Instructional Council
Monday June 30, 2014
11am – 12:30pm, Boardroom
Notes:
Present: Keith Snow-Flamer, Tracey Thomas, Erin Wall, Sheila Hall, Joe Hash, Tiffany Schmitke
and Johanna Helzer, guests
1. Two-Year Schedule (Tiffany)
 Discussion is about Spring 2015 (see attachment). Tiffany worked backwards from the
priority registration date to establish timeline.
o Advisors will have two weeks to advise prior to registration
o Ideal to have faculty assignments before the schedule goes to web advisor.
o Deans need to review and provide Tiffany feedback.
o Faculty will provide Spring 15 schedule feedback around the third week of fall.
 Deans will submit draft schedules over the summer, which Tiffany will input, to speed up
the process. Faculty names can be added later. Two year schedule is not section–specific;
section details can be added later.
 Next production schedule will be both fall and spring; summer, and will coincide with the
new faculty process.
2. Assessment Support: (Johanna Helzer invited)
 Ideal support requirements:
o Tracking assessment completions to determine where focus is needed: assessments not
completed, areas with no two-year plans, identify faculty out of compliance;
assessments planned for the two year rotation that were not completed; dialog not
completed/reported. Tracking will not include quality at this time, just completion.
o Erin may create two year plans for areas not in compliance; faculty can make changes.
o Discussion on the suggestion to complete assessment for hard close when grades are
due, which would allow time to determine incomplete assessment requirements.
Current tracking will be a lead into making this change.
o Assessment is key piece of mid-term due to ACCJC in October.
o Two year plans need to be updated annually; it is a continuous cycle.
o First step is to get the list of those out of compliance.
o Assessment is a contractual item and faculty are paid a stipend.
o This will be a recurring agenda item.
o Note: Regarding program review: IEC will be reviewing a shorter annual template on
July 23. IC will review on the next meeting following the 223rd meeting.
3. Del Norte Coverage
 Until there is an interim director, Keith would like an administrative presence to cover
administrative work at DN and answer questions. Please provide dates you will be able to
do so. Currently, there are two, possibly three dates that need coverage:
July 8 (Erin?), July 10, and July 14th.
4. Area Report-outs
 Joe: As of July 1, Joe has new programs in his division: AJ and the Academy, ECE, and
Security. Move football off campus due to the stadium upgrades- probably Eureka High
Soccer can continue to be played on our field. He took a recent tour of the residence halls,
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and the surrounding grounds need serious upkeep. Everyone should be concerned about
campus upkeep.
Sheila: Working on the SSS Plan; would like a future agenda item on the course
equivalency process and subject matter expert input over the summer, when faculty are not
around. The full-time evaluator search has been extended; she has results from the Arcata
high school grads calls.
Erin: like to know how basic skills funding is used to support the SSS plan. Have the
division name change requests gone through yet? Per Keith, the changes are positive and
have to go to cabinet for final approval. Her request: “Arts and Humanities;” Tracey’s
division: Math, Science, Behavioral and Social Sciences
Joe: suggest a title and send to Keith before Thursday.
Faculty Handbook: draft will be sent to academic senate co-presidents by Friday; per
Erin’s request, change language regarding syllabi and add safety emergency information to
the syllabus template.
Tracey: Answers to questions asked: Connie will be moving mid-July to the new associate
faculty and tech area. They still need computers. The move must be completed by
beginning of fall semester. Expected date to complete closing the old science building and
moving the rest of the science materials into the new building was convocation week.
Tracey recommends waiting until spring break for this, because the new building needs to
be closed for electrical work to be completed. Keith will talk with lee. We will definitely
not be at MC this fall; no commitment yet for spring.
Erin: Discussion to split HU 113 for associate faculty to use for meeting with students and
have one computer for their use.
Discussion to put Julia Peterson in the area next to Johanna and Marla for AB 86 work.
Forestry and auto getting new carpeting; CTE office, Humanities and PE areas.
5. Other/Future Agenda Items:
 Assessment Tracking Updates
 Course Equivalency and Subject Matter Expert Process over the Summer
Adjourn