CollegeoftheRedwoods
ProgramReviewCommittee
Friday,September25,2015Meeting
9am–11am,Boardroom
Agenda
1. Welcome Back:
a. Member Update
b. Committee Handbook
2. Templates Review:
2.1. Comprehensive
2.2. Annual
3. Review Constituency Membership/Representation, Role and Operating
Agreement of the PRC
4. Process & Calendars:
4.1. Review Program Review Process
4.2a. Review Instructional Rubric
4.2b. Review Student Development Rubric
4.2c. Review Administrative Services Rubric
4.3. Review Annual/Comprehensive Calendar
4.4. Review/Update Committee Meeting Calendar
5. Standing Item: Executive Summary Items
6. Standing Item: ACCJC Matrix
7. Other/Future Agenda items
Adjourn
Next Meeting: October 9, 2015
Agenda Item 3
2015-16 Program Review Committee
Name
Constituency Group
Terms of Service
Joe Hash
Instructional Co-Chair
Ongoing-designee of
VP
Brady Reed
Student Services Co-Chair
Ongoing-designee of
VP
Cindy Hooper
Faculty - Arts
F2014 – S2016
Mike Peterson
Faculty - CTE
F2014 – S2016
Hillary Reed
Faculty - Health Occupations
F2015 – S2017
Faculty- MSBSS
F2015 – S2017
Lorraine Pedrotti
Classified - CSEA Appointment
F2015 – S2017
Angelina Hill
Director, IR
Ongoing
Student - ASCR
FY 2014
Support
Ongoing
Crislyn Parker
COLLEGE
OF THE
REDWOODS
COMMIT TEE
HANDBOOK
COMMITTEE HANDBOOK
College of the Redwoods
Table of Contents
Contents
INTRODUCTION ..................................................................................................................................................... 2
DISTRICT COMMITTEES .......................................................................................................................................... 2
COMMITTEE RESOURCES ....................................................................................................................................... 2
INTEGRATED PLANNING MODEL ............................................................................................................................ 3
INSTITUTIONAL EFFECTIVENESS SUMMIT .............................................................................................................. 3
COMMITTEE MEMBER RESPONSIBILITIES .............................................................................................................. 4
CHAIR RESPONSIBILITIES ..................................................................................................................................................4
COMMITTEE ROLE AND REPRESENTATION ............................................................................................................ 5
ASSESSMENT COMMITTEE ................................................................................................................................................5
BASIC SKILLS COMMITTEE ................................................................................................................................................6
BUDGET PLANNING COMMITTEE .......................................................................................................................................7
COLLEGE COUNCIL ..........................................................................................................................................................8
DISTANCE EDUCATION PLANNING COMMITTEE ....................................................................................................................9
EMERGENCY PREPAREDNESS AND SAFETY ..........................................................................................................................10
ENROLLMENT MANAGEMENT COMMITTEE........................................................................................................................11
EQUAL EMPLOYMENT OPPORTUNITY ADVISORY COMMITTEE ................................................................................................12
EXPANDED CABINET......................................................................................................................................................13
FACILITIES PLANNING ....................................................................................................................................................14
INSTITUTIONAL EFFECTIVENESS .......................................................................................................................................15
PROFESSIONAL DEVELOPMENT ........................................................................................................................................16
PROGRAM REVIEW .......................................................................................................................................................17
STUDENT SUCCESS AND SUPPORT PROGRAM ADVISORY.......................................................................................................18
STUDENT EQUITY PLANNING ..........................................................................................................................................19
TECHNOLOGY PLANNING ...............................................................................................................................................20
College of the Redwoods
Page 1
COMMITTEE HANDBOOK
College of the Redwoods
Introduction
District committees support the College’s integrated institutional planning process of ensuring
institutional effectiveness. Planning committees are essential for strategic planning to guide institutional
and program plans, and for information to flow from program review to the functional committees.
Other district committees act in an advisory capacity to strengthen services for students and staff.
This handbook documents committee roles and membership so that they can be easily located from one
year to the next. Changes to committee roles or membership should be approved by the planning
committee as well as the Institutional Effectiveness Committee, and revised in this handbook.
This handbook is given to all new hires, and is given to Committee Chairs at the integrated planning
committee meeting at the beginning of each year.
District Committees
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Assessment
Basic Skills
Budget Planning
College Council
Distance Education Planning
Emergency Preparedness
Enrollment Management
Equal Employment Opportunity
Advisory Committee

Expanded Cabinet
Facilities Planning
Institutional Effectiveness
Professional Development
Program Review
Student Equity Planning
Student Success and Support Program
Advisory
Technology Planning
Committee Resources
Each committee has a website on inside.redwoods.edu.
Each website is standardized to include an ‘About’ page with a purpose, committee history and typical
tasks, as well as committee membership.
Inside.redwoods.edu also has a Calendar tab at http://inside.redwoods.edu/calendar.asp which shows
the dates and times that each committee meets.
Additional resources relevant to many committees, such as planning, program review, and assessment
documents can be accessed on inside.redwoods.edu.
Every month, committees have the opportunity to put a summary of their most important work into a
committee digest (http://inside.redwoods.edu/digest/) that is disseminated to the District. The digest
provides a way of informing faculty and staff of the work being done without overloading everyone with
emails and information.
College of the Redwoods
Page 2
COMMITTEE HANDBOOK
College of the Redwoods
Integrated Planning Model
Institutional Effectiveness Summit
In April each spring semester, members of the planning committees come together to discuss their effectiveness
over the year, and ways of improving in the future. Strategic planning work is also a priority of this group so that
initiatives are carried out via the college’s integrated planning process.
College of the Redwoods
Page 3
COMMITTEE HANDBOOK
College of the Redwoods
Committee Member Responsibilities
The following list of responsibilities has been identified so that committees can run efficiently and
effectively.
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Committee members will attend meetings regularly.
Committee members will bring any printed or electronic materials such as agenda or
attachments.
Committee members will communicate what happens in meetings back to their constituents.
Committee members will participate in the annual committee evaluation survey.
Committee members will actively engage in committee activities.
Committee members should be willing to take minutes if possible.
Chair Responsibilities
In addition to being a member of the committee, the chair has several important duties to make sure
that the committee is organized and runs effectively.
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See that committee appointments are filled.
Agendas and accompanying documents should be sent to the committee one week prior to
the meeting.
Minutes should be distributed to committee members shortly after the meeting for review
and corrections.
The scope, membership, agendas, minutes and supporting documents on the committee
website should be kept up to date.
Committee Chairs will attend the Annual Institutional Effectiveness Summit.
Any plans associated with the committee (e.g., tech plan, DE plan, facilities plan, student
equity) will be reviewed and updated annually.
Annual report-outs to the Board of Trustees and other groups will be completed as required.
Committee digest updates will be submitted each month highlighting important activities.
The Chair may appoint a member of the committee to take minutes.
College of the Redwoods
Page 4
COMMITTEE HANDBOOK
College of the Redwoods
Committee Role and Representation
Assessment Committee
Scope
The Assessment Committee is a college committee responsible for coordinating outcomes
assessment and assessment training and ensuring that assessment information is utilized at the
disciplinary, programmatic and institutional levels. The Mission of the Assessment Committee is to
ensure that adequate plans are in place for outcomes assessment. The assessment committee
coordinates program level dialogue, as well as small- and large-scale institutional dialogue, and
ensures that the assessment process is ongoing and sustainable at the disciplinary, programmatic and
institutional levels. The Assessment Committee envisions a college in which regular assessments of
outcomes and achievement, and the review and interpretation of relevant data, inform all levels of
disciplinary, divisional, departmental, and institutional planning toward the ultimate goal of
improving student learning.
The Assessment Committee will function in close connection with the Program Review Committee and
the Institutional Effectiveness Committee to review disciplinary, programmatic and institutional
assessment plans and assist in the use and improvement of assessment toward increasing the quality of
student learning. Through regularly scheduled annual review cycles corresponding with the Program
Review Committee's and the Institutional Effectiveness Committee's Executive Summaries, the
Assessment Committee will assist in planning and recalibrating assessment, dialogue, and
recommendations resulting from dialogue at all levels.
Membership
#
1
1
6
1
1
1
Designation
Assessment Coordinator
Director of Institutional
Effectiveness
One faculty from each Division
and Center. One faculty is
curriculum committee liaison, or
additional faculty is appointed.
Student Services or Instructional
Council representative
Administrative Services
representative
Institutional Research
representative with data base
expertise
Chair
Co-chair
Co-chair
Appointment
Senate
Ex. Officio
Senate
VPISD
VPAS
Ex. Officio
𝛴 =11
College of the Redwoods
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COMMITTEE HANDBOOK
College of the Redwoods
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard I.B.1, B.2, B.4, C.4, C.3, C.4
Standard II.A.3, A.11, A.12, A.13, A.16
Basic Skills Committee
Scope
The Basic Skills Committee works to improve the retention, persistence, and success of basic skills
students. Our scope includes the following.
To recommend and support educational programs, student support services, and matriculation
policies that enhance retention, persistence, and academic success of basic skills students in credit
and noncredit courses. The committee: (1) promotes the use of effective practices in developmental
education for administrative, student services, and instructional programs, (2) supports professional
development regarding effective practices in developmental education, (3) works with Institutional
Research in tracking basic skills students from entry to completion, and (4) allocates and oversee
expenditures of BSI categorical funds.
Membership
#
1
5
1
1
1
1
1
𝛴 =11
Designation
Dean
Faculty (one in each area:
Reading/English, Math,
Languages, Athletics, CTE)
Student Equity Committee
Member
Chair of the SSSP Advisory
Committee
Non-credit course staff
representative
Director of Institutional
Effectiveness
AOA to the VPISD
Chair
Co-chair
Co-chair (1)
Appointment
Ex. Officio
Senate
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Recorder
Ex. Officio
Terms
Appointments are for two years.
College of the Redwoods
Page 6
COMMITTEE HANDBOOK
College of the Redwoods
Budget Planning Committee
Scope
The Budget Planning Committee supports the District’s mission by gathering a broad constituency of
members to the committee to accept, review and prioritize budget funding requests from planning
committees across the District. The Committee acts as a central review function, so that funding
requests are viewed in totality and across the District, so that cross-dependencies are considered,
and so that a balancing of interests is obtained in the final prioritized funding recommendations to
the President/Superintendent.
The committee will continue to focus on refining existing review processes, for example, to identify
funding priorities that have a mandated or required component. The committee will review the
results of its actions from the prior year to “close the loop” on its activities. The committee will work
to identify any requests that might possibly be accomplished with other sources, such as grant funds
or that might be accomplished without additional funding and will communicate back to constituent
groups on its recommendations for all funding requests. The committee will maintain an active web
site with meeting notes, attachments, etc.
Membership
#
1
4
1
1
1
1
1
2
2
1
1
1
𝛴 =16
Designation
VP Administrative Services
Faculty (1 Del Norte)
VP Instruction & Student
Development
Technology Planning Committee
Chair
Facilities Planning Committee
Chair
Manager or Director
Manager
Classified Staff
Students (1 Del Norte)
Controller
Director, Accounting Services
AOA to the VPISD
Chair
Co-chair
Co-chair (1)
Appointment
Ex. Officio
Senate
Ex. Officio
Ex. Officio
Ex. Officio
Recorder
President
Management Council
CSEA
ASCR
Ex. Officio
Ex. Officio
Ex. Officio
Terms
Appointments are for two years.
Related ACCJC Standards
Standard III.B.1, B.2, B.3, B.4
Standard II.D.1, D.2, D.3
College of the Redwoods
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COMMITTEE HANDBOOK
College of the Redwoods
College Council
Scope
The Redwoods Community College District is committed to the creation of participatory governance
structures which are efficient, effective, and which allow for broad participation in the decisionmaking process. The District seeks to build understanding and trust among various groups in the
College through open collaboration and shared responsibility. The College Council is the apex districtwide constituent based collegial consultation body that includes representatives from all of the
District's constituent groups. College Council helps ensure that policies and procedures are
developed and revised following the collegial consultation process and all relevant constituent input
is given due consideration.
College Council receives drafts of policy and procedure from the appropriate constituents, reviews
and suggests revisions when appropriate, and either sends these documents back to the constituent
group that wrote it for any necessary revision or can, if deemed appropriate, create an ad hoc
committee (or a subcommittee) for revisions to drafts or resolution of competing drafts. College
Council shall seek all constituent's input on the proposed board policy (BP) and/or administrative
procedure (AP) before making a final recommendation by majority vote. Final recommendations by
the College Council are sent to the President/Superintendent.
The President/Superintendent is responsible for taking revisions and new policies and procedures to
the Board of Trustees for approval (BPs) or for informational purposes (APs). Members convey
information from the Council to their constituent groups and from their groups to the Council.
Members represent their constituents' views to the College President who serves as Council
Chair. The Council serves to advise the College President before implementation of the
recommendations.
Membership
#
1
1
1
2
1
2
1
1
2
1
Designation
President/Superintendent
VP Instruction & Student
Development
VP Administrative Services
Faculty (Del Norte, KlamathTrinity)
Faculty
Classified Staff
Manager
Director of Human Resources
Director of Institutional
Effectiveness
Administrative Assistant to
President
Chair
Chair
Appointment
Ex. Officio
Ex. Officio
Ex. Officio
Senate
CRFO
CSEA
Management Council
Ex. Officio
Ex. Officio
Recorder
Ex. Officio
𝛴 =13
College of the Redwoods
Page 8
COMMITTEE HANDBOOK
College of the Redwoods
Terms
Appointments are for two years.
Related ACCJC Standards
Standard I.A.3, B.2, B.7, C.1, C.3, C.4, C.5, C.7, C.8
Standard II. A.1, A.2, A.3, A.4, A.5, A.6, A.15, C.4
Standard III. A.6, A.11, A.12, A.13, C.5
Standard IV. A.2, A.4, C.1, C.5, C.7
Distance Education Planning Committee
Scope
The Distance Education Planning Committee plans and recommends innovative and creative
opportunities that use distance learning to meet the diverse needs of the District’s students. The
committee serves as a resource to the Distance Education department. It engages with and makes
recommendations to the Academic Senate, faculty, staff and administrators in matters of policy,
practice and pedagogy regarding distance learning and technology-enhanced instruction.
Membership
#
1
1
3
1
1
1
1
Designation
DE Faculty Coordinator
DE Director
Faculty
Student
Instructional Technologist
Information Systems Technologist
Director of Enrollment and
Financial Aid Services
Chair
Co-chair
Co-chair
Appointment
Ex. Officio
Ex. Officio
Senate
ASCR
Ex. Officio
Ex. Officio
Ex. Officio
𝛴 =9
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard II. A.16, C.3
College of the Redwoods
Page 9
COMMITTEE HANDBOOK
College of the Redwoods
Emergency Preparedness and Safety
Scope
The Emergency Preparedness and Safety committee develops the Emergency Preparedness Plan for
the College of the Redwoods. This plan includes specific procedures for a campus emergency or
disaster. The plan is developed by the committee to provide the basic structure and procedures
necessary to cope with most emergencies or disasters.
Membership
#
1
1
2
1
1
1
1
1
1
𝛴 =10
Designation
Director of Public Safety
Director of Residential Life
Faculty
Head of Safety at CRDN
Manager of Public Safety
Director of Maintenance &
Operations
Classified Staff
Public Safety Staff
AOA, Administration of Justice
Chair
Chair
Recorder
Appointment
Ex. Officio
Ex. Officio
Senate
Ex. Officio
Ex. Officio
Ex. Officio
CSEA
Ex. Officio
Ex. Officio
Terms
Appointments are for a minimum of two years.
College of the Redwoods
Page 10
COMMITTEE HANDBOOK
College of the Redwoods
Enrollment Management Committee
Scope
In support of the college's mission and strategic plan, the Enrollment Management Committee (EMC)
analyzes trends and uses data to recommend strategies to optimize enrollment. The EMC
recommends strategies to meet and sustain enrollment targets, recommends a comprehensive
recruitment and retention plan; and recommends purposeful linkage between marketing,
recruitment, and branding.
Membership
#
1
3
2
1
1
1
4
1
1
1
𝛴 =16
Designation
VP Instruction and Student
Development
Faculty
Managers (1 Del Norte, 1
Klamath-Trinity)
Director of Institutional
Effectiveness
Director of Enrollment Services
and Financial Aid
Director of Counseling and
Student Development
Deans
Budget Planning Co-chair
Student
AOA to the VPISD
Chair
Chair
Appointment
Ex. Officio
Senate
VPISD
Ex. Officio
Ex. Officio
Ex. Officio
Recorder
VPISD
Senate
ASCR
Ex. Officio
Terms
Appointments are for a minimum of two years.
College of the Redwoods
Page 11
COMMITTEE HANDBOOK
College of the Redwoods
Equal Employment Opportunity Advisory Committee
Scope
The Employment Opportunity Advisory Committee acts as an advisory body to the Equal Employment
Opportunity Officer and the District as a whole to promote understanding and support of equal
employment opportunity policies and procedures. The Equal Employment Opportunity Advisory
Committee assists in the implementation of the Plan in conformance with state and federal
regulations and guidelines, monitors equal employment opportunity progress, and provides
suggestions for Plan revisions as appropriate.
Membership
#
1
1
1
1
1
1
1
1
1
𝛴 =9
Designation
Director of Human
Resources/Equal Employment
Opportunity /ADA officer
Faculty
Faculty
Classified staff
Manager
Representative from Del Norte
Representative from Multicultural
Diversity Committee
Student
Administrator
Chair
Chair
Appointment
Ex. Officio
Senate
CRFO
CSEA
Management Council
Senate
ASCR
President
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard III: A.81
College of the Redwoods
Page 12
COMMITTEE HANDBOOK
College of the Redwoods
Expanded Cabinet
Scope
Expanded Cabinet was established to ensure that all constituent group leaders are aware of and have
the opportunity to discuss important issues facing the District. Expanded Cabinet provides a forum
for open, honest dialogue between the administration and constituent group leaders and for all
employee groups to introduce new ideas and anticipate future concerns.
Expanded Cabinet oversees the District’s compliance with accreditation standards and eligibility
requirements, and oversees the integration of all District planning efforts.
Expanded Cabinet serves as the highest level advisory group to the President and the Executive
Cabinet regarding issues facing the District.
Membership
#
1
1
2
2
2
2
2
1
1
1
4
1
Designation
President/Superintendent
Executive Assistant to the
President/Superintendent
Academic Senate Executive
Committee Members
CRFO Executive Committee
Members
CSEA Executive Committee
Members
ASCR Executive Committee
Members
Manager’s Council Executive
Committee Members
Vice President of Instruction &
Student Development
Vice President of Administrative
Services
Director of Human Resources
Instructional Deans
Director of Institutional
Effectiveness
Chair
Chair
Recorder
Appointment
Ex. Officio
Ex. Officio
Senate
CRFO
CSEA
ASCR
Management Council
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
𝛴 =20
Terms
Appointments change every year due to changes in Executive Committee membership.
College of the Redwoods
Page 13
COMMITTEE HANDBOOK
College of the Redwoods
Related ACCJC Standards
Standard I: A.6, A.9, B.11, B.13, C.24, C.33, C.34, C.35
Standard IV: A.118, A.120, A.122, A.123, A.124, B.126, B.128, B.129, B.130, B.131
Facilities Planning
Scope
The Facilities Planning Committee develops the Facilities Master Plan for the College of the
Redwoods. This plan ensures that capital improvement priorities and projects are recommended
based on their contribution to improving student learning outcomes and their alignment with the
Strategic and Education Master Plans. The committee also reviews and ranks resource requests from
program review related to facilities.
Membership
#
1
2
1
2
2
𝛴 =8
Designation
Director of IT and Facilities
Planning
Faculty
Student
Managers
Classified Staff
Chair
Chair
Appointment
Ex. Officio
Senate
ASCR
Management Council
CSEA
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard III: D.101
College of the Redwoods
Page 14
COMMITTEE HANDBOOK
College of the Redwoods
Institutional Effectiveness
Scope
The Institutional Effectiveness Committee leads the Strategic and Education Master Planning Process
by tracking the progress of the plans, and communicating assessment of the plans. The committee
leads work for the next strategic and Ed Master plan and planning cycle. It also leads work so that an
annual plan and themes are developed for each upcoming year. In addition to plan development, the
committee helps track the progress of the annual plan, and the organizing and assessing of the
annual plan. The committee communicates the Institution's progress towards its mission and plans,
and communicates the annual plan and themes. This is done by producing an annual institutional
effectiveness report, and by ensuring that the Institutional Effectiveness Scorecard is widely
communicated to campus, and includes up to date metrics.
The committee leads the integrated planning process by organizing and providing assessment of the
integrated planning process, and by organizing an annual planning summit.
Membership
#
1
1
1
2
2
1
1
1
𝛴 =8
Designation
President/Superintendent
Director of Institutional
Effectiveness
VPISD
Faculty
Managers
Classified Staff
Student
AOA to VPISD or CTE
Chair
Co-Chair
Co-Chair
Appointment
Ex. Officio
Ex. Officio
Recorder
Ex. Officio
Senate
Management Council
CSEA
ASCR
Ex. Officio
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard I: A.7, B.11, B.12, B.13, B.14, B.16, B.17, B.19, B.20,
Standard III: D.101
Standard IV: B.126, B.128, B.129
College of the Redwoods
Page 15
COMMITTEE HANDBOOK
College of the Redwoods
Professional Development
Scope
In support of the college’s mission and strategic planning goals to support staff and faculty
development and instructional innovation, the Professional Development Committee provides a
comprehensive professional development program to include assessment of needs, planning and
evaluation of activities.
The committee meets monthly to coordinate planning, scheduling, needs and process assessment
activities and to ensure that proposed activities are linked to the college mission and goals. The
committee is chaired by the Human Resource Director and is comprised of representatives from each
of the campus committees/groups involved in professional development activities, including: flex
Committee, Faculty Professional Development Committee (Academic Senate), Distance Education,
Associate Faculty, Community Education, and classified employee training programs. The committee
includes consideration of activities suggested through all programs, services, disciplines, groups, and
clubs in the District.
Membership
#
1
1
1
1
1
1
1
1
1
1
1
𝛴 =8
Designation
Director of Human Resources
Faculty
Associate Faculty Coordinator
Manager
Classified Staff
Del Norte Representative
Human Resource Analyst
Distance Education
Representative
Community & Economic
Development/Business Training
representative
DSPS representative
Veterans Affairs representative
Chair
Chair
Recorder
Appointment
Ex. Officio
Senate
Ex. Officio
Management Council
CSEA
VPISD
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard III: A.77, A.83
College of the Redwoods
Page 16
COMMITTEE HANDBOOK
College of the Redwoods
Program Review
Scope
The College of the Redwoods’ Program Review Committee (PRC) leads and facilitates authentic
assessment as it relates to student success and planning at the institution for all subject and service
areas. The committee reviews Annual and Comprehensive Program Reviews that provide the strong
foundation upon which College of the Redwoods develops, identifies, states, and documents quality
improvement plans and goals including providing the direction of prioritization of funding and
support needs as organized under the strategic planning objectives.
The purpose of the Program Review Committee is to review and evaluate annual and comprehensive
program review documents for all subject and service areas. PRC finalizes each program review or
annual planning document with an executive summary for the Integrated Planning Functional
Committees (IPFCs) and for the District.
Membership
#
1
1
5
1
1
1
1
1
𝛴 =12
Designation
Instructional Dean
Student Services Director
Faculty (1 Health/Athletics/PE, 1
CTE, 1 ALSS, 1 Counseling, 1 Del
Norte At-Large)
Faculty Assessment Co-Chair
Student
Director of Institutional
Effectiveness
Representative from
Administrative Services
AOA to the VPISD or CTE Dean
Chair
Co-chair
Co-chair
Appointment
VPISD
VPISD
Senate
Ex. Officio
ASCR
Ex. Officio
VPAS
Recorder
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard I: B.16, B.17
Standard II: A.53
College of the Redwoods
Page 17
COMMITTEE HANDBOOK
College of the Redwoods
Student Success and Support Program Advisory
Scope
The purpose of the CR SSSP Advisory Committee is to review and recommend policies, procedures,
and activities to enhance the district-wide understanding of the philosophy and process of
matriculation and to increase student success for all students.
Membership
#
1
1
1
1
1
1
1
3
2
1
1
1
1
1
1
1
𝛴 =19
Designation
VPISD
Director of Counseling and
Advising, SSSP Coordinator
Director of Special Programs and
Academic Support
Director, Enrollment & Financial
Aid Services
Veterans Resource Specialist
Manager, Admissions and Records
Counselor, Transfer Center
Director
Faculty
Academic Deans
Noncredit Matriculation
Representative
Director of DSPS
Representative from Information
Systems
Representative from Distance
Education
Student
Assistant Director of EOPS
AOA to the VPISD or CTE Dean
Chair
Co-Chair
Co-Chair
Appointment
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Ex. Officio
Senate
VPISD
VPISD
Ex. Officio
Ex. Officio
DE Committee
ASCR
Ex. Officio
Recorder
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard II: A.44, A.47, C.60, C.61, C.62, C.64, C.65
College of the Redwoods
Page 18
COMMITTEE HANDBOOK
College of the Redwoods
Student Equity Planning
Scope
The guiding principles of the Student Equity Plan (SEP) is to ensure the population of historically
underrepresented students reflects and surpasses the ethnic and cultural profiles of communities
served by the college. The annual actions are aligned with initiatives of institutional planning and
college resources.
The College of the Redwoods Student Equity Plan Committee is tasked with producing an Executive
Summary Report that describes actions that demonstrate evidence of progress toward achieving
specified goals and implementing activities of the Student Equity Plan. The committee is charged with
aligning these initiatives with institutional planning and college resources. Each year, Student Equity
Annual Plan is created with action items that are driven by these goals.
Membership
#
1
1
1
1
1
1
1
1
𝛴 =8
Designation
President/Superintendent
College Council Representative
VPISD
Senator of the Academic Senate
Multicultural & Diversity
Committee (MDC) Representative
Representative for Institutional
Research
Student
Instructional Dean
Chair
Appointment
Ex. Officio
College Council
Ex. Officio
Senate
MDC
Ex. Officio
Chair
ASCR
Ex. Officio
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard I: B.17
Standard II: A.44, C.62
College of the Redwoods
Page 19
COMMITTEE HANDBOOK
College of the Redwoods
Technology Planning
Scope
The Technology Planning Committee (TPC) supports the District's mission by providing, monitoring,
and updating the Technology Plan, and by prioritizing technology funding requests from the Program
Review Committee that are forwarded to the Budget Planning Committee. The TPC provides a central
review function, so that technology actions are viewed in totality and across the District, ensuring
that priorities and student success factors are considered. These actions support the Educational
Master Plan and Strategic Plan.
Membership
#
2
1
1
1
1
2
1
1
1
𝛴 =11
Designation
IT or IS Director
Faculty
Instructional Technologist
Representative from DE Planning
Committee
Student
Managers (1 from Student
Services)
Network Administrator
Web Analyst
Senior Programmer Analyst
Chair
Chair
Appointment
Ex. Officio
Senate
Ex. Officio
DE Planning
Committee
ASCR
Management Council
Ex. Officio
Ex. Officio
Ex. Officio
Terms
Appointments are for a minimum of two years.
Related ACCJC Standards
Standard III: C.91, C.92, C.93, C.95
College of the Redwoods
Page 20
Agenda Item 3
PROGRAM REVIEW COMMITTEE
Purpose
College of the Redwoods’ Program Review Committee (PRC) ensures quality program planning
and assessment across all instructional and service areas of the college. The committee examines
programs on an annual and comprehensive basis, which provides a strong foundation on which
College of the Redwoods develops, identifies and documents quality improvement planning and
goals; and provides direction in the prioritization of resource and support requests. Each year, the
PRC completes an executive summary highlighting assessment, success, adherence to
accreditation standards and to reports to the board and district.
Committee History
The Program Review Committee was formed in response to an accreditation recommendation,
and has taken the lead in revising and improving district program evaluation in accord with
accreditation standards, and tying program review to resource allocations. The committee offers
recommendations to improvements of the program review process. The committee also
completes an annual self-evaluation, and makes improvements based on this self-assessment,
feedback from program review authors, and any changes to the program review process.
Typical Tasks
The PRC is responsible for the following:
 The sequence, notification and evaluation of Comprehensive and Annual program review
documents
 The format for evaluating program review documents, which should include evaluation and
justification of:
1) program/unit goals and purpose
2) recommendations and planning for program improvement
5) course/discipline/program PLOs/SLOs and assessment, (6) student achievement data, and (7)
actions taken since last program review
6) The identification and provision of appropriate institutional research data and support for the
programs and units being reviewed
7) The calendar of program review committee activities
8) Forwarding program review subcommittee summaries and executive summaries
9) Forwarding appropriate requests submitted through program review to the Integrated Planning
Functional Committee’s
10) Providing feedback to the Assessment Committee related to the assessment summaries
provided in program reviews
11) In support of AP 4021, PRC will forward at risk instructional programs, to provide feedback
to CIO and academic Senate on program revitalization and discontinuance.
12) PRC will forward to the appropriate Vice President any service area programs identified with
performance concerns.
13) Review program areas and determine which areas will be evaluated (academic).
r10/10/14 Agenda Item 3
Committee Membership Terms of Service
The Program Review Committee (PRC) is a cross sectional representation of employee groups
and student representation (if identified) that makes recommendations about the content of
annual and comprehensive program review documents as well as disseminates data to various
integrated planning committees. The PRC is led by two Co‐Chairs-the Vice President of Student
Services and the Vice President of Instruction or their designees. PRC membership consists of
faculty, staff and students, for two‐year alternating appointments, to provide continuity and
ongoing history for the Committee. Each member has the responsibility to attend all meeting and
adhere to committee’s rules. Members with 3 absences in a semester may be replaced by the
appropriate constituent group. Members are responsible to disseminate committee information to
their respective constituents.
Constituency Membership:
At least 2 administrators/managers representing Instruction and Student Development
At least 6 faculty representing different areas (e.g. MS & BS, CTE, Athletics/PE/Health
Occupations, Counseling, Arts & Humanities, Del Norte)
1 IR Director
1 Classified representative
1 Assessment Coordinator (position can serve as faculty representation as well )
1 student representative appointed by ASCR
(Co-chairs are appointed from member representation)
r10/10/14 College of the Redwoods
Instructional Committee Evaluation Rubric
Agenda Item 4.2a.
Mission
Exemplary
Aligns with the mission of the college;
Satisfactory
Aligns with the mission of the college;
Identifies the program’s impact on the
college;
Scope and reach is present but limited;
Developing
Fails to align with the mission
of the college;
Identifies functions of the
program but not the greater
Clear and concise
purpose
Insightful commentary regarding
Sufficient explanation regarding district Analysis was absent, although
factors that may have contributed to the comparison/trend;
required based on instructions
data outcomes;
(e.g., comparison to district)
No comment was required based on the
Analysis lends itself to potential action instructions;
plans for improvement;
Possible factors impacting the program
were discussed, but it is unclear how
they motivate planning actions
Student equity group differences were
Equity group differences within the
Equity data indicated large
clearly identified;
program were identified;
differences across equity
groups, but differences were not
Potential factors leading to student
Differences compared to the district
indicated;
equity differences were discussed;
were identified;
Analysis was absent
Potential actions for improving student Analysis was limited or absent
equity was discussed;
Program improvements evaluated by
Enough assessment activity has taken
The amount of assessment
reflecting on a significant amount of
place such that the program can reflect activity was inaccurately
assessment activity that has taken
on what it has learned;
reported;
place;
Assessment findings are loosely linked Assessment findings are not
Assessment findings are directly linked to program changes;
linked to program changes;
to specific program changes;
Future evaluation of assessment driven Insufficient assessment activity
Program changes based on assessment changes is provided
completed for the program to
findings were evaluated for
reflect on assessment-based
improvement (loop closed).
changes
Clear and concise
Data Analysis –
General
Data Analysis –
Student Equity
Groups
Assessment
1 r10/24/14
College of the Redwoods
Instructional Committee Evaluation Rubric
Agenda Item 4.2a.
Evaluation of
Past Plans
Program Plans
& Resource
Requests
Exemplary
Past actions were carried out and
evaluated, and their impact is clearly
described
Satisfactory
Current status of actions taken is clear;
Impact of action has not been
evaluated, but evaluation plan is
included;
Developing
Actions taken do not reflect
actions from past year;
Current action status is unclear;
Planning actions directly link to stated
institutional planning actions;
Clear explanation as to why the action
was not completed
Planning actions are loosely related to
institutional planning actions;
The impact of the action was
not evaluated, and there is no
plan for evaluation in the future
Institutional plans are not linked
to program planning actions;
Actions are clearly based on
assessment findings;
Planning numbers are listed but action
items are not stated;
Planning actions are not tied to
assessment results;
Actions lead to impacts that can be
measured;
Unclear how expected impact will be
measured;
Resource requests are not tied
to specific planning action
Every resource request has a
Evaluation of the action is discussed,
corresponding action linked to a plan or but unclear if it has been incorporated
assessment results
into assessment plan;
Every resource request has a
corresponding action linked to a plan or
assessment results
2 r10/24/14
College of the Redwoods
PRC Student Development Rubric
Agenda Item 4.2b.
(r10/24/14) Program
Information/
Mission
Exemplary Satisfactory Developing Program mission aligns with the
mission of the college;
Program mission aligns with the
mission of the college;
Program mission fails to align
with the mission of the college;
Function identifies the program’s
impact on the college;
Scope and reach of function is
present but impact on the college
is uncertain
Identifies functions of the
program but not the greater
purpose
Clear and concise
Clear and concise
Data Analysis
Assessment
Data is complete and insightful
commentary was given regarding
factors that may have contributed
to data changes;
Data is complete and some
comparative comments regarding
data changes were present;
Factors impacting student
achievement and learning were
described in detail
Factors impacting student
achievement and learning were
clearly stated
Student equity outcomes or
initiatives were addressed
Student equity was discussed
briefly
Student equity was not discussed
A significant amount of
assessment activity has taken
place which includes student and
program learning outcomes;
Enough assessment activity has
taken place such that the program
can reflect on what it has learned;
Insufficient assessment activity
completed for the program to
reflect on assessment-based
changes
Assessment findings are directly
linked to specific program
changes
Assessment findings are loosely
linked to program changes
Assessment findings are not
linked to program changes
Assessment explanations are clear
Assessment explanations are not
clear
Assessment explanations are
thorough and detailed
Some data may be missing or is
unclear
Comparative analysis was absent
or sparse regarding data changes
and/or factors impacting student
achievement and learning
1 College of the Redwoods
PRC Student Development Rubric
Agenda Item 4.2b.
(r10/24/14) Evaluation of
Previous Plans
Exemplary
Past actions were carried out and
evaluated, and their impact is
clearly described with relevant
data
Satisfactory
Current status of actions taken is
clear;
Developing
Actions taken do not reflect
actions from past year;
Impact of actions are clear with
some relevant data described;
Current action status is unclear;
The impact of the actions was not
evaluated with relevant data, and
there is no plan for evaluation in
the future
An action may not have occurred
but there is a clear explanation as
to why the action was not
completed
Program Plans &
Resource Requests
Planning actions directly link to
stated institutional planning
actions;
Actions are clearly based on
assessment findings;
Actions clearly show the expected
impact on program/student
learning and can be measured;
Every resource request has a
corresponding action linked to a
plan or assessment result
Planning actions are loosely
related to institutional planning
actions;
Planning actions are mainly based
on assessment findings;
Institutional plans are not linked
to program planning actions;
Planning actions are not tied to
assessment results;
The impact of actions on
It is somewhat unclear how actions program/student learning is not
will impact program/student
discussed adequately;
learning or how they will be
measured;
Resource requests are not tied to a
specific plan or assessment result
Every resource request has a
corresponding action linked to a
plan or assessment result
2 College of the Redwoods
PRC Administrative Services Rubric
r11/14/14
Mission
Assessment
Exemplary
Aligns with the mission of the
college;
Satisfactory
Aligns with the mission of the
college;
Developing
Fails to align with the mission of
the college;
Identifies the program’s impact on
the college;
Scope and reach is present but
limited;
Identifies functions of the
program but not the greater
purpose
Clear and concise
Administrative area outcomes are
clear and concise;
Clear and concise
Administrative area outcomes are
clear and concise;
An assessment plan was carried
out and results are clearly
presented;
An assessment plan is described,
but not fully carried out; and/or
indicators may not lead to
actionable results
An assessment plan was absent,
or was difficult to understand in
terms of clarity or usefulness;
Planned improvements are
described, but only loosely linked
to assessment results.
Assessment results were absent or
were not related to the
administrative area outcomes;
Current status of actions taken is
clear;
Improvements are absent, or are
unrelated to assessment efforts.
Actions taken do not reflect
actions from past year;
Assessment results led to
meaningful improvements that are
included in the planning section.
Evaluation of Past
Plans
Past actions were carried out and
evaluated, and their impact is
clearly described
An action may not have occurred
but there is a clear explanation as
to why the action was not
completed.
Administrate area outcomes are
not present, lack clarity, or the
ability to be evaluated;
Evaluation plan is included, but
impact of the action
is unclear
The impact of the action was not
evaluated, and there is no plan for
evaluation in the future
Program Plans &
Resource Requests
Planning actions directly link to
stated institutional planning
actions;
Planning actions are loosely
related to institutional planning
actions;
Actions are clearly based on
assessment findings;
Planning numbers are listed but
action items are not stated;
Actions lead to impacts that can
be measured;
Unclear how expected impact will
be measured;
Every resource request has a
corresponding action linked to a
plan or assessment results
Evaluation of the action is
discussed, but unclear if it has
been incorporated into assessment
plan;
Exemplary
Every resource request has a
corresponding action linked to a
plan or assessment results
Satisfactory
Institutional plans are not linked
to program planning actions;
Planning actions are not tied to
assessment results;
Resource requests are not tied to
specific planning action
Developing
2014-15 through 2016-2017 Annual and Comprehensive Program Review Calendar
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Instruction Program Reviews
Addiction Studies
Administration of Justice/Basic Academy
Agriculture
Auto Tech
Behavioral, Social Science
Biology, Environmental Science
Business/Econ
Business/Technology
CIS
Construction Technology
Dental Assisting
Digital Media
Drafting Technology
Early Childhood Education (ECE)
English, Reading
Fine Arts
Fine Woodworking
First Year Experience (FYE)
Forestry/Natural Resources (FNR)
GE, Guidance
Health, PE, Athletics
History/PolySci??
Humanities, Communications
LVN
Manufacturing Technology
Math
Non-Credit/Adult Education
Physical Science
Paramedic
Restaurant Hospitality Managament….
RN
Welding Technology
2014-15
C
A
C
C
C
A
A
A
A
A
C
A
A
A
C
A
A
A
C
2015-16
A
A
A
A
A
C
C
A
A
C
A
A
C
C
A
C
C
A
A
2016-17
A
C
A
A
A
A
A
C
C
A
A
C
A
A
A
A
A
C
A
C
A
A
A
A
C
A
A
C
C
A
A
A
A
C
A
A
C
A
A
C
A
C
A
A
A
C
A
A
C
A
C
A
Comprehensive ComprehensiveComprehensive
Annual
Annual
Annual
Notes
Student Development Areas
Advising/Counseling
ASC
Athletics
Child Development Ctr
DSPS
Enrollment Services (Admissions, Financial Aid, Veterans)
Library
Residential Life
Special Programs (EOPS/CARE/CalWorks)
Upward Bound
Office of VP of Instruction and Student Development
VPISD Summary
Administrative Services Areas
Business Office
Community & Economic Development
Maintenance
Payroll
Safety/Security
VP- Administrative Service Area
Presidents Area
Human Resources
IT/TSS
Institutional Research
Marketing & Publications
President's Office
Other Area
Distance Ed - Baseline
Tentative:
Two years annual baseline; third year comprehensive
.
2014-15 Program Review Committee Detailed Calendar:
Date
9/25/15
Task/Grouping
Review of calendars, membership, rubrics, etc.
Member
Committee
10/9/15
TBD
Committee
10/23/15
TBD
11/13/15
Student Development Reviews:
Advising & Counseling
ASC
Athletics
Child Development Center
DSPS
Enrollment Services (Admissions, Fin, Aid, Vets)
Library
Residential Life
Special Programs (EOPS/CARE)
Upward Bound
Office of VPISD/VPISD
(11)
Administrative Reviews:
Business Office
Community & Economic Development
Maintenance
Payroll
Public Safety
VP-Administrative Service
(6)
12/11/15
1/22/16
President’s Area Reviews:
Human Resources
IT/TSS
Institutional Research
Marketing & Publications
President’s Office
Annual Instructional Reviews:
Addiction Studies
Administration of Justice
Agriculture
Auto Tech
Behavioral & Social Sciences
Business Tech
CIS
Digital Media
Dental Assisting
English
Committee
Data
Assessment
Planning:
Data:
Assessment:
Planning:
(5)
Data:
Assessment:
Planning:
(10)
2014-15 Program Review Committee Detailed Calendar:
Date
2/26/15
Task/Grouping
Annual Instructional Reviews (cont’d):
First Year Experience
Forestry/Natural Resources
Health, PE
Humanities
LVN
Manufacturing Technology
Math
Non-credit/adult education
Physical Science
Restaurant Hospitality Management
Member
Data:
Assessment:
Planning:
(10)
3/11/15
Baseline Reviews:
Distance Education – Baseline (Service Area
Planning: Review)
Data:
(1)
3/25/15
2015-16 Comprehensive Reviews:
Biology/Environmental Science
Business/Econ
Construction Technology
Drafting Tech
2015-16 Comprehensive Reviews (cont’d):
ECE
Fine Arts
Fine Woodworking
Paramedic
RN
Welding Technology
Assessment:
Planning:
(4)
Data:
Assessment:
(6)
4/8/15
4/22/15
.
Finalize any late/missing reviews
Wrap up current PRC Processes
Begin Executive Summary Discussion
PRC membership requirements updates for Senate
and CSEA
Continue Executive Summary
Discuss Template Revisions
Discuss Process Revisions
Executive Summary Completed, Approved
Discuss Matrix Items for posting
Program Template Revision Consensus
Planning:
Standard I: Mission, Academic Quality and Institutional Effectiveness, and Integrity B. Assuring Academic Quality and Institutional Effectiveness: Instit
Responsible Cabinet Member
and
Responsible Employees
and
Reponsible
Committees/ Groups
5.
The institution assesses accomplishment of its mission through program review and evaluation of goals and objectives, student learning outcomes, and student achievement. Quantitative and qualitative data are disaggregated for analysis by program type and mode of delivery. Angelina Hill
Kathy Smith, Keith Snow‐
Flamer, Lee Lindsey, Ahn Fielding
IEC, PRC
6.
The institution disaggregates and analyzes learning outcomes and achievement for subpopulations of students. When the institution identifies performance gaps, it implements strategies, which may include allocation or reallocation of human, fiscal and other resources, to mitigate those gaps and evaluates the efficacy of those strategies. Angelina Hill
Kathy Smith, Keith Snow‐
Flamer, Lee Lindsey, Ahn Fielding
IEC, PRC, Student Equity Committee, BPC
9.
The institution engages in continuous, broad based, systematic evaluation and planning. The institution integrates program review, planning, and resource allocation into a comprehensive process that leads to accomplishment of its mission and improvement of institutional effectiveness and academic quality. Institutional planning addresses short‐ and long‐range needs for educational programs and services and for human, physical, technology, and financial resources. (ER 19) Angelina Hill
Keith Snow‐Flamer, Lee Lindsey
IEC, Integrated Planning Committees
Standard II: Student Learning Programs and Support Services A. Instructional Programs Responsible Cabinet Member
The institution regularly evaluates and improves the quality and currency of all instructional programs offered in the name of the institution, including collegiate, pre‐collegiate, career‐
technical, and continuing and community education courses 16.
and programs, regardless of delivery mode or location. The institution systematically strives to improve programs and courses to enhance learning outcomes and achievement for students. Keith Snow‐Flamer and
Responsible Employees
Tracey Thomas, Erin Wall, Joe Hash, Marla Gleave, Sheila Hall, Trish Blair, Ron Waters, Alison Stull, Julia Peterson, Mark Renner, Angelina Hill
and
Reponsible
Committees/ Groups
Program Review Committee, Assessment Committee, Student Development Assessemnt Group, Distance Ed