number of concerns that included: (1)
Neither the Curriculum nor the General Education Committees were consulted prior to the
grant submission, and there was a lack of collaboration on all levels; (2) The grant is not
tied to the Strategic Plan, and it did not go through the planning process; (3) With only
open source resources for the class, articulation with four-year colleges and universities
could be very difficult; (4) Students with modest means may not be able to access the
course resources; (5) The collaborative curriculum model would mean the loss of local
control of course content; (6) The commitment to increase enrollment conflicts with our
enrollment management and TLU allocation; (7) Numerous ethical issues need to be
resolved regarding student informed consent and voluntary participation in the project and
the use and distribution of student assessment data; and (8) Transparency is needed
between the use of Sakai in the project and the author’s affiliation with the organization.
Mark suggested that senators put their concerns in writing and forward them to Mark and
Dave. Mark will compile the comments and forward them to Maggie.
6.6 Accreditation Update: Steering Committee Co-chair Kevin Yokoyama reported that the
accreditation work is on track, and he encouraged faculty to visit the CR accreditation
website for the timeline of activities and for more information. Kevin reported that the
ACCJC site visit is scheduled for October. Senators thanked Kevin and the members of the
Steering Committee for their dedication and commitment to the college’s accreditation
efforts.
6.7 Book of the Year: CR Chair of the Book of the Year Committee, Vinnie Peloso, presented
an update on the collaborative HSU/CR work of the committee this year and the activities
planned for next year. Vinnie reported that next year’s Book of the Year selection, The
Help, was selected with faculty input, and he encouraged faculty to use the book in their
Academic Senate Minutes
May 6, 2011
Page 5
6.8
6.9
6.10
6.11
6.12
classrooms. The committee is working on scheduling events and speakers for next year,
and Vinnie will distribute an announcement of the next committee meeting to all faculty
and staff that will include Call Confer participant information. The Book of the Year
website will be updated throughout the summer, and additional information will be
distributed during Convocation.
ASCCC Spring Plenary Session: Copresidents Holper and Winter reported that a number
of the Plenary sessions had political and budgetary overtones, and participants were
concerned about pending budget cuts and the effects on the community college system.
Some of the proposals presented set a cap on the repeatability of courses and number of
units a student can take. State legislators are discussing the possibility of creating a
separate track of community college offerings where students would pay for taking classes
at the actual cost of running the class. At the federal level, the government has increased
funding for student financial aid, but it has also increased accountability requirements and
is assuming more authority over accreditation. Copresident Holper reported an overall
level of concern among Plenary participants regarding the budget and changes that are
occurring to the community college system.
College Council Update: Copresidents Holper and Winter reported that College Council is
continuing to work on a number of board policy and administrative procedure revisions,
and many are now out for constituent review or have been approved by the Council and
forwarded for Board consideration. College Council is currently working on a vision
statement for the district, and an interim definition of a credit hour is being addressed.
ASCR Update: Rebecca Ashbach reported that the ASCR election results include Alles
Rebel as the new president, Alise Hubner as the new vice president, and Rebecca Ashbach
as the student trustee for another year. Rebecca reported that she may be the student
representative on the Academic Senate again next year, but that will be determined in the
fall. Rebecca said she enjoyed being on the Senate this year, and senators thanked Rebecca
for her valuable representation.
Board of Trustees May 3 Meeting: Copresident Winter reminded senators that the Board
meetings are now recorded and can be accessed via the CR website. Mark reported that the
Senate-approved curriculum recommendations were forwarded to the Board, but the AG
courses and the AG degree and certificate recommendations were pulled from the May
agenda and will probably be considered during the summer. Some Board members had
concerns with Bill Hole’s request for permission to travel out of the country using Faculty
Development funds, but the request was approved. The budget report to the Board
included information that the district is getting close to the 5% reserves, and concerns were
expressed that the reserves were previously used to increase FTES.
Enrollment Management Committee Update: The Enrollment Management Committee
report was not included in the Senate meeting packet distribution, so the update was not
presented.
7. Announcements and Open Forum
7.1
August 27 Senate Retreat: Copresident Winter announced that the Senate Retreat is
scheduled for Saturday, August 27, from 9 a.m. to 2 p.m., at the Eureka Downtown Site.
An email will be sent during finals week to next year’s senators, and the agenda and
additional information will be distributed during the week of August 22.
7.2 2011-2012 Senate Representation: Copresident Winter reviewed the list of next year’s
representatives, and senators were given updates on recently appointed representatives to
positions noted on the list as vacant.
Academic Senate Minutes
May 6, 2011
Page 6
7.3
7.4
7.5
7.6
7.7
Eureka Faculty of the Year Voting Reminder: Copresident Holper informed senators that
today is the last day to vote for the Eureka Faculty of the Year recipient, and he encouraged
everyone to complete a ballot before leaving the meeting today.
Portugal Award 2011-2012 Recipient: Portugal Award Ad Hoc Advisory Board Chair
Kerry Mayer announced that the Board selected Jon Pedicino as next year’s award
recipient. Kerry reported that the Board found Jon’s proposal entitled, “Searching for a
New Planet Earth,” to be provocative and interesting, and one that promises to be an
exciting presentation. With many district faculty members involved in projects and
research that could be of interest to the college community, Kerry asked senators to
encourage their constituents to apply next year for this annual award.
March 2011 Senate Rostrum: Copresident Holper encouraged all senators to read the
Senate Rostrum and become more familiar with the statewide issues that the ASCCC is
addressing.
Donations to Support Senate Retreat: Copresident Holper asked senators if they would be
willing to donate $10 each to support the cost of providing food at the Senate Retreat.
Faculty Prioritization Timeline: There was a question whether the prioritization of new
faculty positions will be discussed at the retreat as it has been in the past, and it was
clarified that under the new procedure, the prioritization process could be triggered at any
time.
8. Adjournment: On motion by Kerry Mayer, seconded by Colette Beaupre, the meeting was
adjourned at 4:21.
Respectfully submitted by Sally Frazier, Administrative Secretary to the Academic Senate.
Next Meeting:
Senate Retreat – August 27, 9:00 – 2:00
Eureka Downtown Instructional Site
4.1
PROPOSED NOMINEES
FOR
ACADEMIC SENATE APPOINTMENTS
September 2, 2011
The copresidents of the Academic Senate forward for approval the following nominees as
Senate committee chairs for a two year term from September 1, 2011, through June 30,
2013:
1. Academic Standards and Policies Committee – Connie Wolfsen
2. Curriculum Committee – Peter Blakemore
3. Faculty Qualifications Committee – Michelle Haggerty
The copresidents of the Academic Senate forward for approval the following nominees as
Executive Committee members to serve a one year term from September 1, 2011,
through June 30, 2012:
1. Senator from Arts/Languages/Social Sciences – Cindy Hooper
2. Senator from Career/Technical Education – Chris Gaines
3. Senator from PE/Athletics – Bob Brown
The copresidents of the Academic Senate forward for approval the following nominee as
a member of the Program Review Committee to serve a two-year term from September 1,
2011, through June 30, 2013:
1. Vinnie Peloso – Humanities/Communications
4.2
Proposal 9/2/11
Resolution
2011-2012 Faculty Development Funding
Whereas, $30,000 has been allocated to the Academic Senate for faculty development
funding:
Be It Resolved, that $5,000 of the $30,000 allocated for faculty development be set aside
for Senate-related faculty development activities for the 2011-2012 budget year; and
Be It Resolved, that the remaining $25,000 be allocated through the Faculty Development
Committee recommendation process.
5.1
Proposal 9/2/11
Campus-wide Faculty Meeting Schedule Guidelines
The Academic Senate recognizes the following schedule for Senate and selected Senate
subcommittee meetings during the 2011-2012 academic year:
•
The Academic Senate will meet from 1:00 – 3:00 p.m. on the first and third
Fridays of each month.
•
The Curriculum Committee will meet from 1:00 – 3:00 p.m. on the second and
fourth Fridays of each month.
•
The Academic Standards and Policies Committee will meet from 3:00 – 5:00 p.m.
on the second and fourth Fridays of each month.
•
The Eureka campus all-faculty meeting will meet from 11:30 a.m. – 1:00 p.m. on
the fourth Friday of each month.
The Academic Senate suggests that division meetings be scheduled from 11:30 a.m. –
1:00 p.m. on the second Friday of each month.
The Academic Senate suggests that department meetings be scheduled in such a way that
they do not conflict with the regularly scheduled meetings noted above.
5.2
2011-2011 Academic Senate Priorities
•
Accreditation – October 17-20 site visit
•
Board policies and administrative procedures (BP/AP) revisions
•
Program initialization
•
Grant Development Process
•
Assessment
•
Integrated Planning Process
•
Substantive Change Proposals
5.3.1 a
BP 5010
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Admissions and Concurrent Enrollment
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date, and
comment)
Date submitted to PPRS
Comments:
Cheryl Tucker x4293
Admissions & Records/Student Services
Revision
BP 5010
BP 502 Enrollment of Minors
Kathy Goodlive, Cheryl Tucker
Ed Code Sections 48800-48802, 76000, 76001,
76002; labor Code Section 3077
Mt. San Antonio, North Orange County, Lost
Angeles County, Gavilan, Riverside, College
of the Sequoias, Palo Verde
6/28/11
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Sue Alton, sue-alton@redwoods.edu x 4199
Format cleared (i.e. titles, font, style)
OK
Same language except #1 – CCLC states “Any
Content reviewed with CCLC format
person over the age of 18 and possessing a high
school diploma or its equivalent.” Attachment
removed “over the age of 18.”
Quick scan of codes - ok
Legal concerns
See comment box below
Date returned to originator
Date submitted to College Council
7/22/11
Comments: Recommend legal review regarding #1.
The following colleges included over the age of 18: Gavilan, Palomar, North Orange, Cerritos,
Palo Verde, Sequoias
The following colleges did not include over the age of 18: Yuba, Los Angeles
College Council Tracking
45 day constituent review ends 09/26/11
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
6/28/11
08/01/11
45 day constituent review ends 09/26/11
45 day constituent review ends 09/26/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
Proposed BP 5010
ADMISSIONS AND CONCURRENT ENROLLMENT
The District shall admit students who meet one of the following requirements and who are
capable of profiting from the instruction offered:
1. Any person possessing a high school diploma or its equivalent.
2. Other persons who are over the age of 18 years and who, in the judgment of the
President/Superintendent or his or her designee are capable of profiting from the
instruction offered. Such persons shall be admitted as provisional students, and thereafter
shall be required to comply with the District's rules and regulations regarding scholastic
achievement and other standards to be met by provisional or probationary students as a
condition to being readmitted in any succeeding semester.
3. Persons who are apprentices as defined in Section 3077 of the Labor Code.
Admission of Special Part-time and Full-time Students
Any student whose age or class level is equal to grades nine or above is eligible to attend as a
special part-time student for advanced scholastic or vocational courses.
Any student enrolled in grades 9 through 12 may attend summer session.
The President/Superintendent shall establish procedures regarding ability to benefit and
admission of high school and younger students.
Denial of Requests for Admission
If the Board denies a request for special full-time or part-time enrollment by a pupil who is
identified as highly gifted, the Board will record its findings and the reason for denying the
request in writing within 60 days.
The written recommendation and denial shall be issued at the next regularly scheduled board
meeting that occurs at least 30 days after the pupil submits the request to the district.
The President/Superintendent shall establish procedures regarding evaluation of requests for
special full time or part time enrollment by a pupil who is identified as highly gifted.
Claims for State Apportionment for Concurrent Enrollment
Claims for state apportionment submitted by the district based on enrollment of high school
pupils shall satisfy the criteria established by statute and any applicable regulations of the Board
of Governors.
The President/Superintendent shall establish procedures regarding compliance with statutory and
regulatory criteria for concurrent enrollment.
45 day constituent review ends 09/26/11
See Administrative Procedure AP 5010.
Reference:
Education Code Section 76000, 76001, 76002;
Labor Code Section 3077
Revision Adopted: XX/XX/XXXX
Former Board Policy No. 502 “Enrollment of Minors”
Adopted: August 15, 1977
Amended: June, 1993; March 1994
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 502
ENROLLMENT OF MINORS
The Board of Trustees, under the provisions of Education Code sections 48800, 48800.5, 76000,
and 76001, may authorize the enrollment of a limited number of eligible minor students who the
Board determines would benefit from advanced scholastic or vocational work. It is the intent of
the Board of Trustees to consider the enrollment of eligible minor students in compliance with
the District priority admission mandates outlined in Education Code section 76000 and in the
District's fulfillment of its educational mission. Further, the Board of Trustees may authorize the
acceptance of eligible minor students, when the advanced scholastic and vocational work being
requested provides course work otherwise not available to the minor student, when the
enrollment of the minor student in college work is not in conflict or in lieu of the compulsory
school attendance laws of the state, and when the exceptions to allow enrollment of minors are
consistent with the philosophy and mission of the College.
Approved by Board of Trustees: August 15, 1977
Revised: June, 1993; March 1994
5.3.1 b
AP 5010
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Admissions and Concurrent Enrollment
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date, and
comments)
Date submitted to PPRS
Comments:
Cheryl Tucker x4293
Admissions & Records/Student Services
Revision
AP 5010
None
Kathy Goodlive, Cheryl Tucker
Ed Code Sections 48800-48802, 76000, 76001,
76002; labor Code Section 3077
Mt. San Antonio, North Orange County, Los
Angeles County, Gavilan, Riverside, College
of the Sequoias, Palo Verde
6/28/11
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Sue Alton, sue-alton@redwoods.edu x 4199
Format cleared (i.e. titles, font, style)
Content reviewed with CCLC format
CCLC points covered except #1 – CCLC
states “Any person over the age of 18 and
possessing a high school diploma or its
equivalent.” Attachment removed “over the age
of 18.”
Legal concerns
Quick scan of codes - ok
Recommend legal review regarding change to
#1
Date returned to originator
Date submitted to College Council
Comments:
7/22/11
College Council Tracking
First Review
08-01-11
45 day constituent review ends 09/26/11
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
6/28/11
45 day constituent review ends 09-26-11
45 day constituent review ends 09/26/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 5010
ADMISSIONS
The Manager of Admissions and Records, under the direction of the Chief Student Services
Officer, has designated authority and responsibility for District admission procedures.
Persons eligible for admission:
1. Any person possessing a high school diploma or its equivalent.
2. Other persons who are over the age of 18 years and who, in the judgment of the
President/Superintendent or his or her designee are capable of profiting from the
instruction offered. Such persons shall be admitted as provisional students, and thereafter
shall be required to comply with the District's rules and regulations regarding scholastic
achievement and other standards to be met by provisional or probationary students as a
condition to being readmitted in any succeeding semester.
3. Persons who are apprentices as defined in Section 3077 of the Labor Code.
All students must complete an application to be admitted to the college. Applicants may apply
for college admission on-line by going to the College of the Redwoods website or by completing
a paper New Student Application Form.
Admission of all students includes determination of residency in the State of California.
Students who are under 18 years of age who have not earned a high school diploma or its
equivalent will only be admitted in accordance with the “concurrent enrollment” procedures (see
Administrative Procedure AP 5011).
International students must complete a special application that will be provided upon request
from the Admissions and Records Office (see Administrative Procedure AP 5012).
Specific and current admission procedures are published in the schedule of classes, catalog, and
the college web site.
References: Education Code 76000
Adopted: XX/XX/XXXX
No prior Administrative Procedure
5.3.2
45 day constituent review ends 09/26/11
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Admissions and Concurrent Enrollment
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date, and
comments)
Date submitted to PPRS
Comments:
Cheryl Tucker x4293
Admissions & Records/Student Services
New
AP 5011
AR 502.01Enrollment of Minors
Kathy Goodlive, Cheryl Tucker
Ed Code Sections 48800-48802, 76000, 76001,
76002; labor Code Section 3077
Mt. San Antonio, North Orange County, Los
Angeles County, Gavilan, Riverside, College
of the Sequoias, Palo Verde
6/28/11
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Sue Alton, sue-alton@redwoods.edu x 4199
Format cleared (i.e. titles, font, style)
ok
Content reviewed with CCLC format
Change in Title from CCLC format
Second paragraph – The beginning of the
sentence is not CCLC language / it seems to
state opinion rather than procedure.
It was difficult to compare the CCLC template
to the procedure – recommend legal review
Legal concerns
Quick scan of codes - ok
Recommend legal review – complicated
procedure
Date returned to originator
Date submitted to College Council
Comments:
7/22/11
5.3.2
45 day constituent review ends 09/26/11
College Council Tracking
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
6/28/11
08/01/11
45 day constituent review ends 09/26/11
5.3.2
45 day constituent review ends 09/26/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 5011
ADMISSION AND CONCURRENT ENROLLMENT OF SPECIAL PART-TIME HIGH
SCHOOL STUDENTS
High school students may be admitted under the following conditions.
In order to provide educational enrichment opportunities for a limited number of eligible
students rather than to reduce current course requirements of high school students, the
President/Superintendent or his or her designee may admit any student grades nine or above as a
special part-time student for the purpose of enrolling in advanced scholastic or vocational
courses under the provisions of Education Code, Sections 48800, 48800.5 and 76001.
All special part-time students are assigned a low enrollment priority in order to ensure that they
do not displace regularly admitted students.
Authority to restrict the admission or enrollment of a special part-time student based on age,
grade-level completion, current school performance or assessment and placement procedures in
conformance with matriculation regulations and other course or program prerequisites remains
the prerogative of the college.
Eligible special part-time students and their parents should be aware that while in attendance at
the Redwoods Community College District, all students are subject to the rules, regulations and
policies of faculty, staff and administration. Moreover, the Redwoods Community College
District is released from the responsibility of monitoring concurrently enrolled students, should a
class meeting or course be cancelled. Parents should be aware that concurrently enrolled high
school students will be interacting socially with adult college students and that Redwoods
Community College District is not responsible for these social interactions. Finally, concurrently
enrolled students may be exposed to discussions, readings, and visual materials of a mature
nature and will be expected to conform to the same performance standards as any other college
student as set forth in course outlines and syllabi.
Special Part-Time Student Admission
To be considered for admittance as a special part-time student (11 units or less), the student must
meet the eligibility standards as established in Education Code Sections 48800, 48800.5 and
76001. The student must:
•
•
Submit the District application for admission;
Have completed the eighth grade and provide verification of grade level student will be at
in at beginning of term;
5.3.2
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•
•
•
•
•
•
•
Submit the District Supplemental Application of Concurrently Enrolled Students to the
President/Superintendent or his or her designee;
Have parental or legal guardian consent to attend the Redwoods Community College
District (unless the student is an emancipated minor*);
Provide written and signed principal consent (Note: A parent or guardian of a pupil who
is not enrolled in a public or private school may petition directly without the signature of
a principal);
Meet the academic prerequisite for courses, including the required placement level for
any math, reading or English class;
Enroll in only college-level courses;
Agree to abide by all rules and regulations governing regular college students;
Fulfill the minimum day requirement at his/her high school, or, for charter/homeschooled students, the parent has to verify that the proposed college coursework will not
interfere with the student’s basic high school coursework.
*Emancipated Minor
Emancipation is when a minor has achieved independence from his or her
parents, such as by getting married before reaching age 18 or by becoming
fully self-supporting. It may be possible for a child to petition a court for
emancipation to free the minor child from the control of parents and allow
the minor to live on his/her own or under the control of others. It usually
applies to adolescents who leave the parents' household by agreement or
demand.
All required documents shall be sent to the President/Superintendent or his or her designee. The
President/Superintendent or his or her designee will review the materials, and will determine if
the student has the abilities and sufficient preparation to benefit from instruction at a community
college. The decision of the President/Superintendent or his or her designee shall be final. This
determination may utilize one or more of the following methods:
o A review of the materials submitted by the student;
o Meeting with the student and his or her parent or guardian;
o Consultation with college counseling and advising staff;
o Consultation with Division Dean/Instructional Faculty;
o Consideration of the welfare and safety of the student and others; and/or
o Consideration of local, state and/or federal laws.
Under certain circumstances the governing board of the school district in which a pupil is
enrolled may authorize attendance of the pupil at a community college as a special full-time
student per Education Code 48800.5.
If a request for special part-time or special full-time enrollment is denied for a pupil who has
been identified as highly gifted, the Board shall provide written findings and reasons for the
denial within 60 days. A recommendation regarding the request for admission and the denial
5.3.2
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shall be submitted to the Board at a regularly scheduled meeting that falls at least 30 days after
the request for admission has been submitted.
College Credit. Students who complete Redwoods Community College District classes will be
awarded college credit.
Enrollment Fees. Education Code section 76300 provides that special admit part-time students
(11 units or under) may be exempted, as a group, form paying the per unit enrollment fee.
Family Education Rights & Privacy Act of 1974 (FERPA). All education records are
governed by the Family Education Rights and Privacy Act. Redwoods Community College
District academic information (i.e., class schedules, grades, transcripts) is not released to parents
or third parties without the written consent of the student, unless in special circumstances
authorized by FERPA. Upon consent by the student, academic information is only released to the
authorized party in person or in writing. The authorized party may be required to provide
identification. This law applies to all students attending Redwoods Community College District,
even if the student is less than 18 years of age.
References: Education Codes Sections 48800, 48800.5; 76001; 76002
Revision Adopted: XX/XX/XXXX
Former Board Policy No. 502 “Enrollment of Minors”
Adopted: August 15th, 1977
Revised: June 1993; March 1994; March 2001; October 2002
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 502
Administrative Regulation No. 502.01
ENROLLMENT OF MINORS
This regulation establishes the conditions under which College of the Redwoods may enroll
students who are not at least 18 years of age and who have not graduated from high school.
1. College of the Redwoods may enroll minor students if all of the following conditions are met:
•
•
•
•
The student has completed the eighth grade.
The student is recommended for enrollment by his/her school principal.
The student has parental (legal guardian) consent to enroll.
The student is accepted for enrollment by the President of the College, or by his/her
designee, on the basis that the student is able to benefit from instruction as determined by
the College.
Students not meeting all of these conditions may be considered for enrollment on an
individual petition basis.
5.3.2
45 day constituent review ends 09/26/11
Approval for the enrollment of a minor student must be granted or renewed on a term-byterm and course-by-course basis.
2. Enrollees in Summer Sports Clinics.
Minor students who enroll in Summer Sports Clinics/Camps will be considered an exception to
the conditions specified in paragraph 1, above. As long as these students only enroll in courses
numbered 399 for a summer term, they will be required to meet only the following conditions:
•
•
•
•
The student has completed at least the third grade.
The student’s school principal has waived his/her right to approve the student’s
participation in the program.
The student has parental (legal guardian) consent to enroll.
The student is accepted for enrollment by the President on the basis that the student is
able to benefit from instruction as determined by the college.
Approved by Board of Trustees: August 15, 1977
Revised: June 1993; March 1994; March 6, 2001; October 1, 2002
5.3.3 a
90 day constituent review ends 11/07/11
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Prohibition of Harassment - BP
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date,
comments)
Utpal Goswami, 4170
Administrators/Managers Meeting
New
BP 3430
None
Utpal Goswami, Michael Regan, Paul DeMark,
Sue Alton
Govt 12950.1 EC 212.5 44100 66252 66281.5
Utpal Goswami – 7/19/11
Date submitted to PPRS
Comments:
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Format cleared (i.e. titles, font, style)
Content reviewed with CCLC format
Legal concerns
Date returned to originator
Date submitted to College Council
Comments:
College Council Tracking
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
08/01/11
90 day constituent review ends Nov 7, 2011
5.3.3 a
90 day constituent review ends 11/07/11
7/19/11
5.3.3 a
90 day constituent review ends 11/07/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 3430
PROHIBITION OF HARASSMENT
All forms of harassment are contrary to basic standards of conduct between individuals and are
prohibited by state and federal law, as well as this policy, and will not be tolerated. The District
is committed to providing an academic and work environment that respects the dignity of
individuals and groups. The District shall be free of sexual harassment and all forms of sexual
intimidation and exploitation. It shall also be free of other unlawful harassment, including that
which is based on any of the following statuses: race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or
sexual orientation of any person, or because he or she is perceived to have one or more of the
foregoing characteristics.
The District seeks to foster an environment in which all employees and students feel free to
report incidents of harassment without fear of retaliation or reprisal. Therefore, the District also
strictly prohibits retaliation against any individual for filing a complaint of harassment or for
participating in a harassment investigation. Such conduct is illegal and constitutes a violation of
this policy. All allegations of retaliation will be swiftly and thoroughly investigated. If the
District determines that retaliation has occurred, it will take all reasonable steps within its power
to stop such conduct. Individuals who engage in retaliatory conduct are subject to disciplinary
action, up to and including termination or expulsion.
Any student or employee who believes that he or she has been harassed or retaliated against in
violation of this policy should immediately report such incidents by following the procedures
described in the Discrimination and Harassment Investigations Procedure (Procedures for
Complaints of Unlawful Discrimination). Supervisors are mandated to report all incidents of
harassment and retaliation that come to their attention.
This policy applies to all aspects of the academic environment, including but not limited to
classroom conditions, grades, academic standing, employment opportunities, scholarships,
recommendations, disciplinary actions, and participation in any community college activity. In
addition, this policy applies to all terms and conditions of employment, including but not limited
to hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence,
training opportunities, and compensation.
To this end, the President/Superintendent shall ensure that the institution undertakes education
and training activities to counter discrimination and to prevent, minimize, and/or eliminate any
hostile environment that impairs access to equal education opportunity or impacts the terms and
conditions of employment.
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The President/Superintendent shall establish procedures that define harassment on campus. The
President/Superintendent shall further establish procedures for employees, students, and other
members of the campus community that provide for the investigation and resolution of
complaints regarding harassment and discrimination and procedures for students to resolve
complaints of harassment and discrimination. All participants are protected from retaliatory acts
by the District, its employees, students, and agents.
This policy and related written procedures shall be widely published and publicized to
administrators, faculty, staff, and students, particularly when they are new to the institution.
They shall be available for students and employees in all administrative offices.
Employees who violate the policy and procedures may be subject to disciplinary action up to and
including termination. Students who violate this policy and related procedures may be subject to
disciplinary measures up to and including expulsion.
References: Education Code Sections 212.5, 44100, 66252, and 66281.5; Government Code
Section 12950.1; Title VII of the Civil Rights Act of 1964; 42 U.S.C.A. Section 2000e
See Administrative Procedure AP 3430
Adopted by Board of Trustees:
5.3.3 b
90 day constituent review ends 11/07/11
Board Policy / Administrative Procedure Cover Sheet
Title of Policy/Procedure: Prohibition of Harassment - AP
This section to be completed by author
Author: Name and contact info
Originating Department/Division
New or Revision
BP/AP numbers
Former BP/AR numbers
Authors:
Utpal Goswami, 4170
Administrators/Managers Meeting
Revision-conversion
AP 3430
AR 809.02; BP 343/440
Utpal Goswami, Michael Regan, Paul DeMark,
Sue Alton
Govt 12950.1 EC 212.5 44100 66252 66281.5
Research
• List pertinent codes researched (Ed
Code/Title 5, etc.)
• List other colleges researched
• Other references
Sr. Administrator Review (Name, date, and
comments)
Utpal Goswami – 7/19/11
Date submitted to PPRS
Comments: Under Consensual Relationships, local language was developed rather than
following CCLC format. No reference found in EC re consensual relationships.
This section to be completed by Policy and Procedure Review Subcommittee (PPRS)
PPRS Contact and contact info
Format cleared (i.e. titles, font, style)
Content reviewed with CCLC format
Legal concerns
Date returned to originator
Date submitted to College Council
Comments:
College Council Tracking
First Review
Back to PPRS
30/90 day Review
Second Review
Date sent to Board of Trustees
Date approved by Board of Trustees
08-01-11
90 day constituent review ends 11-07-11
1
5.3.3 b
90 day constituent review ends 11/07/11
7/19/11
2
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3430
PROHIBITION OF HARASSMENT
The District is committed to providing an academic and work environment free of unlawful
harassment. This procedure defines sexual harassment and other forms of harassment on
campus, and sets forth a procedure for the investigation and resolution of complaints of
harassment by or against any staff or faculty member or student within the District.
Any student or employee who believes that he or she has been harassed or retaliated against in
violation of this policy should immediately report such incidents by following the procedures
described in the Discrimination and Harassment Investigations Procedure (Procedures for
Complaints of Unlawful Discrimination). Supervisors are mandated to report all incidents of
harassment and retaliation that come to their attention.
Definitions
General Harassment: Harassment based on race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or
sexual orientation of any person, or the perception that a person has one or more of these
characteristics is illegal and violates District policy. Gender-based harassment does not
necessarily involve conduct that is sexual. Any hostile or offensive conduct based on gender can
constitute prohibited harassment. For example, repeated derisive comments about a person’s
competency to do the job, when based on that person’s gender, could constitute gender-based
harassment. Harassment comes in many forms, including but not limited to the following
conduct:
Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a person’s race
gender, sexual orientation, or other protected status. This may include, but is not limited to,
inappropriate comments regarding an individual's body, physical appearance, attire, sexual
prowess, marital status, or sexual orientation; unwelcome flirting or propositions; demands for
sexual favors; verbal abuse, threats, or intimidation; or sexist, patronizing, or ridiculing
statements that convey derogatory attitudes based on gender, race nationality, sexual orientation,
or other protected status.
Physical: Inappropriate or offensive touching, assault, or physical interference with free
movement. This may include, but is not limited to, kissing, patting, lingering or intimate
touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking another
person, whistling, or sexual gestures. It also includes any physical assault or intimidation
directed at an individual due to that person’s gender, race, national origin, sexual orientation, or
other protected status.
Visual or Written: The display or circulation of visual or written material that degrades an
individual or group based on gender, race, nationality, sexual orientation, or other protected
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status. This may include, but is not limited to, posters, cartoons, drawings, graffiti, reading
materials, computer graphics, or electronic media transmissions.
Environmental: A hostile academic or work environment exists where it is permeated by
sexual innuendo; insults or abusive comments directed at an individual or group based on
gender, race, nationality, sexual orientation, or other protected status; or gratuitous comments
regarding gender, race, sexual orientation, or other protected status that are not relevant to the
subject matter of the class or activities on the job. A hostile environment can arise from an
unwarranted focus on sexual topics or sexually suggestive statements in the classroom or work
environment. It can also be created by an unwarranted focus on, or stereotyping of, particular
racial or ethnic groups, sexual orientations, genders, or other protected statuses. An environment
may also be hostile toward anyone who merely witnesses unlawful harassment in his or her
immediate surroundings, although the conduct is directed at others. The determination of
whether an environment is hostile is based on the totality of the circumstances, including such
factors as the frequency of the conduct, the severity of the conduct, whether the conduct is
humiliating or physically threatening, and whether the conduct unreasonably interferes with an
individual's learning or work.
Sexual Harassment: In addition to the above, sexual harassment consists of unwelcome sexual
advances, requests for sexual favors, and other conduct of a sexual nature when:
•
submission to the conduct is made a term or condition of an individual's employment,
academic status, or progress;
•
submission to, or rejection of, the conduct by the individual is used as a basis of
employment or academic decisions affecting the individual;
•
the conduct has the purpose or effect of having a negative impact upon the individual's
work or academic performance, or of creating an intimidating, hostile, or offensive work
or educational environment; or
•
submission to, or rejection of, the conduct by the individual is used as the basis for any
decision affecting the individual regarding benefits and services, honors, programs, or
activities available at or through the community college.
This definition encompasses two kinds of sexual harassment:
"Quid pro quo" sexual harassment occurs when a person in a position of authority makes
educational or employment benefits conditional upon an individual's willingness to engage in or
tolerate unwanted sexual conduct.
"Hostile environment" sexual harassment occurs when unwelcome conduct based on a person’s
gender is sufficiently severe or pervasive so as to alter the conditions of an individual's learning
or work environment, unreasonably interfere with an individual's academic or work performance,
or create an intimidating, hostile, or abusive learning or work environment. The victim must
subjectively perceive the environment as hostile, and the harassment must be such that a
reasonable person of the same gender would perceive the environment as hostile.
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Sexually harassing conduct can occur between people of the same or different genders. The
standard for determining whether conduct constitutes sexual harassment is whether a reasonable
person of the same gender as the victim would perceive the conduct as harassment based on sex.
Examples: Harassment includes, but is not limited to the following misconduct:
•
Verbal: Inappropriate or offensive remarks, slurs, jokes, or innuendoes based on a
person’s protected status, including but not limited to sex. This may include, but is not
limited to, inappropriate comments regarding an individual's body, physical appearance,
attire, sexual prowess, marital status, or sexual orientation; unwelcome flirting or
propositions; demands for sexual favors; verbal abuse, threats, or intimidation of a sexual
nature; or sexist, patronizing, or ridiculing statements that convey derogatory attitudes
about a particular gender.
•
Physical: Inappropriate or offensive touching, assault, or physical interference with free
movement. This may include, but is not limited to, kissing, patting, lingering or intimate
touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking
another person, whistling, or sexual gestures.
•
Visual or Written: The display or circulation of offensive sexually oriented or other
discriminatory visual or written material. This may include, but is not limited to, posters,
cartoons, drawings, graffiti, reading materials, computer graphics, or electronic media
transmissions.
•
Environmental: An academic or work environment that is permeated with racially or
sexually-oriented talk, innuendo, insults, or abuse not relevant to the subject matter of the
class or activities on the job. A hostile environment can arise from an unwarranted focus
on sexual topics or sexually suggestive statements in the classroom or work environment.
An environment may be hostile if unwelcome sexual behavior or other harassing
behavior based on a protected status is directed specifically at an individual or if the
individual merely witnesses unlawful harassment in his or her immediate surroundings.
The determination of whether an environment is hostile is based on the totality of the
circumstances, including such factors as the frequency of the conduct, the severity of the
conduct, whether the conduct is humiliating or physically threatening, and whether the
conduct unreasonably interferes with an individual's learning or work.
Consensual Relationships
Romantic or sexual relations between supervisors and employees are prohibited. Romantic or
sexual relations between administrators, faculty, or staff members and students enrolled in a
faculty member’s class or otherwise subject to the employee’s evaluation or supervision are
prohibited. Class enrollment of spouses, domestic partners, or other persons in pre-existing
romantic or sexual relations with the faculty member may be authorized by the Division Dean,
provided it is understood that the Dean shall have the right to review the student’s work and
grade upon request and in the case of other employees, by the President. No one, acting in good
faith, who initiates a complaint or reports an incident, will be subject to retaliation or harassment.
Academic Freedom
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To the extent the harassment policies and procedures are in conflict with the District’s policy on
academic freedom, the harassment policies and procedures shall prevail. If the faculty member
wishes to use sexually explicit materials in the classroom as a teaching technique, the faculty
member must review that use with an administrator to determine whether or not this violates the
sexual harassment policy.
Approved:
Former Administrative Regulation #809.02, “Sexual Harassment,” Approved by the Board: 2/85; Revised on
3/15/87/ 5/6/91/ 2/4/03
Former Board of Trustees Policy #343/440, “Consensual Relationships,” Approved by the Board of Trustees:
March 7, 1994
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 809
Administrative Regulation No. 809.02
SEXUAL HARASSMENT
It is the policy of the College of the Redwoods to provide a workplace and educational
environment free from sexual harassment and other prohibited discrimination. While on the
campus, college employees and students are expected to adhere to a standard of conduct that is
respectful and courteous to fellow employees and students and to the public.
Sexual harassment is a form of discrimination and is a violation of both State and Federal Laws
(Title VII of the Civil Rights Act of 1964, Title IX, California Education Code, and Title 5). A
violation of these laws could result in an unpleasant educational or work environment, reduced
employee or student productivity or morale, embarrassment, adverse publicity, disciplinary
action against a student, or staff member, and civil or criminal liability and legal action.
1. Definition
Sexual harassment is defined in California Education Code 212.5 as "unwelcome sexual
advances, requests for sexual favors, and other verbal, visual or physical conduct of a sexual
nature, made by someone from or in the work or educational setting. . ." Sexual harassment
occurs when:
(a) Submission to the conduct is explicitly or implicitly made a term or condition of an
individual's employment, academic status, or progress.
(b) Submission to, or rejection of, the conduct by the individual is used as the basis of
employment or academic decisions affecting the individual.
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(c) The conduct has the purpose or effect of having a negative impact upon the individual's work
or academic performance, or of creating an intimidating, hostile, or offensive work or
educational environment.
(d) Submission to, or rejection of, the conduct by the individual is used as the basis for any
decision affecting the individual regarding benefits and services, honors, programs, or activities
available at or through the educational institution.
2. Examples
Harassment and other discrimination on the basis of sex can be written, verbal, physical, or
visual. The following behavior can be considered sexual harassment.
General
Comments, jokes, illustrations, text materials, handouts with sexual bias or overtones;
derogatory or demeaning remarks, slurs, epithets; off-color comments, body language, leering,
gestures, facial expressions, eye messages; comments about size, figure, clothing, when the
comments carry sexual implications; assault, touching, impeding or blocking movements,
leaning over, hand on shoulder/ back/hip, encircling; invasion of space (standing or approaching
too close); display of sexually suggestive objects or pictures, cartoons, posters, calendars;
suggestive or obscene letters, notes, and invitations are all examples of sexual harassment.
ALL JOKES, ILLUSTRATIONS, COMMENTS, BODY LANGUAGE, ETC. SHOULD
DISPLAY COURTESY AND RESPECT FOR ALL PERSONS.
Employment: Threats of reprisal; implying or actually withholding support for appointments,
promotion or transfer; punitive actions; change of assignments; or suggesting that a poor
performance report will be prepared if requests for sexual favors are not met. Promises of
promotion, salary increases, etc.
Academic: Promises or threats regarding grades, course admission, recommendations;
enhancement or limitation of student benefits or services (i.e. scholarships, financial aid, work
study job).
Section 230 of California Education Code makes it unlawful to exclude a person or persons from
participation in, to deny the benefits of, or to subject a person to harassment or other sex
discrimination in any academic, extracurricular, research, occupational training, or other program
or activity.
3. District Procedures
The District will take all steps necessary to prevent sexual harassment from occurring, such as
affirmatively raising the subject, expressing strong disapproval, developing appropriate
sanctions, informing employees and students of their right to raise the issue of harassment, and
developing methods to increase student and staff knowledge and understanding about sexual
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90 day constituent review ends 11/07/11
harassment and to sensitize all concerned. Sexual harassment by students or employees will not
be tolerated; and if it occurs, will be subject to appropriate disciplinary action.
4. Student/Employee Responsibility
If a student, employee, or applicant believes that he/she is being or has been harassed, that
person should immediately inform the harasser that his/her behavior is unwelcome, offensive, in
poor taste, unprofessional, or highly inappropriate. If the employee/student feels uncomfortable
or has difficulty expressing disapproval, or the harassment does not stop, assistance should be
sought from a supervisor, an instructor, the Human Resources Director/EEO, or other college
administrator. Information about informal and formal student or employee grievance procedures
for complaints of unlawful discrimination (including sexual harassment) may be obtained from
the Human Resources Office.
Approved: February 1985
Revised: 3/15/87, 5/6/91, 2/4/03
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 343/440
CONSENSUAL RELATIONSHIPS
Professional and ethical conduct are expected of all academic employees. When disparities in
power are present between two individuals, such as an instructor and a student, the extent to
which mutuality of consent to a personal relationship is voluntary may be questioned. Because
amorous relationships may undermine the real or perceived integrity of the supervision and
evaluation provided and the trust inherent in the College's relationship with the student,
1. amorous relationships between a faculty member, administrator or other employee, and a
student enrolled in his or her class, or otherwise subject to his or her evaluation or
supervision, shall constitute unapproved conduct which may be determined to be
unprofessional conduct. Class enrollment of spouses or other persons in pre-existing
amorous relationships with the faculty member may be authorized by the Division Dean,
provided it is understood that the Dean shall have the right to review the student's work
and grade upon request and in the case of other employees, by the President, under the
provisions of Board policy 332/424, "Employment of Relatives."
2. Faculty are directed by this policy to avoid participating in amorous relationships with
students enrolled in their classes or subject to their evaluation or supervision.
3. Faculty are advised to consider potential conflicts resulting from amorous relationships
with students enrolled in and working within the same academic discipline.
Members of the college community who believe themselves to be affected adversely by violation
of this policy may initiate a complaint in the following manner:
8
5.3.3 b
90 day constituent review ends 11/07/11
Faculty
1. The complaint shall be initiated with the Vice President of Academic Affairs or Campus
Dean.
2. The Administrator receiving the complaint shall request an investigation by the
Academic Senate Professional Relations Committee, which will interview the persons
involved.
3. If the Academic Senate Executive Committee finds the need for further review, this
committee will interview the persons involved and respectively submit its findings and
resolutions to the President, who shall report the matter to the Board for information or
final action.
Administrator or Other
1. The complaint shall be initiated with the Director of Human Resources, who shall
investigate and interview the persons involved.
2. The findings and recommendations shall be forwarded to the President, who shall report
the matter to the Board for information or final action.
Adopted by Board of Trustees: March 7, 1994
9
6.1 a
Senate Executive Committee Approved May 17, 2011
College of the Redwoods
Summary of Course Changes
5.13.11
LEGEND
PREFIX = Course prefix; # = Course Number; TITLE = Course title or title change; NEW = New course or large format/distanced education proposal first
submission; REV = Revised course; REP = Replaces existing course; INA = Inactivated course; UNITS = Total Units and hrs of new or revised course; UC = UC
transferable – indicate UC transfer status by placing an A for approved courses and a P for courses pending; CSU = CSU transferable – indicate CSU transfer
status by placing an A for approved courses and a P for courses pending CR GE = credits apply to CR General Education; underlined indicates new CR GE;
COMMENTS = Review of outline changes, including prerequisites.
C
S
U
X
A
A
Course update. Course learning outcomes were
updated to be more assessable.
Intermediate Sculpture
X
A
A
Course update. Course learning outcomes were
updated to be more assessable.
31A
Intro to Ceramics (HandBuilding)
X
A
A
Course update. Course learning outcomes were
updated to be more assessable.
ART
31B
Intro to Ceramics (Wheel)
X
A
A
Course update. Course learning outcomes were
updated to be more assessable.
ART
59
Ceramics Lab
X
A
A
Course update. Revisions include new catalog
description and new course learning outcomes.
MT
10
Fundamentals of
Manufacturing Technology
X
A
Course update. Updates include new course
learning outcomes, assessments and disciplines.
MT
11
Advanced Manufacturing Turning
X
A
Course update. Updates include new course title,
catalog description, course learning outcomes,
assessments and disciplines.
#
Title/Title Change
ART
3A
Intro to Sculpture
ART
3B
ART
Curriculum Committee: 5.13.11
N
E
W
R
E
V
R
E
P
I
N
A
[ Units ]
Lec/Lab
Hrs
U
C
Prefix
CR
GE
Comments/ Summary Changes
Discipline Code/ Prerequisite Change
6.1 a
Senate Executive Committee Approved May 17, 2011
Prefix
MT
#
12
Title/Title Change
Advanced Manufacturing Milling
13
Advanced Manufacturing
Processes
MT
54A
Intro to Computer Numerical
Control
FNR
10L
FNR
68
SOC
42
ADCT
42
CT
MATH
MT
Timber Harvesting in
California Lab
Intro to ARCGIS
Supervised Occupational
Work Experience I
N
E
W
R
E
V
R
E
P
I
N
A
[ Units ]
Lec/Lab
Hrs
U
C
C
S
U
CR
GE
Comments/ Summary Changes
Discipline Code/ Prerequisite Change
A
Course update. Updates include new course title,
course learning outcomes, assessments and
disciplines. Change in prerequisite from MT-11 to
MT-10 better represents skill level needed to
succeed.
A
Course update. Updates include new course title,
course learning outcomes, assessments and
disciplines. MT-10 added as a prerequisite. MT-11,
MT-54B T-59B changed to be recommended
preparation.
A
Course update. Updates include new course
learning outcomes, assessments and disciplines.
Prerequisite of MT-10 changed to Recommended
Prep.
X
A
Course inactivation.
X
A
Course inactivation.
Course update. Lab increased from 1.5 to 2.5
units.
X
X
X
X
[2.5]
0/ 135
A
Supervised Occupational
Work Experience II
X
[2.5]
0/ 135
A
Course update. Lab increased from 1.5 to 2.5
units. New catalog description.
15
Carpentry Techniques for
Existing Buildings
X
A
Course update. Revisions to catalog description,
SLOs, course content, learning activities, and
assessments to "green up" course.
5
Contemporary Mathematics
X
A
Curriculum Committee: 5.13.11
A
Course update. Revisions include new catalog
description and new course learning outcomes.
6.1 a
Senate Executive Committee Approved May 17, 2011
Title/Title Change
N
E
W
R
E
V
Prefix
#
MATH
194
Intermediate Algebra for
Business Fields
X
AT
12
Automotive Braking Systems
X
AT
14
Manual
Transmission/Transaxle and
Drivetrain
AT
16
AT
R
E
P
I
N
A
[ Units ]
Lec/Lab
Hrs
U
C
C
S
U
CR
GE
Comments/ Summary Changes
Discipline Code/ Prerequisite Change
P
Course update which includes new course learning
outcomes. Course approved to be CR General
Education to fulfill the Analytical Thinking area.
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
X
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
Automotive Electrical Systems
X
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
18
Automotive Engine Repair
X
A
Course update to modify course learning
outcomes for assessment purposes.
AT
20
Automotive Suspension and
Steering
X
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
AT
22
Automotive Electronics
X
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
AT
24
Engine Performance
X
A
Course update to modify course learning
outcomes to align with updated assessment plan.
New catalog description.
26
Automotive Air Conditioning
and Heating
X
A
Course update to modify course learning
outcomes to align with updated assessment plan.
New catalog description.
AT
Curriculum Committee: 5.13.11
6.1 a
Senate Executive Committee Approved May 17, 2011
Title/Title Change
N
E
W
R
E
V
R
E
P
I
N
A
[ Units ]
Lec/Lab
Hrs
U
C
C
S
U
CR
GE
Comments/ Summary Changes
Discipline Code/ Prerequisite Change
Prefix
#
AT
28
Advanced Engine
Performance
X
A
Course update to modify course learning
outcomes to align with updated assessment plan.
New catalog description.
AT
30
Automatic
Transmission/Transaxle
X
A
Course update to modify course learning
outcomes for assessment purposes. New catalog
description.
ESL
302A ESL Beginning Level, Part 1
X
[5.0]
90 / 0
ESL
202A ESL Beginning Level, Part 2
X
[0.0]
90 / 0
X
[0.5-2.0]
9-36 / 0
X
[4.0]
72 / 0
MATH
199
Intro to Mathematics in K-12
Education
CHEM!
100
Preparation for General
Chemistry
Curriculum Committee: 5.13.11
New course designed for non-native speakers of
English. First in a sequence of courses that will
enable learners to improve written and spoken
English outside of the classroom.
New non-credit course designed for non-native
speakers of English. This is the second in a
sequence of courses.
New course designed to provide students
interested in the field of education an overview of
mathematical topics taught from Kindergarten
through grade 12.
New modality: Online
6.1 a
Senate Executive Committee Approved May 17, 2011
College of the Redwoods
Summary of Curricular Changes
5.13.11
DEGREES & CERTIFICATES
NEW = New Program (form 501); SUB = Revised program that has undergone substantive changes (form 510); NONSUB = Revised
program that has undergone non-substantial changes (form 511); INA = Inactivated program (form 511); COMMENTS = nature of proposal
Program Title
N
E
W
N
O
N
S
U
B
S
U
B
I
N
A
Comments/ Summary Changes
Discipline Code/ Prerequisite Change
Associate in Arts for Transfer in Mathematics
X
New degree developed to be in compliance with The Student Transfer
Achievement Reform Act (Senate Bill 1440) which guarantees admission
to a California State University (CSU) campus for any community college
student who completes an "associate degree for transfer", a newly
established variation of the associate degrees traditionally offered at a
California community college.
Associate in Arts for Transfer in Psychology
X
New degree developed to be in compliance with The Student Transfer
Achievement Reform Act (Senate Bill 1440) which guarantees admission
to a California State University (CSU) campus for any community college
student who completes an "associate degree for transfer", a newly
established variation of the associate degrees traditionally offered at a
California community college.
Curriculum Committee: 5.13.11
6.1 b
Senate Executive Committee Approved 5/17/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Faculty Qualifications Committee Recommendations
To the
Academic Senate Executive Committee
May 13, 2011
Equivalency to the Minimum Qualifications applications reviewed:
Name
Discipline
Recommendation
1. Katherine L. Ohlheiser
NAS/Ethnic Studies
Approval
2. Abigail Queen
History
Approval
6.3.1
Constituent Review Ends 09/26/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 2511
COLLEGE COUNCIL
The Scope of the College Council Committee (College Council Approved 05/03/10)
Revised 07/26/2011
The Redwoods Community College District shall establish is committed to create participatory
governance structures which are efficient, effective, and which allow for broad participation in
the decision-making process. The District seeks to build understanding and trust among various
groups in the College through open collaboration and shared responsibility. The College Council
is a the apex district-wide constituent based collegial consultation body that includes
representatives from all of the District’s constituent groups. College Council helps ensure that
policies and procedures are developed and revised following the collegial consultation process
and all relevant constituent input is given due consideration.
College Council receives drafts of policy and procedure from the appropriate constituents,
reviews and suggests revisions when appropriate, and either sends these documents back to the
constituent group that wrote it for any necessary revision or can, if deemed appropriate, create an
ad hoc committee (or a subcommittee) for revisions to drafts or resolution of competing drafts.
After such revisions, College Council also shall seeks all constituents’ input on the proposed
board policy (BP) and/or administrative procedure (AP) before making a final recommendation
by majority vote recommending final approval. Final recommendations by the College Council
are sent to the President/Superintendent.
The College Council is then responsible for approving recommendations on BPs and APs. Once
the College Council has confirmed that a policy or procedure has gone through the shared
governance process, the recommendation is sent on to the President/Superintendent. The
President/Superintendent is responsible for taking revisions and new policies and procedures to
the Board of Trustees for approval (BPs) or for informational purposes (APs).
College Council also reviews the actions of the Cabinet, Academic Senate, the Integrated
Planning Functional Committees, and the Budget Planning Committee.
Members convey information from the Council to their constituent groups and from their groups
to the Council. Members represent their constituents’ views to the College President who serves
as Council Chair. The Council serves to advise the College President before implementation of
the recommendations.
The College Council may develop and adopt operating procedures to ensure efficient, effective
and timely decision-making. Though they are not part of AP 2511, the current operating
procedures of the College Council will be attached to AP 2511 so that the information is readily
available to all.
6.3.1
Constituent Review Ends 09/26/11
College Council Membership
Constituent Representation on the College Council is as follows:
Academic Senate (2)
CRFO (1)
CSEA (2)
ASCR (2)
Del Norte (1)
Mendocino (1)
President/Superintendent (1)
Vice President of Administrative Services (1)
Vice President of Instruction (1)
Vice President of Student Services (1)
Director of Human Resources (1)
Managers’ Council (1)
Klamath Trinity Instructional Site (Non-Voting)
References: See BP 2510
Approved: xx/xx/xxxx
Former Administrative Regulation #202.01: “Policy Development Committee,” Adopted by Board of Trustees:
10/75
Amended: 8/77, 4/81, 9/85, 7/86, 11/89, 11/05
College Council Operating Procedures (College Council Approved 05/03/10)
(to be included as an attachment to AP2511)
•
•
•
•
•
•
•
•
College Council will meet semi-monthly during the fall and spring semesters. One
meeting per month shall be dedicated to policy and procedure revision and one meeting
per month shall be dedicated to general business and communication.
College Council will conduct business only when there is a quorum of 50 percent +1 of
its voting membership.
College Council will utilize Robert’s Rules in its meetings.
College Council requires that documents be distributed to College Council members at
least one week prior to the College Council meeting in which those documents will be
discussed.
When an item moves from discussion to action, a roll call vote must be afforded the
membership, so the voting can be recorded.
College Council can accept proposed policy or procedure revisions from constituent
groups. If the group has no purview over the issue, College Council may direct a
different and more appropriate constituency to draft the policy or procedure.
College Council may also appoint an ad hoc committee to draft policy or procedure when
appropriate.
When a policy or procedure draft comes before College Council, the membership may
suggest revisions, based upon the draft itself, the League for California Community
6.3.1
Constituent Review Ends 09/26/11
•
•
•
•
Colleges templates (available upon their website), state law, education code, or any other
relevant statutes. Also, College Council strongly encourages constituents to use a “best
practices” approach by looking at what other Community Colleges are doing state-wide.
If revisions are suggested, College Council will send the policy or procedure back to the
constituent group that wrote the document for further revision.
College Council may also appoint an ad hoc committee to revise policy or procedure
when appropriate.
Once College Council is satisfied with a policy or procedure draft, the document will be
sent out to all constituents for 90 days for comment. College Council may extend or
shorten the review period after considering the complexity and impact of the proposed
revision.
After all constituent groups have provided feedback, College Council may make further
revisions to the document, or it may vote to recommend the policy or procedure and
move it to the President/Superintendent.
Once the policy or procedure has been recommended for approval, it moves on to the
President/Superintendent, who then brings it to the Board of Trustees for approval (BPs)
or informational purposes (APs).
6.3.2 a
45 day constituent review ends 09/26/11
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
Proposed BP 5030
FEES
The Board authorizes the following fees. The President/Superintendent or his or her designee
shall establish procedures for the collection, deposit, exemption, waiver, refund, and accounting
for fees as required by law. The procedures shall also assure those who are exempt from or for
whom the fee is waived are properly notified of applicable exemptions and/or waivers. Fee
amounts shall be published in the college catalogs.
Enrollment Fee (Education Code Section 76300): Each student shall be charged a
fee for enrolling in credit courses unless exempted from the enrollment fee in accordance with
state law. The Board authorizes the President/Superintendent to develop a process allowing for
the deferral of full payment of enrollment fees pursuant to state regulation so long as full
payment of enrollment fees is made by not later than the end of the term for which deferral is
granted.
Auditing Fee (Education Code Section 76370): Each student shall be charged a
Board approved auditing fee. Students enrolled in classes to receive credit for ten or more
semester units shall not be charged this fee to audit three or fewer units per semester.
Health Fee (Education Code Section 76355): The President/Superintendent shall present to the
board for approval, periodically as required, a fee to be charged to each student for student health
services. Students who depend exclusively upon prayer for healing in accordance with the
teachings of a bona fide religious sect, denomination, or organization and students who are
attending under an approved apprenticeship training program are exempt from the payment of
any health services fee.
Parking Fee (Education Code Section 76360): The District shall charge a fee to students who
use District parking services. The fee shall be equal to the maximum amount allowable under
state law. Low income students shall pay the allowable reduced amount. The
President/Superintendent shall establish administrative procedures establishing allowable rates,
including a reduced parking fee for students to encourage ridesharing and carpooling.
Persons who are not students or employees may also be charged a fee for using parking services.
The President/Superintendent shall establish administrative procedures that establish a
reasonable daily rate for such parking.
Instructional Materials Fee (Education Code Section 76365; Title 5, Sections 59400,
et seq.): Students may be required to pay a fee as allowed by law for instructional and other
materials for a credit or non-credit course, provided such materials are of continuing value to
the student outside the classroom and provided that such materials are not solely or
exclusively available from the District.
6.3.2 a
45 day constituent review ends 09/26/11
The Board authorizes charging instructional and other material fees in accordance with
applicable legal requirements for such fees.
The President/Superintendent or his/her designee shall ensure that instructional materials fees are
reviewed at appropriate intervals and shall maintain a complete listing of instructional materials
and instructional materials fees.
Non-District Physical Education Facilities Fee (Education Code Section 76395): Where the
District incurs additional expenses because a physical education course is required
to use non-District facilities, students enrolled in the course shall be charged a fee
for participating in the course. Such fee shall not exceed the student’s calculated
share of the additional expenses incurred by the District.
Transcript Fee (Education Code Section 76223): The District shall charge a reasonable
amount for furnishing copies of any student record to a student or former student.
The President/Superintendent is authorized to establish the fee, which shall not exceed the actual
cost of furnishing copies of any student record. No charge shall be made for
furnishing up to two transcripts of students' records, or for two verifications of various
records. There shall be no charge for searching for or retrieving any student record. An
additional fee may be charged to students who request copies of their records on an expedited
schedule or who request special documentation to verify attendance.
International Students Application Processing Fee (Education Code Section 76142):
The District shall charge students who are both citizens and residents of a foreign country a fee
to process his or her application for admission. This processing fee and regulations for
determining economic hardship shall be established by the President/Superintendent. The fee
shall not exceed the lesser of 1) the actual cost of processing an application and other
documentation required by the U.S. government; or 2) one hundred dollars ($100), which shall
be deducted from the tuition fee at the time of enrollment. No student who is exempt from the
payment of nonresident tuition or who can demonstrate economic hardship shall be charged this
fee.
Athletic Insurance: Student Athletes may be required to pay a fee to cover the cost
of insurance for participation in an athletic program.
Testing Services Fee: Students and members of the public will be charged reasonable fees to
cover the costs of administering certain types of tests done under the auspices of the Academic
Support Center. Only fees that are expressly required or authorized by law or that represent
charges for optional services may be charged. No fees may be charged for tests that are required
for enrollment in a class or for tests or services paid for with state funds.
Returned Check Fee: Students who pass a check on insufficient funds to the District or any
District operation will be charged the maximum service charges or other payments allowed by
law. Business Office
6.3.2 a
45 day constituent review ends 09/26/11
Subpoena Processing Fee: A fee will be charged to the requesting party to cover the reasonable
cost of retrieving, processing and/or reproducing student and/or other records required to respond
to subpoenas or related court and legal documents. The President/Superintendent or his or her
designee shall establish the reasonable costs.
Lab and Learning Resource Center Copying Fees: The District will provide students with a
number of free photocopies each term that shall be determined by the President or his or her
designee. After that, students wishing to make additional photocopies in the college’s labs and
in its Learning Resource Centers will be charged a per copy fee.
Dormitory Fee (Education Code Section 81670): The District shall charge a reasonable fee to
students wishing to live in the residence halls. The President/Superintendent is authorized to
establish this fee.
Child Care Fee [Education Code Section 79121(c)]: Education Code Sections 79020 et seq
and 66060 authorize the operation of child development programs. Education code Sections
79121(c) and 8263(g) and (h) require fees for student families. The District will also charge
student parents a fee for childcare services for their children when they voluntarily place them in
programs that are not specifically established as child development programs under Sections
66060 and 79120 et seq. The President/Superintendent is authorized to establish those fees.
Enrollment Fee, Community Service Course (Education Code Section 78300): An enrollment
fee will be charged to each student enrolling in a community service course. The
President/Superintendent is authorized to establish these fees, which are not to exceed the cost of
maintaining such instruction.
Capital Outlay Fee (Education Code Section 76141): The District shall charge nonresident
students a capital outlay fee which shall be the maximum amount authorized by law. The fee shall
not exceed the amount expended for capital outlay in the previous fiscal year divided by the total
full-time equivalent students for the same period. The fee shall not exceed 50 percent of the
nonresident tuition fee established by the District.
No student who can demonstrate economic hardship or that he/she is a victim of persecution or
discrimination in the country in which the student is a citizen and resident shall be charged this fee.
The President/Superintendent or his or her designee shall define “economic hardship” for purposes
of this fee.
Associated Student Fees (Education Code Sections 70902, 76060.5 and 76062):
•
Student Representation Fee (Education Code Section 76060.5; Title 5, California
Code of Regulations, Sections 54801 et seq.): The Associated Students organization is
authorized to hold an election for the purpose of establishing a student representation fee
in the amount of $1 per semester to be charged of all students. Any election shall meet
the requirements of state law. Students shall be advised that they may refuse to pay this
fee for religious, political, financial, or moral reasons and shall submit such refusals in
writing.
6.3.2 a
45 day constituent review ends 09/26/11
•
Student Activity Fee (Education Code Sections 70902 and 76062): The Associated
Students organization may charge a voluntary student activities fee. The fee shall be an
optional fee for those students who wish to pay such a fee for the services or activities
represented by such fee. The optional nature of the fee shall be clearly communicated to
students.
Credit by Examination (Education Code Section 76300): Students taking examinations
offered pursuant to Title 5, Section 55050, will pay the fee established by this education code
section.
Refund Processing Fee (Title 5 section 58508): The District will retain a $10 processing fee for
refunded enrollment fees in accordance with state law.
Reference:
Education Code Sections 76300 et seq; 70902 (a) and (b)(9); Title 5, Section 51012
Revision Adopted: XX/XX/XXXX
Former Board Policy No. 529 “Student Fees”
Adopted: April 5, 1984
Amended: July 18, 1984; August 20, 1984; September 12, 1994; February 5, 1996; June 7, 1999;
March 5, 2002;
October 1, 2002; June 3, 2003
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 529
STUDENT FEES
Reference:
Education Code Sections 70902a, 763033, 66205.3; Title 5, Section 51012
The Board authorizes the following fees, which are grouped into three distinct categories: course
fees, explicitly authorized fees for services, and permitted fees for services.
The President/Superintendent shall establish procedures for the collection, deposit, waiver,
refund, and accounting for fees as required by law. The procedures shall also assure those who
are exempt from or for whom the fee is waived are properly enrolled and accounted for. Fee
amounts shall be published in the college catalogs.
6.3.2 a
45 day constituent review ends 09/26/11
Course Fees
The following fees are considered to be mandatory fees, since they are collected as a condition of
enrollment.
Enrollment Fee
Education Code Section 76300
Each resident student shall be charged a fee for enrolling in credit courses as required by law.
Nonresident Tuition
Education Code Section 76140
Each nonresident student will be charged tuition for enrolling in credit courses as required by
law.
Course Auditing Fee
Education Code 76370
Persons auditing a course shall be charged a fee each time they enroll. Students enrolled in
classes to receive credit for 10 or more semester credit units shall not be charged this fee to audit
three or fewer units per semester.
Enrollment Fee, Community Service Courses
Education Code 78300
An enrollment fee will be charged to each student enrolling in a community service course. The
President/Superintendent is authorized to establish these fees, which are not to exceed the cost of
maintaining such instruction.
Instructional Materials Fee
Education Code Section 76365; Title 5, Sections 59400, et seq.
Students may be required to provide instructional and other materials for a credit or non-credit
course, provided such materials are of continuing value to the student outside the classroom and
provided that such materials are not solely or exclusively available from the District.
Physical Education Facilities Use Fee
Education Code 76395
Where the District incurs additional expenses because a physical education course is required to
use non-district facilities, students enrolled in the course shall be charged a fee for participating
in the course. Such fee shall not exceed the student’s calculated share of the additional expenses
incurred by the District.
Explicitly Authorized Fees for Services
The following fees are explicitly authorized by the Education Code for establishment and
collection.
6.3.2 a
45 day constituent review ends 09/26/11
Health Services Fee
Education Code Section 76355
The President/Superintendent shall present to the Board for approval fees to be charged to both
part-time and full-time students for student health services.
Parking Fee
Education Code 76360
Students wishing to park their vehicles on college property shall be required to pay a fee for
parking services. This fee is specified in Board of Trustees Policy No. 805 “Parking and Traffic
Regulations.”
Transcript Fee
Educational Code 76223
The District shall charge a reasonable amount for furnishing copies of any student record to a
student or former student. The President/Superintendent is authorized to establish the fee, which
shall not exceed the actual cost of furnishing copies of any student record. No charge shall be
made for furnishing up to two transcripts of students’ records, or for two verifications of various
records. There shall be no charge for searching for or retrieving any student record.
Dormitory Fee
Education Code 81670
The District shall charge a reasonable fee to students wishing to live in the residence halls. The
President/Superintendent is authorized to establish this fee.
Child Care Fee
Education Code 79121(c)
Section 79121 et seq. and Section 66060 authorizes the operation of child development
programs. Education Code Section 8263(f) requires fees for student families. The District will
also charge student parents a fee for childcare services for their children when they voluntarily
place them in programs that are not specifically established as child development programs
under Sections 66060 and 79120 et seq. The President/Superintendent is authorized to establish
these fees.
International Students’ Application Processing Fee
Education Code Section 76142
The District shall charge students who are both citizens and residents of a foreign country a fee
to process their applications for admission. This processing fee and regulations for determining
economic hardship may be established by the President/Superintendent. The fee shall not exceed
the lesser of 1) the actual cost of processing an application and other documentation required by
the U.S. government; or 2) one hundred dollars ($100), which shall be deducted from the tuition
fee at the time of enrollment.
Refund Processing Fee
Title V Section 58508
When a student takes an action (or set of actions) that causes the college to issue a refund check,
the College will retain a fee not to exceed $10/student/semester as a refund processing charge.
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Credit by Examination
Education Code 76300
Students taking examinations offered pursuant to Title 5, Section 55753, will pay the fee
established by this education code section.
Other Permitted Fees for Services
Certain reasonable fees may be charged under the authority of the permissive code (Section
70902) as long as they are not required as a condition of registration, enrollment, or completion
of a course. The President/Superintendent is authorized to establish and determine the amount of
these fees, which shall not exceed the cost of the services provided.
Testing Services Fees
Students and members of the public will be charged reasonable fees to cover the costs of
administering certain types of tests done under the auspices of the Academic Support Center.
Returned Check Fee
Students will be charged a fee for checks written to the college that are returned unpaid because
of “insufficient funds.”
Subpoena Processing Fee
A duplicating fee will be charged to the requesting party to cover the cost of preparing or
reproducing student records information required to respond to subpoenas or related court and
legal documents.
Lab and Learning Resource Center Copying Fees
The college will provide students with a pre-determined number of free copies each term so that
they will be able to meet the basic requirements of the courses in which they are enrolled. After
that, students wishing to make additional copies in the college’s labs and in its Learning
Resource Centers will be charged a per copy fee.
Adopted by the Board of Trustees: April 5, 1984
Amended: July 18, 1984; August 20, 1984; September 12, 1994; February 5, 1996; June 7, 1999;
March 5, 2002;
October 1, 2002; June 3, 2003
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 5030
FEES
Required fees include:
Enrollment (Education Code Section 76300; Title 5 Sections 58500 and 58509)
Nonresident tuition with permissive exemptions (Education Code Sections 76140 and 76140.5)
Fees authorized by law include:
Non-District physical education facilities (Education Code Section 76395)
Noncredit courses (Education Code Section 76385)
Community service courses (Education Code Section 78300)
Auditing of courses (Education Code Section 76370)
Instructional materials (Education Code Sections 73365, 81457, and 81458; Title 5 Sections
59400 and 59408)
Athletic insurance (Education Code Section 70902(b)(9))
Cross-Enrollment with the California State University (CSU) or University of California (UC)
(Education Code Section 66753)
Health (Education Code Section 76355)
Parking (Education Code Section 76360)
Transportation (Education Code Sections 76361, 82305.6)
Student representation (Education Code Section 76060.5; Title 5 Sections 54801 and54805)
Student Center (Education Code Section 76375; Title 5 Section 58510)
Copies of student records (Education Code Section 76223)
Dormitory (Education Code Section 81670)
Child care (Education Code Sections 79121 et seq. and 66060)
Nonresident capital outlay (Education Code Section 76141)
Nonresident application processing (Education Code Section 76142)
Credit by Examination (Education Code Section 76300; Title 5 Section 55050)
Use of facilities financed by revenue bonds (Education Code Section 81901(b)(3))
Refund processing (Title 5 Section 58508)
Telephone registration (Education Code Section 70902(a))
Physical fitness test (Education Code Section 70902(b)(9))
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Instructional Tape Lease/Deposit (Education Code Section 70902(b)(9))
Credit Card Use (Education Code Section 70902(b)(9))
International Student Medical Insurance (Education Code Section 70902(b)(9)
Prohibited fees include:
Late application (CCCCO Student Fee Handbook)
Add/drop (CCCCO Student Fee Handbook)
Mandatory student activities (CCCCO Student Fee Handbook)
Student Identification Cards (CCCCO Student Fee Handbook)
Student Body Organization (CCCCO Student Fee Handbook)
Nonresident application (CCCCO Student Fee Handbook)
Field trip (Title 5 Sections 55450 and 55451)
For dependents of certain veterans (Education Code Section 66025.3)
For dependents of certain victims of the September 11, 2001, terrorist attacks (CCCCO Student
Fee Handbook)
For certain recipients of the Medal of Honor and certain children of the recipients of the Medal
of Honor (Education Code Section 66025.3)
Required or funded services (CCCCO Student Fee Handbook)
Refundable deposits (CCCCO Student Fee Handbook)
Distance education (other than the statutorily authorized enrollment fee) (CCCCO Student Fee
Handbook)
Mandatory mailings (CCCCO Student Fee Handbook)
Rental of practice rooms (CCCCO Student Fee Handbook)
Apprenticeship courses (Education Code Section 76350)
Technology fee (CCCCO Student Fee Handbook)
Late payment fee (Title 5 Sections 58502 and 59410)
Nursing/healing arts student liability insurance (Title 5 Section 55234)
Cleaning (CCCCO Student Fee Handbook)
Breakage (CCCCO Student Fee Handbook)
Test proctoring (CCCCO Student Fee Handbook)
Collection and Refund of Fees
Enrollment Fee Refunds
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Enrollment fees will only be refunded if the student drops the full-semester-length class in
question by the end of the 2nd week of the spring or fall semester. Refund deadlines for Summer
classes vary by class length. Refund checks will automatically be mailed to eligible students. If a
class is cancelled by the college, all enrollment fees will be refunded to the students who had
registered and paid for it. If applicable, a refund processing fee of $10.00 per student per
semester will be subtracted before the refund is issued.
Students who receive federal financial aid are subject to federal refund calculation formulas.
Non-Resident Tuition Refunds
Refunds shall be made according to this schedule only after an official drop or withdrawal has
been processed by the Admissions and Records Office.
Time of Official Withdrawal or Reduction in Load
Through the end of the of second week of the term
During third week of instruction
During fourth week of instruction
Percent of Original Fee Refunded
100% of original fee
50% of original fee
25% of original fee
Parking Fee Refunds
Parking permit refunds will be issued prior to the established deadline of the term in which the
permit was issued, provided the permit is presented to the Business Office at the time the request
is made. Requests for refunds after the deadline must be based upon extenuating circumstances
only.
Refund Recipient
Refunds are made only to the person who originally paid the fees.
Consequences of Non-payment of Fines or Other Funds Due to the College
As a means of encouraging the payment of obligations to College of the Redwoods, it’s
Foundation, and any offices thereof, the following blocks will be put in place until all debts are
paid:
a. Grades will not be issued.
b. Transcripts will not be issued.
c. Registration will not be processed.
d. Degrees or certificates will not be awarded.
Upon presentation of valid receipt for the unpaid monies due to the College or any of its
agencies, the restrictions shall be removed.
The College of the Redwoods Catalog and Schedule of Classes contain the most current
information regarding fees. These documents are updated regularly.
References:
Education Code Sections 70902(b)(9), 76300, and 66025.3; Title 5, section 51012; California
Community College Chancellor’s Office (CCCCO) Student Fee Handbook
Revision Adopted: Xx/XX/XXXX
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Former Administrative Regulation No. 529.01
Approved: June 3, 2003
Amended: 8/5/03, 11/4/03, 9/13/04, 3/1/05, 3/7/06, 11/7/06, 5/6/08 (AP 5013)
Board of Trustees Policy No. 529
COLLEGE OF THE REDWOODS
Administrative Regulation No.
529.01
REGULATIONS GOVERNING STUDENT FEES
Reference:
Board Policy 529: Student Fees
The Board has authorized the collection of the following fees, which are grouped into three
distinct categories: course fees, explicitly authorized fees for services, and permitted fees for
services. The Board will review the level of these fees annually, at its March meeting.
This regulation also contains the procedures established by the President/Superintendent for the
collection, deposit, waiver, refund, and accounting for fees as required by law. The fee amounts
and procedures described below shall be published in the college catalog and class schedules, as
appropriate.
Course Fees
Enrollment Fee
A fee of $20 per unit per term shall be charged each resident student enrolling in a credit course
at the college. Unless expressly exempted or entitled to a waiver or deferral, all students
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enrolling in credit courses must pay the enrollment fee. A student’s registration will be cancelled
if he/she does not pay the required enrollment fees within the time period specified by the
college.
Exceptions:
•
•
•
•
•
Special part-time students enrolled at the college pursuant to Education Code section
76011;
Students enrolling in accordance with the Financial Assistance Program of the Board of
Governors, those who demonstrate financial need in accordance with the methodology set
forth in federal financial aid regulations, and those, who---at the time of enrollment---are
recipients of benefits under the Temporary Assistance to Needy Families Program, the
Supplemental Security Income/State Supplementary Program, or a general assistance
program;
The surviving spouse or the child of a deceased person who has met all the requirements
of Education Code sections 68120 and 76300(j);
A dependent of any individual killed in the September 11, 2001 terrorist attacks who has
met all the requirements set forth in Education Code sections 68121 and 76300 (j)-(l);
Students enrolled in specified credit contract education courses, when the entire cost is
paid by the public or private course sponsor, and when these students are not included in
the FTES calculation of the district.
Nonresident Tuition
Each nonresident student will be charged tuition in the amount of $213 per unit per term to enroll
in a credit course at the college. (This is the 2006-2007 tuition amount.)
Exceptions:
•
•
•
•
•
•
•
•
Students exempt under Education Code section 76380 (taking noncredit classes);
Students exempt under Education Code section 76350 and Labor Code section 3074
(apprentices taking classes considered to be related or supplemental instruction as
verified by the Vice President, Academic Affairs);
Students exempt under Education Code section 76140.5 (who qualify as police academy
trainees, as verified by the Director, P.O.S.T. Academy);
Minor students taking a class for high school credit only;
Students exempt under Education Code section 68130.5 (who attended high school in
California for three or more years and graduated from a California high school or attained
the equivalent thereof);
Students exempt under Education Code section 68084 (a parent who is a federal civil
service employee and his/her children if the parent moved to the state as a result of a
military realignment action);
Students exempt under Education Code sections 68121 and 76300(j)-(l) (a dependent of
any individual killed in the September 11, 2001 terrorist attacks);
Students who are approved for enrollment under an Interstate Exchange Agreement.
These students will pay the regular per unit, per term enrollment fee, and will pay
additional tuition fee, which will be equal to 27% of the regular non-resident tuition
amount. The college currently has Interstate Exchange Agreements with the following
institutions:
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o
o
o
Southern Oregon University
Oregon Institute of Technology
Rogue Community College
Course Auditing Fee
Students wishing to audit courses will be charged a fee of $15 per unit per term. There is a
limited waiver of this fee that applies to retired faculty and retired classified staff members of the
district. More specific information about this fee may be found in Board Policy 119 and
Administrative Regulation 119.02.
Enrollment Fee, Community Service Courses
The district charges students taking community service or contract education classes a fee not to
exceed the cost of maintaining the class. Community service classes are intended to be selfsupporting and districts are prohibited from using apportionment money to establish or maintain
such classes.
Instructional Materials Fee
A limited number of instructional materials fees have been approved and will be collected at the
time of registration. More specific information about these fees may be found in Board Policy
107 and Administrative Regulation 107.02.
Physical Education Facilities Use Fee
The following physical education facilities use fees have been approved and will be collected at
the time of registration:
•
Mendocino Coast Campus: A pool use fee of $34/student/course/term
Explicitly Authorized Fees for Services
The following fees are explicitly authorized for establishment and collection by the Education
Code.
Health Services Fee
Health fees, including accident insurance fees, will be charged as follows:
(1) Students Enrolled at the Del Norte or Mendocino Coast Campuses or at the
Klamath/Trinity Instructional Site: A fee of $4 per student will be charged each semester,
summer session, or winter session in which the student is enrolled to provide him/her with
accident insurance coverage while participating in college-sanctioned events.
(2) Eureka Students Enrolled Only in an Off Campus Class/Classes: A fee of $4 per student
will be charged each semester, summer session, or winter session in which the student is enrolled
to provide him/her with accident insurance coverage while participating in one or more off
campus classes and at college-sanctioned events.
(3) Eureka Students Enrolled in On-Campus Courses: A fee of $12 per student will be charged
each semester in which the student is enrolled to provide him/her with accident insurance
coverage while on campus or at college-sanctioned events and to provide access to basic health
services at the Student Health Center. A fee of $7 per student will be charged for each summer
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session and a fee of $4 per student will be charged for each winter session.
(4) Exemptions
A student will be exempt from paying the health fee when:
•
The student depends exclusively upon prayer for healing in accordance with the teachings
of a bona fide religious sect, denomination or organization. Requests for this exemption
are made by petition to the Director, Enrollment Services (on the Eureka campus or the
Klamath/Trinity Instructional Site) or to the Campus Vice President at the Del Norte or
Mendocino Coast Campus.
b. The student is receiving certain types of financial aid as verified by the Director, Financial
Aid.
c. The student is attending under an approved apprenticeship program. Requests for this
exemption must be made in writing to the Director, Enrollment Services (on the Eureka campus
or at the Klamath/Trinity Instructional Site) or to the Campus Vice President at the Del Norte or
Mendocino Coast campuses.
Parking Fee
Students wishing to park on college property shall be required to pay a fee for parking services.
More specific information about this fee may be found in Board of Trustees Policy No. 805
“Parking and Traffic Regulations.”
Transcript Fee
Upon request, each student will receive two free official transcripts from the College. After that,
a fee of $5 will be charged for each additional official transcript produced, and the student can
expect to receive the transcript within 15 working days. Should a student want a transcript more
quickly, a fee of $10 will be charged as a rush processing fee, and a transcript will be generated
on demand.
Dormitory Fee
Students wishing to live in the residence halls will pay a fee of $1,785 per semester for lodging
and $1,420 per semester for meals for the 2006-2007 academic year. Rates for the summer and
winter sessions will be pro-rated. This fee may be adjusted by a maximum of 5% each year to
account for any cost-of-living increases that may occur.
Child Care Fee
The President/Superintendent is authorized to establish these fees on an annual basis, in keeping
with the guidelines established by the state to regulate these activities.
International Students’ Application Processing Fee
Students who are both citizens and residents of a foreign country will be charged a fee to cover
the expenses related to processing their initial application for admission. This fee will be one
hundred dollars ($100), which shall be deducted from the student’s first semester tuition payment
upon enrollment.
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Refund Processing Fee
In the event that a refund check must be issued, a fee not to exceed $10 in any one term will be
retained by the college as a refund processing fee.
Credit by Examination
Students taking examinations pursuant to Title 5, Section 55753, will pay a fee of $20 per unit as
established by Education Code section 76300.
Other Permitted Fees for Services
The following fees will be charged under the authority of the permissive code:
Testing Services Fees
Students and members of the public will be charged the following fees to cover the costs of
administering tests under the auspices of the Academic Support Center:
•
•
•
A charge of $100 to take the G.E.D. and a charge $20 to take a retest of any one of its 5
sub-sections.
A charge of $20 per hour for proctoring out-of-district exams. This charge may be paid
by either the student taking the test or by the agency/institution requiring the student to
take the test, depending on the circumstances.
Students will be required to pay $10.00 to retake an English or math assessment test,
unless a counselor, advisor, or faculty member determines the retest is a special
circumstance and should be free of charge.
Returned Check Fee
Students will be charged a fee of $25 for checks written to the college that are returned unpaid
because of “insufficient funds” or because of other account difficulties. The student’s ability to
register or obtain other college services will be withheld until all debts on the student’s account
have been cleared.
Subpoena Processing Fee
A duplicating fee of $15 will be charged to the requesting party to cover the cost of preparing or
reproducing student records information required to respond to subpoenas or related court and
legal documents. If the document(s) requested exceeds 12 pages in length, an additional charge
of 10 cents per additional page will be collected.
Lab and Learning Resource Center Copying Fees
Students wishing to make copies in the college’s labs and Learning Resource Centers will be
charged 10 cents per page, which will be accomplished by purchasing a pre-paid card for that
purpose. To meet its obligation under the law to provide required instructional materials free of
charge, the college will give each student 10 free copies per $5 worth of printing credit
purchased.
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Student Activities Fee
A student activity fee of $5 per student per semester will be collected and administered by the
Associated Students, College of the Redwoods to support campus clubs, organizations and
intercollegiate athletics and to sponsor educational and social events for the campus community.
Enrollment Fee Refunds
Enrollment fee refunds are generated automatically when the student or faculty member initiates
program changes prior to the 11th day of instruction for semester-length courses. A refund of
enrollment fees will also be provided to the student after that date, in the event the District
cancels or reschedules any class. When the course is less than a full semester in length, a refund
will be given if the class is dropped by the day of the first class meeting.
Parking Fee Refunds
Parking fee refunds will be provided, when requested, in accordance with Board Policy #805,
Administrative Regulation #805.01.
Refund Recipient
Refunds are made only to the person who originally paid the fees.
Approved by the Board of Trustees: June 3, 2003
Amended: 8/5/03, 11/4/03, 9/13/04, 3/1/05, 3/7/06, 11/7/06, 5/6/08 (AP 5013)