REDWOODS COMMUNITY COLLEGE DISTRICT Flex Advisory Committee 2:00 p.m. – LRC 107 Thursday, September 22, 2011 Notes Present: Geisce Ly, Roxanne Metz, Steve Brown, Mike Richards, Mark Winter, Sally Frazier, Connie Carlson, Crislyn Parker, notes Roxanne gave a brief overview of the last meeting Suggested what to apply to flex, committees, activities, etc. Our focus for fall is to have the goals forms completed and submitted There was discussion that, because this committee is broad based, we should have a CRFO member as part of the committee. There was discussion on who should have oversight of flex activities enforcement The scope of this committee is to focus on faculty flex requirements and ensure compliance of flex guidelines 1. Brief Review of Goals submitted to date a. Number/Percentage received for full-time and part-time faculty To date: Associate Faculty turned in 122 of 235, Full-time Faculty turned 35 of approximately 80 The committee discussed whether to ask the Dean’s and/or CRFO to serve as enforcers in getting the forms submitted It was discussed to hold workshops on submitting flex requirements, and review the process in division meetings The committee discussed how to inform faculty when major changes are made in the process. Ultimately, attaching detailed instructions of changes, responsibilities, and sample activities, along with the flex form, and including a brief summary in the email when sending out the call for flex, would be best Roxanne summarized what she is hearing is a recommendation for more communication and outreach. Roxanne will work with Connie and Crislyn to improve communication Faculty have asked questions and the committee needs to clarify when professional development activities counts: contract/academic year or fiscal year? Regarding review of the goals submitted, Roxanne thinks we should provide general feed back; be flexible. A focus for this year is to clarify what activities should apply and which should not. The committee discussed more modifications of the form: o change the title to “faculty flex agreement” and include a check list on how it applies (i.e. flex activities are intended to do xxx) o faculty need to tie their flex activities to mission, strategic planning, student learning o contractual activities do not count toward flex; activities that go beyond the scope of the contract or are in addition do; show examples There are four domains for the flex committee: accountability and compliance; process; review; planning o Accountability and peer review are initial priorities to meet the chancellor’s office requirement o Review of submission to ensure goals meet Flex guidelines o The committee needs to determine charge, scope, and membership for the website. Should this be formal and vetted through the shared governance process and college council? Roxanne noted there is an organizational development consortium statewide and it might be good to identify someone from this committee or CR to participate, to determine best practices Due to time constraints, the next meeting will include review of a draft mission, scope, membership statement A standing item will be to monitor compliance Committee agreed Thursdays at 2pm, on the first 1st and 3rd Wednesdays, good meeting times. (Next meeting Oct 6, 2p to 3p?) 2. Review of Faculty Flex Survey Results (moved to future meeting) 3. Discussion of Process for Planning/Recommending Flex Activities (moved to future meeting) 4. Streamlining the Goals/Activity Process (moved to future meeting) a. Developing a web page for submission b. Sample form (from Fullerton) 5. Streamlining Flex Activity Planning moved to future meeting)