College Council
2/2/2015
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
College Council
February 2, 2015 3:00 p.m. – Board Room
AGENDA
1. Minutes Dated 12/1/2014 (Page 4)
NEW BUSINESS
1. BP/AP 3410 Nondiscrimination (Page 10)
a. Review current policy and changes to the administrative procedure
2. AP 3420 Equal Employment Opportunity (Page 15)
a. Review changes to the administrative procedure
3. 3430 Prohibition of Harassment (Page 23)
a. Review changes to the administrative procedure
4. BP and AP 3560 Alcoholic Beverages on Campus (Page 30)
a. Review current policy and changes to the procedure
5. BP 3601 College of the Redwoods Foundation (Page 33)
a. Review policy changes
6. BP and AP 6750 Parking (Page 35)
a. Review current policy and changes to the procedure
7. BP 7150 Evaluation (Page 43)
a. Review new procedure
8. AP 7160 Professional Development (Page 44)
a. Review changes to the administrative procedure
9. BP 7235 Probationary Period: Classified Employees (formerly 7239) (Page 46)
a. Review policy changes
10. BP/AP 7240 Confidential Employees (Page 47)
a. Review policy changes
11. BP/AP 7262 Management Performance Evaluation (Page 49)
a. Review policy and procedure changes
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2/2/2015
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12. BP/AP 7340 Leaves (Page 53)
a. Review policy and procedure changes
13. Sunset Recommendations (Page 59)
a. BP 7162 Promotion
Outlined in the Collective Bargaining Agreement
b. AP 7163 Professional Staff Development Levels
Has been incorporated into AP 7160 Professional
c. BP 7241 Confidential Staff Probationary Period
Has been incorporated into BP 7240 Confidential Employees
d. BP 7243 Release Time for Confidential Staff
Has been incorporated into AP 7160 Professional Development
Development
e. BP 7511 Consensual Relationships
Covered in AP 3430 Prohibition of Harassment
14. Interim Administrative Procedures (Page 65)
a. AP 3507 Fire Safety
b. AP 3520 Local Law Enforcement
c. AP 3540 Sexual and Other Assaults on Campus
d. AP 5502 Student Sexual Misconduct Including Sexual Violence
OLD BUSINESS:
1. College Council Committee Description and Membership (Page 94)
a. Review new committee description
2. ACCJC Responsibility Matrix (Page 96)
a. Review ACCJC Responsibility Matrix
3. BP and AP 2325 Teleconferencing (Page 100)
a. Review draft policy and procedure
4. BP and AP 4020 Program, Curriculum, and Course Development (Page 103)
a. Review policy and procedure changes
5. BP and AP 4050 Articulation (Page 105)
a. Review draft policy and procedure
6. AP 4235 Credit by Exam (Page 110)
a. Review procedure changes
7. BP and AP 5040 Student Records, Directory Information, and Privacy (Page 113)
a. Review policy and procedure changes
8. AP 5130 Financial Aid (Page 119)
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2/2/2015
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a. Review draft procedure
9. BP and AP 5300 Student Equity (Page 121)
a. Review policy and procedure changes
10. BP 5530 Student Complaints (Page 124)
a. Review policy changes
Policy and Procedure Tracking
Number
BP/AP
4100
BP/AP
4231
BP/AP
2105
Title
Graduation Requirements for
Degrees and Certificates
Grade Changes
Election of a Student Member
Status
Council member researching the Ethnic
Studies Requirement
Sent to ASPC prior to returning to
College Council
Sent back to Board subcommittee for
revisions
College Council
2/2/2015
Page 4
College Council Minutes
st
December 1 , 2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday December 1, 2014
MEMBERS
PRESENT
Jerred Scheive, Dustin Scheive, Lee Lindsey, Steve Sandeen, Debbie
Topping, Ahn Fielding, Lynn Thessen (as Management Council
representative), Keith Snow-Flamer, Dan Calderwood, Philip Mancus
(phone), Peter Blakemore
MEMBERS ABSENT
Kathy Smith
CALL TO ORDER
Keith Snow-Flamer called the meeting to order at 3:03 p.m.
MINUTES DATED
11/3/2014
A motion was made by Dan Calderwood and seconded by Jerred
Scheive to approve the minutes dated 11/3/2014.
ACTION A vote was taken and Council voted unanimously to approve the minutes
as presented.
NEW BUSINESS
BP AND AP 2325
TELECONFERENCING
There was no discussion regarding BP and AP 2325 Teleconferencing.
A motion was made by Ahn Fielding and seconded by Steve Sandeen to
send BP and AP 2325 Teleconferencing out for a 30 day constituent
review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
2325 Teleconferencing out for a 30 day constituent review.
BP AND AP 3501
CAMPUS SECURITY
The formatting needs to be fixed on the first paragraph of the AP.
Council member stated that ASCR Senators need keys to access the
Student Union room. It was suggested that the language “students as
needed” be added to the paragraph regarding keys.
A motion was made by Jerred Scheive and seconded by Lee Lindsey to
send BP and AP 3501 Campus Security out for a 30 day constituent
review contingent upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3501 Campus Security out for a 30 day constituent review.
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Minutes-College Council
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December 1 , 2014
BP 3520 LOCAL LAW
ENFORCEMENT
It was suggested that language be added regarding sexual assault.
Council member suggested checking with legal counsel prior to adding
new language.
A motion was made by Dan Calderwood and seconded by Peter
Blakemore to send BP 3520 Local Law Enforcement out for a 30 day
constituent review with the understanding that during that time legal
counsel would be contacted regarding the addition language that
references sexual assault.
ACTON A vote was taken and Council voted unanimously to send BP 3520 Local
Law Enforcement out for a 30 day constituent review with the
understanding that during that time legal counsel would be contacted
regarding the addition language that references sexual assault.
BP AND AP 4050
ARTICULATION
There was no discussion regarding BP and AP 4050 Articulation.
A motion was made by Dan Calderwood and seconded by Peter
Blakemore to send BP and AP 4050 Articulation out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
4050 Articulation out for a 30 day constituent review.
AP 4235 CREDIT BY
EXAM
There was no discussion regarding AP 4235 Credit by Exam.
A motion was made by Jerred Scheive and seconded by Dustin Scheive
to send AP 4235 Credit by Exam out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send AP 4235 Credit
by Exam out for a 30 day constituent review.
BP AND AP 5040
STUDENT RECORDS,
DIRECTORY
INFORMATION, AND
PRIVACY
BP and AP 5040 Student Records, Directory Information, and Privacy
were revised to be more in line with the CCLC League Template.
Council member stated that everything after the first four sections of the
BP should be stricken because that language is already in the AP.
Council member stated that the format of the AP needs to be tidied up.
A motion was made by Peter Blakemore and seconded by Steve
Sandeen to send BP and AP 5040 Student Records, Directory
Information, and Privacy out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
5040 Student Records, Directory Information, and Privacy out for a 30
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Minutes-College Council
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December 1 , 2014
day constituent review.
AP 5130 FINANCIAL
AID
AP 5130 Financial Aid was drafted because it is a required policy.
A motion was made by Dan Calderwood and seconded by Peter
Blakemore to send AP 5130 Financial Aid out for a 30 day constituent
review.
ACTION A vote was taken and Council voted unanimously to send AP 5130
Financial Aid out for a 30 day constituent review.
BP AND AP 5300
STUDENT EQUITY
BP and AP 5300 Student Equity were reviewed by the Student Equity
Plan Committee prior to being brought to College Council.
Council member suggested capitalizing the first letter of the first word of
each bulleted item.
Council member stated that the last bullet on the AP should be changed
to read: “An executive summary that describes the groups for whom
goals have been set, the goals, the initiatives that the District will
undertake to achieve the goals, the resources budgeted for that purpose,
and the District officer or employee who can be contacted for further
information"
A motion was made by Ahn Fielding and seconded by Peter Blakemore
to send BP and AP 5300 out for a 30 day constituent review contingent
upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP and AP
5300 out for a 30 day constituent review contingent upon the
aforementioned changes.
BP 5500 STANDARDS
OF CONDUCT
Council member stated that the italic comments should be removed.
A motion was made by Dan Calderwood and seconded by Steve
Sandeen to send BP 5500 Standards of conduct out for a 30 day
constituent review contingent upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP 5500
Standards of conduct out for a 30 day constituent review contingent upon
the aforementioned change.
BP 5530 STUDENT
COMPLAINTS
There was no discussion regarding BP 5530 Student Complaints.
A motion was made by Jerred Scheive and seconded by Peter
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Minutes-College Council
Page 4 of 6
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December 1 , 2014
Blakemore to send BP 5530 Student Complaints out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 5530
Student Complaints out for a 30 day constituent review.
OLD BUSINESS
BP 2716 POLITICAL
ACTIVITY
There was no constituent feedback on BP 2716 Political Activity.
A motion was made by Peter Blakemore and seconded by Lee Lindsey
to send BP 2716 Political Activity to the Board for a first read.
ACTION Vote was taken and Council voted unanimously to send BP 2716 Political
Activity to the Board for a first read.
BP 2717 PERSONAL
USE OF PUBLIC
RESOURCES
There was no constituent feedback on BP 2717 Personal Use of Public
Resources.
A motion was made by Jerred Scheive and seconded by Dustin Scheive
to send BP 2717 Personal Use of Public Resources to the Board for a
first read.
ACTION A vote was taken and Council voted unanimously to send BP 2717
Personal Use of Public Resources to the Board for a first read.
BP 2720
COMMUNICATIONS
AMONG BOARD
MEMBERS
There was no constituent feedback on BP 2720 Communications Among
Board Members.
A motion was made by Jerred Scheive and seconded by Dan
Calderwood to send BP 2720 Communications Among Board Members
to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 2720
Communications Among Board Members to the Board for a first read.
BP AND AP 3503
MISSING STUDENT
NOTIFICATIONS
BP and AP 3504 Missing Student Notifications was changed to BP and
AP 3503 Missing Student Notifications.
A motion was made by Ahn Fielding and seconded by Steve Sandeen to
send BP and AP 3503 Missing Student Notifications to the Board for a
first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3503 Missing Student Notifications to the Board for a first read.
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2/2/2015
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Minutes-College Council
Page 5 of 6
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December 1 , 2014
BP AND AP 3506
TIMELY WARNINGS
Council member stated that in the fourth line of the AP “warming” needs
to be changed to “warning”.
A motion was made by Jerred Scheive and seconded by Steve Sandeen
to send BP and AP 3506 Timely Warnings to the Board for a first read
contingent upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3506 Timely Warnings to the Board for a first read contingent upon the
aforementioned change.
BP AND AP 3515
CRIME REPORTING
Council member stated that the “Attorney Client” reference needs to be
removed from the header.
Council member stated that Mendocino County information needs the
highlight removed.
A motion was made by Jerred Scheive and seconded by Dan
Calderwood to send BP and AP 3515 Crime Reporting to the Board for a
first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3515 Crime Reporting to the Board for a first read.
BP AND AP 3516
REGISTERED SEX
OFFENDER
INFORMATION
Council member stated that the Garberville instructional site information
needs to be added to the list.
A motion was made by Dan Calderwood and seconded by Peter
Blakemore to send BP and AP 3516 Registered Sex Offender
Information to the Board for a first read contingent upon the
aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3516 Registered Sex Offender Information to the Board for a first read
contingent upon the aforementioned change.
BP 5130 FINANCIAL
AID
Council member stated that a space needs to be added to the second to
last paragraph.
A motion was made by Lynn Thessen and seconded by Debbie Topping
to send BP 5130 Financial Aid to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 5130
Financial Aid to the Board for a first read.
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Minutes-College Council
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December 1 , 2014
BP AND AP 6331
COMPUTER LOAN
AND EMPLOYEE
TECHNOLOGY
PURCHASE
PROGRAM
It was stated that the CRFO believes this to be a negotiable item.
A motion was made by Jerred Scheive and seconded by Peter
Blakemore to table BP and AP 6331 Computer Loan and Employee
Technology Purchase Program until January after the CRFO has an
opportunity to review it.
ACTION A vote was taken and Council voted unanimously to table BP and AP
6331 Computer Loan and Employee Technology Purchase Program until
January after the CRFO has an opportunity to review it.
ADJOURN
Keith Snow-Flamer adjourned the meeting at 4:48
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 3410
NONDISCRIMINATION
The District is committed to equal opportunity in educational programs, employment, and all
access to institutional programs and activities.
The District, and each individual who represents the District, shall provide access to its services,
classes, and programs without regard to national origin, religion, age, gender, gender identity,
gender expression, race or ethnicity, color, medical condition, genetic information, ancestry,
sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is
perceived to have one or more of the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived characteristics.
The President/Superintendent shall establish administrative procedures that ensure all members
of the college community can present complaints regarding alleged violations of this policy and
have their complaints heard in accordance with the Title 5 regulations and those of other
agencies that administer state and federal laws regarding nondiscrimination.
No District funds shall ever be used for membership, or for any participation involving financial
payment or contribution on behalf of the District or any individual employed by or associated
with it, to any private organization whose membership practices are discriminatory on the basis
of national origin, religion, age, gender, gender identity, gender expression, race, color, medical
condition, genetic information, ancestry, sexual orientation, marital status, physical or mental
disability, or because he/she is perceived to have one or more of the foregoing characteristics, or
because of his/her association with a person or group with one or more of these actual or
perceived characteristics.
See Administrative Procedure [ # ].
Revised 9/02, 9/08, 3/12, 6/13
Reference:
Education Code Sections 66250 et seq., 72010 et seq., and 87100 et seq.;
Title 5 Sections 53000 et seq. and 59300 et seq.;
Penal Code Section 422.55;
Government Code Sections 12926.1 and 12940 et seq.;
ACCJC Accreditation Eligibility Requirement 20 and ACCJC Accreditation Standard
Catalog Requirements (formerly Accreditation Standard II.B.2.c)
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2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3410
NONDISCRIMINATION
UNLAWFUL DISCRIMINATION
Note: This procedure is legally required. Local practice may be inserted, but should comply with
these minimum requirements.
Education Programs
The District shall provide access to its services, classes and programs without regard to national
origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical
condition, genetic information, ancestry, sexual orientation, marital status, physical or mental
disability, pregnancy, or because he or she is perceived to have one or more of the foregoing
characteristics, or based on association with a person or group with one or more of these actual
or perceived characteristics.
All courses, including noncredit classes, shall be conducted without regard to the gender of the
student enrolled in the classes. As defined in the Penal Code, “gender” means sex, and includes
a person’s gender identity and gender expression. “Gender expression: means a person’s genderrelated appearance and behavior whether or not stereotypically associated with the person’s
assigned sex at birth.
The District shall not prohibit any student from enrolling in any class or course on the basis of
gender.
Academic staff, including but not limited to counselors, instructors and administrators shall not
offer program guidance to students which differs on the basis of gender.
Insofar as practicable, the District shall offer opportunities for participation in athletics equally to
male and female students.
Employment
The District shall provide equal employment opportunities to all applicants and employees
regardless of race, religious creed, color, national origin, ancestry, physical disability, mental
disability, medical condition, genetic information, marital status, sex, gender, gender identify,
gender expression, age, sexual orientation, or military and veteran status.
All employment decisions, including but not limited to hiring, retention, assignment, transfer,
evaluation, dismissal, compensation, and advancement for all position classifications shall be
based on job-related criteria as well as be responsive to the District’s needs.
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The District shall from time to time as necessary provide professional and staff development
activities and training to promote understanding of diversity.
Nondiscrimination References for Education Programs:
Education Code Sections 66250 et seq., 200 et seq., and 72010 et seq.;
Penal Code Sections 422.55 et seq.;
Title 5 Sections 59300 et seq.;
ACCJC Accreditation Eligibility Requirement 20 and ACCJA Accreditation Standard
Catalog Requirements (formerly II.B.2.c)
Nondiscrimination References for Employment:
Education Code Sections 87100 et seq.;
Title 5 Sections 53000 et seq.;
Government Code Sections 11135 et seq. and 12940 et seq.
Former Administrative Regulation No. 809.06, number change only on June 5, 2012
Approved:
Revised: 2/4/03
I.
Unlawful Discrimination
A. The District assumes the responsibility for providing a work and academic environment
free from unlawful discrimination because of ethnic group identification (race, national
origin, ancestry), color, religion, age, sex, physical or mental disability, medical condition
(cancer related), marital status, or status as a Vietnam era or disabled veteran. (Title VI &
VII, Title IX, California Gov't Code 11135, Title 5, Sec. 59300 59326, and the Fair
Employment and Housing Act)
1. Unlawful discrimination by students or employees will not be tolerated; and if it is
determined that such conduct has occurred, appropriate disciplinary action will be
taken.
2. The Human Resources Director/EEO is responsible for compliance with, and
implementation of, all laws and regulations on unlawful discrimination.
B. Sexual Harassment
1. The District will take all steps necessary to provide a work and educational
environment free from sexual harassment and intimidation. (Title 5, 53030)
2. California Education Code Sec. 212.5 defines "sexual harassment" as "unwelcome
sexual advances, requests for sexual favors, and other verbal, visual, or physical
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2/2/2015
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conduct of a sexual nature, made by someone from or in the work or educational
setting."
3. Sexual harassment is a form of discrimination and will not be tolerated. If it occurs, it
will be subject to appropriate disciplinary action.
4. The full District statement on Sexual harassment is located in Administrative
Regulation 809.02.
C. Handicapped Employment Students with Disabilities
1. In accordance with Section 504, Title 5, Sec. 53029, and related CCC Guidelines, the
District will make reasonable accommodation for the disabled applicant or employee.
a. Reasonable accommodation is defined as efforts made on the part of the employer
to remove artificial or real barriers which prevent or limit the employment and
upward mobility of disabled persons.
b. Accommodations may include, but are not limited to, the provision or
modification of equipment; provision of assistive devices; modified work
schedules; job restructuring or job site modification; provision of readers,
interpreters, or tutors; transportation; etc.
2. Accommodations and other services for disabled students are arranged through the
Disabled Student Services Office.
a. College of the Redwoods' facilities, programs, and activities are accessible and
available to disabled persons.
3. The Director of Disabled Student Program and Services serves as the Sec. 504
Coordinator, and is responsible for compliance and complaints.
D. Title IX (Sex Discrimination) Ed. Code, Sec. 200 264
1. All forms of sex discrimination are covered under District policy on unlawful
discrimination.
2. The Human Resources Director/EEO, or designee serves as the Title IX Coordinator,
and assures compliance, handles complaints, and provides required notifications.
E. Procedures for Complaints of Unlawful Discrimination (See Administrative Regulation
809.03).
1. The District maintains clearly defined and publicized procedures for filing,
investigation and resolution of Complaints of Unlawful Discrimination (applicable to
students, employees, and job applicants). The College has developed both preliminary
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2/2/2015
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(informal) and formal grievance procedures to handle complaints. These procedures
apply to both affirmative action and unlawful discrimination complaints.
a. All complaints will be investigated quickly and thoroughly and in a manner which
maintains confidentiality and protects the rights and privacy of all parties.
2. Complaints may be communicated to, or filed with, the Human Resources
Director/EEO, or any District administrator or classified manager.
F. Sexual Orientation
1. The District will not tolerate discrimination on the basis of sexual orientation in
employment or in academic programs or activities.
G. AIDS
1. College of the Redwoods has adopted Board Policy 813 which states that
". . . the College will treat all employees and students equally, regardless of whether
they have AIDS/ARC, belong to a group thought to be particularly susceptible to
AIDS/ARC, are related to or reside with persons having AIDS/ARC, or have tested
positive for the HIV antibody. The district will not deny a person who has
AIDS/ARC any benefits for which he/she is eligible. (Section 504, Title 2, Section
7293, and Title 5, Section 59300)
"An individual with AIDS/ARC will not be denied employment or enrollment for
instruction in the District as long as he/she is able to perform in accordance with the
respective standard of each position."
(Title VI; VII; IX; Section 504; California Government Code 11135 and 12900-12996;
California Education Code, Section 200-264; Title 5, California Code of Regulations, Section
53029, 53030, 59300-59326; Title 2, California Code of Regulations, Section 7287.6, 7291,
7293)
Former Administrative Regulation No. 809.06, number change only on June 5, 2012
Approved:
Revised: 2/4/03
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3420
EQUAL EMPLOYMENT OPPORTUNITY
The EEO plan is a district-wide, written plan which implements the District’s EEO program,
includes the definitions contained in Title 5 Section 53001, and addresses the following:

Submission of plans and revisions to the state Chancellor’s Office for review and
approval as required;

The designation of the District employee or employees who have been delegated
responsibility and authority for implementing the plan and assuring compliance with the
requirements of this Procedure;

The procedure for filing complaints and the person with whom such complaints are to be
filed;

A process for notifying all District employees of the provisions of the plan and the policy
statement required;

A process for ensuring that District employees who are to participate on screening or
selection committees shall receive appropriate training on the requirements of the
applicable Title 5 regulations and of state and federal nondiscrimination laws;

A process for providing annual written notice to appropriate community-based and
professional organizations concerning the District's plan and the need for assistance from
such organizations in identifying qualified applicants for openings within the District;

An analysis of the number of persons from “monitored groups”, as defined by Title 5
Section 53001(i), who are employed in the District's work force and those who have
applied for employment in each of the job categories listed below.

An analysis of the degree to which monitored groups are underrepresented in comparison
to the numbers of persons from such groups whom the state Chancellor’s Office
determines to be available and qualified to perform the work required for each such job
category and whether or not the underrepresentation is significant;

The steps the District will take to promote diversity in its work force;

Methods for addressing any discrimination that is detected in the District’s hiring
practices; and

Additional steps to address any significant underrepresentation of monitored groups
identified in the plan.
The plan shall be a public record.
The District shall make a continuous good faith effort to comply with the requirements of the
plan.
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2/2/2015
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Annual Evaluation
The Office of Human Resources will annually survey the district’s workforce composition and
shall monitor applicants for employment on an ongoing basis to evaluate the District’s progress
in implementing the EEO Plan, to provide data needed for the reports required by the Plan and to
determine whether any monitored group is underrepresented. The District will annually report to
the Chancellor’s Office the results of its annual survey of employees. At least every three years
the Plan will be reviewed and, if necessary, revised based on an analysis of the ethnic group
identification, gender, and disability composition of existing staff and of those who have applied
for employment in each of the following identified categories:







executive/administrative/managerial
faculty and other instructional staff
professional non-faculty
secretarial/clerical
technical and paraprofessional
skilled crafts; and
service and maintenance.
For purposes of the survey report, each applicant or employee will be afforded the opportunity to
voluntarily identify her or his gender, ethnic group identification, and if applicable, her or his
disability. Persons may designate as many ethnicities as they identify with, but shall be counted
in only one ethnic group for reporting purposes. This information will be kept confidential and
will be separated from the applications which are forwarded to the screening/selection
committees and hiring administrators.
EEO Advisory Committee
The district established Equal Employment Opportunity Advisory Committee assists the district
in implementing its Plan. The Equal Employment Opportunity Officer shall train the advisory
committee on equal employment compliance and the Plan itself.
The committee shall include a diverse membership whenever possible. A substantial good faith
effort to maintain a diverse membership is expected. If the district has been unable to meet this
requirement, it will document that efforts were made to recruit advisory committee members
who are members of monitored groups. The committee will be composed of:










one faculty member appointed by the Academic Senate Co-Presidents,
one faculty member appointed by the CRFO President,
one classified staff member appointed by the CSEA President,
one manager appointed by the Manager’s Council,
one representative from the Del Norte Education Center,
one representative from the Mendocino Coast Education Center,
one representative from the Multicultural and Diversity Committee,
one member of administration appointed by the President/Superintendent,
one student recommended by the ASCR President, and
the Human Resources Director/Equal Employment Opportunity Officer, who also serves
as the ADA compliance officer, serving as an ex-officio member.
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2/2/2015
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The Equal Employment Opportunity Advisory Committee shall hold a minimum of two (2)
meetings per fiscal year, with additional meetings if needed to review EEO and diversity efforts,
programs, policies, and progress. Due to the geographic size of the District, committee members
may actively participate in meetings via telephone or web conferencing. When appropriate, the
advisory committee shall make recommendations to the governing board, the
President/Superintendent, and the Equal Employment Opportunity Officer.
The Equal Employment Opportunity Advisory Committee, in conjunction with appropriate
human resources staff, shall review the District’s recruitment procedures and make
recommendations on modifications that would address areas of significant underrepresentation of
applicants and/or employees, review the Plan and monitor its progress, recommend changes
needed in the Plan, and provide input to the annual written report to the
President/Superintendent, the Board of Trustees, and the California Community Colleges
Chancellor’s Office.
Employment Procedures
Job Analysis and Validation:

The Director/EEO Officer shall assure that a proper job analysis is performed for every
job filled by the District to determine and validate the knowledge, skills, abilities and
characteristics an employee must possess to perform the job satisfactorily.

A statement of bona fide essential functions and minimum qualifications shall be
developed for all positions.
Job Description:

Every job description shall provide a general statement of job duties and responsibilities.

Job specifications shall include functions and tasks; knowledge; skills; ability; and job
related personal characteristics, including but not limited to sensitivity to and
understanding of the diverse academic, socioeconomic, cultural, linguistic, disability, and
ethnic backgrounds of community college students.
Recruitment:

Recruitment must be conducted actively within and outside of the District work force.

Open recruitment is mandated for all new full-time and part-time positions, except under
limited circumstances involving interim hires.

Recruitment must utilize outreach strategies designed to ensure that all qualified
individuals, from all monitored groups, are provided the opportunity to seek employment
with the District.

Recruitments for administrative and faculty positions (full and part-time) may include
advertisement in appropriate professional journals, job registries and newspapers of
general circulation; distribution of job announcements to the EEO Registry, K-12
districts, two and four year colleges, and graduate schools where appropriate candidates
might be enrolled; recruitment at conferences, fairs, and professional meetings; notices to
institutions and professional organizations that primarily serve members of monitored
groups that are underrepresented in the District.
College Council
2/2/2015
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
Recruitments for classified positions (full and part-time) shall include notice to all
District personnel; notice to
Applicant Pools:

The application for employment shall afford each applicant an opportunity to identify
himself or herself voluntarily as to gender, ethnicity and, if applicable, his or her
disability.
 This information shall be maintained in confidence and shall be used only for
research, validation, monitoring, evaluation of the effectiveness of the Plan, or as
authorized by law.

After the application deadline has passed, the initial applicant pool shall be analyzed to
determine whether the projected representation has been achieved for monitored groups.
 If these projections have not been met, the District shall immediately determine
whether the failure to meet the projected representation of monitored groups in the
initial pool was due to discriminatory practices.
 If not, the hiring process may continue to the next level.
 If, however, the District determines that discriminatory practices caused the
underrepresentation, the District may immediately, and before the selection process
continues, consult with legal counsel to determine what, if any, corrective action is
required by law.

Once the qualified pool is formed, the pool must again be analyzed.
 If this analysis reveals adverse impact against any monitored group, the District may
immediately, and before the selection process continues, consult with legal counsel to
determine what, if any, corrective action is required by law.
Screening and Selection:

Screening, selecting and interviewing candidates for all positions shall include thorough
and fair procedures that are sensitive to issues of diversity.

Procedures to be used must address or include that:

Hiring procedures will be provided to the state Chancellor’s Office on request.

All tests conform to generally applicable legal standards for uniformity.

A reasonable number of candidates are identified for interview.

Screening and selection committees are developed that are representative of the
District community and campus; include administrators, faculty and classified staff;
include a diverse membership when possible; do not include applicants or persons
who have written letters of recommendation.

Every screening and selection committee includes an individual trained to monitor
conformance with EEO requirements. The Director/EEO Officer or designee assures
that the screening and selection process conforms to accepted principles and
practices, including preparation of job related questions in advance; maintains records
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of screening checklists and rating scales, which shall be signed and kept on file;
maintains notes for all interviews and record relevant factual reasons stating why a
candidate was not hired or was not invited to interview; and monitors the hiring
process for adverse impact.

Selection shall be based solely on the stated job criteria.
If the District determines that a particular monitored group is significantly underrepresented with
respect to one or more job categories, the District shall take the following additional steps:

Review its recruitment procedures;

Consult with counsel and EEO Advisory Group to determine whether there are additional
lawful improvement measures which may be undertaken; and

Consider various other means of reducing the underrepresentation which do not involve
taking monitored group status into account and implement any such techniques that are
feasible.
If significant underrepresentation persists:

Monitor on an on-going basis;

review each locally-established job qualification to determine if it is job related and
consistent with business necessity;

discontinue the use of any non-job related local qualification; and

continue using job-related local qualifications only if no alternative standard is
reasonably available.
Delegation of Authority

The district has designated the Director of Human Resources as its Equal Employment
Opportunity Officer who is responsible for the day-to-day implementation of the Plan. If
the designation of the Equal Employment Opportunity Officer changes before this Plan is
next revised, the district will notify employees and applicants for employment of the new
designee.

The Equal Employment Opportunity Officer is responsible for administering,
implementing and monitoring the Plan and for assuring compliance with the
requirements of title 5, sections 53000 et seq.

The Equal Employment Opportunity Officer is also responsible for receiving complaints
described in Plan Component 6 and for ensuring that applicant pools and selection
procedures are properly monitored.

Complaints shall be filed with the Equal Employment Opportunity Officer. If the
complaint involves the Equal Employment Opportunity Officer, the complaint may be
filed with the President/Superintendent.
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Complaint Procedure
The District has identified the Director of Human Resources as the responsible District officer,
responsible for receiving complaints. Informal charges of unlawful discrimination should be
brought to the attention of the responsible District officer. The responsible District officer shall
oversee the informal resolution process. The actual investigation of complaints may be assigned
to other staff or to outside persons or organizations under contract. An outside investigator must
be used when the responsible District officer is named in the complaint or implicated by the
allegations in the complaint.
When a person brings charges of unlawful discrimination the officer must:

Undertake efforts to resolve the charge informally;

Advise the complainant that he or she need not participate in an informal resolution of the
complaint;

Notify the complainant of the procedures for filing a formal complaint;

Notify the complainant that he or she may file a complaint with the Office of Civil Rights
of the U.S. Department of Education.

If the complainant, a student or an employee, files a formal complaint, the responsible
District officer must also forward a copy of the complaint to the state Chancellor’s
Office.
A formal complaint not involving employment, must be processed if it is filed within one year of
the date of the alleged unlawful discrimination or within one year of the date on which the
complainant knew or should have known of the facts underlying the allegation.
A formal complaint alleging discrimination in employment must be filed within 180 days of the
date of the alleged unlawful discrimination, unless the complainant first obtained knowledge of
the facts of the alleged violation after the expiration of the initial 180 days.
The complaint must be filed by someone who alleges that he or she has personally suffered
unlawful discrimination, or by someone who has learned about unlawful discrimination in his or
her official capacity.
When a proper complaint is received, the District will begin an impartial fact-finding
investigation, and notify the complainant and the Chancellor that it is doing so.
When the investigation is done, the results must be set forth in a written report. The written
report must include a description of the circumstances giving rise to the complaint, a summary of
the testimony of each witness, an analysis of any relevant data or other evidence collected during
the investigation, a specific finding as to whether discrimination did or did not occur with respect
to each allegation in the complaint, and any other appropriate information.
In any case that does not involve employment discrimination, the District must provide the
Chancellor’s Office with a copy of the investigative report within ninety days from the date the
District received the complaint. The District must also provide the complainant with a copy or
summary of the investigative report within ninety days from the date the District received the
complaint. The Chancellor’s Office and the complainant must also be provided with a written
notice setting forth the determination of the Director/EEO Officer as to whether discrimination
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did or did not occur with respect to each allegation in the complaint; a description of action
taken, if any, to prevent similar problems from occurring in the future; the proposed resolution of
the complaint; and notice of the complainant's right to appeal to the District's governing board
and the state Chancellor’s Office.
In any case that involves employment discrimination, the District must provide the complainant
with a copy or summary of the report, and with written notice setting forth the determination of
the Director/EEO Officer as to whether discrimination did or did not occur with respect to each
allegation in the complaint; a description of action taken, if any, to prevent similar problems
from occurring in the future; the proposed resolution of the complaint; and the complainant’s
right to appeal to the District’s governing board and to file a complaint with the Department of
Fair Employment and Housing.
If the complainant is not satisfied with the results of the administrative determination, the
complainant must be given the opportunity to submit a written appeal to the governing board
within fifteen days from the date of the notice of the administrative determination. The Board
must review the original complaint, the investigative report, the administrative determination,
and the appeal and must issue a final District decision within forty-five days of receiving the
appeal.
In any case not involving employment discrimination, a copy of the final District decision must
be promptly forwarded to the complainant and the state Chancellor’s Office. The complainant
must be notified of his or her right to appeal. In any case involving employment discrimination,
a copy of the final District decision must be promptly forwarded to the complainant. The
complainant must be notified of his or her to right to file a complaint with the Department of Fair
Employment and Housing.
Where the Board does not act within forty-five days the administrative determination must be
deemed approved and must become the final District decision. The District shall promptly notify
the complainant and in cases not involving employment discrimination, the Chancellor, that the
Board took no action and the administrative determination becomes the final District decision.
In cases not involving employment discrimination, the complainant must be informed of his or
her right to appeal the District’s decision to the Chancellor. In cases involving employment
discrimination, the complainant shall be notified of his or her right to file a complaint with the
Department of Fair Employment and Housing.
In cases not involving employment discrimination, the complainant must be given the right to
file a written appeal with the state Chancellor’s Office within 30 days after the Board issues the
final District decision, permits the administrative decision to become final or from the date that
notice of the District’s final decision was provided to the complainant pursuant to Section
59338(b) or (d), whichever is later.
The District should retain and make available the original complaint, and copies of the final
decision or a statement indicating the date on which the administrative determination became
final, the notice given to complainant, the complainant’s appeal of the District’s administrative
determination, the investigative report and any other information the Chancellor may require.
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Job Announcements
All job announcements shall contain a statement in substantially the following form: The District
is an equal opportunity employer. The policy of the District is to encourage applications from
ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No
person shall be denied employment because of ethnicity or race, color, sex or gender, age,
religion, marital status, disability, sexual orientation, national origin, medical conditions, status
as a Vietnam-era veteran, ancestry, or political or organizational affiliation.
Dissemination and Revision of the Plan
The Plan and subsequent revisions will be distributed to the district’s governing board, the
President/Superintendent, administrators, the academic senate leadership, union representatives
and members of the District Equal Employment Opportunity Advisory Committees. The Plan
will be available on the district’s website, and when appropriate, may be distributed by e-mail.
An annual notice provided to all employees will contain the following provisions:
1)
The importance of the employee’s participation and responsibility in ensuring the
Plan’s implementation.
2)
Where complete copies of the Plan are available, including in every campus
library, in the district’s public folders, on the campus and district internet site, the
Office of the President/Superintendent, the Office of Human Resources, and both
the Del Norte and Mendocino Coast Center administrative offices.
All new employees will receive a written notice of the Plan when they commence their
employment with the district, containing the notice provisions described above.
Statements of nondiscrimination shall be posted at locations where applications for employment
are distributed.
Such plans shall be reviewed at least every three years and, if necessary, revised and submitted to
the state Chancellor’s Office for approval.
References:
Education Code Sections 87100 et seq.;
Title 5 Sections 53000 et seq. and Sections 59300 et seq.
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3430
PROHIBITION OF HARASSMENT
The District is committed to providing an academic and work environment free of unlawful
harassment. This procedure defines sexual harassment and other forms of harassment on
campus, and sets forth a procedure for the investigation and resolution of complaints of
harassment by or against any staff or faculty member or student within the District.
This procedure and the related policy protects students and employees in connection with all the
academic, educational, extracurricular, athletic, and other programs of the District, whether those
programs take place in the District’s facilities, a District bus, or at a class or training program
sponsored by the District at another location.
Definitions
General Harassment: Harassment based on race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation of any person,
military and veteran status, or the perception that a person has one or more of these
characteristics is illegal and violates District policy. Harassment shall be found where, in
aggregate, the incidents are sufficiently pervasive, persistent, or severe that a reasonable person
with the same characteristics as the victim of the harassing conduct would be adversely affected
to a degree that interferes with his or her ability to participate in or to realize the intended
benefits of an institutional activity, employment, or resource.
Gender-based harassment does not necessarily involve conduct that is sexual. Any hostile or
offensive conduct based on gender can constitute prohibited harassment if it meets the definition
above. For example, repeated derisive comments about a person’s competency to do the job,
when based on that person’s gender, could constitute gender-based harassment. Harassment
comes in many forms, including but not limited to the following conduct that could, depending
on the circumstances, meet the definition above, or could contribute to a set of circumstances
that meets the definition:
Verbal: Inappropriate or offensive remarks, slurs, jokes or innuendoes based on a
person’s race gender, sexual orientation, or other protected status. This may include, but
is not limited to, inappropriate comments regarding an individual's body, physical
appearance, attire, sexual prowess, marital status or sexual orientation; unwelcome
flirting or propositions; demands for sexual favors; verbal abuse, threats or intimidation;
or sexist, patronizing or ridiculing statements that convey derogatory attitudes based on
gender, race nationality, sexual orientation or other protected status.
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2/2/2015
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Physical: Inappropriate or offensive touching, assault, or physical interference with free
movement. This may include, but is not limited to, kissing, patting, lingering or intimate
touches, grabbing, pinching, leering, staring, unnecessarily brushing against or blocking
another person, whistling or sexual gestures. It also includes any physical assault or
intimidation directed at an individual due to that person’s gender, race, national origin,
sexual orientation or other protected status. Physical sexual harassment includes acts of
sexual violence, such as rape, sexual assault, sexual battery, and sexual coercion. Sexual
violence refers to physical sexual acts perpetrated against a person’s will or where a
person is incapable of giving consent due to the victim’s use of drugs or alcohol. An
individual also may be unable to give consent due to an intellectual or other disability.
Visual or Written: The display or circulation of visual or written material that degrades
an individual or group based on gender, race, nationality, sexual orientation, or other
protected status. This may include, but is not limited to, posters, cartoons, drawings,
graffiti, reading materials, computer graphics, or electronic media transmissions.
Environmental: A hostile academic or work environment may exist where it is
permeated by sexual innuendo; insults or abusive comments directed at an individual or
group based on gender, race, nationality, sexual orientation or other protected status; or
gratuitous comments regarding gender, race, sexual orientation, or other protected status
that are not relevant to the subject matter of the class or activities on the job. A hostile
environment can arise from an unwarranted focus on sexual topics or sexually suggestive
statements in the classroom or work environment. It can also be created by an
unwarranted focus on, or stereotyping of, particular racial or ethnic groups, sexual
orientations, genders or other protected statuses. An environment may also be hostile
toward anyone who merely witnesses unlawful harassment in his/her immediate
surroundings, although the conduct is directed at others. The determination of whether
an environment is hostile is based on the totality of the circumstances, including such
factors as the frequency of the conduct, the severity of the conduct, whether the conduct
is humiliating or physically threatening, and whether the conduct unreasonably interferes
with an individual's learning or work.
Sexual Harassment: In addition to the above, sexual harassment consists of unwelcome sexual
advances, requests for sexual favors, and other verbal, visual, or physical conduct of a sexual
nature made by someone from, or in, the work or educational setting when:
 submission to the conduct is explicitly or implicitly made a term or condition of an
individual's employment, academic status, or progress;
 submission to, or rejection of, the conduct by the individual is used as a basis of
employment or academic decisions affecting the individual;
 the conduct has the purpose or effect of having a negative impact upon the
individual's work or academic performance, or of creating an intimidating, hostile or
offensive work or educational environment (as more fully described below); or
 submission to, or rejection of, the conduct by the individual is used as the basis for
any decision affecting the individual regarding benefits and services, honors,
programs, or activities available at or through the community college.
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This definition encompasses two kinds of sexual harassment:
"Quid pro quo" sexual harassment occurs when a person in a position of authority
makes educational or employment benefits conditional upon an individual's willingness
to engage in or tolerate unwanted sexual conduct.
"Hostile environment" sexual harassment occurs when unwelcome conduct based on a
person’s gender is sufficiently severe or pervasive so as to alter the conditions of an
individual's learning or work environment, unreasonably interfere with an individual's
academic or work performance, or create an intimidating, hostile, or abusive learning or
work environment. The victim must subjectively perceive the environment as hostile,
and the harassment must be such that a reasonable person of the same gender would
perceive the environment as hostile. A single or isolated incident of sexual harassment
may be sufficient to create a hostile environment if it is severe, i.e. a sexual assault.
Sexually harassing conduct can occur between people of the same or different genders. The
standard for determining whether conduct constitutes sexual harassment is whether a reasonable
person of the same gender as the victim would perceive the conduct as harassment based on sex.
Consensual Relationships: Romantic or sexual relationships between supervisors and
employees, or between administrators, faculty, or staff members and students are discouraged.
There is an inherent imbalance of power and potential for exploitation in such relationships. A
conflict of interest may arise if the administrator, faculty or staff member must evaluate the
student’s or employee’s work or make decisions affecting the employee or student. The
relationship may create an appearance of impropriety and lead to charges of favoritism by other
students or employees. A consensual sexual relationship may change, with the result that sexual
conduct that was once welcome becomes unwelcome and harassing. In the event that such
relationships do occur, the District has the authority to transfer any involved employee to
eliminate or attenuate the supervisory authority of one over the other, or of a teacher over a
student. Such action by the District is a proactive and preventive measure to avoid possible
charges of harassment and does not constitute discipline against any affected employee.
Academic Freedom: No provision of this Administrative Procedure shall be interpreted to
prohibit conduct that is legitimately related to the course content, teaching methods, scholarship,
or public commentary of an individual faculty member or the educational, political, artistic, or
literary expression of students in classrooms and public forums. Freedom of speech and
academic freedom are, however, not limitless and this procedure will not protect speech or
expressive conduct that violates federal or California anti-discrimination laws.
References:
Education Code Sections 212.5; 44100; 66281.5;
Title IX, Education Amendments of 1972; Title 5 Sections 59320 et seq.;
Title VII of the Civil Rights Act of 1964, 42 U.S. Code Annotated Section 2000e
Approved:
Former Administrative Regulation #809.02, “Sexual Harassment,” Approved by the Board: 2/85; Revised on
3/15/87/ 5/6/91/ 2/4/03
Former Board of Trustees Policy #343/440, “Consensual Relationships,” Approved by the Board of Trustees:
March 7, 1994
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COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 809
Administrative Regulation No. 809.02
SEXUAL HARASSMENT
It is the policy of the College of the Redwoods to provide a workplace and educational
environment free from sexual harassment and other prohibited discrimination. While on the
campus, college employees and students are expected to adhere to a standard of conduct that is
respectful and courteous to fellow employees and students and to the public.
Sexual harassment is a form of discrimination and is a violation of both State and Federal Laws
(Title VII of the Civil Rights Act of 1964, Title IX, California Education Code, and Title 5). A
violation of these laws could result in an unpleasant educational or work environment, reduced
employee or student productivity or morale, embarrassment, adverse publicity, disciplinary
action against a student, or staff member, and civil or criminal liability and legal action.
1. Definition
Sexual harassment is defined in California Education Code 212.5 as "unwelcome sexual
advances, requests for sexual favors, and other verbal, visual or physical conduct of a sexual
nature, made by someone from or in the work or educational setting. . ." Sexual harassment
occurs when:
(a) Submission to the conduct is explicitly or implicitly made a term or condition of an
individual's employment, academic status, or progress.
(b) Submission to, or rejection of, the conduct by the individual is used as the basis of
employment or academic decisions affecting the individual.
(c) The conduct has the purpose or effect of having a negative impact upon the individual's work
or academic performance, or of creating an intimidating, hostile, or offensive work or
educational environment.
(d) Submission to, or rejection of, the conduct by the individual is used as the basis for any
decision affecting the individual regarding benefits and services, honors, programs, or activities
available at or through the educational institution.
2. Examples
Harassment and other discrimination on the basis of sex can be written, verbal, physical, or
visual. The following behavior can be considered sexual harassment.
General
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Comments, jokes, illustrations, text materials, handouts with sexual bias or overtones;
derogatory or demeaning remarks, slurs, epithets; off-color comments, body language, leering,
gestures, facial expressions, eye messages; comments about size, figure, clothing, when the
comments carry sexual implications; assault, touching, impeding or blocking movements,
leaning over, hand on shoulder/ back/hip, encircling; invasion of space (standing or approaching
too close); display of sexually suggestive objects or pictures, cartoons, posters, calendars;
suggestive or obscene letters, notes, and invitations are all examples of sexual harassment.
ALL JOKES, ILLUSTRATIONS, COMMENTS, BODY LANGUAGE, ETC. SHOULD
DISPLAY COURTESY AND RESPECT FOR ALL PERSONS.
Employment: Threats of reprisal; implying or actually withholding support for appointments,
promotion or transfer; punitive actions; change of assignments; or suggesting that a poor
performance report will be prepared if requests for sexual favors are not met. Promises of
promotion, salary increases, etc.
Academic: Promises or threats regarding grades, course admission, recommendations;
enhancement or limitation of student benefits or services (i.e. scholarships, financial aid, work
study job).
Section 230 of California Education Code makes it unlawful to exclude a person or persons from
participation in, to deny the benefits of, or to subject a person to harassment or other sex
discrimination in any academic, extracurricular, research, occupational training, or other program
or activity.
3. District Procedures
The District will take all steps necessary to prevent sexual harassment from occurring, such as
affirmatively raising the subject, expressing strong disapproval, developing appropriate
sanctions, informing employees and students of their right to raise the issue of harassment, and
developing methods to increase student and staff knowledge and understanding about sexual
harassment and to sensitize all concerned. Sexual harassment by students or employees will not
be tolerated; and if it occurs, will be subject to appropriate disciplinary action.
4. Student/Employee Responsibility
If a student, employee, or applicant believes that he/she is being or has been harassed, that
person should immediately inform the harasser that his/her behavior is unwelcome, offensive, in
poor taste, unprofessional, or highly inappropriate. If the employee/student feels uncomfortable
or has difficulty expressing disapproval, or the harassment does not stop, assistance should be
sought from a supervisor, an instructor, the Human Resources Director/EEO, or other college
administrator. Information about informal and formal student or employee grievance procedures
for complaints of unlawful discrimination (including sexual harassment) may be obtained from
the Human Resources Office.
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2/2/2015
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Approved: February 1985
Revised: 3/15/87, 5/6/91, 2/4/03
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 343/440
CONSENSUAL RELATIONSHIPS
Professional and ethical conduct are expected of all academic employees. When disparities in
power are present between two individuals, such as an instructor and a student, the extent to
which mutuality of consent to a personal relationship is voluntary may be questioned. Because
amorous relationships may undermine the real or perceived integrity of the supervision and
evaluation provided and the trust inherent in the College's relationship with the student,
1. amorous relationships between a faculty member, administrator or other employee, and a
student enrolled in his or her class, or otherwise subject to his or her evaluation or
supervision, shall constitute unapproved conduct which may be determined to be
unprofessional conduct. Class enrollment of spouses or other persons in pre-existing
amorous relationships with the faculty member may be authorized by the Division Dean,
provided it is understood that the Dean shall have the right to review the student's work
and grade upon request and in the case of other employees, by the President, under the
provisions of Board policy 332/424, "Employment of Relatives."
2. Faculty are directed by this policy to avoid participating in amorous relationships with
students enrolled in their classes or subject to their evaluation or supervision.
3. Faculty are advised to consider potential conflicts resulting from amorous relationships
with students enrolled in and working within the same academic discipline.
Members of the college community who believe themselves to be affected adversely by violation
of this policy may initiate a complaint in the following manner:
Faculty
1. The complaint shall be initiated with the Vice President of Academic Affairs or Campus
Dean.
2. The Administrator receiving the complaint shall request an investigation by the
Academic Senate Professional Relations Committee, which will interview the persons
involved.
3. If the Academic Senate Executive Committee finds the need for further review, this
committee will interview the persons involved and respectively submit its findings and
resolutions to the President, who shall report the matter to the Board for information or
final action.
Administrator or Other
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1. The complaint shall be initiated with the Director of Human Resources, who shall
investigate and interview the persons involved.
2. The findings and recommendations shall be forwarded to the President, who shall report
the matter to the Board for information or final action.
Adopted by Board of Trustees: March 7, 1994
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
3560
ALCOHOLIC BEVERAGES ON CAMPUS
The President/Superintendent is authorized to enact procedures as appropriate and permitted by
law regarding serving alcoholic beverages on campus. Alcoholic beverages shall not be served
on campus except in accordance with these procedures.
See Administrative Procedure 3560
References: Business and Professions Code Sections 24045.4, 24045.6, 25608, 25658(a)(b), 34
Code of Federal Regulations Part 668.46 b
Adopted by Board of Trustees: August 6, 2013
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3560
ALCOHOLIC BEVERAGES ON CAMPUS
The possession, sale, or furnishing of alcohol on campus is governed by California state law and
these procedures. The possession, sale, consumption, or furnishing of alcohol is controlled by the
California Department of Alcohol and Beverage Control. However, the enforcement of alcohol
laws on campus is the primary responsibility of College of the Redwoods Security. The campus
has been designated “Drug Free” and only under certain circumstances is the consumption of
alcohol permitted. The possession, sale, manufacture, or distribution of any controlled substance
is illegal under both state and federal laws. Such laws are strictly enforced by College of the
Redwoods Security. Violators are subject to disciplinary action, criminal prosecution, fine, and
imprisonment. It is unlawful to sell, furnish, or provide alcohol to a person under the age of 21.
The possession of alcohol by anyone under 21 years of age in a public place or a place open to
the public is illegal. It is also a violation of this policy for anyone to consume or possess alcohol
in any public or private areas of campus without prior District approval. Organizations or groups
violating alcohol or substance policies or laws may be subject to sanctions by the District.
Alcoholic beverages on campus are permitted if:

The alcoholic beverage is for use during a fundraiser held to benefit the College of the
Redwoods Foundation or other nonprofit corporation that has obtained a license under the
Business and Professions Code and obtained approval by the President/Superintendent to
do so provided that no alcoholic beverage can be acquired, possessed or used at a football
game or other athletic contest sponsored by the District.

The alcoholic beverage is for use in connection with a course of instruction, and the
instructor has been authorized to use it by the President/ Superintendent or designee.

The alcoholic beverage is possessed, consumed or sold during a special event, which is
sponsored by the College of the Redwoods Foundation and authorized by the
President/Superintendent or designee, where the principal attendees are members of the
general public or invited guests and not students.

The alcoholic beverages are for use during a non-college event at a performing arts
facility built on District property and leased to a nonprofit public benefit corporation and
approved by the President/Superintendent.

Every person who sells, furnishes, gives, or causes to be sold, furnished, or given away,
any alcoholic beverage must be at a minimum, 21 years of age and cannot consume
alcohol at the event at which they are serving.
College Council
2/2/2015
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
Every person who consumes any alcoholic beverage must be at a minimum, 21 years of
age.
References:
Business and Professions Code Sections 24045.4, 24045.6, 25608, 25658 (a)(b), 34 Code of
Federal Regulations Part 668.46 b
Approved by the Board of Trustees: August 6, 2013
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3601
Number Update only from Board of Trustees Policy No. 606
COLLEGE OF THE REDWOODS FOUNDATION, INC.
The Board of Trustees shall enter into a Master Agreement by and between the Redwoods
Community College District (District) and the College of the Redwoods Foundation
(Foundation). The Foundation shall be established as an auxiliary organization of the District,
and shall operate as a separate 501(c)(3) corporation. As an auxiliary organization, the
Foundation shall follow the administrative procedures detailed in AP 3600 – Auxiliary
Organizations.
The purpose of the Foundation is to benefit and augment the educational programs of the District
by:
1. Providing an instrumentality for financing and undertaking activities, projects, and
functions of an educational, and/or charitable nature which will support the mission of the
District;
2. Soliciting, receiving, investing, and managing money and property, and using the funds,
proceeds, and income generated to benefit the students of the District; and
3. Providing oversight and support services for affiliate groups approved by the Foundation
Board of Directors.
The Board of Trustees will allow the College of the Redwoods Foundation, Inc. to administer all
associate student body income and expenditures and income derived from the bookstore, food
services, dormitories charges and gifts to the College.
The Board of Trustees will maintain this relationship to allow the fulfillment of the following
purposes:
1. To accumulate scholarship and loan funds.
2. To afford and encourage opportunities for the establishment of permanent collections, art
endowments, research and educational projects, and otherwise provide aids to education
supplementary to State and local tax means for the support and benefit of College of the
Redwoods.
3. To solicit funds to acquire, receive by gift, bequest trust, or otherwise, and to hold,
encumber and transfer and/or sell or convey, real estate and personal property; to borrow
money, incur indebtedness and secure the same by mortgage, pledge, or deed of trust of
property, real or personal and to appoint or hire and employ agents and/ or servants; to
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purchase or otherwise acquire objects of any nature whatsoever, and to sell and exchange
the same for the purpose of acquiring other materials or property more desirable, except
where restricted or prohibited by the terms of the trust; to conduct expeditions or
exploration or scientific quest; to subsidize scientific research, to publish reports,
proceedings bulletins or journals of science, education or art, or of divisions thereof; and
in general to do any or all things conducive to dissemination of knowledge of science and
the arts, or necessary or incidental to the realization of the purposes aforementioned.
Former board of Trustees Policy No. 606, number change only on June 5, 2012
Adopted by Board of Trustees: August 15, 1977
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REDWOODS COMMUNITY COLLEGE DISTRICT BP 6750
Board Policy
Number Update only from Board of Trustees Policy No. 805
PARKING
The President/Superintendent shall establish such administrative procedures regarding vehicles
and parking on campus as are necessary for the orderly operation of the instructional program.
No person shall drive any vehicle or leave any vehicle unattended on the campus except in
accordance with such procedures.
Parking fees shall be established in accordance with these board policies.
Education Code Section 76360
Vehicle Code Section 21113
Former Board of Trustees Policy No. 805, number change only on June 5, 2012
Adopted by the Board of Trustees: 8/77
Amended: 9/20/82; 7/11/00; 4/5/04 College Council
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Page 36
REDWOODS COMMNITY COLLEGE DISTRICT AP 6750
Administrative Procedure
Number Update only from Administrative Regulation No. 805.01
PARKING REGULATIONS
These procedures are intended to promote safe and orderly movement of traffic within District
property for the safe and orderly parking of vehicles.
All applicable provisions of the California Vehicle Code are expressly applicable both on and off
paved roadways.
Parking of motor vehicles is limited to designated areas. Fee permits are required. Vehicles
parked in violation of the provisions of this code are subject to fines, towing, and/or
impoundment.
All persons who enter college property are charged with knowledge of the provisions of this
procedure and are subject to the penalties for violations of such provisions.
In accordance with Section 21113a of the California Vehicle Code, it shall be a misdemeanor for
any person to do any act forbidden or fail to perform any act required in these procedures.
SECTION I – PARKING REQUIREMENTS
The District provides facilities for vehicles for the sole purpose of conducting College business.
The District assumes no liability for damage or loss to private vehicles, their occupants, or
contents while on College property. Drivers, other than staff and students, who require vehicles
on campus in order to conduct business related to the College, may obtain temporary or campus
services permits. Daily permits may be purchased at each campus.
PART A. GENERAL
1. 1. DRIVER RESPONSIBILITY: The operation and parking of any motor vehicle on
campus shall be the responsibility of the vehicle operator. Parking is permitted only with
the proper acquisition and display of an appropriate valid and current parking permit.
Students may not use parking areas reserved for staff between the hours of 7:00 a.m. and
5:00 p.m. weekdays. Unless otherwise marked, students may use staff areas after 5:00
p.m.
1.
2. 2. TEMPORARY REGULATIONS/INSTRUCTIONS: Occasionally special short-term
conditions arise that may require suspending portions of these regulations, or may require
additional temporary regulations and/or instructions. Citations may be issued to persons
violating any temporary signs, barricades, or markings.
PART B. ELIGIBILITY
1. 1. STUDENTS: All students who have paid the required fee and properly displayed
their District issued parking permit are eligible for first-come, first-served parking in
general parking lots.
1.
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2. 2. STAFF: All full-time and part-time staff are eligible for parking in staff lots. The term
"staff" does not include tutors, student assistants, or work-study employees.
2.
3. 3. DISABLED PARKING: Disabled placards or specialized vehicle license plates are
available from the Department of Motor Vehicles to those individuals with qualifying
medical conditions. Such placards or license plates allow individuals with disabilities to
park in spaces denoted by blue curbs, appropriate signage, and the international disabled
symbol. Holders of disabled placards or license plates are also authorized to park in any
parking space available, including staff spaces. Disabled placard or license plate holders
are required to procure and display a College of the Redwoods parking permit while
parked in spaces, including spaces for individuals with disabilities, on campus.
Persons with short-term disabilities requiring them to park near classes or offices may
apply for special permits at the Disabled Student Services Office. This special permit
will allow the individual the right to park in Medical Permit or Staff spaces. The special
permit does not allow the individual to park in the blue Disabled Parking spaces.
4. 4. RESIDENTIAL HOUSING PARKING: Residents of College Housing who wish to
park a vehicle on campus shall purchase special parking permits that allow parking in
either general parking lots or reserved residential housing parking lots. Such permits have
an additional tab identifying the holder as authorized to park overnight on campus. These
permits can be obtained at the Housing Office.
4.
5. 5. ONE-DAY PARKING PERMITS: One-day parking permits are available from permit
dispensing machines at the Eureka and Mendocino Coast campuses and at the
Administrative Office at the Del Norte campus. These permits are only for use in any
general parking lots and are good only on the date printed on the face of each permit.
They are not valid in staff or residential housing staff parking lots.
5.
6. 6. VISITOR PARKING: A visitor coming to the College on official business may obtain
a Visitors Parking Permit. These permits are only for use in general parking lots and are
only good for the date on the face of the permit. These permits can be obtained at the
Eureka Security Office at Eureka campus and the Administrative Offices at Del Norte
and the Mendocino Coast campuses.
6.
7. 7. CAMPUS SERVICES PARKING PERMIT: Commercial or private vehicles providing
essential services to campus classrooms and offices are eligible to receive a Campus
Services Parking Permit which will permit parking close to the building where services
are being provided. Vehicles may park in an area designated for “Authorized Vehicles
Only.” Campus Services Permits are also honored in all parking lots on campus. These
permits can be obtained at the Eureka Security Office at Eureka campus and the
Administrative Offices at Del Norte and the Mendocino Coast Ccampuses.
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7.
8. 8. VOLUNTEER WORKERS: Individuals who volunteer to work in a College program
on a regular basis, and are not students or employees, will be provided with appropriate
permits free of charge. These permits are only for use in general parking lots and are
only good for the date on the face of the permit. These permits can be obtained at the
Eureka Security Office at Eureka campus and the Administrative Offices at Del Norte
and the Mendocino Coast campuses.
SECTION II - PROCEDURES
PART A. FEES/PERMITS
The Board of Trustees and California State Law provide that a schedule of parking fees be
established in order that funds may be provided for service, maintenance, improvement, and
expansion of parking facilities.
1. 1. All persons parking on campus must pay fees as prescribed below except those who
qualify for adjusted rates under Education Code 76300(g) as verified by the Financial Aid
Office:
PERMIT FEE SCHEDULE
Automobile/Truck:
Annual (August to August) Permit: $5065.00
Fall or Spring Semester: $340.00
Fall or Spring reduced rate (BOG): $30.00
Winter Session: $69.00
Summer Session: $105.00
Annual priority parking (in addition to any applicable fee above): $150.00
One-day Permit: $12.00
Motorcycles:*
Annual (August to August) Permit: $2533.00
Fall or Spring Semester: $1520.00
Winter Session: $53.00
Summer Session: $58.00
One-day Permit: $12.00
*If an Automobile/Truck permit is purchased, and a motorcycle is the individual's second
vehicle, a motorcycle permit will be provided at no additional charge.
Staff Parking Permits: The first staff permit is provided free of charge. Additional
permits for staff members cost $15.00. Additional permits may be purchased for vehicles
registered to the staff member when the vehicle will be used as alternative transportation.
Staff permits are not for the use of dependent children for the purpose of attending
classes. As students, they are required to procure and display student permits and park in
general lots.
2. 2. PLACEMENT OF PARKING PERMIT: Parking permits must be displayed face out
on either side of the lower windshield or face out on the rearview mirror. It is the driver's
responsibility to ensure that all numbers on the permit are visible from the exterior of the
vehicle.
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3.2.One Dday and temporary permits, such as visitor and vendor permits, should be placed
face up on the driver's side of the dash so as to be visible from the exterior of the vehicle.
4. 3. TRANSFER OF PERMIT:
5. A parking permit is not transferable to other individuals.
3.
6. 4. REPLACEMENT OF PERMIT: In the event that a permit must be replaced due to
damage or loss, there will be a $5.00 $2.50 replacement charge.
4.
7. 5. MISUSE OF PARKING PERMITS: All parking permits sold, issued, or granted to any
person as permission to park a vehicle on campus, are and shall remain the property of
College of the Redwoods during the period it is in effect. The College reserves the right
to revoke a parking permit for cause at any time before the expiration date of the permit.
5.
No person shall have in his/her possession, use, or display any counterfeit or altered
permit, or have in his/her possession, use, or display for use as a valid permit, any permit
not specifically authorized by College of the Redwoods.
No unauthorized person shall intentionally deface, destroy, or unlawfully remove any
parking permit from a vehicle. .
No person who has been issued a parking permit shall give, lend, or allow any person to
use such permit to obtain parking privileges to which he/she is not entitled.
No person who is not the legitimate holder of a parking permit shall fraudulently use any
permit to obtain parking privileges to which he/she is not entitled.
8.6.6. CARPOOLING: College of the Redwoods encourages staff and students to carpool by
allowing individual parking permit holders to place as many license plates as they desire
on their permit. While one person must be the designated owner of a permit, that person
can place the license plate numbers of other authorized vehicles on the permit to permit
carpooling by simply moving the permit to the vehicle being used at the time.
PART B. PARKING
1. 1. WHERE TO PARK: A parking permit does not guarantee a parking space in any given
area at any given time. The responsibility of locating a legal parking space rests with the
permit holder. Private vehicles must be parked in a marked parking space unless a vendor
or other special short-term permit of authorization is displayed. Lack of a parking space
at any given time or location is not considered a valid excuse to park a vehicle in an area
or space that is in violation of the conditions for which the parking permit was originally
issued.
1.
2. 2. NO PARKING: It shall be unlawful to park at any red or yellow painted curb or at any
area with an erected or posted sign that designates it as a "No Parking" area.
SECTION III - ENFORCEMENT
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PART A. PARKING REGULATIONS
1. 1. Moving Violations: State or local law enforcement agencies may enforce moving
violations. Moving violations observed by security personnel are reported to the College
Administration for possible disciplinary action. Examples of moving violations include:
a) a. Exceeding the posted speed limits of 15 miles per hour on campus roadways or
within designated parking facilities
a)
b) b. Failure to stop at “Sstop” signs or observe "Yield" signs
b)
c) c. Operating motor vehicle in a prohibited direction on a one-way street or parking
lot lane
c)
d) d. Failure to yield right-of-way to pedestrians
d)
e) e. Driving on inner-campus pedestrian walkways (except for authorized campus
service vehicles
e)
f) f. Reckless driving as defined by the California Vehicle Code
f)
g) g. Operating a vehicle on restricted roadways
2. 2. Illegal Parking:
a) a. No current valid parking permit visible
a)
b) b. Reserved for staff permit parking only
b)
c) c. Disabled parking only
c)
d) d. Authorized campus vehicle parking only
d)
e) e. Designated or posted no parking at anytime
e)
f) f. Reserved for residential housing parking only
g) g. Parking in red zone
f)
h) h. Parking in yellow zone
g)
i) i. Double parking
h)
j) j. Altered/forged/stolen permit
i)
3. 3. Additional Violations:
k) a. Altering, damaging, or moving College traffic signs, markings, or signal devices
l) b. Failure to obey any lawful order, signal, or direction of College official or other
law enforcement officer.
j)
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m) c. Improper classification of one's vehicle as regulated in Section I, Part B
k)
n)l) d. Failure to observe temporary parking, or route and detour signs
4. 4. Wheeled Recreational Equipment (except bicycles): In the interest of public safety, no
person shall, within the confines of the College grounds or buildings, ride a skateboard,
roller skates, roller blades, or any wheeled recreational equipment, regardless of power.
One exception shall be that a currently enrolled student may ride a skateboard,
roller skates, or roller blades, not equipped with a motor or external power, in
unoccupied areas of parking lots, away from vehicles during daylight hours. Firsttime offenders shall be warned to remove the wheeled recreational equipment from the
College grounds. Subsequent offenses will be referred to the appropriate College official
for disciplinary action (Education Code Section 70902 – California Vehicle Code
Sections 21113(f), 21967, and 21969).
PART B. ENFORCEMENT
1. 1. CITATIONS: All vehicles parked in violation of these regulations shall be cited.
Citations issued by College of the Redwoods are processed through the appropriate
agency in accordance with Section 40200 of the California Vehicle Code. Citations are
forwarded to the appropriate agency within 72 hours (3 working days) of issuance. The
following parking fines are in effect:
1.
a) No permit, etc.: $25.00
b) Campus vehicle parking only, overtime parking: $35.00
c) No parking anytime, red/yellow zone, double parking, etc.: $45.00
d) Altered/forged/stolen permit: $150.00
e) Disabled parking only: $330.00
2. 2. OVERNIGHT PARKING: Parking of vehicles on campus overnight, or at any time for
the purpose of storage or repairing such vehicle (except for emergency repairs) is
prohibited, unless permission is obtained, in advance from Security. The parking of
motor homes, trailers, boats, or any vehicle on campus for the purpose of habitation or
storage is prohibited. Residential Housing permits allow overnight parking for residents
only. Guests of housing residents must be checked in with the housing office. The
housing office may issue an appropriate temporary permit.
2.
3. A3. APPEALS: Individuals who feel that they have been incorrectly or unjustly cited
may appeal citations using the following process:
a) a. Complete a “Request for Review of Citation.” The Director of Public
Safetyervices/Security or designee is designated as the College of the Redwoods
Citation Review Officer. The Director shall review written appeals of citations and
make a determination as to its disposition. Violators shall be notified by email of
this decision within three working days.
a)
b) b. If the individual wishes to contest this decision further, a request for additional
review by the College Administrative Review Committee may be made by
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completing additional sections of the same form and depositing the amount of the
fine.
b)
c) c. If the individual continues to disagree with the findings of that committee, he/she
may request a court appointment. Any monies deposited will be forwarded to the
appropriate court until the court provides a final disposition.
4. 1. TIME RESTRICTIONS: Other than Residence Hall parking lots, tThe requirement of
a parking permit is not enforced between 5:00 p.m. , Fridays and 7:00 a.m. , Mondays.
All other parking regulations are enforced twenty-four hours per day, seven days a week.
4.
5. 2. TOWING, IMMOBILIZING, AND IMPOUNDING OF VEHICLES: Vehicles that
appear to be abandoned are referred to the California Highway Patrol who will tow the
vehicle after seventy-two hours of notification. Impoundment fees for such removal are
the responsibility of the registered owner of the vehicle. Vehicles that have five or more
unpaid citations may be immobilized by the College.
PART C. PARKING PERMIT REFUNDS
1. Refunds will be considered when classes for which a student is registered have been
cancelled, or circumstances beyond the student's control require withdrawal. Refunds for
parking permits are made only to the person or organization paying the fee. The parking
permit must be returned.
1.
2. After the first week of a given semester, $12.00 is subtracted from the value of the permit
each school day that passes following the purchase of the permit. A school day is any
weekday that the College is open for instructional purposes. It does not necessarily
conform to the individual student's schedule.
2.
3. Refunds are made by credit to the student’s accountcheck using the U.S. Mail
approximately 10 working days following application for the refund.
Education Code Section 76360
Vehicle Code Section 21113
Former Administrative Regulation No. 805.01, number change only on June 5, 2012
Approved 10/4/82
Revised: 7/7/86 ; 9/9/91 ; 7/11/00 ; 3/5/02 ; 4/5/04 College Council
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7150
EVALUATION
The District assures the effectiveness of its human resources by evaluating all personnel
systematically and at stated intervals. The District establishes written criteria for evaluating all
personnel. The evaluation process assesses the effectiveness of personnel and encourages
improvement. Actions taken following evaluations are formal, timely, and documented.
Reference:
Accreditation Standard III.A.5 (formerly III.A.1.b)
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7160
PROFESSIONAL DEVELOPMENT
The District plans for and provides all personnel with appropriate opportunities for continued
professional development, consistent with the District’s mission. The District will evaluate these
programs and use the results of the evaluation as the basis for improvement.
PROFESSIONAL DEVELOPMENT RELEASE TIME:
 Release time shall be consistent with established collective bargaining agreements for
represented employees.
 Up to three hours of release time per week will be provided for unrepresented
confidential employees to participate in professional development directly related to their
position and work activity. (note: from BP 7243)
PROFESSIONAL DEVELOPMENT LEAVE: (note: from BP 7163)
Professional leaves for Administrative, Management, and Confidential Management employees
shall be for the purpose of improving professional capabilities and knowledge, thereby
enhancing the potential for contribution to the college. Such leaves may be used for activities
such as visiting other colleges, attending classes, research/writing for publication, going to
extended conferences, etc.





Length of Leave: Employees may combine 40 working days paid management leave with
unused vacation time to permit a maximum leave of 80 working days with administrative
approval.
Eligibility: To be eligible for professional leave, the applicant must have completed four
or more years of full-time or part-time permanent employment with College of the
Redwoods in a management position. An employee may participate in such a leave no
more than once every four years.
Applications for Professional Leave: Persons who wish to apply for professional leave
must submit their requests for leave through established administrative channels the
Office of Human Resources at least three full months in advance of the proposed leave.
Requests must be in writing and contain full documentation of the manager's plans and
qualifications for professional leave, and how the leave will benefit the college.
Granting Leaves: The decision to grant a professional leave to an eligible candidate rests
with the Board of Trustees, based upon the recommendation of the President. The
decision shall take into consideration all cost factors for the leave. All management
leaves will be scheduled at the convenience of the District and in a manner which
normally will preclude the need for a replacement. However, a $1,000 annual account
will be established to cover necessary costs.
Written Report: Recipients of a professional leave must submit to the Office of Human
Resources President, through established administrative channels, a comprehensive
written report concerning professional leave activities within 60 calendar days after
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returning from leave. This report may be shared with the recipient’s supervisor, the
President and Administrative Cabinet, and the Board of Trustees.




Former Board of Trustees Policy No. 341, number change only on August 7, 2012
Former Board of Trustees Policy No. 339, number change only on August 7, 2012
Former Board of Trustees Policy No. 7243: Release Time for Confidential Staff
Former Board of Trustees Policy No. 7163: Professional Development Staff Leaves
Adopted by Board of Trustees: October 7, 1985 (AP 7160)
Adopted by Board of Trustees: August 1, 1988 (BP 7163)
Adopted by the Board of Trustees: October 7, 1985 (BP 7243)
Reference:
ACCJC Accreditation Standard III.A.14 (formerly III.A.5)
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7239 7235
Number Update only from Board of Trustees Policy No. 404
PROBATIONARY PERIOD: CLASSIFIED EMPLOYEES
The probationary period for classified employees service will be shall be one hundred thirty
working days, excluding any and all paid or unpaid leaves of absence. The probationary period
for classified employees may be extended beyond 130 working days by the mutual written
agreement of the District and CSEA, however, in no case shall a probationary period exceed one
calendar year. for six months. Time spent on leave of absence will not apply toward completion
of the probationary period.
At any time prior to the expiration of the probationary period, the Board of Trustees may in its
sole discretion dismiss a probationary classified employee from the employ of the District. A
probationary classified employee shall not be entitled to a hearing or to any statement of reasons
for the Board's action. Written notice of such action shall be provided to the employee within
fifteen (15) calendar days after the Board's action.
At the satisfactory conclusion of the established probationary period, each employee is deemed
to be a permanent employee.
The anniversary date of the employee will be determined by the date of employment on the
present position.
Reference:
Education Code Section 88013
Former Board of Trustees Policy No. 404, number change only on August 7, 2012
Adopted by Board of Trustees: September 19, 1972
Revised: February 4, 1980
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7240
CONFIDENTIAL EMPLOYEES
Confidential employees are those who are required to develop or represent management
positions with respect to employer-employee relations or whose duties normally require access to
confidential information that is used to contribute significantly to the development of
management positions. The fact that an employee has access to confidential or sensitive
information shall not in and of itself make the employee a confidential employee.
A determination whether a position is a confidential one shall be made by the Board in
accordance with applicable law and with the regulations of the California Public Employment
Relations Board.
Confidential employees are not eligible for inclusion in a bargaining unit represented by an
exclusive representative and the terms and conditions of their employment are not controlled by
any collective bargaining agreement.
The terms and conditions of employment for confidential employees shall be provided for by
procedures developed by the President/Superintendent. Such terms and conditions of
employment shall include, but not be limited to, procedures for evaluation and rules regarding
leaves, transfers and reassignments.
Reference:
Government Code Section 3540.1(c)
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7240
CONFIDENTIAL EMPLOYEES
Confidential employees shall receive the same paid holidays, leaves, health benefits, and
retirement benefits as classified employees.
EVALUATIONS:
Confidential employee evaluations shall be conducted with the same frequency and in the same
manner as classified employees.
PROBATION:
The probationary period for all confidential staff shall be one hundred thirty (130) working days,
excluding any and all paid or unpaid leaves of absence. The probationary period for a
confidential employee may be extended beyond 130 working days by the mutual agreement of
the President/Superintendent and the confidential employees’ supervisor, however, in no case
shall a probationary period exceed one calendar year. for six months. Time spent on leave of
absence will not apply toward completion of the probationary period.
At any time prior to the expiration of the probationary period, the Board of Trustees may in its
sole discretion dismiss a probationary confidential employee from the employ of the District. A
probationary confidential employee shall not be entitled to a hearing or to any statement of
reasons for the Board's action. Written notice of such action shall be provided to the employee
within fifteen (15) calendar days after the Board's action.
At the satisfactory conclusion of the established probationary period, each employee is deemed
to be a permanent employee.
Reference:
Education Code Section 88013; Government Code Section 3540.1(c)
Reference:
Former Board of Trustees Policy No. 7241, Confidential Staff Probationary Period
Adopted by Board of Trustees January 11, 1993 (BP 7241)
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7262
Number Update only from Board of Trustees Policy No. 328
MANAGEMENT PERFORMANCE EVALUATION
I.
II.
III.
Purpose
The Board of Trustees recognizes that human resources is one of the most essential
factors of achieving the mission and institutional goals of the District. This appraisal
system is intended to evaluate management performance in accomplishing those
goals.The performance evaluation process for management positions, as defined
below, is designed to promote and support appropriate leadership and management
skills, to improve the overall operation of the organization, to assist the manager in
the growth and development of professional abilities, and to identify areas of
strength and challenge.
Definition of Management
For purpose of this evaluation procedure, College of the Redwoods management
positions are defined as: All administrators, including Division Chairs, Ddirectors, and
classified managers. The position of President/Superintendent/President is excluded
from this evaluation policy.
Evaluation criteria
Criteria shall consist of:
1. An up-to-date job description; the job description for the position the
manager/administrator currently holds is reviewed for changes in responsibility
and workload. If edits to the job description are warranted, they should be noted
on the job description and the description forwarded to Human Resources as a
component of the evaluation process.
2. Approved performance (job related) goals and objectives;
3. Evaluation of performance using the designated evaluation forms completed in the
manner prescribed.
IV.
Process for evaluation
1. Probationary managers, newly employed by the district, shall be evaluated within the
first six months of employment. Permanent managers shall be evaluated biennially
(every two years) prior to March 1. Evaluations may take place more frequently if
requested by supervisor or evaluatee.
2. It shall be the responsibility of the Director, Personnel Services Human Resources to
maintain the completed evaluation forms in the employee's personnel file, to notify
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the supervisor of those managers scheduled for evaluation and the evaluatees that
such evaluation is underway and the procedure to be followed.
3. It shall be the responsibility of the supervisor of each manager scheduled for
evaluation to conduct the evaluation process, to conduct the post evaluation
conference, to assure that the process is complete, and to file the complete evaluation
instruments with the Director, Personnel ServicesHuman Resources.
4. There shall be a conference between supervisor and subordinate each year preceding
May 30, to establish objectives for the following year. By June 30 of each year
objectives shall be submitted to the supervisor. Objectives as approved by the
supervisor shall be returned to the subordinate. The objectives may be revised during
the year. Any changes resulting from this re-evaluation are to be approved by the
supervisor.
4. The Academic Senate will be sent a list of all administrators, directors, and
classified managers due for regular biennial evaluation. The Academic Senate
may appoint a faculty evaluator or “PASS” on evaluating any administrator,
director or classified manager. The Academic Senate will notify Human
Resources of the appointed faculty evaluator or the decision to “PASS” on an
appointment.
5. Evaluation forms shall be completed for each manager by the supervisor, one peer
chosen by the evaluatee, and one faculty representative appointed by the Academic
Senate. The evaluatee shall have the right to disqualify the faculty members so
designated before the evaluation takes place. If such disqualification occurs, the
Academic Senate shall appoint a replacement. Only one such disqualification may
occur.
Former Board of Trustees Policy No. 328, number change only on August 7, 2012
Adopted by Board of Trustees: December 1, 1980
Revised: March 5, 1990; January 21, 2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7262
Number Update only from Administrative Regulation No. 328.01
MANAGEMENT PERFORMANCE EVALUATION REPORT
PURPOSE:
This report provides the supervisor and employee an opportunity to formally discuss job
performance in relation to the job description, mutually agreed upon objectives and identified
management skills. The performance evaluation provideevaluation provides an official
opportunity for discussion of strengths as well as areas where improvement is needed.
INSTRUCTIONS:
1. A performance evaluation report for management employees, as defined in BP 7262,
shall be completed during the first six months of employment. Permanent employees
shall be evaluated biennially, prior to March 1. Evaluations may take place more
frequently.
2. It shall be the responsibility of the supervisor of each manager scheduled for evaluation
to conduct the evaluation process, to conduct the post evaluation conference, to assure
that the process is completed, and to file the completed evaluation instruments with the
Director, Personnel ServicesHuman Resources.
3. A peer evaluation form is included as part of the appraisal process to elicit input from
peers. The peer is to be chosen by the evaluatee. The form is to be completed and routed
to the immediate supervisor for inclusion as part of the evaluation report.
4. A faculty evaluation form is included to elicit input from faculty. A faculty representative
will be appointed by the Academic Senate. Human Resources will notify the manager
who the Academic Senate has appointed. The faculty member being evaluated will
have the opportunity to disqualify the faculty member by notifying Human
Resources in writing. Human Resources will request the Academic Senate appoint a
replacement. The completed forms are routed to the immediate supervisor for inclusion
as part of the evaluation report.
5. The evaluation shall be accomplished at the direction of and on a schedule established by
the immediate supervisor in keeping with this policy.
6. The supervisor will conduct a post evaluation conference to discuss with the employee
the objectives accomplished during the past year, future objectives, and areas of
strengths, as well as areas where improvement may be needed.
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Reference: BP 7262 Management Performance Evaluation
Former Administrative Regulation No. 328.01, number change only on August7, 2012
Approved: December 1, 1980
Revised: March 5, 1990; January 21, 2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 7340
LEAVES
The President/Superintendent shall establish procedures for employee leaves as authorized by
law and by any collective bargaining agreements entered into by the district. Such leaves shall
include, but are not limited to:

annual leave for members of the classified service, administrators, supervisors, and
managers;

Illness leaves for all classes of permanent employees;

Vacation (annual) leave for members of the classified service, educational
administrators and classified supervisors, confidential and managers shall not
accumulate beyond 40 days or 320 hours of paid leave. Employees shall be
permitted to take vacation in a timely manner to avoid accumulation of excess
vacation

Leave for service as an elected official of a community college District public
employee organization, or of any statewide or national employee organization with
which the local organization is affiliated or leave for a reasonable number of
unelected classified employees for the purpose of enabling an employee to attend
important organizational activities authorized by the public employee organization;
Education Code Sections 87768.5 and 88210

Leave of absence to serve as an elected member of the legislature; Education Code
Section 87701

Pregnancy leave; Education Code Sections 87766 and 88193; Government Code
Section 12945

Use of illness leave for personal necessity; Education Code Sections 87784; 88207

temporary disability leave (maternity) (Education Code Sections 87766 and 88193,
Government Code Section 12945);

use of illness leave for personal necessity (Education Code Sections 87784 and 88207);

Industrial accident leave;

Bereavement leave;
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
Jury service or appearance as a witness in court; (Education Code Sections 87036 and
87037);

Military service (Education Code 87700); and

Sabbatical leaves for permanent faculty, academic employees, administrators and
managers

Family Medical Leave; 29 U.S.C 2601
In addition to these policies and collective bargaining agreements, the Board of Trustees
retains the power to grant leaves with or without pay for other purposes or for other
periods of time.
See Administrative Procedures 7340, 7341, 7343, and 7346.
Reference: Education Code Sections 87763 et seq., 88190 et seq. and above citations.
29 U.S.C. 2601
Administrative Procedures 7340, 7341, 7343, and 7346
Adopted by Board of Trustees: 1/4/05
Amended: July 10, 1989, January 11, 1994, October 4, 1993;
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7340
LEAVES
The following procedures apply to employees who are not covered by a collective bargaining
agreement or a specific employment contract.
All leaves must be taken in increments of no less than one hour, except that confidential
employees may take leave in increments of no less than one-quarter hour.
At the end of each month, employees shall submit a report to their supervisor, indicating the
number of days and hours taken for all leaves.
Annual Leave (vacation): Annual leave is provided to benefit the employee and to best serve
the needs of the district. While the district will make a reasonable effort to approve vacation
requests that are convenient for the employee, it reserves the right to disapprove requests based
on administrative needs. Furthermore, the district reserves the right to require employees to use
accrued vacation, including time accumulated from prior years, at any time during the year, for
the administrative or economic convenience of the district. The district will, whenever possible,
give affected employees prior notice that it is exercising this right. Employees shall submit
requests for annual leave to their immediate supervisor.
Employees who render twelve months of full and regular service to the district during each
academic year, shall earn twenty days annual vacation with pay, exclusive of holidays, as
defined in Education Code Sections 79020 and 79021, which time shall be accrued on a monthto-month basis. Vacation time may be accumulated from year to year, up to a maximum of forty
days (320 hours).
Employees on a less-than-twelve-month contract are entitled to vacation on a pro rata basis.
No annual leave will be earned by the employee at any time when the employee has already
accumulated forty days (320 hours) of annual leave. Thereafter, annual leave shall be earned
only when accumulated annual leave time is less than forty days (320 hours).
Personal Use Day: Two days’ leave with pay will be granted for personal use each year.
Personal Use leave does not carry forward to the next fiscal year if unused during the fiscal year
in which it accrues.
Sick Leave:
Full-time twelve-month employees will be entitled to twelve (12) days leave of absence, for
illness or injury with full pay, for every full fiscal year of service. (Education Code 88191)
Full-time employees with less than twelve months are entitled to such a proportion of twelve
(12) days leave of absence, for illness or injury with pay, as the number of months they are
employed bears to twelve months. (Education Code 88191)
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Less than full-time employees are entitled for a full fiscal year of service to such a proportion of
twelve (12) days leave of absence, for illness or injury with pay, as the number of days they are
employed per week bears to five days. (Education Code 88191)
Employees are entitled to extended-illness leave benefits as authorized in Education Code
Sections 88196 and 88196.5.
A new employee will not be eligible to take more than one day of sick leave for each month
worked up to six (6) months, until the first day of the calendar month after completion of six (6)
months of service with the district. (Education Code 88191)
Employees will verify an absence when requested by the Director of Human Resources. A
statement from a physician is required if the absence exceeds a period of five (5) working days.
Absence will be reported to the immediate supervisor no later than one hour after the usual
reporting time if at all possible. Employees will keep their supervisor informed daily as to when
they expect to return. If the employee provides the district with written notification from a
physician that he or she will be absent longer than five (5) working days, the employee need not
report daily until after the initially reported duration of absences has expired. (Education Code
88191)
Unused sick leave is accumulated from year to year without limitation. (Education Code 88191)
Sick leave accrued while one is employed at another school district prior to the break of previous
service may be transferred in total, providing that the employee was employed for a period of
one calendar year or more in the district where employment was terminated, that the employee
terminates such employment for the sole purpose of accepting a position in another school
district, and that the employee accepts the new position within thirty (30) days of termination of
his or her former employment. Payroll and/or Human Resources personnel will assist in the
transfer. (Education Code 88202)
Family Medical Leave: Employees who have one year of continuous service are entitled to up
to twelve weeks of family medical leave of absence in a one-year period for:
a.
b.
c.
d.
e.
Birth of the employee's child or placement of a child with the employee for adoption or
for foster care;
To care for a parent, child, spouse, or domestic partner with a serious health condition,
or;
For the employee's own serious health condition, including pregnancy and prenatal care.
Military Family Leave Entitlements to certain qualifying exigencies as identified in
the Family and Medical Leave Act (29 U.S.C 2601)
To care for a covered service member who is undergoing medical treatment,
recuperation, or therapy for a serious injury or illness.
Employees who receive district-paid health insurance will continue to receive it during periods
of leave. Eligibility for leave and requirements for advance notification to the district when a
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leave is necessary are controlled by the provisions of federal and state law. In the event of
conflict between the controlling statutes and/or the provisions of this procedure, the provision
which provides the greater benefit to the employee shall prevail. Family medical leave will run
concurrently with sick or annual leave used. The employee is required to use all accumulated
paid leave available before going into unpaid-leave status during the 12-week family-medicalleave period, including medical leave if the leave is being requested due to the employee's own
illness. If the employee fails to return from leave or fails to complete a period of employment
following his or her return that is at least as long as the duration of the leave, the district will
require the employee to reimburse the district for the premiums that were paid.
Personal Necessity: Up to seven (7) days of absence for illness may be used and shall be
charged to accumulated or extended sick leave for 1) death of immediate family member beyond
that available on bereavement leave, 2) accident to self or family member (Education Code
87784), or 3) court appearance as party or witness (Education Code 87035). An additional six (6)
days of absence for illness may be used to attend to an illness of a child, stepchild, parent,
stepparent, domestic partner, or spouse of the employee.
Temporary Disability Leave (Maternity): Employees of the district shall be provided leave of
absence from duty when absence is caused by pregnancy, miscarriage, childbirth, and recovery
therefrom. The length of the leave of absence, including the date on which the leave shall
commence and the date on which the employee shall resume duties, shall be determined by the
employee and the employee's medical advisor.
Disabilities caused or contributed to by pregnancy, miscarriage, childbirth, and recovery
therefrom are, for all job-related purposes, temporary disabilities and shall be treated as such
under any health or temporary-disability insurance or sick-leave plan available in connection
with employment by the district.
The employee shall provide the Human Resources Office with a statement from the attending
medical advisor verifying the need for such disability leave prior to the requested leave date. An
extension of such leave must be supported by a statement of need by a physician. The employee
shall return to work following a statement of release by said physician.
Bereavement: Necessary leave of absence, not to exceed three days, or five days if out-of-state
travel or travel in excess of 350 miles one way is required, may be granted on account of the
death of any member of the immediate family. Members of the immediate family include the
mother, father, grandmother, grandfather, or a grandchild of the employee or of the spouse or
domestic partner of the employee; and the mother’s or father’s spouse or domestic partner,
spouse or domestic partner, son, son-in-law, daughter, daughter-in-law, brother, or sister of the
employee; and the spouse or domestic partner’s son, son-in-law, daughter, daughter-in-law,
brother, or sister; or any person living in the immediate household of the employee (Education
Code 87788, 88194).
Jury Duty: Employees called for jury duty or to serve as a witness when subpoenaed shall
receive their daily or monthly salary during the period of service, less such remuneration as they
shall receive for their service. (Education Code 87035)
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Personal Leave: Personal leave of absence without pay or benefits may be granted by the Board
of Trustees for 1) education, academic advancement, or study; 2) personal reasons; or 3) travel.
(Education Codes 88190, 88198)
Reference: Education Code Sections 87763 et seq.; 88190 et seq.; Labor Code Section 234; and
above citations. 29 U.S.C. 2601
1/4/05
Formerly Administrative Regulation # 313.01: “Administrator’s Vacation;” Adopted by Board of Trustees:
January 11, 1993
Formerly Administrative Regulation #435.01: “Classified Manager’s Vacation;” Adopted by Board of Trustees:
January 11, 1993; Amended: October 4, 1993
Formerly Administrative Regulation #438.01; “Confidential Employees’ Vacation;” Adopted by Board of Trustees:
January 11, 1993; Amended: October 4, 1993 College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7162
Number Update only from Board of Trustees Policy No. 417
[RECOMMEND SUNSET]
PROMOTION
(Recommend sunset because this item is outlined in the collective bargaining agreement)
When a classified employee is reassigned to a position with a higher classification, the employee
shall be placed on the new salary classification at a level which provides for a salary increase
that is not less than the next higher step in his/her present classification.
Former Board of Trustees Policy No. 417, number change only on August 7, 2012
Adopted by Board of Trustees: September 19, 1977
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
AP 7163
Number Update only from Board of Trustees Policy No. 339
[RECOMMEND SUNSET]
PROFESSIONAL STAFF DEVELOPMENT LEAVES
(Recommend sunset because this item has been incorporated into AP 7160, Professional
Development)
INTRODUCTION: Professional leaves for Administrative, Management, and Confidential
Management employees shall be for the purpose of improving professional capabilities and
knowledge, thereby enhancing the potential for contribution to College of the Redwoods. Such
leaves may be used for activities such as visiting other colleges, attending classes,
research/writing for publication, going to extended conferences, etc.
A. Length of Leave: Employees may combine 40 working days paid management leave
with unused vacation time to permit a maximum leave of 80 working days with administrative
approval.
B. Eligibility: To be eligible for professional leave, the applicant must have completed four or
more years of full-time or part-time permanent employment with College of the Redwoods in a
management position. An employee may participate in such a leave no more than once every
four years.
C. Applications for Professional Leave: Persons who wish to apply for professional leave must
submit their applications for leave through established administrative channels at least three full
months in advance of the proposed leave. Requests must be in writing and contain full
documentation of the manager's plans and qualifications for professional leave, and how the
leave will benefit the college.
D. Granting Leaves: The decision to grant a professional leave to an eligible candidate rests with
the Board of Trustees, based upon the recommendation of the President. The decision shall take
into consideration all cost factors for the leave. All management leaves will be scheduled at the
convenience of the District and in a manner which normally will preclude the need for a
replacement. However, a $1,000 annual account will be established to cover necessary costs.
E. Written Report: Recipients of a professional leave must submit to the President, through
established administrative channels, a comprehensive written report concerning professional
leave activities within 60 calendar days after returning from leave.
Former Board of Trustees Policy No. 339, number change only on August 7, 2012
Adopted by Board of Trustees: August 1, 1988
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7241
Number Update only from Board of Trustees Policy No. 439
[RECOMMEND SUNSET]
CONFIDENTIAL STAFF PROBATIONARY PERIOD
(Recommend sunset because this item has been incorporated into BP 7240, Confidential
Employees.)
The probationary period for all confidential staff shall be six months.
Former Board of Trustees Policy No. 439, number change only on August 7, 2012
Adopted by Board of Trustees: January 11, 1993
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7243
Number Update only from Board of Trustees Policy No. 341
[RECOMMEND SUNSET]
RELEASE TIME FOR CONFIDENTIAL STAFF
Confidential employees will be provided with three hours of release time per week to participate
in professional development directly related to their position and work activity.
(Recommend sunset because this item has been incorporated into AP 7160, Professional
Development.)
Former Board of Trustees Policy No. 341, number change only on August 7, 2012
Adopted by Board of Trustees: October 7, 1985
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7511
Number Update only from Board of Trustees Policy No. 343/440
[RECOMMEND SUNSET]
CONSENSUAL RELATIONSHIPS
(Recommend sunset because this item has been incorporated into AP 3430, Prohibition of
Harassment, as required by law.)
Professional and ethical conduct is expected of all academic employees. When disparities in
power are present between two individuals, such as an instructor and a student, the extent to
which mutuality of consent to a personal relationship is voluntary may be questioned. Because
amorous relationships may undermine the real or perceived integrity of the supervision and
evaluation provided and the trust inherent in the College's relationship with the student,
1. Amorous relationships between a faculty member, administrator or other employee, and a
student enrolled in his or her class, or otherwise subject to his or her evaluation or
supervision, shall constitute unapproved conduct which may be determined to be
unprofessional conduct. Class enrollment of spouses or other persons in pre-existing
amorous relationships with the faculty member may be authorized by the Division Dean,
provided it is understood that the Dean shall have the right to review the student's work
and grade upon request and in the case of other employees, by the President, under the
provisions of Board policy 332/424, "Employment of Relatives."
2. Faculty are directed by this policy to avoid participating in amorous relationships with
students enrolled in their classes or subject to their evaluation or supervision.
3. Faculty are advised to consider potential conflicts resulting from amorous relationships
with students enrolled in and working within the same academic discipline.
Members of the college community who believe themselves to be affected adversely by violation
of this policy may initiate a complaint in the following manner:
Faculty
1. The complaint shall be initiated with the Vice President of Academic Affairs or Campus
Dean.
2. The Administrator receiving the complaint shall request an investigation by the
Academic Senate Professional Relations Committee, which will interview the persons
involved.
3. If the Academic Senate Executive Committee finds the need for further review, this
committee will interview the persons involved and respectively submit its findings and
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resolutions to the President, who shall report the matter to the Board for information or
final action.
Administrator or Other
1. The complaint shall be initiated with the Director of Human Resources, who shall
investigate and interview the persons involved.
2. The findings and recommendations shall be forwarded to the President, who shall report
the matter to the Board for information or final action.
Former Board of Trustees Policy No. 343/440, number change only on August 7, 2012
Adopted by Board of Trustees: March 7, 1994
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REDWOODS COMMUNITY COLLEGE DISTRICT
Interim Administrative Procedure
Interim AP 3507
FIRE SAFETY
In the event of a fire, all campus community members should evacuate by the nearest exit,
closing doors and activating the fire alarm system (if one is present) as they leave. Once safely
outside a building, it is appropriate to contact 911 and the Department of Public Safety. Students
and/or staff are informed where to relocate by staff if circumstance warrants at the time of the
alarm. In the event fire alarms sound, all occupants must evacuate from the building, closing
doors as they leave. No training is provided to students or employees in firefighting or
suppression activity as this is inherently dangerous and each community member’s only duty is
to exit safely and quickly, shutting doors along the exit path as they go to contain the spread of
flames and smoke, and to activate the alarm as they exit. At no time should the closing of doors
or the activation of the alarm delay the exit from the building.
1.0
Procedures for Student Housing Evacuation in the Event of a Fire
In the event of a fire, follow the residential life fire protocol:
1.1 Immediately pull the nearest fire alarm pull station as you exit the building.
1.2 When evacuating the building, be sure to feel doors for heat before opening them to
be sure there is no fire danger on the other side.
1.3 If there is smoke in the air, stay low to the ground, especially your head, to reduce
inhalation exposure.
1.4 Keep one hand on the wall to prevent disorientation and crawl to the nearest exit.
1.5 Once away and clear from danger, call your report contact and inform them of the
fire.
1.6 Go to your refuge area and await further instructions from emergency personnel.
Note: Resident staff will not go into every room to search for individuals.
In order to ensure that the proper authorities are notified of a fire, when the opportunity arises
once you are safe from imminent danger, call any of the following:
Emergency Notification System
911
CR Security Emergency
(707) 476-4111/4112
Eureka Sheriff
(707) 455-7251
CR Residential Life Reception Desk
(707) 476-4294
Located on the back of each dormitory room door is an Emergency Information Card. This card
provides residents and visitors with important safety and evacuation information.
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See also Administrative Procedure 3505 – Emergency Response Plan.
2.0
Fire Safety Education and Training
Fire/Emergency Evacuation Drills will be conducted each semester. Full cooperation during
these drills is required and failure to do so is a violation of the fire code.
Prior to the beginning of each semester, the Housing Department, in coordination with the
Humboldt Bay Fire Department, shall conduct a training program in which Housing staff are
taught basic protocols for fires, drills, evacuations, first response, fire extinguisher use, and
emergency management.
Fire safety education programs for all students living in on-campus student housing and all
employees that have any association with on-campus student housing are held at the beginning of
each semester. These programs are designed to: familiarize everyone with the fire safety system
in each housing facility, train everyone on the procedures to be followed in case there is a fire
and distribute information on the College’s fire safety protocols. Everyone is also provided with
maps of each on-campus student housing facility that illustrate evacuation routes. During these
programs, trainers emphasize that participating in fire drills is mandatory. Fire safety education
and training programs are taught by local fire authorities as well as the Director of Student Life
who is experienced in fire safety matters. If a fire occurs, students are instructed to leave
hazardous areas per the evacuation routes and get to a predetermined location before calling 911
for help. They are to remain in that location so that the Director of Residential Life or someone
from the Student Housing Office has documented that the student has left the building. Resident
Assistants are instructed to pull the fire alarm as they are leaving the building if they can do so
without risking their safety.
3.0
Fire Safety Rules
Burning candles and/or having any open flame in the Residence Halls is prohibited at all times.
Any candle found with a burnt wick will be confiscated. Incense burning is not allowed in the
residential buildings. Flammable liquids, including gasoline or charcoal starter, may not be
stored in any Residence Hall facility. Any behavior which endangers the safety of residents or
facilities is strictly prohibited.
Appliances such as clocks, radios, lamps, personal computers, stereos, televisions, etc., are
permitted to be used in the student rooms and public areas of the facilities at any time, provided
that the resident ensures that the wiring of such appliances is safe, that the appliances are turned
off when not in use, and that requests from other residents/ staff regarding noise from such
appliances are respected.
The only other appliances that may be used in student rooms are electric coffee pots, popcorn
poppers, small refrigerators (under 4 cubic feet) and microwaves. Students are required to use
power strips with surge protectors instead of extension cords to protect the student’s equipment
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during power outages and for fire safety. No more than two power surge strips may be used per
room.
Appliances such as electric frying pans, toasters, Coleman stoves, toaster ovens, irons, and any
items with an exposed heating element are prohibited in the Residence Halls at all times. Space
heaters and other heat producing appliances are fire safety threats and prohibited in the halls at
all times.
Residents overloading the electrical system may be charged for the Maintenance Department’s
repair time and may be asked to remove excessive or oversized equipment for fire safety reasons.
Any room decorations which create a fire hazard, hang from the ceiling, block fire detection
units, facilitate ignition, or create dangerous barricades must be removed. No full size sofas will
be allowed in a resident’s room. They are deemed a fire hazard. Smoke detectors must be
visible from the front door into each dormitory room. Storage of any items in hallways outside
of rooms is not permitted in the event of a need for Resident Hall evacuation. Any behavior
which endangers the safety of residents or facilities is strictly prohibited. Doors to the rooms in
Del Norte Hall must remain closed at all times due to State Fire Code.
Smoking is prohibited in the interior areas of the Residence Halls buildings at all times. This
includes dormitory rooms, the common areas, recreation areas, the computer room, and
hallways. The Residence Halls have designated one smoking area around the Residence Halls:
the Upper Parking Lot. The College has restricted smoking to designated areas only. Students
found in violation of the Smoking Policy will be removed from the Residence Halls and will still
be financially responsible for the Residence Hall contract.
Public barbecue areas are provided for student use. Barbecues may be used only outside a 50
foot radius from the Residence Hall buildings and if reasonable fire safety precautions are used.
Residents assume responsibility for any damages or problems caused as a result of this activity.
Driving on service roads around buildings is permitted only by District staff, and parking on
service roads around buildings is limited to a 30 minute loading/unloading time. Unattended
vehicles will be ticketed.
Fire and safety equipment is installed in the Residence Halls for emergency use only. Tampering
with such equipment including pull stations, fire extinguishers, fire hoses, smoke detectors,
alarm horns and bells, or any other items is a threat to life and safety and is strictly prohibited at
all times. Violations of this will result in severe judicial action which may include removal from
the Residence Hall and/or discipline up to and including expulsion from the District. Causing
false alarms may also be grounds for removal. Fines for false alarms will be charged directly to
the student(s) responsible.
Residents are required to vacate the facilities in the event of a fire alarm. Failure to do so is a
violation of state law. Residents are also required to vacate the facilities when directed to do so
by a staff member (in the event of other emergencies). Failure to evacuate when the fire alarm is
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sounded or asked to do so by College staff, due to other emergency situations may result in
disciplinary action which could lead to removal from the Residence Halls.
The District conducts safety checks of all dormitory rooms each time the facilities are closed for
breaks, and mid-semester in the fall and spring. These breaks occur at Winter Break and Spring
Break. District staff enters each room to see that the proper items are unplugged and there is no
potential fire or safety hazard present. A closing memo is sent out before each break period
instructing residents of what must be unplugged in the room and how the room should be left for
the closure. The Director of Housing reserves the right to enter any room at any time where a
health and safety concern may be an issue.
4.0
Annual Fire Safety Report
The District shall annually collect and distribute fire statistics. The District shall publish an
Annual Fire Safety Report every year by October 1 that contains fire statistics for each oncampus student housing facility for the previous three years. The Annual Fire Safety Report
shall also include: a description of each on-campus student housing facility fire safety system;
the number of fire drills held the previous calendar year; District policies or rules on portable
electrical appliances, smoking, and open flames in student housing; District procedures for
student housing evacuation in the case of a fire; policies regarding fire safety education and
training programs provided to students and employees, including procedures students and
employees should follow in case of a fire; a list of titles of each person or department to which
students or employees should report a fire; and any plans for future improvements in fire safety
that are determined necessary by the District. The District shall make the report available to all
current students and employees. Each year, an email notification is made to all enrolled students,
faculty, and staff that provides the website link to access the Annual Fire Safety Report. The
Annual Fire Safety Report can be located on the District’s website at
www.redwoods.edu/safety/Clery.asp. A hardcopy of the report is available from the Public
Safety Department upon request. A partial version of this report is located in the College
catalog. The District will provide prospective students with a copy of the Annual Fire Safety
Report upon request. Prospective employees may obtain a copy from Human Resources in SS
207 or by calling (707) 476-4140, and the website address will be included in all District
employment applications. The District will submit these fire statistics to the U.S. Department of
Education as required.
5.0
Fire Log
The Public Safety Department maintains a fire log to record, by the date that the fire was
reported, any fire that occurred in an on-campus student housing facility. The fire log includes:
the date the fire was reported; the date and time the fire occurred; the nature of the fire; and the
general location of the fire. All entries or additions to entries will be recorded within two
business days of the information being reported to the Public Safety Department. The fire log
for the most recent 60 day period is available upon request at the Public Safety Department
office during business hours. Any portion of the fire log older than 60 days will be available
within two business days of a request for public inspection.
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If a fire is occurring, dial 911 immediately to make a report. After a fire has been extinguished
and it is no longer an emergency situation, District students, employees, and other members of
the campus community should report any fire occurrence in on-campus housing to the Public
Safety Department for inclusion in the fire log and the Annual Fire Safety Report. Fires may be
reported to the Public Safety Department at any time by dialing extension 4111 from any campus
courtesy or office phone, or by dialing (707) 476-4111 from any pay phone or off-campus phone.
A person may also visit the Public Safety Office on the Eureka Campus on the lower level of the
Redwoods Business Complex-A (Old Administration Building). In addition, a non-emergency
fire may be reported to the following positions that are identified as campus security authorities:

Campus Safety:
o Director of Public Safety, (707) 476-4331
o Any Public Safety Officer, (707) 476-4112

Associated Students of College of the Redwoods Advisor, (707) 476-4540

Athletic Department:
o Dean of Athletics, (707) 476-4242
o Any Athletics staff member

College of the Redwoods Deans/Directors:
o Dean, Career Technical Education (CTE), (707) 476-4341
o Dean, Athletics, Physical Education, Health Occupations, Addiction Studies,
Child Development Center, Early Childhood Education, Administration of
Justice, (707) 476-4242
o Dean, Mathematics, Sciences, Behavioral & Social Sciences, (707) 476-4211
o Dean, Arts & Humanities, (707) 476-4559
o Director, Del Norte Campus, (707) 465-2310
o Director, Emergency Response Training Center (includes AJ), (707) 476-4331
o Director, Health Occupations (Nursing, Dental), (707) 476-4236
o Director of Human Resources, (707) 476-4144
o Director of Residential Life, (707) 476-4398
 Any Resident Assistant, (707) 476-4294

Vice President of Instruction and Student Development, (707) 476-4109
These campus security authorities will report the fire to the Public Safety Department.
In reporting a fire, students, employees, or members of the District community should include as
much information as possible about the location, date, time, and cause of the fire.
Reference: 34 CFR § 668.49
Approved: Interim AP approved by President/Superintendent – 1/21/15
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REDWOODS COMMUNITY COLLEGE DISTRICT
Interim Administrative Procedure
Interim AP 3520
LOCAL LAW ENFORCEMENT
The Manager and Director of Public Safety maintain a close working relationship with
the Humboldt County Sheriff’s Office, the Del Norte County Sheriff’s Office and the Eureka
Police Department. The Public Safety Department occasionally works with other law
enforcement agencies in Humboldt and Del Norte Counties. Meetings may be held between the
leaders of these agencies on both a formal and informal basis. The Public Safety Department
and local law enforcement agencies communicate regularly at the scene of incidents that occur in
and around the campus area. When incidents arise that require joint investigative efforts,
resources, crime related reports and exchanges of information, the Public Safety
Department works closely with the appropriate law enforcement agencies. The District has
interagency protocol agreements with the Humboldt County Sheriff’s Office (Eureka campus
and Klamath-Trinity Instructional Site), Eureka Police Department (Eureka Downtown Campus),
the Del Norte County Sheriff’s Office (Del Norte Campus), and the Arcata and Fortuna Police
Departments (non-campus locations) to clarify agency jurisdiction and response responsibility.
Public Safety Department officers do not possess arrest power as they are not sworn peace
officers. The Department of Public Safety refers criminal incidents to the local law enforcement
agency with jurisdiction. Public Safety Department officers have non-sworn peace officer
duties, including but not limited to the authority to ask persons for identification and to
determine whether individuals have lawful business at College of the Redwoods. The Public
Safety Department has authority under the laws of Citizens Arrest (Penal Codes 834 and 837)
and the District Board of Trustees to provide safety for persons and property on campus, respond
to emergency situations, assist in medical emergencies and other related safety needs, as well as
enforce campus parking regulations.
The District encourages the prompt reporting of crimes and suspicious activity to the Public
Safety Department or local law enforcement. Crimes should be reported to the Public Safety
Department to ensure inclusion in the annual crime statistics and to aid in providing timely
warning notices to the community, when appropriate. Campus “Professional Counselors” are
encouraged if and when they deem it appropriate to inform persons being counseled of the
procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics. A
“Professional Counselor” for purposes of this process is an employee of the District whose
official responsibilities include providing psychological counseling to District employees and
students and who is functioning within the scope of his or her license or certification.
For more information on crime reporting, see Board Policy 3515 and Administrative Procedure
3515.
Reference: Education Code §§ 67381, 72330.5; Penal Code §§ 834, 837; 34 CFR § 668.46
Approved: Interim AP approved by President/Superintendent – 1/21/15
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REDWOODS COMMUNITY COLLEGE DISTRICT
Interim Administrative Procedure
Interim AP 3540
SEXUAL AND OTHER ASSAULTS ON CAMPUS
Any sexual assault or physical abuse, including, but not limited to, rape, domestic violence, dating
violence, sexual assault, or stalking, as defined by California law, whether committed by an
employee, student, or member of the public, occurring on District property, in connection with all
the academic, educational, extracurricular, athletic, and other programs of the District, whether those
programs take place in the District’s facilities or at another location, or on an off-campus site or
facility maintained by the District, or on grounds or facilities maintained by a student organization,
is a violation of District policies and regulations, and is subject to all applicable punishment,
including criminal procedures and employee or student discipline procedures. (See also AP 5500
Standards of Student Conduct.)
The District will investigate all complaints alleging sexual assault under the procedures for sexual
harassment investigations described in AP 3435, regardless of whether a complaint is filed with local
law enforcement.
1.0
Title IX Coordinator
Title IX of the Education Amendments of 1972 prohibits gender discrimination, including sexual
violence. The District’s Title IX Coordinator is its Director of Human Resources, who is responsible
for managing the District’s Title IX compliance program, including coordinating the investigation of
allegations of gender discrimination and addressing problems revealed by such allegations or
investigations.
Allegations of gender discrimination or sexual misconduct may be filed with the District’s Title IX
Coordinator. The Title IX Coordinator can be contacted by telephone at (707) 476-4140, or by mail
at:
Office of Human Resources
College of the Redwoods
7351 Tompkins Hill Rd
Eureka, CA 95501-9300
Attn: Director of Human Resources/Title IX Coordinator
Student allegations of gender discrimination may also be filed with:
The U.S. Department of Education, Office for Civil Rights (OCR), www2.ed.gov/ocr, or
The Chancellor of the California Community Colleges, www.cccco.edu
California Community Colleges,
1102 Q Street,
Sacramento, CA 95811-6549,
Attention: Legal Affairs Division
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Employee allegations of gender discrimination may also be filed with the Equal Employment
Opportunities Commission (www.eeoc.gov) or with the California Department of Fair Employment
and Housing (www.dfeh.gov).
The Director of Human Resources is also the District officer responsible for receiving discrimination
complaints filed pursuant to Title 5 of the California Code of Regulations, sections 59300 et seq.
2.0
Educational Programs to Promote the Awareness of Sexual Misconduct, Including
Dating Violence, Domestic Violence, Sexual Assaults and Stalking
The Title IX Coordinator shall:
2.1 Provide, as part of each campus’ established on-campus orientation program, education
and prevention information about domestic violence, dating violence, sexual assault, and
stalking. The information shall include the District’s sexual assault policy and
prevention strategies including empowerment programming for victim prevention,
awareness raising campaigns, primary prevention, bystander intervention, and risk
reduction.
2.2 Post sexual violence prevention and education information on the campus internet
website regarding domestic violence, dating violence, sexual assault and stalking.
Reference: 34 CFR 668.46(a), 34 CFR 668.46(b)(11)(i), 34 CFR 668.46(j); Education Code section
67386.7(a)(2)
3.0
Information Regarding Crimes of Sexual Assault
All alleged victims of domestic violence, dating violence, sexual assault, or stalking on District
property shall be kept informed, through the Office of Human Resources, of any ongoing
investigation. Information shall include the status of any student or employee disciplinary
proceedings or appeal. Alleged victims of domestic violence, dating violence, sexual assault, or
stalking are required to maintain any such information in confidence, unless the alleged assailant has
waived rights to confidentiality.
Additionally, the Annual Security Report will include a statement regarding the District’s programs
to prevent sex offenses and procedures that should be followed after a sex offense occurs. The
statement shall include the following:
3.1 A description of educational programs to promote the awareness of rape, acquaintance
rape, other forcible and non-forcible sex offenses, domestic violence, dating violence, or
stalking;
3.2 Procedures to follow if a domestic violence, dating violence, sex offense, or
stalking occurs, including who should be contacted, the importance of preserving
evidence to prove a criminal offense, and to whom the alleged offense should be
reported;
3.3 Information on a student’s right to notify appropriate law enforcement authorities,
including on-campus and local police, and a statement that campus personnel will assist
the student in notifying these authorities, if the student so requests;
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3.4 Information for students about existing on- and off-campus counseling, mental health, or
other student services for victims of sex offenses;
3.5 Notice to students that the campus will change a victim’s academic situation after an
alleged domestic violence, dating violence, sex offense, or stalking and of the options
for those changes, if those changes are requested by the victim and are reasonably
available;
3.6 Procedures for campus disciplinary action in cases of an alleged domestic violence,
dating violence, sex offense, or stalking including a clear statement that:
3.6.1 The accuser and the accused are entitled to the same opportunities to have others
present during a disciplinary proceeding; and
3.6.2 Both the accuser and the accused must be informed of the outcome of any
institutional disciplinary proceeding resulting from an alleged sex offense.
Compliance with this paragraph does not violate the Family Educational Rights and
Privacy Act. For the purposes of this paragraph, the outcome of a disciplinary
proceeding means the final determination with respect to the alleged domestic violence,
dating violence, sex offense, or stalking and any sanction that is imposed against the
accused.
3.7 A description of the sanctions the campus may impose following a final determination
by a campus disciplinary proceeding regarding rape, acquaintance rape, or other forcible
or non-forcible sex offenses, domestic violence, dating violence, or stalking.
Reference: 34 CFR 668.46(b)(11)(ii)
4.0
Confidentiality
In an effort to encourage access to support services after an unwanted sexual experience, the District
shall maintain the identity of any alleged victim, witness, or third-party reporter of domestic
violence, dating violence, sexual assault, or stalking on District property, in confidence unless the
alleged victim, witness, or third-party reporter specifically waives that right to confidentiality. All
inquiries from reporters or other media representatives about alleged domestic violence, dating
violence, sexual assaults, or stalking on District property shall be referred to the District's Office of
the President, which shall work with the Office of Human Resources to assure that all confidentiality
rights are maintained.
Reference: 34 CFR 668.46(b)(11)(iii); Education Code section 67386(b)(1)
5.0
Crisis Resources
All students, faculty members or staff members who allege they are the victims of domestic
violence, dating violence, sexual assault or stalking on District property shall be provided with
information regarding options and assistance available to them. Information shall be available from
the Office of Human Resources, which shall maintain the identity and other information about
alleged sexual assault victims as confidential unless and until the Title IX Coordinator is authorized
to release such information.
Reference: 34 CFR 668.46(b)(11)(iv) and Education Code 67386(c)
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6.0
Victim Assistance
If reasonably available, the District may change a victim’s academic, learning, or employment
situation in response to sexual misconduct.
Reference: 34 CFR 668.46(b)(11)(v)
7.0
Disciplinary Options
7.1
A complainant or witness who participates in an investigation of sexual assault,
domestic violence, dating violence, or stalking will not be subject to disciplinary
sanctions for a violation of the District’s student conduct policy at or near the time of
the incident, unless the District determines that the violation was egregious, including
but not limited to, an action that places the health or safety of any other person at risk or
involves plagiarism, cheating, or academic honesty.
In the evaluation of complaints in any disciplinary process, it shall not be a valid excuse
to alleged lack of affirmative consent that the accused believed that the complainant
consented to the sexual activity under either of the following circumstances:
7.1.1 The accused’s belief in affirmative consent arose from the intoxication or
recklessness of the accused.
7.1.2 The accused did not take reasonable steps, in the circumstances known to the
accused at the time, to ascertain whether the complainant affirmatively
consented.
7.2
In the evaluation of complaints in the disciplinary process, it shall not be a valid excuse
that the accused believed that the complainant affirmatively consented to the sexual
activity if the accused knew or reasonably should have known that the complainant was
unable to consent to the sexual activity under any of the following circumstances:
7.2.1 The complainant was asleep or unconscious.
7.2.2 The complainant was incapacitated due to the influence of drugs, alcohol, or
medication, so that the complainant could not understand the fact, nature, or
extent of the sexual activity.
7.2.3 The complainant was unable to communicate due to a mental or physical
condition.
The standard used to determine whether the elements of a complaint against an accused
have been demonstrated is the preponderance of the evidence.
Reference: 34 CFR 668.46(b)(11)(vi)
8.0
Rights and Options for Victims
The Title IX Coordinator shall provide all alleged victims of domestic violence, dating violence,
sexual assault or stalking with the following:
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8.1
8.2
8.3
8.4
8.5
A copy of the District's policy and procedure regarding domestic violence, dating
violence, sexual assault or stalking;
A list of personnel on campus who should be notified and procedures for such
notification, if the alleged victim consents, including but not limited to:
8.2.1 The Title IX Coordinator or designee,
8.2.2 Personnel designated as confidential employees in the Office of Human
Resources,
8.2.3 The President/Superintendent or personnel designated as confidential employees
in the Office of the President,
8.2.4 Security personnel,
8.2.5 District-designated medical providers, and
8.2.6 The Vice President of Instruction & Student Development;
Information about the importance of preserving evidence and the identification and
location of witnesses;
A description of available services, and the persons on campus available to provide
those services if requested. Services and those responsible for provided or arranging
them include:
8.4.1 transportation to a hospital, if necessary; (Security Office)
8.4.2 referral to a counseling center; (Office of Human Resources)
8.4.3 notice to the police, if desired; (Security Office)
8.4.4 a list of other available campus resources or appropriate off-campus resources.
(Office of Human Resources)
A description of each of the following procedures:
8.5.1 criminal prosecution;
8.5.2 civil prosecution (i.e., lawsuit);
8.5.3 District disciplinary procedures, both student and employee;
8.5.4 modification of class schedules; and
8.5.5 tutoring, if necessary.
The Title IX Coordinator or designee may provide assistance to District personnel regarding how to
respond appropriately to reports of sexual violence.
Reference: 34 CFR 668.46(b)(11)(vii), 34 CFR 668.46(b)(v)
9.0
Affirmative Consent
Consent is an affirmative, unambiguous, conscious and voluntary decision by each participant to
engage in mutually agreed-upon sexual activity. Consent is voluntary. It must be given without
coercion, force, threats, or intimidation. Consent means positive cooperation in the act or expression
of intent to engage in the act pursuant to an exercise of free will. Consent is revocable. Consent to
some form of sexual activity does not imply consent to other forms of sexual activity. Consent to
sexual activity on one occasion is not consent to engage in sexual activity on another occasion. A
current or previous dating or sexual relationship, by itself, is not sufficient to constitute consent.
Even in the context of a relationship, there must be mutual consent to engage in sexual activity.
Consent must be ongoing throughout a sexual encounter and can be revoked at any time. Once
consent is withdrawn, the sexual activity must stop immediately. Consent cannot be given when a
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person is incapacitated. A person cannot consent if he or she is unconscious or coming in and out of
consciousness. A person cannot consent if he or she is under the threat of violence, bodily injury or
other forms of coercion. A person cannot consent if his/her understanding of the act is affected by a
physical or mental impairment.
In the evaluation of complaints in any disciplinary process, it shall not be a valid excuse to alleged
lack of affirmative consent by a complainant that the accused believed that the complainant
consented to sexual activity under either of the following circumstances: (1) the accused’s belief in
affirmative consent arose from the intoxication or recklessness of the complainant or (2) the accused
did not take reasonable steps, in the circumstances known to the accused at the time of the alleged
incident, to ascertain whether the complainant affirmatively consented.
Similarly, it shall not be a valid excuse that the accused believed the complainant affirmatively
consented to sexual activity if the accused knew or should have known that the complainant could
not give affirmative consent because the complainant was (1) asleep or unconscious, (2) was
incapacitated due to the influence or drugs, alcohol, or medication or that the complainant could not
understand the fact, nature, or extent of the sexual activity, or (3) was unable to communicate due to
a mental or physical condition.
Reference: Education Code section 67386
10.0
Definitions
Dating violence: violence committed by a person who is or has been in a social relationship of a
romantic or intimate nature with the victim.
Reference: 34 CFR 668.46(a)
Domestic violence: a felony or misdemeanor crime of violence committed by a spouse or former
spouse or intimate or domestic partner, cohabitant or former cohabitant of the victim, or someone
with whom the accused shares a child, has an existing dating or engagement relationship, or has had
a former dating or engagement relationship, or abuse perpetrated against any persons described in
Family Code, section 6211.
Reference: 34 CFR 668.46(a); Family Code, section 6211
Sexual assault: sexual activity without the consent of the other person or when the other person is
unable to consent to the activity. The activity may include physical force, violence, threats,
intimidation, ignoring the objections of the other person, causing the other person’s intoxication or
incapacitation through the use of drugs or alcohol, or taking advantage of the other person’s
incapacitation (including voluntary intoxication). Sexual assault includes, but is not limited to
fondling, rape, forced sodomy, forced oral copulation, rape by a foreign object, sexual battery,
incest, statutory rape, or threat of sexual assault. Sexual assault includes any of the crimes set forth
in Penal Code sections 261, 261.5, 262, 265, 266, 266a, 266b, 266c, 266g, 266j, 267, 269, 273.4,
285, 286, 288, 288a, 288.5, 289, or 311.4.
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Reference: 34 CFR 668.46(a); Education Code section 67385(d); Labor Code section 230.1
Sexual misconduct: Sexual misconduct includes discrimination based on gender, sexual harassment,
dating violence, domestic violence, sexual assault, stalking, sexual violence, sexual coercion, and
hate crimes based on gender.
Stalking: a course of conduct in which a person repeatedly engages in actions directed at a specific
person that places that person in reasonable fear of his or her safety or the safety of others or causes
substantial emotional distress. A course of conduct means two or more acts, including, but not
limited to acts in which the stalker directly, indirectly, or through third parties by any method,
device, or means follows, monitors, observes, surveils, threatens, or communicates to or about a
victim, or interferes with the property of the victim. Stalking includes the conduct described in Penal
Code, section 646.9.
Reference: 34 CFR 668.46(a); Penal Code section 646.9
References: Education Code Sections 67382, 67385, and 67386; 20 U.S. Code Section 1092(f);
34 Code of Federal Regulations Section 668.46(b)(11)
Approved: Interim AP approved by President/Superintendent – 1/21/15
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REDWOODS COMMUNITY COLLEGE DISTRICT
Interim Administrative Procedure
Interim AP 5502
STUDENT SEXUAL MISCONDUCT, INCLUDING SEXUAL VIOLENCE
1.0 Introduction
The Redwoods Community College District is committed to creating and maintaining an
educational community where all individuals who participate in District programs and activities
can work and learn together in an atmosphere free of unlawful discrimination, harassment,
exploitation, or intimidation. Board Policy 5500 prohibits student conduct that constitutes
gender discrimination, sexual harassment, sexual assault and sexual misconduct as defined
herein. The District is committed to preventing student sexual misconduct from occurring or
recurring, to responding to reports or complaints about prohibited student sexual misconduct by
taking prompt and effective steps to end student sexual misconduct, to eliminating hostile
educational environments, and to providing remedies if improper conduct is found to have
occurred.
The District will respond promptly and effectively to reports of unlawful student gender
discrimination, sexual harassment, sexual assault and sexual misconduct, and when necessary
will discipline student behavior that violates BP 5500 related to gender discrimination, sexual
harassment, sexual assault and sexual misconduct. Student conduct that constitutes such
prohibited behaviors may lead to discipline, up to and including expulsion from the District.
Such conduct may also lead to criminal prosecution.
When any student is suspended or expelled following a hearing for disrupting the orderly
operation of a District campus or facility, or both, the student shall also be denied access to the
campus or facility, or both, for a period of one year or the term of the suspension, whichever is
shorter.
2.0 Scope and Timeliness
This process is intended to provide prompt and equitable means to respond to allegations of
student unlawful gender discrimination, sexual harassment and assault, and sexual misconduct in
accordance with federal and state due process requirements. This process is intended to comply
with Title IX of the Education Amendments of 1972 which is a federal civil rights law that
prohibits discrimination on the basis of gender in the District’s educational programs and
activities, including all District classes and services and in its residence program. All procedures,
from initial investigation to a final disciplinary result, are intended to be prompt, fair, and
impartial.
Allegations of student sexual misconduct are subject to this procedure. Allegations or
complaints may be filed by students or others affected by student sexual misconduct, or by others
on their behalf. If the District receives a credible report of sexual misconduct against a
student(s), it will investigate even in the absence of an allegation or complaint from an
individual.
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Any allegation or complaint subject to this process must be presented to the District within one
year of the date of the alleged misconduct or within one year of the date on which the Affected
Party knew or should have known of the facts underlying the allegations of misconduct.
Although specific timeframes are identified in these processes, any of the timeframes may be
extended by the District for good cause upon written notice to the Affected Party and the
Responding Student, providing such notice includes the reason(s) for the extension.
Alleged sexual misconduct will be evaluated from the perspective of a reasonable person in the
Affected Party’s position, considering all the circumstances.
This administrative procedure is not intended to substitute for criminal or civil complaints that
may be initiated simultaneously.
This administrative procedure is specifically not intended to infringe in any way on the rights of
students to engage in free expression as protected by the state and federal constitutions, and by
Education Code sections 66301 and 76120, and will not be used to punish protected expression.
3.0 Title IX Coordinator
The District’s Title IX Coordinator is its Director of Human Resources who is responsible for
managing the District’s Title IX compliance, including coordinating the investigation of
allegations of sexual misconduct and addressing problems revealed by such allegations or
investigations. Questions regarding gender discrimination and sexual misconduct can be
directed to the Title IX Coordinator or to the United States Department of Education, Office for
Civil Rights (OCR) (www2.ed.gov/about/offices/list/ocr/index.html).
Allegations of gender discrimination or sexual misconduct by students may be filed with the
District’s Title IX Coordinator. Such allegations may also be filed with the OCR or with the
Chancellor of the California Community Colleges at www.cccco.edu or Chancellor’s Office,
California Community Colleges, 1102 Q Street, Sacramento, CA 95811-6549, Attention: Legal
Affairs Division.
The Office of the Title IX Coordinator is located at 7351 Tompkins Hill Road, Eureka,
CA 95501 and can be contacted at (707) 476-4140.
District employees who have information regarding sexual misconduct against a student(s)
should immediately contact the Title IX Coordinator. The District may identify appropriate
employees as confidential sources to whom students may report sexual misconduct. Such
employees may notify the Title IX Coordinator of reported incidents of sexual misconduct in a
way that does not identify the victim, unless the victim provides consent for such disclosures.
Confidentiality considerations are more fully described at Section 5.0 below.
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Resident assistants in the District’s student residential facilities are required to report incidents of
student sexual misconduct among students to the Title IX Coordinator.
The Title IX Coordinator may assign the internal investigation of allegations of student sexual
misconduct for purposes of determining a violation of District policies potentially affecting
student discipline to other staff or to outside persons or organizations under contract with the
District. At any time in the investigative or disciplinary processes, the Title IX Coordinator may
take appropriate interim measures to protect an Affected Party from alleged sexual misconduct,
including, but not limited to changing class schedules, living arrangements, or providing specific
supportive services.
4.0 General Student Rights
The District will widely distribute information about resources that are available to Affected
Parties, including information about victim advocacy, housing assistance, academic and
counseling support, disability and/or mental health services, and the right to file a police report.
The Affected Party and the Responding Student may each choose an advisor to be present during
investigative and disciplinary processes to provide support, guidance, or advice. The District
may remove or dismiss any advisor who becomes disruptive or who does not abide by the
restrictions on his/her participation. Advisors may not be present in the absence of their
advisees.
The District ensures that the Responding Student is given due process. Both parties will be
notified of the final results of the complaint and of any disciplinary action taken to the extent
permitted by applicable law.
In accordance with California law, no student may be removed, suspended, or expelled unless
the conduct for which the student is disciplined is related to college activity or college
attendance.
The standard of review for the disciplinary process is a preponderance of the evidence, meaning
that it is more likely than not that the alleged misconduct occurred.
5.0 Confidentiality and Encouragement of Reporting
The District preserves individual privacy and the confidentiality of sensitive information to the
extent reasonable and appropriate, recognizing that it cannot ensure that reported information can
be completely protected from disclosure. If an Affected Party requests that his/her allegations of
student sexual misconduct be confidential, the District may be limited in its ability to respond to
such allegations. In such cases, the District’s ability to investigate, to take remedial actions, or to
take disciplinary action against a Responding Student may be impeded. Although the District
seriously considers requests for confidentiality, it must consider such requests in light of its
obligations to provide a nondiscriminatory environment and District safety concerns.
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The Title IX Coordinator, or designee, shall advise Affected Parties about requesting
confidentiality from the District and evaluate such requests. The Title IX Coordinator shall
ensure that employees who are required to report student sexual misconduct are trained in
advising students about confidential reporting.
Students are encouraged to report conduct that they, in good faith, believe violates the Standards
of Conduct. An Affected Party or witness to alleged student sexual misconduct will not be
subject to disciplinary sanctions for a violation of the District’s student conduct rules at or near
the time of the alleged incident, unless the District determines that the violation was egregious,
including, but not limited to, an action that places the health or safety of any other person at risk
or involves plagiarism, cheating, or academic dishonesty.
The District’s program of supportive services shall identify options for Affected Parties to
maintain confidentiality. These options shall include resources where students can report sexual
misconduct confidentially to individuals who are not required to notify the Title IX Coordinator.
The options shall also include reporting that an incident has occurred without revealing
personally identifying information.
6.0 Retaliation
It is unlawful under Title IX and California law for anyone to retaliate against persons who file
unlawful discrimination or sexual misconduct allegations or complaints, who refer a matter for
investigation, or who participate in an investigative or disciplinary process.
Retaliation may include, but is not limited to intimidating, threatening, coercive, or
discriminatory behavior.
Persons who engage in retaliatory conduct are subject to discipline.
7.0 Definitions
Affected Party: the student(s), employee(s), or other person(s) who is the victim of alleged
student sexual misconduct.
Appeal: a challenge to findings or disciplinary recommendations resulting from a student
disciplinary hearing.
Consent: Consent is an affirmative, unambiguous, conscious and voluntary decision by each
participant to engage in mutually agreed-upon sexual activity. Consent is voluntary. It must be
given without coercion, force, threats, or intimidation. Consent means positive cooperation in the
act or expression of intent to engage in the act pursuant to an exercise of free will. Consent is
revocable. Consent to some form of sexual activity does not imply consent to other forms of
sexual activity. Consent to sexual activity on one occasion is not consent to engage in sexual
activity on another occasion. A current or previous dating or sexual relationship, by itself, is not
sufficient to constitute consent. Even in the context of a relationship, there must be mutual
consent to engage in sexual activity. Consent must be ongoing throughout a sexual encounter and
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can be revoked at any time. Once consent is withdrawn, the sexual activity must stop
immediately. Consent cannot be given when a person is incapacitated. A person cannot consent
if he or she is unconscious or coming in and out of consciousness. A person cannot consent if he
or she is under the threat of violence, bodily injury or other forms of coercion. A person cannot
consent if his/her understanding of the act is affected by a physical or mental impairment.
For purposes of this process, the age of consent is eighteen (18). Sexual activity with a minor
shall be considered nonconsensual.
Dating Violence: violence committed by a person who is or has been in a social relationship of a
romantic or intimate nature with the Affected Party.
Day: Any day during which the District is open for business. Should the final day of a required
process fall on a Saturday or Sunday, the following Monday shall be considered the final day. A
final day falling on a holiday shall be considered the first weekday following the holiday.
Disciplinary Process: formal fact-finding processes, including recommendations for, or
imposition of disciplinary penalties.
District: Redwoods Community College District.
Domestic Violence: a felony or misdemeanor crime of violence committed by a spouse or former
spouse or intimate or domestic partner, cohabitant or former cohabitant of the victim, or someone
with whom the accused shares a child, has an existing dating or engagement relationship, or has
had a former dating or engagement relationship, or abuse perpetrated against any persons
described in Family Code, section 6211.
Gender: “Gender” means sex, and includes a person’s sexual orientation, gender identity, gender
expression, and gender-related appearance and behavior whether or not stereotypically
associated with the person’s assigned sex at birth.
Hate Crime Based on Gender: a crime committed in relationship to District educational programs
or activities that manifests evidence that the Affected Party was intentionally selected because of
the Responding Student’s gender bias against the Affected party.
Incapacitation: the physical and/or mental inability to make informed, rational judgments. States
of incapacitation include, but are not limited to, unconsciousness, sleep, and blackouts. Where
alcohol or drugs are involved, incapacitation is defined with respect to how the alcohol or other
drugs consumed affects a person’s decision-making capacity, awareness of consequences, and
ability to make fully informed judgments. Being intoxicated by drugs or alcohol does not
diminish one’s responsibility to obtain consent for sexual activity. The factors to be considered
when determining whether consent was given include whether the Responding Student knew, or
whether a reasonable person should have known, that the Affected Party was incapacitated.
Investigative Process: review of allegations, including formal complaints, that misconduct
subject to this process has occurred.
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Responding Student: the student(s) who is accused of engaging in prohibited sexual misconduct.
Sexual Assault: sexual activity without the consent of the other person or when the other person
is unable to consent to the activity. The activity may include physical force, violence, threats,
intimidation, ignoring the objections of the other person, causing the other person’s intoxication
or incapacitation through the use of drugs or alcohol, or taking advantage of the other person’s
incapacitation (including voluntary intoxication). Sexual assault includes, but is not limited to
rape, forced sodomy, forced oral copulation, rape by a foreign object, sexual battery, fondling,
incest, statutory rape, or threat of sexual assault. Sexual assault includes any of the crimes set
forth in Penal Code sections 261, 261.5, 262, 265, 266, 266a, 266b, 266c, 266g, 266j, 267, 269,
273.4, 285, 286, 288, 288a, 288.5, 289, or 311.4.
Sexual Harassment: “Sexual harassment” means unwelcome sexual advances, requests for sexual
favors, and other verbal, visual, or physical conduct of a sexual nature, made by someone from
or in the work or educational setting, under any of the following conditions:
1. Submission to the conduct is explicitly or implicitly made a term or a condition of an
individual’s employment, academic status, or progress.
2. Submission to, or rejection of, the conduct by the individual is used as the basis of
employment or academic decision affecting the individual.
3. The conduct has the purpose or effect of having a negative impact upon the individual’s
work or academic performance or of creating an intimidating, hostile, or offensive work
or educational environment.
4. Submission to, or rejection of, the conduct by the individual is used as the basis for any
decision affecting the individual regarding benefits and services, honors, programs, or
activities available at or through the educational institution.
Sexual Misconduct: Sexual misconduct includes discrimination based on gender, sexual
harassment, dating violence, domestic violence, sexual assault, stalking, and hate crimes based
on gender.
Sexual Orientation: heterosexuality, homosexuality, or bi-sexuality.
Stalking: a course of conduct in which a person repeatedly engages in actions directed at a
specific person that places that person in reasonable fear of his or her safety or the safety of
others or causes substantial emotional distress. A course of conduct means two or more acts,
including, but not limited to acts in which the stalker directly, indirectly, or through third parties
by any method, device, or means follows, monitors, observes, surveils, threatens, or
communicates to or about an Affected Party, or interferes with the property of the Affected
Party. Stalking includes conduct described in Penal Code, section 646.9.
Student: any person currently enrolled as a student in a credit or noncredit class, or in
community services offerings of the District, or who was enrolled at the time of an alleged
violation of the student Standards of Conduct.
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8.0 Sanctions
Students who are found to have engaged in sexual misconduct may be given a variety of
sanctions, including but not limited to the following:
8.1 Written or Verbal Reprimand: An admonition to the student to cease and desist
from conduct which violates the Standards of Conduct.
8.2 Administrative Removal: Removal of a student from some or all courses and/or
activities by the Vice President of Instruction and Student Development (VPISD)
for a period of no more than two days. (See definition of “day.”)
8.3 Interim Suspension: Immediate suspension, pending a hearing, required to protect
lives or property and to ensure the maintenance of order.
8.4 Short-Term Suspension: Exclusion of the student by the President/Superintendent
or his/her designee for good cause from one or more classes for a period of up to ten
(10) days of instruction and/or District activities for a period of time designed to
eliminate recurrence of a misconduct issue within that activity.
8.5 Long-Term Suspension: Exclusion of the student by the President/Superintendent
or his/her designee for good cause from one or more classes and/or District
activities for the remainder of the college term, or from all classes and activities of
the District for one or more terms.
8.6 Expulsion: Permanent exclusion of the student by the Board of Trustees from all
courses and activities offered by the District.
8.7 Withdrawal of Consent to Remain on Campus: Withdrawal of consent by the
President/Superintendent or assigned administrator for any person to remain on
campus or at a District facility in accordance with California Penal Code Section
626.4 where reasonable cause exists to believe that such person has willfully
disrupted the orderly operation of the campus or facility. Nothing in the withdrawal
of consent process precludes the imposition of other sanctions.
9.0 Initiation of the Investigative Process
Allegations or complaints of student sexual misconduct that are brought to the attention of the
Title IX Coordinator shall first be analyzed to determine whether the alleged conduct, if true,
would constitute a violation of District policies and whether the allegations or complaints are
time-barred.
The District may investigate and take actions regarding allegations or complaints that fall outside
of the usual time-limit for the filing of allegations or complaints and may take appropriate action
as a matter of District interest even if the District declines a complaint as time-barred.
Upon a determination that alleged student misconduct, if true, would constitute a violation of
District policies and that the alleged sexual misconduct occurred within the time limit established
herein, the Title IX Coordinator, or his/her designee, shall promptly and thoroughly investigate
the matter. The Affected Party shall be given the opportunity to request confidentiality. If an
Affected Party requests confidentiality, it is recognized that the ability of the District to promptly
and thoroughly investigate may be impeded.
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The Affected Party and the Responding Student shall each be given an opportunity to have an
advisor accompany him/her during the investigative process and disciplinary process (if
applicable). An advisor must be available at the necessary times; the unavailability of an advisor
is not sufficient reason to delay District processes. An advisor may assist the Affected Party or
the Responding Student in interviews and disciplinary processes by communicating directly with
the student, but the advisor is not permitted to speak on behalf of the student. Advisors are
required to maintain the confidentiality of the process.
The Affected Party and the Responding Student shall each be given the opportunity to identify
witnesses or other evidence, however, the investigator may require a statement of the relevance
of offered information and may decline information that is irrelevant or repetitive.
In any situation where an issue of the proceeding is whether an Affected Party gave consent to
sexual activity, it shall not be a valid excuse to alleged lack of affirmative consent by the
Affected Party that the Responding Student believed that the Affected Party consented to sexual
activity under either of the following circumstances: (1) the Responding Student’s belief in
affirmative consent arose from the intoxication or recklessness of the Responding Student or (2)
the Responding Student did not take reasonable steps, in the circumstances known to the
Responding Student at the time of the alleged incident, to ascertain whether the Affected Party
affirmatively consented.
Similarly, it shall not be a valid excuse that the Responding Student believed the Affected Party
affirmatively consented to sexual activity if the Responding Student knew or should have known
that the Affected Party could not give affirmative consent because the Affected Party was (1)
asleep or unconscious, (2) was incapacitated due to the influence of drugs, alcohol, or medication
or that the Affected Party could not understand the fact, nature, or extent of the sexual activity, or
(3) was unable to communicate due to a mental or physical condition.
To the extent permitted by law, parties and witnesses must maintain the confidentiality of the
investigative and disciplinary processes.
In appropriate instances, the District’s investigator may coordinate with on-going criminal
investigations regarding the same or similar allegations. The District will not defer action under
its policies until the conclusion of related criminal processes.
An investigative process should, to the extent possible, be concluded within thirty (30) days of
the initiation of the investigation. (See definition of “day.”) An investigative report shall be
prepared that includes the following:
1. A description of the circumstances giving rise to the complaint.
2. A summary of the testimony provided by each witness.
3. An analysis of relevant data.
4. A finding of whether there is probable cause to believe that sexual misconduct occurred.
5. Any other information considered appropriate by the District.
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If the investigation reveals probable cause to believe that student sexual misconduct occurred
that warrants the imposition of disciplinary sanctions, the Title IX Coordinator shall notify the
Vice President of Instruction and Student Development (VPISD) for the consideration of
disciplinary processes.
10.0 Informal Resolution
At the conclusion of the investigation, the Vice President of Instruction and Student
Development (VPISD) shall review the investigation findings and determine whether the matter
is appropriate for mediation between the District, the Affected Party, and the Responding
Student. An Affected Party is not required to participate in mediation. No mediation process
shall be permitted that allows a student who has engaged in significant sexual misconduct to
avoid the initiation of disciplinary action unless he/she voluntarily agrees to accept the
disciplinary action.
If the VPISD, the Affected Party and the Responding Student are able to resolve the matter
through informal resolution, a written resolution agreement shall be prepared and signed by the
District and the parties. Any material violation of a resolution agreement will result in
disciplinary action.
11.0 Initiation of The Disciplinary Process: Hearing
11.1 Scope of the Hearing
The Vice President of Instruction and Student Development (VPISD) shall hold an
initial hearing to determine the facts of the situation and what sanctions are
appropriate, if any.
The President/Superintendent or the VPISD may at any time designate another
District employee or contractor to perform the tasks assigned to the VPISD under this
procedure. An alternate hearing officer shall be assigned if, for any reason, the
VPISD cannot be an impartial fact-finder.
11.2 Notice of Hearing
Written notice of the hearing shall be provided simultaneously to the Affected Party
and the Responding Student and shall include the following:
11.2.1 The specific alleged student sexual misconduct (accusation).
11.2.2 A summary of the investigation and/or a short written statement of the facts
supporting an accusation of student sexual misconduct.
11.2.3 The right of the Affected Party and the Responding Student to attend a
hearing with the VPISD to respond in writing regarding the party’s position
concerning the matter.
11.2.4 The nature of the discipline that is being considered.
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Notices described in this process may be personally served on a party or, in the case
of students, mailed to the most recent official student address on file with the District
admissions and records office.
Nothing prohibits the District from amending the notice as deemed appropriate. The
VPISD may request the production of relevant evidence that was not part of the
investigative process for consideration in the hearing process.
11.3 Waiver of Hearing and Appeal Rights
An Affected Party or a Responding Student who fails to attend or to participate at the
hearing or alternatively to provide a written response by the date set by the VPISD
waives the right to continue in this process and may not appeal the VPISD’s decision
or recommended disciplinary action. When an Affected Party or a Responding
Student fails to attend or participate in the hearing with the VPISD or provide a
written response, the VPISD may consider all allegations set out in the notice and
supported by the investigation and any additional information secured by the VPISD
in connection with the hearing.
If a Responding Student waives his/her hearing and appeal rights and the VPISD
determines that discipline is appropriate, the VPISD shall notify the Responding
Student of the discipline to be imposed. If expulsion is recommended, the VPISD
shall refer the matter for Board of Trustee consideration.
11.4 Conduct of Hearing
11.4.1 The VPISD shall determine how the hearing will be conducted, taking into
consideration the goals of Title IX and the safety of parties and witnesses. For
example, the Affected Party and Responding Student may not be required to
be present in the same room during the hearing. The VPISD may call and
question witnesses he/she believes have relevant information.
11.4.2 The Affected Party and the Responding Student may recommend witnesses to
be called. To avoid unnecessarily duplicative or irrelevant testimony, the
VPISD may require a party to indicate the nature of the proposed testimony as
a condition to calling witnesses. The VPISD cannot compel the attendance of
witnesses recommended by the parties.
The VPISD shall determine on a case-by-case basis how the questioning of
parties and witnesses shall be conducted, given the nature of the allegations
and the safety of parties and witnesses. If the VPISD does not permit direct
questioning by the parties, he/she may consider permitting an Affected Party
and the Responding Student to submit questions for the VPISD to ask parties
and witnesses.
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11.4.3 Formal rules of evidence shall not apply. Any relevant, non-duplicative
evidence may be admitted as determined by the VPISD. Questions about an
Affected Party’s sexual history is permitted only by a Responding Student
who is claiming a current or previous consensual sexual relationship with the
Affected Party.
11.4.4 The District may provide an attorney to assist the VPISD. If the District
intends to use an attorney, it will notify the Affected Party and the Responding
Student not less than five (5) days prior to the date of the hearing so that the
parties may consider whether to retain their own legal representative at their
own expense. (See definition of “day.”) Attorneys who are assisting an
Affected Party or a Responding Student may not examine or cross-examine
witnesses, submit or object to evidence or documents, or directly address the
VPISD.
If criminal charges related to the alleged misconduct are pending against the
Responding Student, the student may retain an attorney at his/her own
expense to accompany him/her to the hearing, but the attorney may not
participate by examining or cross-examining witnesses, submitting or
objecting to evidence or documents, or addressing the VPISD. The
Responding Student must notify the District not less than five (5) days prior to
the date of the hearing that he/she will be accompanied by an attorney under
this paragraph. (See definition of “day.”)
Any person licensed to practice law is considered an attorney for this purpose.
11.4.5 The hearing shall be closed and confidential.
11.4.6 The findings of the VPISD shall be based upon a preponderance of evidence
relevant to the charges adduced at the hearing.
11.4.7 The hearing shall be recorded either by tape/digital recording or stenographic
recording, and shall be the only recording made. No party or witness who
refuses to be recorded may be permitted to give testimony. Tape/digital
recordings shall remain in the custody of the District at all times, unless
released to a professional transcribing service.
11.5 Notice of Decision
Within fifteen (15) days following the hearing, the VPISD shall prepare and send a
written decision simultaneously to the Affected Party and the Responding Student.
(See definition of “day.”) The Notice of Decision shall include factual findings
regarding the accusation and determinations as to whether any specific section(s) of
the Standards of Student Conduct were violated. The Notice of Decision shall also
include a specific decision regarding the disciplinary action to be imposed, if any,
unless expulsion is recommended. The Notice of Decision shall be based only on the
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record of the hearing, and not on matters outside of that record. The record includes
the investigative report, any written notices or student statements, and oral and
written evidence produced for, or at, the hearing.
If expulsion is recommended, the Notice of Decision shall verify that expulsions
require Board of Trustee action.
12.0 Appeal Rights
At the same time the Vice President of Instruction and Student Development (VPISD) provides
the written Notice of Decision, he/she shall provide written notice of appeal rights
simultaneously to parties who did not waive their appeal rights.
Appeal requests are available to the Affected Party and the Responding Student only on the
following bases:
12.1 A claim that the initial hearing included a material procedural error. The appeal
request must identify the specific procedural error(s) and how that claimed error
disadvantaged the appealing party.
12.2 Relevant evidence that was previously unavailable has been discovered, and that
evidence could significantly impact the outcome of the case. The appeal request must
identify the specific evidence, how the evidence is relevant, why the evidence was
previously unavailable, and how the newly discovered relevant evidence could impact
the outcome of the case.
12.3 The proposed discipline is substantially unreasonable in light of the findings. The
appeal request must indicate the claimed unreasonableness of the proposed discipline
and indicate what discipline the appealing student believes would be appropriate.
Written appeals by students must be submitted in writing to the President/Superintendent within
5 days of the delivery of the VPISD’s Notice of Decision to the parties. (See definition of “day.”)
If no appeal is received within 5 days, the decision of the VPISD, including the proposed
discipline, will take immediate effect. The exception is if expulsion is recommended; an
expulsion recommendation shall be presented to the Board of Trustees for action.
Any timely appeal shall be reviewed by the President/Superintendent who shall determine
whether a proper basis for appeal has been identified by the Affected Party or the Responding
Student.
If the standards for an appeal have been met, the President/Superintendent shall send a Notice of
Appeal Hearing to the Affected Party and the Responding Student and shall arrange for an
appeal hearing. The Notice of Appeal Hearing shall state the issues on appeal.
If the President/Superintendent determines that an appeal was not timely or that it did not state a
proper basis for appeal, the President/Superintendent shall send the appealing student a Notice of
Denial of Appeal and any recommended discipline shall take effect. If expulsion was
recommended, the Board of Trustees shall have final review of the matter.
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13.0 Appeal Hearings
13.1 Scope of Appeal Hearing
Upon approval of a timely appeal from an Affected Party or a Responding Student
that meets the appeal standards, the appeal hearing will be initiated. The District
shall prepare the necessary documentation related to the appeal.
13.2 Schedule of Appeal Hearing
The appeal hearing shall be held within fifteen (15) days after the issuance of the
Notice of Appeal Hearing. (See definition of “day.”)
13.3 Impartial Hearing
The District shall assign the appeal hearing to a Student Conduct Panel, to a neutral
District administrative hearing officer, or to an impartial third party hearing officer so
as to provide a prompt review. Person(s) hearing appeals shall receive training in
issues related to sexual misconduct.
13.3.1 Student Conduct Panel
If the District assigns the matter to a Student Conduct Panel, the hearing panel
shall be composed of one administrator appointed by the
President/Superintendent, one faculty member, and one classified employee.
Each academic year, the president of the Academic Senate shall provide a list
of at least five (5) faculty members who can be called upon to serve on the
Student Conduct Panel. The
President/Superintendent shall select a faculty member from the Academic
Senate’s list and one volunteer classified employee to serve when a hearing
panel is needed. No administrator, faculty member or classified employee
who has any personal involvement in the matter to be decided, who is a
necessary witness, or who could not otherwise act in a neutral manner shall
serve on a hearing panel.
The President/Superintendent shall appoint one member of the Student
Conduct Panel to serve as chair. The decision of the panel chair shall be final
on all matters relating to the conduct of the hearing unless there is an opposing
vote by the other two voting panel members.
13.3.2 Impartial District Administrative Hearing Officer or Impartial Third-Party
Hearing Officer
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Any proposed Hearing Officer may hear the matter only upon providing a
written verification to the President/Superintendent that he/she has had no
personal involvement in the matter to be decided and that he/she is prepared to
provide an unbiased consideration of the matter.
14.0 Conduct of Appeal Hearing
14.1 The Vice President of Instruction and Student Development (VPISD) shall provide
the members of the Student Conduct Panel or the assigned Hearing Officer with a
written background statement describing the allegations or complaint, the
investigation or a summary of the investigation, and information regarding the initial
hearing including the Notice of Decision, and the Notice of Appeal.
14.2 The Student Conduct Panel or the assigned Hearing Officer shall determine how the
appeal hearing will be conducted. Only information relevant to the specific basis for
appeal may be presented. Depending on the nature of the appeal, additional evidence,
including testimony, or the presence of the parties, may or may not be necessary. If
additional evidence or the presence of the parties is necessary, the Student Conduct
Panel or the assigned Hearing Officer shall determine how the questioning of parties
and/or witnesses shall be conducted.
The Student Conduct Panel or Hearing Officer cannot compel the attendance of
witnesses recommended by the parties.
14.3 Formal rules of evidence shall not apply. Any relevant, nonduplicative evidence
related to a proper appeal may be admitted as determined by the Student Conduct
Panel or assigned Hearing Officer.
14.4 To assist the Student Conduct Panel or the Hearing Officer, the VPISD may address
the issue(s) that are on appeal, including the merit of the appeal.
14.5 If criminal charges related to the alleged misconduct are pending against the
Responding Student, the student may retain an attorney to accompany him/her to the
appeal hearing, but the attorney may not participate by examining or cross-examining
witnesses, submitting or objecting to documents, or addressing the Student Conduct
Panel or Hearing Officer. The student must notify the District not less than five (5)
days prior to the date of the appeal hearing that he/she will be accompanied by an
attorney under this paragraph. (See definition of “day.”)
The Student Conduct Panel or Hearing Officer may have legal assistance without
entitling any student to have the assistance of an attorney. Any legal advisor to the
Student Conduct Panel or Hearing Officer shall sit in an advisory capacity.
Any person licensed to practice law is considered an attorney for this purpose.
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14.6 The hearing shall be closed and confidential. Any finding that might be necessary for
the Student Conduct Panel or Hearing Officer to make must be based upon a
preponderance of evidence.
14.7 The appeal hearing shall be recorded by the District either by tape/digital recording or
stenographic recording, and shall be the only recording made. No witness who
refuses to be recorded may be permitted to give testimony. Tape/digital recordings
shall remain in the custody of the District at all times, unless released to a
professional transcribing service.
14.8 Within ten (10) days following the close of the appeal hearing, the Student Conduct
Panel or Hearing Officer shall prepare and send a written appeal decision to the
President/Superintendent and simultaneously to the Affected Party and the
Responding Student. (See definition of “day.”) The appeal decision shall state
whether the Appeal is affirmed or dismissed. If an appeal is affirmed, the Student
Conduct Panel or Hearing Officer shall recommend steps needed to remedy any
identified material defect. If an Appeal is dismissed, the decision from the initial
hearing shall immediately take effect.
14.9 If a recommendation for expulsion is upheld by the Student Conduct Panel or Hearing
Officer, the matter shall be forwarded to the Board of Trustees.
15.0 Expulsions
The Board of Trustees shall consider any recommendation for expulsion at the next regularly
scheduled meeting of the Board after receipt of the recommendation or at a special meeting. The
Board shall consider an expulsion recommendation in closed session, unless a Responding
Student who participated in a hearing requests that the matter be considered in a public meeting.
A Responding Student who waived his/her right to participate in the District’s hearing and
appeal processes may not participate in any Board review of an expulsion recommendation so
long as expulsion was included in the initial notice of hearing as a potential disciplinary option.
The Affected Party and the Responding Student shall be notified in writing, by registered or
certified mail or by personal service, at least four (4) days prior to the meeting, of the date, time,
and place of the Board’s meeting. (See definition of “day.”)
The Responding Student may, within forty-eight (48) hours after receipt of the written notice of
the Board meeting, file with the President/Superintendent a written request that the meeting be
held as a public meeting. The Affected Party and the Responding Student shall be permitted to
provide a written statement to the Board in support of or opposition to the expulsion not less than
24 hours prior to the scheduled Board meeting.
Even if a Responding Student requests that the Board consider an expulsion recommendation in
a public meeting, the Board will hold any meeting that might conflict with the privacy rights of
others and/or consider the student records of another student in closed session.
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The Board may accept, modify or reject the findings, decisions, or recommendations of the
Student Conduct Panel or Hearing Officer for expulsion. Prior to modifying or rejecting an
expulsion recommendation, the Board shall review the record of the initial hearing and any
appeal hearing and shall prepare a new written decision which contains specific factual findings
and conclusions. If a student recommended for expulsion waived his/her right to a hearing by
failing to participate in an initial District hearing, the Board shall consider expulsion based on the
available information. The decision of the Board regarding expulsion shall be final.
The final action of the Board on the expulsion shall be taken at a public meeting, and the result
of the action shall be a public record of the District.
16.0 Notice of Final Decision
The Affected Party and the Responding Student shall be provided with simultaneous written
notice of the final outcome of any complaint and of any appeal, including the rationale for the
results and the sanctions if applicable.
If state regulations provide appeal rights to the Chancellor of the California Community
Colleges, notice of such rights shall be provided.
17.0 Student Right to Submit Statement Regarding Discipline
If a student’s record includes information concerning any disciplinary action taken by the
District, the student may include in the record a written statement or response concerning the
disciplinary action.
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COLLEGE COUNCIL
The Scope of the College Council Committee:
The Redwoods Community College District is committed to the creation of participatory
governance structures which are efficient, effective, and which allow for broad participation in
the decision-making process. The District seeks to build understanding and trust among various
groups in the College through open collaboration and shared responsibility. The College Council
is the apex district-wide constituent based collegial consultation body that includes
representatives from all of the District’s constituent groups. College Council helps ensure that
policies and procedures are developed and revised following the collegial consultation process
and all relevant constituent input is given due consideration.
College Council receives drafts of policy and procedure from the appropriate constituents,
reviews and suggests revisions when appropriate, and either sends these documents back to the
constituent group that wrote it for any necessary revision or can, if deemed appropriate, create an
ad hoc committee (or a subcommittee) for revisions to drafts or resolution of competing drafts.
College Council shall seek all constituents’ input on the proposed board policy (BP) and/or
administrative procedure (AP) before making a final recommendation by majority vote. Final
recommendations by the College Council are sent to the President/Superintendent.
The President/Superintendent is responsible for taking revisions and new policies and procedures
to the Board of Trustees for approval (BPs) or for informational purposes (APs).
Members convey information from the Council to their constituent groups and from their groups
to the Council. Members represent their constituents’ views to the College President who serves
as Council Chair. The Council serves to advise the College President before implementation of
the recommendations.
The College Council may develop and adopt operating procedures to ensure efficient, effective
and timely decision-making. Though they are not part of AP 2511, the current operating
procedures of the College Council will be attached to AP 2511 so that the information is readily
available to all.
College Council Membership:
Constituent Representation on the College Council is as follows:
Academic Senate (2)
College of the Redwoods Faculty Organization (CRFO) (1)
California Schools Employee Association (CSEA) (2)
Associated Students of College of the Redwoods (ASCR) (2)
Del Norte (1)
President/Superintendent (1)
Vice President of Administrative Services (1)
Vice President of Student Development and Instruction (1)
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Director of Human Resources (1)
Director of Institutional Research (1)
Managers’ Council (1)
Klamath Trinity Instructional Site (Non-Voting)
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Standard I: Mission, Academic Quality and Institutional Effectiveness, and Integrity
Responsible
B. Assuring Academic Quality and Institutional Effectiveness: Institutional Effectiveness
Cabinet Member
7
The institution regularly evaluates its policies and
practices across all areas of the institution,
including instructional programs, student and
learning support services, resource management,
and governance processes to assure their
effectiveness in supporting academic quality and
accomplishment of mission.
C. Institutional Integrity
and
and
Kathy Smith, Keith SnowFlamer, Lee Lindsey, Ahn
Fielding
Angelina Hill
Responsible
Cabinet Member
Responsible
Employees
and
Responsible
Employees
Reponsible
Committees/Groups
College Council, Academic
Senate, Instructional
Council, SSLG
and
Reponsible
Committees/Groups
5.
The institution regularly reviews institutional
policies, procedures, and publications to assure
integrity in all representations of its mission,
programs, and services.
Kathy Smith
Paul Demark, Kimberly
Sweet
College Council
7.
In order to assure institutional and academic
integrity, the institution uses and publishes
governing board policies on academic freedom and
responsibility. These policies make clear the
institution’s commitment to the free pursuit and
dissemination of knowledge, and its support for an
atmosphere in which intellectual freedom exists
for all constituencies, including faculty and
students. (ER 13)
Kathy Smith
Paul DeMark, Kimberly
Sweet
College Council
8.
The institution establishes and publishes clear
policies and procedures that promote honesty,
responsibility and academic integrity. These
policies apply to all constituencies and include
specifics relative to each, including student
behavior, academic honesty and the consequences
for dishonesty.
Kathy Smith
Paul Demark, Kimberly
Sweet
College Council
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Standard III: Resources
A. Human Resources
Responsible
Cabinet Member
and
Responsible
Employees
and
Reponsible
Committees/Groups
The institution establishes, publishes, and adheres
to written personnel policies and procedures that
11. are available for information and review. Such
policies and procedures are fair and equitably and
consistently administered.
Ahn Fielding
Kimberly Sweet
College Council
Through its policies and practices, the institution
creates and maintains appropriate programs,
practices, and services that support its diverse
12.
personnel. The institution regularly assesses its
record in employment equity and diversity
consistent with its mission.
Ahn Fielding
Kimberly Sweet, Teresa
Daigneault, Angelina Hill
College Council, EEO
Advisory Committee
The institution upholds a written code of
13. professional ethics for all of its personnel, including
consequences for violation.
Kathy Smith
Kimberly Sweet
College Council
C. Technology Resources
5.
The institution has policies and procedures that
guide the appropriate use of technology in the
teaching and learning processes.
Responsible
Cabinet Member
and
Angelina Hill
Responsible
Employees
and
Lee Lindsey, Steven Roper
Reponsible
Committees/Groups
TPC, Deans, College Council
Standard IV: Leadership and Governance
A. Decision-Making Roles and Processes
Responsible
Cabinet Member
and
Responsible
Employees
and
Reponsible
Committees/Groups
College Council
2/2/2015
Page 98
2.
The institution establishes and implements a
written policy providing for faculty, staff,
administrator, and student participation in decisionmaking processes. The policy specifies the manner
in which individuals bring forward ideas from their
constituencies and work together on appropriate
policy, planning, and special-purpose bodies.
C. Governing Board
Kathy Smith
Responsible
Cabinet Member
Kimberly Sweet
and
Responsible
Employees
College Council
and
Reponsible
Committees/Groups
3.
The governing board adheres to a clearly defined
policy for selecting and evaluating the CEO of the
college and/or the district/system.
Kathy Smith
Kimberly Sweet
Board of Trustees
5.
The governing board establishes policies consistent
with the college/district/sys- tem mission to
ensure the quality, integrity, and improvement of
student learning programs and services and the
resources necessary to support them. The
governing board has ultimate responsibility for
educational quality, legal matters, and financial
integrity and stability.
Kathy Smith
Kimberly Sweet
Board of Trustees
6.
The institution or the governing board publishes
the board bylaws and policies specifying the
board’s size, duties, responsibilities, structure, and
operating procedures.
Kathy Smith
Kimberly Sweet
Board of Trustees
7.
The governing board acts in a manner consistent
with its policies and bylaws. The board regularly
assesses its policies and bylaws for their
effectiveness in fulfilling the
college/district/system mission and revises them
as necessary.
Kathy Smith
Kimberly Sweet
Board of Trustees
College Council
2/2/2015
Page 99
Board policies and/or bylaws clearly establish a
process for board evaluation. The evaluation
assesses the board’s effectiveness in promoting
and sustaining academic quality and institutional
effectiveness. The governing board regularly
10.
evaluates its practices and performance, including
full participation in board training, and makes
public the results. The results are used to improve
board performance, academic quality, and
institutional effectiveness.
Kathy Smith
Kimberly Sweet
Board of Trustees
The governing board upholds a code of ethics and
conflict of interest policy, and individual board
members adhere to the code. The board has a
clearly defined policy for dealing with behavior
that violates its code and implements it when
necessary. A majority of the board members have
11. no employment, family, ownership, or other
personal financial interest in the institution. Board
member interests are disclosed and do not
interfere with the impartiality of governing body
members or outweigh the greater duty to secure
and ensure the academic and fiscal integrity of the
institution. (ER 7)
Kathy Smith
Kimberly Sweet
Board of Trustees
Kathy Smith
Kimberly Sweet
Board of Trustees
Kathy Smith
Kimberly Sweet
Board of Trustees
The governing board delegates full responsibility
and authority to the CEO to implement and
administer board policies without board
12.
interference and holds the CEO accountable for the
operation of the district/system or college,
respectively.
The governing board has a code of ethics that
13. includes a clearly defined policy for dealing with
behavior that violates its code.
College Council
2/2/2015
Page 100
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
Draft BP 2325
TELECONFERENCING
It is the expectation of the Board of Trustees that all members be physically present for
each scheduled meeting. The Board recognizes that the use of teleconferencing may, from
time to time, be necessary if a Board member cannot be physically present at the Board
meeting.
Government Code Section 54953 permits a member of a legislative body of a local agency
to use teleconferencing for the benefit of the public in connection with any meeting or
proceeding authorized by law.
For purposes of this policy, “teleconferencing” means a meeting of the Board of Trustees
where one or more members of the Board cannot be present and will be participating from
different locations within the District, connected by electronic means through audio, video
or both.
A member of the Board may attend a Board meeting via teleconferencing, and may
participate in Board discussion and voting on official actions, provided that the
participation is consistent with the District’s Administrative Procedures regarding this
matter.
It is the Board’s desire and intent to allow through this policy, Board member participation
in Board deliberation and actions taken in public session by teleconferencing and
videoconferencing. Teleconferencing shall not be used for closed sessions of the Board.
It is the Board’s further intent that the authorized Administrative Procedures are to be
used in all teleconferencing Board meetings which require a Board member to be
physically absent from a meeting.
See Administrative Procedure AP 2325
Reference: Government Code Section 54953; Education Code Section 72121.5; The Brown
Act – Teleconference Meetings
Adopted by the Board of Trustees: New
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedures
Draft AP 2325
TELECONFERENCING
Government Code Section 54953 authorizes the conduct of meetings by legislative bodies
through teleconferencing under specified circumstances. The Brown Act also provides
requirements regarding teleconferencing. These circumstances and requirements are
included in this Administrative Procedures:
1. A requesting Board member shall notify the Board President at least seven (7) days in
advance of the meeting in question. The Board President shall notify the Board
Secretary so that arrangements can be made.
2. Each teleconference location must be within the boundaries of the Redwoods
Community College District.
3. The Board member participating by teleconferencing will be counted as present for the
meeting.
4. The Board member participating by teleconferencing must be able to hear the
comments of and speak to all those present at the meeting, and all those present at the
meeting must be able to hear the comments of and speak to such absent Board
member(s) contemporaneously.
5. In the event that the absent Board member cannot be heard or understood by the
Board or those present at the Board meeting, or that all present cannot be heard by the
absent Board member, the teleconference portion of the meeting shall be terminated,
and the absent Board member shall not be permitted to vote.
6. The Board meeting cannot be chaired by teleconferencing.
7. All votes taken during a teleconferencing meeting must be conducted by roll call.
8. The District shall post agendas at all teleconferencing locations and conduct
teleconference meetings in a manner that protects the statutory and constitutional
rights of the parties or the public appearing before the Board of Trustees.
9. Each teleconference location shall be identified in the notice and agenda of the meeting
or proceeding, and each teleconference location shall be fully accessible to members of
the public.
10. The agenda shall provide an opportunity for members of the public to address the
Board directly pursuant to Section 54954.3 at each teleconference location.
11. The teleconference location must be accessible to the disabled, and as such, official or
public meeting facilities should be used for the remote teleconference sites whenever
possible.
12. Each Board member who chooses to utilize their home, office or other location must
open these locations to the public and accommodate any member of the public who
wishes to attend the meeting at that location.
College Council
2/2/2015
Page 102
13. Members of the public must be able to hear the meeting and be given the opportunity to
testify from each location.
14. At least one copy of all documents being considered by the Board shall be available to
the public at each site of the teleconferencing location.
15. At the call to order of the meeting, the President of the Board shall inform all Board
members and the audience of the identity of the absent Board member(s), his/her
physical location, and the reason for the inability to be physically present at the
meeting.
16. The President of the Board shall conduct a voice and volume test to ensure that the
Board members and all those present or viewing the meeting, have adequate voice
clarity and understanding.
See Board Policy BP 2325
Reference: Government Code Section 54953, 54954.3; Education Code Section 72121.5;
The Brown Act – Teleconference Meetings
Approved: New
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 4020
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
The programs and curricula of the District shall be of high quality, relevant to community and
student needs, and evaluated regularly to ensure quality and currency. To this end, the Board of
Trustees directs the President/Superintendent and the Academic Senate to establish procedures
for the development and review of all curricular offerings, including their initiation,
development, modification, revitalization or discontinuation. These procedures shall include:

Involvement of the faculty, administration, and Academic Senate regarding program and
curriculum initiation and development. The primary responsibility for curriculum resides
with the faculty and the advice and judgment of the Academic Senate. Educational
program initiation, development, modification, revitalization or discontinuation is
mutually agreed upon by the Board or its representative and the Academic Senate.

Initial justification and regular review of programs and courses.

Opportunities for training of persons involved in their relevant areas of curriculum
development.

Consideration of labor market and other relevant information for career and technical
programs.

A mechanism to periodically report curriculum changes and results of program review to
the Board of Trustees for the purpose of institutional decision-making.
All new credit and noncredit courses, programs, certificates, and degrees must satisfy the
conditions authorized by Title 5 regulations, shall be approved by the Board of Trustees, and
shall be submitted to the California Community College Chancellor’s Office for approval as
required. In addition, all course and program deletions shall be approved by the Board of
Trustees.
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the District shall
assess and designate each of its programs as either a “credit hour” program or a “clock hour”
program.
The President/Superintendent will establish procedures which:
 Prescribe the definition of “credit hour” consistent with applicable federal regulations, as
they apply to community college districts.

Assure that curriculum at the District complies with the definition of “credit hour” or
“clock hour,” where applicable.

Establish procedures for using a clock‐to‐credit hour conversion formula to determine
whether a credit hour program is eligible for federal financial aid.
College Council
2/2/2015
Page 104
The conversion formula is used to determine whether such a credit‐hour program has an
appropriate minimum number of clock hours of instruction for each credit hour it claims.
Reference: Education Code Section 70901(b), 70902(b); 78016; Title 5, Section 51000, 51022,
55100, 55130, 55150
Adopted by Board of Trustees: 05/03/2011
Former Policy #104: “Curriculum Development,” Adopted by the Board of Trustees: 8/15/77
Amended: 9/9/91
Former Policy #122: “Educational Program Review,” Adopted by the Board of Trustees: 7/16/84
Amended: 11/4/91
Revisions by ASPC presented to Senate 10/17/2014
Revised 10/24/14 and Sent to Senate for final approval 11/7/14
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4020
PROGRAM, CURRICULUM AND COURSE DEVELOPMENT
College of the Redwoods is committed to the vitality and integrity of its educational offerings.
Following a transparent process and using appropriate data is central to this endeavor. This
procedure outlines the processes that will be used to initiate a new instructional program and
develop curriculum, both credit and noncredit.
Instructional Program Initiation
An instructional program is defined as a discipline and/or as an organized sequence or groupings
of courses leading to a defined objective such as a major (area of emphasis), degree, or
certificate.
In order to create and maintain a viable curriculum compatible with the Education Master Plan,
the President/Superintendent or designee shall be responsible for recommending to the Board for
approval all new credit and noncredit programs in accordance with the Education Code. New
instructional programs are mutually agreed upon by the Board of Trustees or its representative
and the Academic Senate.
Program initiation requires significant commitment of resources and should only occur after
serious deliberation. The following process incorporates the same criteria used to evaluate an
instructional program for discontinuance.
The following indicators to be considered include, but are not limited to, the following:







Alignment with the Chancellor’s Office priorities, the College’s mission, and
accreditation standards
Alignment with state and federal requirements
Requirements from transfer institutions
Availability of fulltime and associate faculty
Budget concerns and sufficient funding
Demand in the workforce
Adequate facilities and equipment
College Council
2/2/2015
Page 106
Instructional Program Initiation Process
Step One: New Instructional Program Request
A new instructional program request can be initiated by the administration, faculty, or the
Academic Senate by submitting a written proposal to the appropriate Dean/Director
Proposals will be forwarded to the Chief Instruction
Officer/Chief Student Services Officer (CIO/CSSO) who will consult with the Academic
Senate Co-Presidents on whether to move the proposal forward to the
President/Superintendent.
Step Two: Appointment of the Task Force
If a new instructional program request is approved by the President/Superintendent, he or she
will, with consultation with Expanded Cabinet, appoint a Task Force to analyze viability of the
new program. The Task Force shall be composed of the following:




2 Deans or Directors, one of which will not be directly connected to the new program
Academic Senate Co-President or member of the Executive Committee
2 faculty members appointed by the Academic Senate, one of which will be a member of
the division most closely aligned with the proposed program
1 representative appointed by the President
The Task Force will be co-chaired by a faculty member and a Dean or Director, to be selected
from and by the membership of the Task Force. The responsibilities of the co-chairs of the Task
Force include, but are not limited to the following:




Consultation with the Office of Institutional Research and other resources to validate
information being used in determining recommendations
Maintenance of objectivity and integrity during the entire process
Written summary recorded for each meeting
Production of a Task Force Recommendation Report
Step Three: New Instructional Program Viability and Sustainability Analysis
The first task is to draw up a matrix of criteria by which viability and sustainability may be
assessed, for example:




Best practices of other colleges
Job Market analysis
Develop a matrix for or set targets for the success rate with a timeline for assessment of
the program
Literature review
College Council
2/2/2015
Page 107
Step Four: Task Force New Program Recommendation Report
Subsequent to review of all the relevant information, the Task Force will present a written report
to the CIO/CSSO and President/Superintendent. The report will consist of
1. A summary of the data
2. An analysis of the data
3. A detailed assessment of the institutional support for sustained program success,
including budget, infrastructure, and faculty
4. Other factors considered in making the recommendation
5. The recommendation; approval, no approval, or look for alternatives such as modifying
existing programs.
Step Five: Decision
The President/Superintendent has full responsibility and authority to implement the decision as
designee of the Board of Trustees. If the President/Superintendent decides to implement the
recommendation for initiation of the new program the President/Superintendent will task the
appropriate administrators to work with faculty and staff to develop the new instructional
program. If the decision is to initiate a new program, a corresponding commitment should be
made to include adequate resources, including faculty support. If the President/Superintendent
decides not to implement the recommendation for initiation of the new program, then he or she
shall communicate the reasons in writing to the Expanded Cabinet and to the Academic Senate.
Curriculum and Course Development
Curriculum development and course development are closely related and are the primary
responsibility of the Curriculum Committee and the Academic Senate. As a standing committee
of the Academic Senate, the Curriculum Committee follows the procedures set forth in the
current California Community Colleges Chancellor’s Office Program and Course Approval
Handbook. Documentation of these processes is available on the Curriculum Committee website.
Upon Curriculum Committee and Academic Senate approval, the Academic Senate
recommendations are forwarded to the CIO and then to the Board of Trustees (BOT) at least
once during each fall and spring term for approval.
The BOT recommendation(s) shall be submitted to all required regulatory bodies for approval.
New programs and courses shall be offered only after such approval has been obtained. Under
the direction of the CIO, the district shall keep program and course lists updated and publicly
available. Chancellor’s Office approved course information is published in the college’s catalog
and in schedules.
College Council
2/2/2015
Page 108
The CIO, in mutual agreement with the Academic Senate, shall set timelines for regular review
of existing courses or programs as well as catalog cutoff dates. The Curriculum Committee shall
publish its calendar of meetings for the year and disseminate it to all departments and offices
involved in the curricular process.
Definition of a Credit Hour
(1) An amount of student work represented in the intended learning outcomes and verified by
evidence of student achievement that reasonably approximates not less than one hour of
classroom or direct faculty instruction and a minimum of two hours of out-of-class work each
week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount
of work over a different amount of time.
(2) For other academic work leading to award of credit hours (such as internships, practica, and
studio work) the award of credit hours will be based on an amount of work implied by the
paragraph before.
(3) For asynchronous online courses, where no classroom instruction takes place per se, the
assignment of credit hour will be based on the equivalent amount of work as represented by the
definition above. An existing face to face course may be taught in an online format for the same
credit hours provided the amount of work expected remains the same.
The CIO and the Curriculum Committee are charged with the responsibility to ensure that the
curriculum adheres to this requirement. The CIO and the Curriculum Committee must make a
reasonable determination that proposed assignment of credit hours for new courses conforms to
commonly accepted practice in higher education.
Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standard II.A;
California Community Colleges Chancellor’s Office Student Attendance Accounting Manual –
Chapter 3; 34 CFR 600.2
Approved: 04/04/2011
Former Administrative Regulation #104.01, “Curriculum Development,” Approved: 5/86
Revised: 10/91 and 1/9/95, and
Former Administrative Regulation #122.01, “Program Review,” Approved: 6/6/94
Revised: 1/9/95; 4/6/98; 4/5/04; and 10/24/14
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
AP 4020
Administrative Procedure
PROGRAM AND CURRICULUM DEVELOPMENT
The primary responsibility for the development, modification, and inactivation of curriculum
resides with the faculty and the advice and judgment of the Academic Senate. Educational
program development, modification, revitalization and discontinuation is mutually agreed upon
by the Board or its representative and the Academic Senate. The formal work of the curriculum
process is performed and overseen by the Curriculum Committee. The membership of the
Curriculum Committee can be found in the Curriculum Committee By-Laws. The formal work
includes creating or modifying programs, degrees, or certificates and developing and updating
course outlines, including the identification of course learning outcomes, course content,
methods of student assessment and the use of a range of delivery systems and modes of
instruction.
As a standing committee of the Academic Senate, the Curriculum Committee is responsible for
the review and endorsement of curriculum in accordance with procedures set forth in the current
California Community Colleges Chancellor’ s Office Program and Course Approval Handbook.
The Curriculum Committee is also responsible for establishing and maintaining College of the
Redwoods curricular processes. These processes are found at the Curriculum Committee
website. Upon Curriculum Committee and Academic Senate approval, the Academic Senate
recommendations are forwarded by the Chief Instructional Officer to the Board of Trustees
(BOT) at least once during each fall and spring term for action.
The BOT recommendation(s) will be submitted to all required regulatory bodies for approval.
New programs and courses will be offered only after such approval has been obtained. Under the
direction of the CIO, the district shall keep program and course lists updated and publicly
available. Chancellor’s Office approved course information is published in the college’s catalog
and in schedules.
The CIO, in mutual agreement with the Academic Senate, shall set timelines for regular review
of existing courses or programs as well as catalog cutoff dates. The Curriculum Committee shall
publish its calendar of meetings for the year and disseminate it to all departments and offices
involved in the curricular process.
Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standard II.A
Approved: 04/04/2011
Former Administrative Regulation #104.01, “Curriculum Development,” Approved: 5/86
Revised: 10/91 and 1/9/95, and Former Administrative Regulation #122.01, “Program Review,”
approved: 6/6/94
Revised: 1/9/95; 4/6/98; and 4/5/04
College Council
2/2/2015
Page 110
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4235
CREDIT BY EXAMINATION
Credit by Examination may be obtained by one of the following methods:
1. External credit by examination
•
•
•
Advanced Placement Examination (AP)
International Baccalaureate Examination (IB)
College Level Examination Program (CLEP)
2. Tech Prep High School to College Articulation (Articulation) credit by examination
3. Internally developed method to meet external Accreditation/Certification
requirements
General Provisions for Credit by Examination:
•
•
•
•
•
•
•
•
•
College of the Redwoods faculty in the appropriate discipline will determine
the course(s) eligible for credit by examination.
Courses eligible for credit by examination are approved by the
Curriculum Committee
A maximum of nine units earned from credit by examination may apply to
the Associate degree.
The units granted by examination will be the same as the units the student
would have earned by successful completion of the course.
The student’s academic record shall clearly indicate that the credit was earned
by examination. No grade will be given.
Units earned under this policy are not considered part of the student's official
program and will not be used for registration certification for the Social Security
Administration, the Department of Veterans Affairs, financial aid eligibility,
athletic eligibility, dorm residency, or similar programs.
Credits acquired by Articulation shall not be counted in determining the 15
semester units required in residence or the 12 units required in residence in the
major for an Associate degree from College of the Redwoods.
Requests for credit by examination cannot be made under the
following conditions:
a. for a course in which the student has previously received a letter
grade other than "W";
b. for a course that is a prerequisite for one the student has already taken;
c. for a course in which the student is currently enrolled;
d. in instances where credit has already been granted for the class,
totally or partially, or from another examination; or
e. for a course to be used in the academic renewal process.
Each transfer institution determines whether they will accept and how they
will apply credit by exam units.
College Council
2/2/2015
Page 111
•
When an external Accreditation or Certification body requires a
mechanism for granting credit for previously acquired knowledge and
skills, the program will follow the accrediting body guidelines to develop
a process for granting credit through equivalence, challenge exams or
other methods of evaluation as needed. The student's transcript will
reflect credit for each course successfully challenged. Residency
requirements still apply.
External credit by examination - AP, IB & CLEP
• The required score necessary for achievement of credit by examination shall be
determined by College of the Redwoods faculty in the appropriate discipline and
approved by the Curriculum Committee.
• A list of approved examinations, required minimum score, units earned, and
course equivalency/GE requirement will be maintained by the Curriculum
Committee and published in the college catalog.
• When an external accrediting or certificating body requires a mechanism for
granting credit for previously acquired knowledge and skills, the program will
follow the accrediting body guidelines to develop a process for granting credit
through equivalence, challenge exams or other methods of evaluation as
needed. The student's transcript will reflect credit for each course successfully
challenged. Residency requirements still apply.
Tech Prep High School to College Articulation
The nature and content of the examination shall be determined solely by College of the
Redwoods faculty who normally teach the course in the discipline for which credit is to be
granted.
If College of the Redwoods credit is requested, the appropriate referring institutional program
faculty member must submit a credit by examination petition to the Tech Prep coordinator. An
explanation of the Articulation credit by examination process, forms, and a list of all eligible
courses is maintained on the tech prep web site www.redwoods@edu/techprep.
Eligibility to Receive Credit by Examination Based on Articulation:
•
•
•
•
•
The student must be currently registered in the college and in good
standing.
The course must be approved for articulation by discipline faculty.
The course must be listed in the college catalog.
To receive credit by examination based on the Articulation agreement, the
student must have successfully completed the appropriate high school course(s)
and successfully completed the appropriate examination.
The student may attempt each examination only once.
Articulation Oversight Process
•
The appropriate deans will create and update the list of courses that have
current articulation agreements.
College Council
2/2/2015
Page 112
•
•
The Curriculum Committee shall annually review the list of courses that have
articulation agreements for currency and compliance with curricular standards.
Changes to the course outline, instructional methodologies, course content, student
learning outcomes, or faculty by either institution require re-articulation.
Approved: August 7, 2012
College Council
2/2/2015
Page 113
REDWOODS COMMUNITY COLLEGE DISTRICT
BP 5040
Board of Trustees Policy
STUDENT RECORDS, DIRECTORY INFORMATION, AND PRIVACY
The President/Superintendent shall assure that student records are maintained in compliance with
applicable federal and state laws relating to the privacy of student records.
The President/Superintendent may direct the implementation of appropriate safeguards to assure
that student records cannot be accessed or modified by any person not authorized to do so.
To the extent allowed by law, any currently enrolled or former student of the District has a right
of access to any and all student records relating to him or her maintained by the District.
No District representative shall release the contents of a student record to any member of the
public without the prior written consent of the student, other than directory information as
defined in this policy and information sought pursuant to a court order or lawfully issued
subpoena, or as otherwise authorized by applicable federal and state laws.
Students shall be notified of their rights with respect to student records, including the definition
of directory information contained here, and that they may limit the information.
Directory information shall include:

student name

community of residence

date and place of birth

major field of study

participation in officially recognized activities and sports

weight and height of members of athletic teams,

dates of attendance,

degrees and awards received

the most recent public or private school attended by the student, and

any other information authorized in writing by the student
Students are asked on the admissions application to authorize the release of Directory
Information. Information under “Directory Information” will be released only if students clearly
College Council
2/2/2015
Page 114
mark “yes” on the admissions application. This designation may be changed by submitting the
request in writing to the Admissions and Records Office.
See Administrative Procedure AP 5040.
Reference: Education Code Sections 76200 et seq; Title 5 Sections 54600 et seq
Adopted by Board of Trustees: 01/03/2012
Former Board Policy No. 506 “Student Records”
Adopted August 15, 1977, Amended: October 3, 1994
College Council
2/2/2015
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 5040
STUDENT RECORDS, DIRECTORY INFORMATION, AND PRIVACY
A cumulative record of enrollment, scholarship, and educational progress shall be kept for each
student.
Release of Student Records: No instructor, official, employee, or governing board member
shall authorize access to student records to any person except under the following circumstances:

Student records shall be released pursuant to a student's written consent. The College
must obtain written consent of the student before releasing personally identifiable
information from records to other than a specified list of persons and agencies.

“Directory information” may be released in accordance with the definitions in Board
Policy 5040.

Students are asked on the admissions application to authorize the release of Directory
Information. Information under “Directory Information” will be released only if students
clearly mark “yes” on the admissions application. This designation may be changed by
submitting the request in writing to the Admissions and Records Office.

Directory information shall include:

Student name

community of residence

date and place of birth

major field of study

Participation in officially recognized activities and sports

Weight and height of members of athletic teams,

dates of attendance,

Degrees and awards received

the most recent public or private school attended by the student, and
any other information authorized in writing by the student
College Council
2/2/2015
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
Student records shall be released pursuant to a judicial order or a lawfully issued
subpoena. The District shall make a reasonable effort to notify the student in advance of
compliance with a lawfully issued subpoena and, in the case of compliance with a court
order, if lawfully possible within the requirements of the order.

Student records shall be released pursuant to a federal judicial order that has been issue
regarding an investigation or prosecution of an offense concerning an investigation or
prosecution of terrorism.

Student records may be released to officials and employees of the District only when they
have a legitimate educational interest to inspect the record.

Student records may be released to authorized representatives of the Comptroller General
of the United States, the Secretary of Education, an administrative head of an education
agency, state education officials, or their respective designees or the United States Office
of Civil Rights, where that information is necessary to audit or evaluate a state or
federally supported educational program or pursuant to federal or state law. Exceptions
are that when the collection of personally identifiable information is specifically
authorized by federal law, any data collected by those officials shall be protected in a
manner that will not permit the personal identification of students or their parents by
other than those officials, and any personally identifiable data shall be destroyed when no
longer needed for that audit, evaluation, and enforcement of federal legal requirements.
The Director of Admissions and Records Office will be responsible for releasing student
information in matters of state or federal law.

Student records may be released to officials of other public or private schools or school
systems, including local, county or state correctional facilities where education programs
are provided, where the student seeks or intends to enroll or is directed to enroll. The
release is subject to the conditions in Education Code Section 76225. The Director of
Admissions and Records Office will be responsible for authorizing the release of student
information in accordance with Education Code 76225.

Student records may be released to agencies or organizations in connection with a
student's application for, or receipt of, financial aid, provided that information permitting
the personal identification of those students may be disclosed only as may be necessary
for those purposes as to financial aid, to determine the amount of the financial aid, or
conditions that will be imposed regarding financial aid, or to enforce the terms or
conditions of financial aid. The Director of Financial Aid Office will be responsible for
releasing information concerning financial aid.

Student records may be released to organizations conducting studies for, or on behalf of,
accrediting organizations, educational agencies or institutions for the purpose of
developing, validating, or administrating predictive tests, administering financial aid
programs, and improving instruction, if those studies are conducted in such a manner as
will not permit the personal identification of students or their parents by persons other
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than representatives of those organizations and the information will be destroyed when no
longer needed for the purpose for which it is conducted. The Director of Admissions and
Records Office will be responsible for authorizing the release of student information.

Student records may be released to appropriate persons in connection with an emergency
if the knowledge of that information is necessary to protect the health or safety of a
student or other persons, subject to applicable federal or state law. In time of
emergency, various college officials may be in a position to release such information.
Whenever possible, without endangering health or safety, such releases should be carried
out by the Director of Admissions and Records Office.

The following information shall be released to the federal military for the purposes of
federal military recruitment: student names, addresses, telephone listings, dates and
places of birth, levels of education, and/or degrees received, prior military experience,
and/or the most recent previous educational institutions enrolled in by the students. The
Director of Admissions and Records Office will be responsible for authorizing release of
information to the military.
Charge for Transcripts or Verifications of Student Records: A student/former student shall
be entitled to two free copies of the transcript of his/her record. or to two free verifications of
various student records. Additional copies shall be made available to the student, or to an
addressee designated by him/her, after payment of the established fee and, if requested via the
college web interface, are processed within two working days after receiving payment.
“Official” transcript requests made in person or by mail are produced the first and third Tuesdays
of each month. “Unofficial” transcripts can be printed via the college web interface and are free.
Use of Social Security Numbers
Effective January 1, 2007, the District shall not do any of the following:

Publicly post or publicly display an individual’s social security number;

Print an individual’s social security number on a card required to access products or
services;

Require an individual to transmit his or her social security number over the internet using
a connection that is not secured or encrypted;

Require an individual to use his or her social security number to access an Internet Web
site without also requiring a password or unique personal identification number or other
authentication devise; or

Print, in whole or in part, an individual’s social security number that is visible on any
materials that are mailed to the individual, except those materials used for:

Application or enrollment purposes;
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
Confirmation of an individual’s academic activity;

To establish, amend, or terminate an account, contract, or policy; or

To confirm the accuracy of the social security number.
If the District has, prior to January 1, 2004, used an individual’s social security number in a
manner inconsistent with the above restrictions, it may continue using that individual’s social
security number in that same manner only if:

The use of the social security number is continuous;

The individual is provided an annual disclosure that informs the individual that he or she
has the right to stop the use of his or her social security number in a manner otherwise
prohibited;

Redwoods Community College District agrees to stop the use of an individual’s social
security number in a manner otherwise prohibited upon a written request by that
individual;

No fee shall be charged for implementing this request; and the district shall not deny
services to an individual for making such a request.
References: Education Code Sections 76200 et seq.; Title 5 Sections 54600 et seq., U.S. Patriot
Act; Civil Code Section 1798.85
Approved: 12/06/2011
Former Administrative Regulation No. 506.01 “Regulation Re: Student Records”
Approved: June 1980, Revised: 3/6/95; 11/5/02 College Council
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Draft AP 5130
FINANCIAL AID
Financial Aid programs offered through College of the Redwoods include:
•Federal Pell Grant
•Federal Supplemental Educational Opportunity Grant (FSEOG)
•Federal Work Study (FWS)
•William D. Ford Federal Direct Loan Programs
•Board of Governor’s Fee Waiver Program (BOGW)
•Bureau of Indian Affairs Grants (BIA)
•Cal Grant B and C
•Chafee Grant
•Americorps
•Scholarships
Please refer to the Financial Aid Disbursement Policy and the Financial Aid Policies and
Procedures Manual that explain procedures including, but not limited to, the following:
• Application procedures, including deadlines
• Student eligibility
• Payment procedures
• Overpayment recovery
• Loan Policy
• Satisfactory Progress
•Student Rights and Responsibilities
• Verification Process
Misrepresentation
Misrepresentation is defined as any false, erroneous or misleading statement that the
District, a representative of the District, or a service provider with which the District has
contracted to provide educational programs, marketing, advertising, recruiting or
admissions services, makes directly or indirectly to a student, prospective student, a
member of the public, an accrediting agency, a state agency, or the United States
Department of Education. A misleading statement includes any statement that has the
likelihood or tendency to deceive or confuse. If a person to whom the misrepresentation
was made could reasonably be expected to rely, or has reasonably relied, on the
misrepresentation, the misrepresentation would be substantial. This policy does not apply
to statements by students through social media outlets or by vendors that are not providing
covered services, as reflected herein.
References:
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20 U.S.C. Sections 1070 et seq.; 34 CFR Section 668; Education Code Section 76300; Title
5, Sections 58600 et seq. ; U.S. Department of Education regulations on the Integrity of
Federal Student Financial Aid Programs under Title IV of the Higher Education Act of
1965, as amended.
Approved: New
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 5300
STUDENT EQUITY
The Board is committed to assuring student equity in educational programs and college services.
The President/Superintendent shall establish and implement a student equity plan that meets the
Title 5 standards for such a plan.
The Board of Trustees, in order to promote student success for all students, directs the
administration to develop a Student Equity Plan for the district. This plan should include, at
minimum:
 campus-based research on institutional barriers to equity and campus climate;
 goals for access, retention, degree and certificate completion, ESL and basic skills completion,
and transfer for each of the historically underrepresented groups as appropriate;
 sources of funds for activities in the plan; and
 a schedule and process for evaluation.
Student equity outcomes should be reported annually to the Board of Trustees.
References:
Education Code Sections 66030, 66250 et seq., and 72010 et seq.;
Title 5 Section 54220
Adopted by the Board of Trustees: November 7, 1994
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REDWOODS COMMUNITY COLLEGE DISTRICT
AP 5300
Administrative Procedure
STUDENT EQUITY
The District has a student equity plan. The plan is filed as required to the California
Community Colleges Chancellor’s Office, following approval by the Board.
The plan is reviewed and updated annually.
The District’s Student Equity Plan will include:
 Campus-based research as to the extent of student equity
 Institutional barriers to equity
 Goals for access, retention, degree and certificate completion, English as a Second
Language (ESL) and basic skills completion, and transfer for each historically
underrepresented group
 Activities most likely to be effective to attain the goals, including coordination of
existing student equity related programs
 A schedule and process for evaluation of progress towards the goals
 An executive summary that describes the groups for whom goals have been set, the
goals, the initiatives that the District will undertake to achieve the goals, the
resources budgeted for that purpose, and the District officer or employee who can
be contacted for further information
The Student Equity Plan shall be developed, maintained, and updated under the
supervision of the CSSO.
References:
Education Code Sections 66030, 66250 et seq., and 72010 et seq.;
Title 5 Section 54220
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP5300
STUDENT EQUITY
The District’s Student Equity Plan will include:
• Recommended formats for active involvement of constituent groups on campus;
• Activities to involve appropriate people from the community who can articulate the
perspective and concerns of historically underrepresented groups;
•Campus-based research on student equity indicators based upon operational definitions
provided by the Chancellor’s office and additional
indicators operationally defined by the SEP;
• Identification of institutional barriers to equity;
• Specific data based goals for access, retention, degree and certificate completion, course
success, English as a Second Language (ESL) and basic skills completion, campus climate and
transfer for each historically underrepresented group;
•A framework for implementation of the Student Equity Plan;
•Research based activities proven effective to attain data determined goals;
•Suggested funding sources for the activities in the plan;
•Responsible parties for engaging activities;
•A schedule and process for evaluation of progress towards the goals;
•An executive summary that describes the groups for whom goals have been set, the goals, the
initiatives that the District will undertake to achieve the goals, the resources budgeted for that
purpose, and;
•The District officer or employee who can be contacted for further information.
The President/Superintendent is responsible for the implementation of the Plan. The Student
Equity Plan will be updated every three years. The Student Equity Plan Committee will provide
direction to the program, will identify internal an d external funding sources, prioritize activities,
and assess progress towards achieving specified goals and implementing activities
.
The Student Equity Plan Committee reports on the progress of the SEP annually to the Board of
Trustees, the Academic Senate and College Council .The Student Equity Plan Committee Chair
shall be appointed by the President / Superintendent from the membership as stipulated in the
Plan:
•The President/Superintendent;
•College Council Representative;
•Chief Instructional Officer;
•Chief Student Services Officer;
•One Senator of the Academic Senate;
•One Multicultural and Diversity Committee Representative;
•One representative from the Institutional Research
Office;
•One Instructional Dean;
•One ASCR representative.
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
BP 5530
STUDENT COMPLAINTS
The Board of Trustees authorizes the administration to develop regulations and
procedures to equitably resolve a student's complaint that his/her legal rights, status,
or privileges as a student have been adversely affected by a College decision or
action.
The regulations and procedures developed by the administration will follow these
general principles:
1.A complaint cannot be anonymous, and the complaint must be filed within one
month of the incident addressed in the complaint.
2.This procedure has no jurisdiction over complaints for which separate legal
processes are in existence as provided by law.
3.The intent of the process is that all participants shall respect the rights of all other
parties, maintain confidentiality of the participants and nature of the complaint, and
refrain from indiscriminate or inappropriate discussion of the case. Such discussion
might endanger due process as well as the integrity of all participants by fostering
rumor and prejudice.
It is not the intent of this policy to infringe upon the academic freedom or legal right
of the faculty member or the student.
Adopted by Board of Trustees: February 4, 1980
Amended: May 2, 1994