College Council
12/1/2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
College Council
December 1, 2014 3:00 p.m. – Board Room
AGENDA
1. Minutes Dated 11/3/2014 (Page 3)
NEW BUSINESS
1. BP and AP 2325 Teleconferencing (Page 10)
a. Review draft policy and procedure
2. BP and AP 3501Campus Security (Page 13)
a. Review draft policy and procedure
3. BP 3520 Local Law Enforcement (Page 15)
a. Review draft procedure
4. BP and AP 4020 Program, Curriculum, and Course Development (Page 16)
a. Review policy and procedure changes
5. BP and AP 4050 Articulation (Page 26)
a. Review draft policy and procedure
6. AP 4235 Credit by Exam (Page 28)
a. Review procedure changes
7. BP and AP 5040 Student Records, Directory Information, and Privacy (Page 31)
a. Review policy and procedure changes
8. AP 5130 Financial Aid (Page 37)
a. Review draft procedure
9. BP and AP 5300 Student Equity (Page 39)
a. Review policy and procedure changes
10. BP 5500 Standards of Conduct (Page 42)
a. Review policy changes
11. BP 5530 Student Complaints (Page 47)
a. Review policy changes
College Council
12/1/2014
Page 2
OLD BUSINESS:
12. BP 2716 Political Activity (Page 48)
a. Review policy changes
13. BP 2717 Personal Use of Public Resources (Page 49)
a. Review policy changes
14. BP 2720 Communications Among Board Members (Page 50)
a. Review policy changes
15. BP and AP 3504 Missing Student Notification (Page 51)
a. Review policy and procedure changes
16. BP and AP 3506 Timely Warnings (Page 53)
a. Review new policy and procedure
17. BP and AP 3515 Crime Reporting (Page 57)
a. Review policy and procedure changes
18. BP and AP 3516 Registered Sex Offender Information (Page 65)
a. Review Policy and procedure changes
19. BP 5130 Financial Aid (Page 68)
a. Review new policy
20. BP 5500 Standards of Conduct (Page 69)
a. Review policy changes
21. BP/AP 6331 Computer Loan and Employee Technology Purchase Program
(Page 74)
a. Review policy and procedure changes
Policy and Procedure Tracking
Number
BP/AP
4100
BP/AP
4231
Title
Graduation Requirements for
Degrees and Certificates
Grade Changes
Status
Council member researching the Ethnic
Studies Requirement
Sent to ASPC prior to returning to
College Council
College Council
12/1/2014
Page 3
College Council Minutes
November 3rd, 2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday November 3, 2014
MEMBERS
PRESENT
Jerred Scheive, Dustin Scheive, Lee Lindsey, Steve Sandeen, Debbie
Topping, Pru Ratliff, Keith Snow-Flamer, Dan Calderwood, Philip Mancus
(phone), Peter Blakemore, Kathy Smith
Others Present: Michelle Anderson, Ron Waters, Allison Stull, Katie
Dunleavy, Roberta Farrarr, Sally Urban, Connie Wolfsen
MEMBERS ABSENT
Ahn Fielding,
CALL TO ORDER
Kathy Smith called the meeting to order at 3:07 p.m.
MINUTES DATED
10/6/2014
A motion was made by Dan Calderwood and seconded by Pru Ratliff to
approve the minutes from the 10/6/2014 College Council meeting. A vote
was taken and Council voted unanimously to approve the 10/6/2014
College Council meeting minutes as presented.
NEW BUSINESS
ACCJC
RESPONSIBILITY
MATRIX
College Council reviewed the ACCJC Responsibility Matrix as it relates
to the Council.
Council members were urged to be aware of the role of College Council
as it relates to accreditation.
COLLEGE COUNCIL
DESCRIPTION
Council reviewed the current scope of College Council and discussed
that the format needs to be changed to the new standard committee
scope structure.
It was stated that a subcommittee should meet to discuss the scope and
how to best reformat it.
Steve Sandeen and Peter Blakemore agreed to meet with President
Smith and Kimberly to review and revise the document.
BP 2716 POLITICAL
ACTIVITY
BP 2716 Political Activity was reviewed and revised by a subcommittee
of the Board of Trustees.
A motion was made by Keith Snow-Flamer and seconded by Jerred
College Council
12/1/2014
Page 4
Minutes-College Council
Page 2 of 7
November 3rd, 2014
Scheive to send BP 2716 Political Activity out for a 30 day constituent
Review.
ACTON A vote was taken and Council voted by a majority vote to send BP 2716
Political Activity out for a 30 day constituent review. Council member
Jerred Scheive abstained from voting.
BP 2717 PERSONAL
USE OF PUBLIC
RESOURCES
There are no changes to BP 2717 Personal Use of Public Resources.
A motion was made by Peter Blakemore and seconded by Pru Ratliff to
send BP 2717 Personal Use of Public Resources out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2717
Personal Use of Public Resources out for a 30 day constituent review.
BP 2720
COMMUNICATIONS
AMONG BOARD
MEMBERS
Council member stated that the addition of the second paragraph may
negate the need for the first paragraph.
It was stated that a period needs to be added after the last sentence in
the first paragraph.
A motion was made by Jerred Scheive and seconded by Pru Ratliff to
send BP 2720 Communications Among Board Members out for a 30 day
constituent review contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP 2720
Communications Among Board Members out for a 30 day constituent
review contingent upon the aforementioned changes.
BP/AP 3504 MISSING
STUDENT
NOTIFICATION
Draft BP and AP 3504 Missing Student Notification are the result of a
Department of Education Audit recommendation.
The policy and procedure were drafted using CCLC League Templates.
Council member suggested adding the word “and” to the last line of the
first paragraph.
A motion was made by Jerred Scheive and seconded by Peter
Blakemore to send BP and AP 3504 Missing Student Notification out for
a 30 day constituent review contingent upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3504 Missing Student Notification out for a 30 day constituent review
contingent upon the aforementioned change.
College Council
12/1/2014
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Minutes-College Council
Page 3 of 7
November 3rd, 2014
BP/AP 3506 TIMELY
WARNINGS
BP/AP 3506 Timely Warnings was drafted as a result of the Department
of Education audit recommendations.
This policy and procedure are legally required.
Council member suggested revising the language so that all campus
locations are included. It was suggested that the term “district wide” be
used.
ACTION A motion was made by Pru Ratliff and seconded by Steve Sandeen to
send BP and AP 3506 Timely Warnings out for a 30 day constituent
review.
A vote was taken and Council voted unanimously to send BP and AP
3506 Timely Warnings out for a 30 day constituent review.
BP/AP 3515 CRIME
REPORTING
BP and AP 3515 Crime Reporting were drafted as a result of the
Department of Education audit recommendation.
The policy and procedure state that crimes that are reported to the Public
Safety Department must be documented and/or reported to local law
enforcement.
A motion was made by Jerred Scheive and seconded by Steve Sandeen
to send BP and AP 3515 Crime Reporting out for a 30 day constituent
review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3515 Crime Reporting out for a 30 day constituent review.
BP/AP 3516
REGISTERED SEX
OFFENDER
INFORMATION
BP and AP 3516 Registered Sex Offender Information was drafted as a
result of the Department of Education audit recommendation.
Council member stated that the College is in the process of working with
the Sheriff’s Office to get a list of registered sex offenders each
semester.
A motion was made by Jerred Scheive and was seconded by Steve
Sandeen to send BP and AP 3516 Registered Sex Offender Information
out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3516 Registered Sex Offender Information out for a 30 day constituent
review.
College Council
12/1/2014
Page 6
Minutes-College Council
Page 4 of 7
November 3rd, 2014
BP/AP 4231 GRADE
CHANGES
There are no changes to BP 4231 Grade Changes.
AP 4231 Grade Changes was revised using ED Code as well as the
CCLC template.
Council member suggested that BP and AP 4231 Grade Changes go to
ASPC for review before returning to College Council and being sent out
for constituent review.
Council member stated that it would be beneficial to review BP/AP 4231
Grade Changes alongside BP and AP 5530 Student Complaints Other
than Grades and Grading Complaints or Illegal Discrimination.
A motion was made by Peter Blakemore and seconded by Steve
Sandeen to table BP and AP 4231 Grade Changes so that it can be
reviewed by the ASPC prior to returning to College Council.
ACTION A vote was taken and Council voted unanimously to table BP and AP
(Tabled) 4231 Grade Changes so that it can be reviewed by ASPC prior to
returning to College Council.
BP/AP 5050
ARTICULATION
A motion was made by Keith Snow-Flamer and seconded by Lee Lindsey
to table BP and AP 5050 Articulation until the December meeting.
ACTION A vote was taken and Council voted unanimously to table BP and AP
(Tabled) 5050 Articulation until the December meeting.
BP 5130 FINANCIAL
AID
BP 5130 Financial Aid was drafted as a result of the Department of
Education audit recommendation.
Council member stated that Superintendent/President needs to be
changed to President/Superintendent.
A motion was made by Keith Snow-Flamer and seconded by Debbie
Topping to send BP 5130 Financial Aid out for a 30 day constituent
review.
ACTION A vote was taken and Council voted unanimously to send BP 5130
Financial Aid out for a 30 day constituent review.
BP 5500 STANDARDS
OF CONDUCT
Council member suggested removing the “or” in “and/or”.
A motion was made by Keith Snow-Flamer and seconded by Steve
Sandeen to send BP 5500 Standards of Conduct out for a 30 day
constituent review.
College Council
12/1/2014
Page 7
Minutes-College Council
Page 5 of 7
November 3rd, 2014
ACTION A vote was taken and Council voted unanimously to send BP 5500
Standards of Conduct out for a 30 day constituent review.
BP 5530 STUDENT
COMPLAINTS OTHER
THAN GRADES AND
GRADING
COMPLAINTS OF
ILLEGAL
DISCRIMINATION
Council member stated that earlier in the meeting it was suggested that
BP 5530 Student Complaints other than Grades and Grading Complaints
of Illegal Discrimination be reviewed alongside BP and AP 4231 Grade
Changes.
A motion was made by Peter Blakemore and seconded by Dan
Calderwood to table BP 5530 Student Complaints Other than Grades
and Grading Complaints of Illegal Discrimination until the December
meeting.
ACTION A vote was taken and Council voted unanimously to table BP 5530
(Tabled) Student Complaints Other than Grades and Grading Complaints of Illegal
Discrimination until the December meeting.
OLD BUSINESS
BP 2010 BOARD
MEMBERSHIP
There was no constituent feedback on BP 2010 Board Membership.
A motion was made by Dan Calderwood and seconded by Lee Lindsey
to send BP 2010 Board Membership to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 2010 Board
Membership to the Board for a first read.
BP 2015 STUDENT
TRUSTEE
There was no constituent feedback on BP 2015 Student Trustee.
A motion was made by Steve Sandeen and seconded by Dustin Scheive
to send BP 2015 Student Trustee to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 2015
Student Trustee to the Board for a first read.
BP 2100 BOARD
ELECTIONS
There was no constituent feedback on BP 2100 Elections.
A motion was made by Debbie Topping and seconded by Pru Ratliff to
send BP 2100 Board Elections to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 2100 Board
Elections to the Board for a first read.
College Council
12/1/2014
Page 8
Minutes-College Council
Page 6 of 7
November 3rd, 2014
BP/AP 2105
ELECTION OF A
STUDENT MEMBER
There was no constituent feedback on BP/AP 2105 Election of a Student
Member.
Council member asked for clarification regarding the nomination process.
Council member suggested that the policy be send back to the Board
Subcommittee with a question regarding who can nominate a student
trustee.
(I had a hard time understanding the recording, but I believe there was
another thing Council wanted clarification on. Do you remember what it
was?)
A motion was made by Jerred Scheive and seconded by Steve Sandeen
to send BP and AP 2105 Election of a Student Member back to the
Board Subcommittee for revisions.
ACTION A vote was taken and Council voted unanimously to send BP and AP
(Tabled) 2105 Election of a Student Member back to the Board Subcommittee for
revisions.
BP 2210 OFFICERS
There was no constituent feedback on BP 2210 Officers.
A motion was made by Keith Snow-Flamer and seconded by Dan
Calderwood to send BP 2210 Officers to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 2210
Officers to the Board for a first read.
BP/AP 2740 BOARD
PROFESSIONAL
DEVELOPMENT
There was no constituent feedback on BP and AP 2740 Board
Professional Development.
A motion was made by Dan Calderwood and seconded by Keith SnowFlamer to send BP and AP 2740 Board Professional Development to the
Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP
2740 Board Professional Development to the Board for a first read.
BP/AP 6331
COMPUTER LOAN
AND EMPLOYEE
TECHNOLOGY
PURCHASE
PROGRAM
ACTION
A motion was made by Jerred Scheive and seconded by Dustin Scheive
to table BP and AP 6331 Computer Loan and Employee Technology
Purchase Program until the December Meeting.
A vote was taken and Council voted unanimously to table BP and AP
College Council
12/1/2014
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Minutes-College Council
Page 7 of 7
November 3rd, 2014
(Tabled) 6331 Computer Loan and Employee Technology Purchase Program until
the December Meeting.
ADJOURN
President Kathy Smith adjourned the meeting at 5:04 p.m.
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustee Policy
BP
2325
TELECONFERENCING
It is the expectation of the Board of Trustees that all members be physically present for each
scheduled meeting. The Board recognizes that the use of teleconferencing may, from time to
time, be necessary if a Board member cannot be physically present at the Board meeting.
Government Code Section 54953 permits a member of a legislative body of a local agency to use
teleconferencing for the benefit of the public in connection with any meeting or proceeding
authorized by law.
For purposes of this policy, “teleconferencing” means a meeting of the Board of Trustees where
one or more members of the Board cannot be present and will be participating from different
locations within the District, connected by electronic means through audio, video or both.
A member of the Board may attend a Board meeting via teleconferencing, and may participate in
Board discussion and voting on official actions, provided that the participation is consistent with
the District’s Administrative Procedures regarding this matter.
It is the Board’s desire and intent to allow through this policy, Board member participation in
Board deliberation and actions taken in public session by teleconferencing and
videoconferencing. Teleconferencing shall not be used for closed sessions of the Board.
It is the Board’s further intent that the authorized Administrative Procedures are to be used in all
teleconferencing Board meetings which require a Board member to be physically absent from a
meeting.
See Administrative Procedure AP 2325
Reference: Government Code Section 54953; Education Code Section 72121.5; The Brown Act
– Teleconference Meetings
Adopted by the Board of Trustees:
College Council
12/1/2014
Page 11
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedures
AP
2325
TELECONFERENCING
Government Code Section 54953 authorizes the conduct of meetings by legislative bodies
through teleconferencing under specified circumstances. The Brown Act also provides
requirements regarding teleconferencing. These circumstances and requirements are included in
this Administrative Procedures:
1. A requesting Board member shall notify the Board President at least seven (7) days in
advance of the meeting in question. The Board President shall notify the Board Secretary so
that arrangements can be made.
2. Each teleconference location must be within the boundaries of the Redwoods Community
College District.
3. The Board member participating by teleconferencing will be counted as present for the
meeting.
4. The Board member participating by teleconferencing must be able to hear the comments of
and speak to all those present at the meeting, and all those present at the meeting must be
able to hear the comments of and speak to such absent Board member(s) contemporaneously.
5. In the event that the absent Board member cannot be heard or understood by the Board or
those present at the Board meeting, or that all present cannot be heard by the absent Board
member, the teleconference portion of the meeting shall be terminated, and the absent Board
member shall not be permitted to vote.
6. The Board meeting cannot be chaired by teleconferencing.
7. All votes taken during a teleconferencing meeting must be conducted by roll call.
8. The District shall post agendas at all teleconferencing locations and conduct teleconference
meetings in a manner that protects the statutory and constitutional rights of the parties or the
public appearing before the Board of Trustees.
9. Each teleconference location shall be identified in the notice and agenda of the meeting or
proceeding, and each teleconference location shall be fully accessible to members of the
public.
10. The agenda shall provide an opportunity for members of the public to address the Board
directly pursuant to Section 54954.3 at each teleconference location.
11. The teleconference location must be accessible to the disabled, and as such, official or public
meeting facilities should be used for the remote teleconference sites whenever possible.
12. Each Board member who chooses to utilize their home, office or other location must open
these locations to the public and accommodate any member of the public who wishes to
attend the meeting at that location.
13. Members of the public must be able to hear the meeting and be given the opportunity to
testify from each location.
14. At least one copy of all documents being considered by the Board shall be available to the
public at each site of the teleconferencing location.
College Council
12/1/2014
Page 12
15. At the call to order of the meeting, the President of the Board shall inform all Board members
and the audience of the identity of the absent Board member(s), his/her physical location, and
the reason for the inability to be physically present at the meeting.
16. The President of the Board shall conduct a voice and volume test to ensure that the Board
members and all those present or viewing the meeting, have adequate voice clarity and
understanding.
See Board Policy BP 2325
Reference: Government Code Section 54953, 54954.3; Education Code Section 72121.5; The
Brown Act – Teleconference Meetings
Approved:
College Council
12/1/2014
Page 13
Attorney-Client Communication
Attorney Work Product
Redwoods Community College District
Board Policy 3501 and Administrative Procedure 3501
CAMPUS SECURITY AND ACCESS
DRAFT
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3501
CAMPUS SECURITY AND ACCESS
The Board recognizes the importance of campus security and access in ensuring the safety of
students and District employees.
The President/Superintendent shall establish procedures for campus security and access to
District facilities.
Reference: 34 CFR § 668.46(b)(3)
Approved:
1
College Council
12/1/2014
Page 14
Attorney-Client Communication
Attorney Work Product
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3501
CAMPUS SECURITY AND ACCESS
During business hours, the District, excluding residence halls, will be open to students, parents,
employees, contractors, guests, and invitees. Most campus buildings are open from 7:00 a.m.
until 10:00 p.m. during periods that classes are in session. Individual rooms may be locked due
to sensitive contents such as computers, medical equipment, etc., until the arrival of the specific
instructor. Campus buildings are normally locked from 5:30 p.m. Friday until 7:00 a.m.
Monday. College Public Safety Officers will unlock doors for weekend classes and other events
as published in the Facilities Use Schedules which are prepared by Facilities and Grounds. Some
facilities may have individual hours, which may vary at different times of the year.
Individuals who need to be in campus buildings or areas other than during regularly scheduled
work hours should notify their director, dean, or supervisor as well as the campus Public Safety
Officer on duty so that they can be checked on for their safety. Several campus rooms are
protected by intrusion alarms. Before entering such areas, individuals should call the Public
Safety Department.
Keys are provided to individual staff members on a need-to-enter basis as determined by the
appropriate supervisor. Keys are issued by Facilities and Grounds. Lost keys should be
immediately reported to the employee’s supervisor, Facilities and Grounds, and the Public Safety
Department. Keys should never be loaned to other staff members or students. Public Safety
Officers will confiscate any keys which have not been specifically issued to a particular
individual. Duplication of District keys is a misdemeanor.
It is the responsibility of those who use rooms, offices and areas to lock access doors, turn off
lights, and close windows when the room is not in use.
Residence halls are secured 24 hours a day. Residents may invite non-resident guests to the
residence halls under the terms set forth in the Residence Hall Community Guidelines.
Emergencies may necessitate changes or alterations to any posted schedules. Areas that are
revealed as problematic will have regular periodic security surveys. The Manager or Director of
Public Safety, the Vice President, Instruction and Student Development, and other administrators
as appropriate will review these results. These surveys examine security issues such as
landscaping, locks, alarms, lighting, and communications. Such security considerations will be
used in the maintenance of campus facilities. Additionally, during the academic year, the
Manager or Director of Public Safety, the Facilities & IT Director, Maintenance & Operations
Director and the Director of Residential Life shall meet to discuss campus security and access
issues of pressing concern.
Reference: 34 CFR § 668.46(b)(3)
Approved:
2
College Council
12/1/2014
Page 15
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
Proposed BP 3520
LOCAL LAW ENFORCEMENT
The District, on behalf of each campus or center, shall enter into a written agreement with
local law enforcement agencies. The agreement shall clarify operational responsibilities
for investigations of Part I violent crimes, defined by law as willful homicide, forcible
rape, robbery, and aggravated assault, occurring at each location. The written agreement
shall designate which law enforcement agency shall have operational responsibility for
violent crimes and delineate the specific geographical boundaries of each agency’s
operational responsibility, including maps as necessary.
The written agreements required by this policy shall be public records and shall be made
available for inspection by members of the public upon request.
The District’s Annual Security Report described in Board Policy and Administrative
Procedure 3515 shall describe the working relationship between the District and state and
local law enforcement agencies.
Reference: Education Code § 67381; 34 CFR § 668.46(b)(4)
Approved:
College Council
12/1/2014
Page 16
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 4020
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
The programs and curricula of the District shall be of high quality, relevant to community and
student needs, and evaluated regularly to ensure quality and currency. To this end, the Board of
Trustees directs the President/Superintendent and the Academic Senate to establish procedures
for the development and review of all curricular offerings, including their initiation,
development, modification, revitalization or discontinuation. These procedures shall include:

Involvement of the faculty, administration, and Academic Senate regarding program and
curriculum initiation and development. The primary responsibility for curriculum resides
with the faculty and the advice and judgment of the Academic Senate. Educational
program initiation, development, modification, revitalization or discontinuation is
mutually agreed upon by the Board or its representative and the Academic Senate.

Initial justification and regular review of programs and courses.

Opportunities for training of persons involved in their relevant areas of curriculum
development.

Consideration of labor market and other relevant information for career and technical
programs.

A mechanism to periodically report curriculum changes and results of program review to
the Board of Trustees for the purpose of institutional decision-making.
All new credit and noncredit courses, programs, certificates, and degrees must satisfy the
conditions authorized by Title 5 regulations, shall be approved by the Board of Trustees, and
shall be submitted to the California Community College Chancellor’s Office for approval as
required. In addition, all course and program deletions shall be approved by the Board of
Trustees.
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the District shall
assess and designate each of its programs as either a “credit hour” program or a “clock hour”
program.
The President/Superintendent will establish procedures which:
 Prescribe the definition of “credit hour” consistent with applicable federal regulations, as
they apply to community college districts.

Assure that curriculum at the District complies with the definition of “credit hour” or
“clock hour,” where applicable.

Establish procedures for using a clock‐to‐credit hour conversion formula to determine
whether a credit hour program is eligible for federal financial aid.
College Council
12/1/2014
Page 17
The conversion formula is used to determine whether such a credit‐hour program has an
appropriate minimum number of clock hours of instruction for each credit hour it claims.
Reference: Education Code Section 70901(b), 70902(b); 78016; Title 5, Section 51000, 51022,
55100, 55130, 55150
Adopted by Board of Trustees: 05/03/2011
Former Policy #104: “Curriculum Development,” Adopted by the Board of Trustees: 8/15/77
Amended: 9/9/91
Former Policy #122: “Educational Program Review,” Adopted by the Board of Trustees: 7/16/84
Amended: 11/4/91
Revisions by ASPC presented to Senate 10/17/2014
Revised 10/24/14 and Sent to Senate for final approval 11/7/14
College Council
12/1/2014
Page 18
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 4020
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
The programs and curricula of the District shall be of high quality, relevant to community and
student needs, and evaluated regularly to ensure quality and currency. To this end, the Board of
Trustees directs the President/Superintendent and the Academic Senate to establish procedures
for the development and review of all curricular offerings, including their initiation,
development, modification, revitalization or discontinuation. These procedures shall include:

Involvement of the faculty, administration, and Academic Senate regarding program and
curriculum initiation and development. The primary responsibility for curriculum resides
with the faculty and the advice and judgment of the Academic Senate. Educational
program initiation, development, modification, revitalization or discontinuation is
mutually agreed upon by the Board or its representative and the Academic Senate.

Initial justification and Rregular review and justification of programs and courses.

Opportunities for training of persons involved in their relevant areas of curriculum
development.

Consideration of labor market and other relevant information for career and technical
programs.

A mechanism to periodically report curriculum changes and results of program review to
the Board of Trustees for the purpose of institutional decision-making.
All new credit and noncredit courses, programs, certificates, and degrees must satisfy the
conditions authorized by Title 5 regulations, shall be approved by the Board of Trustees, and
shall be submitted to the California Community College Chancellor’s Office for approval as
required. In addition, all course and program deletions shall be approved by the Board of
Trustees.
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the District shall
assess and designate each of its programs as either a “credit hour” program or a “clock hour”
program.
The President/Superintendent will establish procedures which:
 Prescribe the definition of “credit hour” consistent with applicable federal regulations, as
they apply to community college districts.
College Council
12/1/2014
Page 19


Assure that curriculum at the District complies with the definition of “credit hour” or
“clock hour,” where applicable.
Establish procedures for using a clock‐to‐credit hour conversion formula to determine
whether a credit hour program is eligible for federal financial aid.
The conversion formula is used to determine whether such a credit‐hour program has an
appropriate minimum number of clock hours of instruction for each credit hour it claims.
Reference: Education Code Section 70901(b), 70902(b); 78016; Title 5, Section 51000, 51022,
55100, 55130, 55150
Adopted by Board of Trustees: 05/03/2011
Former Policy #104: “Curriculum Development,” Adopted by the Board of Trustees: 8/15/77
Amended: 9/9/91
Former Policy #122: “Educational Program Review,” Adopted by the Board of Trustees: 7/16/84
Amended: 11/4/91
Revisions by ASPC presented to Senate 10/17/2014
College Council
12/1/2014
Page 20
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 4020
PROGRAM AND CURRICULUM DEVELOPMENT
The programs and curricula of the District shall be of high quality, relevant to community and
student needs, and evaluated regularly to ensure quality and currency. To this end, the Board of
Trustees directs the President/Superintendent and the Academic Senate to establish procedures
for program and curriculum development.
These procedures shall include:

Appropriate involvement of the faculty, administration, and Academic Senate regarding
program and curriculum development. The primary responsibility for the development,
modification and inactivation of curriculum resides with the faculty and the advice and
judgment of the Academic Senate. Educational program development, modification,
revitalization and discontinuation is mutually agreed upon by the Board or its
representative and the Academic Senate.

Regular review and justification of programs and courses.

Opportunities for training of persons involved in their relevant areas of curriculum
development.

Consideration of labor market and other relevant information for career and technical
programs.

A mechanism to periodically report curriculum changes and results of program review to
the Board of Trustees for the purpose of institutional decision-making.
Recommendations on curriculum and academic programs that are in compliance with the
policies and procedures adopted by the Chancellor’s Office and approved through established
College of the Redwoods Administrative Procedures (AP) will be regularly forwarded to the
Board of Trustees for review and action.
Reference: Education Code Section 70901(b), 70902(b); 78016; Title 5, Section 51000, 51022,
55100, 55130, 55150
Adopted by Board of Trustees: 05/03/2011
Former Policy #104: “Curriculum Development,” Adopted by the Board of Trustees: 8/15/77
Amended: 9/9/91
Former Policy #122: “Educational Program Review,” Adopted by the Board of Trustees: 7/16/84
Amended: 11/4/91
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4020
PROGRAM, CURRICULUM AND COURSE DEVELOPMENT
College of the Redwoods is committed to the vitality and integrity of its educational offerings.
Following a transparent process and using appropriate data is central to this endeavor. This
procedure outlines the processes that will be used to initiate a new instructional program and
develop curriculum, both credit and noncredit.
Instructional Program Initiation
An instructional program is defined as a discipline and/or as an organized sequence or groupings
of courses leading to a defined objective such as a major (area of emphasis), degree, or
certificate.
In order to create and maintain a viable curriculum compatible with the Education Master Plan,
the President/Superintendent or designee shall be responsible for recommending to the Board for
approval all new credit and noncredit programs in accordance with the Education Code. New
instructional programs are mutually agreed upon by the Board of Trustees or its representative
and the Academic Senate.
Program initiation requires significant commitment of resources and should only occur after
serious deliberation. The following process incorporates the same criteria used to evaluate an
instructional program for discontinuance.
The following indicators to be considered include, but are not limited to, the following:







Alignment with the Chancellor’s Office priorities, the College’s mission, and
accreditation standards
Alignment with state and federal requirements
Requirements from transfer institutions
Availability of fulltime and associate faculty
Budget concerns and sufficient funding
Demand in the workforce
Adequate facilities and equipment
College Council
12/1/2014
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Instructional Program Initiation Process
Step One: New Instructional Program Request
A new instructional program request can be initiated by the administration, faculty, or the
Academic Senate by submitting a written proposal to the appropriate Dean/Director
Proposals will be forwarded to the Chief Instruction
Officer/Chief Student Services Officer (CIO/CSSO) who will consult with the Academic
Senate Co-Presidents on whether to move the proposal forward to the
President/Superintendent.
Step Two: Appointment of the Task Force
If a new instructional program request is approved by the President/Superintendent, he or she
will, with consultation with Expanded Cabinet, appoint a Task Force to analyze viability of the
new program. The Task Force shall be composed of the following:




2 Deans or Directors, one of which will not be directly connected to the new program
Academic Senate Co-President or member of the Executive Committee
2 faculty members appointed by the Academic Senate, one of which will be a member of
the division most closely aligned with the proposed program
1 representative appointed by the President
The Task Force will be co-chaired by a faculty member and a Dean or Director, to be selected
from and by the membership of the Task Force. The responsibilities of the co-chairs of the Task
Force include, but are not limited to the following:




Consultation with the Office of Institutional Research and other resources to validate
information being used in determining recommendations
Maintenance of objectivity and integrity during the entire process
Written summary recorded for each meeting
Production of a Task Force Recommendation Report
Step Three: New Instructional Program Viability and Sustainability Analysis
The first task is to draw up a matrix of criteria by which viability and sustainability may be
assessed, for example:




Best practices of other colleges
Job Market analysis
Develop a matrix for or set targets for the success rate with a timeline for assessment of
the program
Literature review
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12/1/2014
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Step Four: Task Force New Program Recommendation Report
Subsequent to review of all the relevant information, the Task Force will present a written report
to the CIO/CSSO and President/Superintendent. The report will consist of
1. A summary of the data
2. An analysis of the data
3. A detailed assessment of the institutional support for sustained program success,
including budget, infrastructure, and faculty
4. Other factors considered in making the recommendation
5. The recommendation; approval, no approval, or look for alternatives such as modifying
existing programs.
Step Five: Decision
The President/Superintendent has full responsibility and authority to implement the decision as
designee of the Board of Trustees. If the President/Superintendent decides to implement the
recommendation for initiation of the new program the President/Superintendent will task the
appropriate administrators to work with faculty and staff to develop the new instructional
program. If the decision is to initiate a new program, a corresponding commitment should be
made to include adequate resources, including faculty support. If the President/Superintendent
decides not to implement the recommendation for initiation of the new program, then he or she
shall communicate the reasons in writing to the Expanded Cabinet and to the Academic Senate.
Curriculum and Course Development
Curriculum development and course development are closely related and are the primary
responsibility of the Curriculum Committee and the Academic Senate. As a standing committee
of the Academic Senate, the Curriculum Committee follows the procedures set forth in the
current California Community Colleges Chancellor’s Office Program and Course Approval
Handbook. Documentation of these processes is available on the Curriculum Committee website.
Upon Curriculum Committee and Academic Senate approval, the Academic Senate
recommendations are forwarded to the CIO and then to the Board of Trustees (BOT) at least
once during each fall and spring term for approval.
The BOT recommendation(s) shall be submitted to all required regulatory bodies for approval.
New programs and courses shall be offered only after such approval has been obtained. Under
the direction of the CIO, the district shall keep program and course lists updated and publicly
available. Chancellor’s Office approved course information is published in the college’s catalog
and in schedules.
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12/1/2014
Page 24
The CIO, in mutual agreement with the Academic Senate, shall set timelines for regular review
of existing courses or programs as well as catalog cutoff dates. The Curriculum Committee shall
publish its calendar of meetings for the year and disseminate it to all departments and offices
involved in the curricular process.
Definition of a Credit Hour
(1) An amount of student work represented in the intended learning outcomes and verified by
evidence of student achievement that reasonably approximates not less than one hour of
classroom or direct faculty instruction and a minimum of two hours of out-of-class work each
week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount
of work over a different amount of time.
(2) For other academic work leading to award of credit hours (such as internships, practica, and
studio work) the award of credit hours will be based on an amount of work implied by the
paragraph before.
(3) For asynchronous online courses, where no classroom instruction takes place per se, the
assignment of credit hour will be based on the equivalent amount of work as represented by the
definition above. An existing face to face course may be taught in an online format for the same
credit hours provided the amount of work expected remains the same.
The CIO and the Curriculum Committee are charged with the responsibility to ensure that the
curriculum adheres to this requirement. The CIO and the Curriculum Committee must make a
reasonable determination that proposed assignment of credit hours for new courses conforms to
commonly accepted practice in higher education.
Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standard II.A;
California Community Colleges Chancellor’s Office Student Attendance Accounting Manual –
Chapter 3; 34 CFR 600.2
Approved: 04/04/2011
Former Administrative Regulation #104.01, “Curriculum Development,” Approved: 5/86
Revised: 10/91 and 1/9/95, and
Former Administrative Regulation #122.01, “Program Review,” Approved: 6/6/94
Revised: 1/9/95; 4/6/98; 4/5/04; and 10/24/14
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12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
AP 4020
Administrative Procedure
PROGRAM AND CURRICULUM DEVELOPMENT
The primary responsibility for the development, modification, and inactivation of curriculum
resides with the faculty and the advice and judgment of the Academic Senate. Educational
program development, modification, revitalization and discontinuation is mutually agreed upon
by the Board or its representative and the Academic Senate. The formal work of the curriculum
process is performed and overseen by the Curriculum Committee. The membership of the
Curriculum Committee can be found in the Curriculum Committee By-Laws. The formal work
includes creating or modifying programs, degrees, or certificates and developing and updating
course outlines, including the identification of course learning outcomes, course content,
methods of student assessment and the use of a range of delivery systems and modes of
instruction.
As a standing committee of the Academic Senate, the Curriculum Committee is responsible for
the review and endorsement of curriculum in accordance with procedures set forth in the current
California Community Colleges Chancellor’ s Office Program and Course Approval Handbook.
The Curriculum Committee is also responsible for establishing and maintaining College of the
Redwoods curricular processes. These processes are found at the Curriculum Committee
website. Upon Curriculum Committee and Academic Senate approval, the Academic Senate
recommendations are forwarded by the Chief Instructional Officer to the Board of Trustees
(BOT) at least once during each fall and spring term for action.
The BOT recommendation(s) will be submitted to all required regulatory bodies for approval.
New programs and courses will be offered only after such approval has been obtained. Under the
direction of the CIO, the district shall keep program and course lists updated and publicly
available. Chancellor’s Office approved course information is published in the college’s catalog
and in schedules.
The CIO, in mutual agreement with the Academic Senate, shall set timelines for regular review
of existing courses or programs as well as catalog cutoff dates. The Curriculum Committee shall
publish its calendar of meetings for the year and disseminate it to all departments and offices
involved in the curricular process.
Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standard II.A
Approved: 04/04/2011
Former Administrative Regulation #104.01, “Curriculum Development,” Approved: 5/86
Revised: 10/91 and 1/9/95, and Former Administrative Regulation #122.01, “Program Review,”
approved: 6/6/94
Revised: 1/9/95; 4/6/98; and 4/5/04
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
Proposed BP 4050
ARTICLULATION
The President/Superintendent shall establish procedures that assure appropriate
articulation of the District's educational programs with proximate high schools and
baccalaureate institutions.
The procedures also may support articulation with institutions, including other
community colleges and those that are not geographically proximate but that are appropriate
and advantageous for partnership with the District.
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 4050
ARTICLULATION
The District articulation officer shall:
1. Serve as a member on the Curriculum Committee.
2. Serve as a resource to faculty in the curriculum development process.
3. Submit annual curriculum changes to the University of California and California State
University systems for acceptance of transfer credit.
4. Submit new and revised course outlines to University of California and California State
University systems for inclusion into general education agreements.
5. Initiate and maintain articulation agreements with public and independent
baccalaureate institutions within and outside the State of California as appropriate and
advantageous to the campus.
6. Submit new and revised course outlines to baccalaureate institutions for course-to-course
articulation.
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4235
CREDIT BY EXAMINATION
Credit by Examination may be obtained by one of the following methods:
1. External credit by examination
•
•
•
Advanced Placement Examination (AP)
International Baccalaureate Examination (IB)
College Level Examination Program (CLEP)
2. Tech Prep High School to College Articulation (Articulation) credit by examination
3. Internally developed method to meet external Accreditation/Certification
requirements
General Provisions for Credit by Examination:
•
•
•
•
•
•
•
•
•
•
College of the Redwoods faculty in the appropriate discipline will determine
the course(s) eligible for credit by examination.
Courses eligible for credit by examination are approved by the
Curriculum Committee
A maximum of nine units earned from credit by examination may apply to
the Associate degree.
The units granted by examination will be the same as the units the student
would have earned by successful completion of the course.
The student’s academic record shall clearly indicate that the credit was earned
by examination. No grade will be given.
Units earned under this policy are not considered part of the student's official
program and will not be used for registration certification for the Social Security
Administration, the Department of Veterans Affairs, financial aid eligibility,
athletic eligibility, dorm residency, or similar programs.
Credits acquired by Articulation shall not be counted in determining the 15
semester units required in residence or the 12 units required in residence in the
major for an Associate degree from College of the Redwoods.
Requests for credit by examination cannot be made under the
following conditions:
f. for a course in which the student has previously received a letter
grade other than "W";
g. for a course that is a prerequisite for one the student has already taken;
h. for a course in which the student is currently enrolled;
i. in instances where credit has already been granted for the class,
totally or partially, or from another examination; or
j. for a course to be used in the academic renewal process.
Each transfer institution determines whether they will accept and how they
will apply credit by exam units.
When an external Accreditation or Certification body requires a
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mechanism for granting credit for previously acquired knowledge and
skills, the program will follow the accrediting body guidelines to develop
a process for granting credit through equivalence, challenge exams or
other methods of evaluation as needed. The student's transcript will
reflect credit for each course successfully challenged. Residency
requirements still apply.
External credit by examination - AP, IB & CLEP
• The required score necessary for achievement of credit by examination shall be
determined by College of the Redwoods faculty in the appropriate discipline and
approved by the Curriculum Committee.
• A list of approved examinations, required minimum score, units earned, and
course equivalency/GE requirement will be maintained by the Curriculum
Committee and published in the college catalog.
• When an external accrediting or certificating body requires a mechanism for
granting credit for previously acquired knowledge and skills, the program will
follow the accrediting body guidelines to develop a process for granting credit
through equivalence, challenge exams or other methods of evaluation as
needed. The student's transcript will reflect credit for each course successfully
challenged. Residency requirements still apply.
Tech Prep High School to College Articulation
The nature and content of the examination shall be determined solely by College of the
Redwoods faculty who normally teach the course in the discipline for which credit is to be
granted.
If College of the Redwoods credit is requested, the appropriate referring institutional program
faculty member must submit a credit by examination petition to the Tech Prep coordinator. An
explanation of the Articulation credit by examination process, forms, and a list of all eligible
courses is maintained on the tech prep web site www.redwoods@edu/techprep.
Eligibility to Receive Credit by Examination Based on Articulation:
•
•
•
•
•
The student must be currently registered in the college and in good
standing.
The course must be approved for articulation by discipline faculty.
The course must be listed in the college catalog.
To receive credit by examination based on the Articulation agreement, the
student must have successfully completed the appropriate high school course(s)
and successfully completed the appropriate examination.
The student may attempt each examination only once.
Articulation Oversight Process
•
•
The appropriate deans will create and update the list of courses that have
current articulation agreements.
The Curriculum Committee shall annually review the list of courses that have
articulation agreements for currency and compliance with curricular standards.
College Council
12/1/2014
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•
Changes to the course outline, instructional methodologies, course content, student
learning outcomes, or faculty by either institution require re-articulation.
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
BP 5040
Board of Trustees Policy
STUDENT RECORDS, DIRECTORY INFORMATION, AND PRIVACY
The President/Superintendent shall assure that student records are maintained in compliance with
applicable federal and state laws relating to the privacy of student records.
The President/Superintendent may direct the implementation of appropriate safeguards to assure
that student records cannot be accessed or modified by any person not authorized to do so.
To the extent allowed by law, any currently enrolled or former student of the District has a right
of access to any and all student records relating to him or her maintained by the District.
No District representative shall release the contents of a student record to any member of the
public without the prior written consent of the student, other than directory information as
defined in this policy and information sought pursuant to a court order or lawfully issued
subpoena, or as otherwise authorized by applicable federal and state laws.
Students shall be notified of their rights with respect to student records, including the definition
of directory information contained here, and that they may limit the information.
Directory information shall include:

student name

community of residence

date and place of birth

major field of study

participation in officially recognized activities and sports

weight and height of members of athletic teams,

dates of attendance,

degrees and awards received

the most recent public or private school attended by the student, and

any other information authorized in writing by the student
Students are asked on the admissions application to authorize the release of Directory
Information. Information under “Directory Information” will be released only if students clearly
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mark “yes” on the admissions application. This designation may be changed by submitting the
request in writing to the Admissions and Records Office.
See Administrative Procedure AP 5040.
Reference: Education Code Sections 76200 et seq; Title 5 Sections 54600 et seq
Adopted by Board of Trustees: 01/03/2012
Former Board Policy No. 506 “Student Records”
Adopted August 15, 1977, Amended: October 3, 1994
College Council
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 5040
STUDENT RECORDS, DIRECTORY INFORMATION, AND PRIVACY
A cumulative record of enrollment, scholarship, and educational progress shall be kept for each
student.
Release of Student Records: No instructor, official, employee, or governing board member
shall authorize access to student records to any person except under the following circumstances:

Student records shall be released pursuant to a student's written consent. The College
must obtain written consent of the student before releasing personally identifiable
information from records to other than a specified list of persons and agencies.

“Directory information” may be released in accordance with the definitions in Board
Policy 5040.

Students are asked on the admissions application to authorize the release of Directory
Information. Information under “Directory Information” will be released only if students
clearly mark “yes” on the admissions application. This designation may be changed by
submitting the request in writing to the Admissions and Records Office.

Directory information shall include:

Student name

community of residence

date and place of birth

major field of study

Participation in officially recognized activities and sports

Weight and height of members of athletic teams,

dates of attendance,

Degrees and awards received

the most recent public or private school attended by the student, and
any other information authorized in writing by the student
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
Student records shall be released pursuant to a judicial order or a lawfully issued
subpoena. The District shall make a reasonable effort to notify the student in advance of
compliance with a lawfully issued subpoena and, in the case of compliance with a court
order, if lawfully possible within the requirements of the order.

Student records shall be released pursuant to a federal judicial order that has been issue
regarding an investigation or prosecution of an offense concerning an investigation or
prosecution of terrorism.

Student records may be released to officials and employees of the District only when they
have a legitimate educational interest to inspect the record.

Student records may be released to authorized representatives of the Comptroller General
of the United States, the Secretary of Education, an administrative head of an education
agency, state education officials, or their respective designees or the United States Office
of Civil Rights, where that information is necessary to audit or evaluate a state or
federally supported educational program or pursuant to federal or state law. Exceptions
are that when the collection of personally identifiable information is specifically
authorized by federal law, any data collected by those officials shall be protected in a
manner that will not permit the personal identification of students or their parents by
other than those officials, and any personally identifiable data shall be destroyed when no
longer needed for that audit, evaluation, and enforcement of federal legal requirements.
The Director of Admissions and Records Office will be responsible for releasing student
information in matters of state or federal law.

Student records may be released to officials of other public or private schools or school
systems, including local, county or state correctional facilities where education programs
are provided, where the student seeks or intends to enroll or is directed to enroll. The
release is subject to the conditions in Education Code Section 76225. The Director of
Admissions and Records Office will be responsible for authorizing the release of student
information in accordance with Education Code 76225.

Student records may be released to agencies or organizations in connection with a
student's application for, or receipt of, financial aid, provided that information permitting
the personal identification of those students may be disclosed only as may be necessary
for those purposes as to financial aid, to determine the amount of the financial aid, or
conditions that will be imposed regarding financial aid, or to enforce the terms or
conditions of financial aid. The Director of Financial Aid Office will be responsible for
releasing information concerning financial aid.
Student records may be released to organizations conducting studies for, or on behalf of,
accrediting organizations, educational agencies or institutions for the purpose of
developing, validating, or administrating predictive tests, administering financial aid
programs, and improving instruction, if those studies are conducted in such a manner as
will not permit the personal identification of students or their parents by persons other
than representatives of those organizations and the information will be destroyed when no

College Council
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longer needed for the purpose for which it is conducted. The Director of Admissions and
Records Office will be responsible for authorizing the release of student information.

Student records may be released to appropriate persons in connection with an emergency
if the knowledge of that information is necessary to protect the health or safety of a
student or other persons, subject to applicable federal or state law. In time of
emergency, various college officials may be in a position to release such information.
Whenever possible, without endangering health or safety, such releases should be carried
out by the Director of Admissions and Records Office.

・ The following information shall be released to the federal military for the purposes of
federal military recruitment: student names, addresses, telephone listings, dates and
places of birth, levels of education, and/or degrees received, prior military experience,
and/or the most recent previous educational institutions enrolled in by the students. The
Director of Admissions and Records Office will be responsible for authorizing release of
information to the military.
Charge for Transcripts or Verifications of Student Records: A student/former student shall
be entitled to two free copies of the transcript of his/her record. or to two free verifications of
various student records. Additional copies shall be made available to the student, or to an
addressee designated by him/her, after payment of the established fee and, if requested via the
college web interface, are processed within two working days after receiving payment.
“Official” transcript requests made in person or by mail are produced the first and third Tuesdays
of each month. “Unofficial” transcripts can be printed via the college web interface and are free.
Use of Social Security Numbers
Effective January 1, 2007, the District shall not do any of the following:

Publicly post or publicly display an individual’s social security number;

Print an individual’s social security number on a card required to access products or
services;

Require an individual to transmit his or her social security number over the internet using
a connection that is not secured or encrypted;

Require an individual to use his or her social security number to access an Internet Web
site without also requiring a password or unique personal identification number or other
authentication devise; or

Print, in whole or in part, an individual’s social security number that is visible on any
materials that are mailed to the individual, except those materials used for:

Application or enrollment purposes;

Confirmation of an individual’s academic activity;
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
To establish, amend, or terminate an account, contract, or policy; or

To confirm the accuracy of the social security number.
If the District has, prior to January 1, 2004, used an individual’s social security number in a
manner inconsistent with the above restrictions, it may continue using that individual’s social
security number in that same manner only if:

The use of the social security number is continuous;

The individual is provided an annual disclosure that informs the individual that he or she
has the right to stop the use of his or her social security number in a manner otherwise
prohibited;

Redwoods Community College District agrees to stop the use of an individual’s social
security number in a manner otherwise prohibited upon a written request by that
individual;

No fee shall be charged for implementing this request; and the district shall not deny
services to an individual for making such a request.
References: Education Code Sections 76200 et seq.; Title 5 Sections 54600 et seq., U.S. Patriot
Act; Civil Code Section 1798.85
Approved: 12/06/2011
Former Administrative Regulation No. 506.01 “Regulation Re: Student Records”
Approved: June 1980, Revised: 3/6/95; 11/5/02 College Council
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 5130
FINANCIAL AID
Financial Aid programs offered through College of the Redwoods include:
•Federal Pell Grant
•Federal Supplemental Educational Opportunity Grant (FSEOG)
•Federal Work Study (FWS)
•William D. Ford Federal Direct Loan Programs
•Board of Governor’s Fee Waiver Program (BOGW)
•Bureau of Indian Affairs Grants (BIA)
•Cal Grant B and C
•Chafee Grant
•Americorps
•Scholarships
Please refer to the Financial Aid Disbursement Policy and the Financial Aid Policies and
Procedures Manual that explain procedures including, but not limited to, the following:
• Application procedures, including deadlines
• Student eligibility
• Payment procedures
• Overpayment recovery
• Loan Policy
• Satisfactory Progress
•Student Rights and Responsibilities
• Verification Process
Misrepresentation
Misrepresentation is defined as any false, erroneous or misleading statement that the District, a
representative of the District, or a service provider with which the District has contracted to
provide educational programs, marketing, advertising, recruiting or admissions services, makes
directly or indirectly to a student, prospective student, a member of the public, an accrediting
agency, a state agency, or the United States Department of Education. A misleading statement
includes any statement that has the likelihood or tendency to deceive or confuse. If a person to
whom the misrepresentation was made could reasonably be expected to rely, or has reasonably
relied, on the misrepresentation, the misrepresentation would be substantial. This policy does
not apply to statements by students through social media outlets or by vendors that are not
providing covered services, as reflected herein.
References:
College Council
12/1/2014
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20 U.S.C. Sections 1070 et seq.; 34 CFR Section 668; Education Code Section 76300; Title 5,
Sections 58600 et seq. ; U.S. Department of Education regulations on the Integrity of Federal
Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 5300
STUDENT EQUITY
The Board is committed to assuring student equity in educational programs and college services.
The President/Superintendent shall establish and implement a student equity plan that meets the
Title 5 standards for such a plan.
The Board of Trustees, in order to promote student success for all students, directs the
administration to develop a Student Equity Plan for the district. This plan should include, at
minimum:
 campus-based research on institutional barriers to equity and campus climate;
 goals for access, retention, degree and certificate completion, ESL and basic skills completion,
and transfer for each of the historically underrepresented groups as appropriate;
 sources of funds for activities in the plan; and
 a schedule and process for evaluation.
Student equity outcomes should be reported annually to the Board of Trustees.
References:
Education Code Sections 66030, 66250 et seq., and 72010 et seq.;
Title 5 Section 54220
Adopted by the Board of Trustees: November 7, 1994
College Council
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REDWOODS COMMUNITY COLLEGE DISTRICT
AP 5300
Administrative Procedure
STUDENT EQUITY
The District has a student equity plan. The plan is filed as required to the California Community
Colleges Chancellor’s Office, following approval by the Board.
The plan is reviewed and updated annually.
The District’s Student Equity Plan will include:
 campus-based research as to the extent of student equity
 institutional barriers to equity
 goals for access, retention, degree and certificate completion, English as a Second
Language (ESL) and basic skills completion, and transfer for each historically
underrepresented group
 activities most likely to be effective to attain the goals, including coordination of existing
student equity related programs
 a schedule and process for evaluation of progress towards the goals
an executive summary that describes the groups for whom goals have been set, the goals,
the initiatives that the District will undertake to achieve the goals
The Student Equity Plan shall be developed, maintained, and updated under the supervision of
the CSSO.
References:
Education Code Sections 66030, 66250 et seq., and 72010 et seq.;
Title 5 Section 54220
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP5300
STUDENT EQUITY
The District’s Student Equity Plan will include:
• Recommended formats for active involvement of constituent groups on campus;
• Activities to involve appropriate people from the community who can articulate the
perspective and concerns of historically underrepresented groups;
•Campus-based research on student equity indicators based upon operational definitions
provided by the Chancellor’s office and additional
indicators operationally defined by the SEP;
• Identification of institutional barriers to equity;
• Specific data based goals for access, retention, degree and certificate completion, course
success, English as a Second Language (ESL) and basic skills completion, campus climate and
transfer for each historically underrepresented group;
•A framework for implementation of the Student Equity Plan;
•Research based activities proven effective to attain data determined goals;
•Suggested funding sources for the activities in the plan;
•Responsible parties for engaging activities;
•A schedule and process for evaluation of progress towards the goals;
•An executive summary that describes the groups for whom goals have been set, the goals, the
initiatives that the District will undertake to achieve the goals, the resources budgeted for that
purpose, and;
•The District officer or employee who can be contacted for further information.
The President/Superintendent is responsible for the implementation of the Plan. The Student
Equity Plan will be updated every three years. The Student Equity Plan Committee will provide
direction to the program, will identify internal an d external funding sources, prioritize activities,
and assess progress towards achieving specified goals and implementing activities
.
The Student Equity Plan Committee reports on the progress of the SEP annually to the Board of
Trustees, the Academic Senate and College Council .The Student Equity Plan Committee Chair
shall be appointed by the President / Superintendent from the membership as stipulated in the
Plan:
•The President/Superintendent;
•College Council Representative;
•Chief Instructional Officer;
•Chief Student Services Officer;
•One Senator of the Academic Senate;
•One Multicultural and Diversity Committee Representative;
•One representative from the Institutional Research
Office;
•One Instructional Dean;
•One ASCR representative.
College Council
12/1/2014
Page 42
DRAFT revised 11/18/14
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 5500
STANDARDS OF CONDUCT
The President/Superintendent shall establish procedures for the imposition of discipline
on students in accordance with the requirements for due process under federal and state
law.
The procedures shall identify potential disciplinary actions, including but not limited to
warning; verbal and/or written reprimand; a failing grade in an assignment, test, or class
in proven cases of cheating or plagiarism or other academic dishonesty; disciplinary
probation; ineligibility to participate in extra-curricular activities; restitution; ineligibility
for financial aid; denial of access to a College campus or facility; removal or suspension
from a class or from all classes and/or activities of the College for one or more terms; and
expulsion.
No student shall be removed, suspended, or expelled unless the conduct for which
the student is disciplined is related to college activity or college attendance. (Ed.
Code, section 76034.)
The Board expressly authorizes an instructor, for good cause, to remove a student from
his or her class for the day of the removal and the next class meeting.
The President/Superintendent is authorized to order an immediate suspension of a student
when the President/Superintendent concludes that immediate suspension is required to
protect lives or property and to ensure the maintenance of order. The suspended student
shall be provided with a reasonable opportunity for a hearing within ten days of the
immediate suspension.
The Board of Trustees shall consider any recommendation from the
President/Superintendent for expulsion. The Board of Trustees shall consider an
expulsion recommendation in closed session unless the student subject to discipline
requests that the matter be considered in a public meeting. However, meetings that
conflict with the privacy rights of others shall be held in closed session. Final action
by the Board of Trustees on the expulsion shall be taken at a public meeting.
The procedures shall expand as appropriate on the following statements of good cause for
discipline. The procedures shall be made widely available to students through the college
catalog and other means.
Nothing in this policy permits disciplinary action solely on the basis of conduct that is
speech or other communication that, when engaged in outside the District, is protected
from governmental restriction by the United States or California Constitution.
College Council
12/1/2014
Page 43
The President/Superintendent is authorized to establish disciplinary procedures specific
to cases of alleged improper gender discrimination or harassment, sexual misconduct,
rape, dating violence, domestic violence, sexual assault, and stalking as defined in
administrative procedures that address considerations related to such offenses,
including but not limited to confidentiality considerations.
The following conduct shall constitute good cause for discipline, including but not
limited to the removal, suspension, or expulsion of a student:
1. Academic dishonesty which includes cheating, plagiarism, and hampering or
discrediting the academic work of others, and as shall be more fully defined in
administrative procedures. Violation of copyright laws using District resources,
including unauthorized peer-to-peer file sharing, or unauthorized downloading or
distribution of copyrighted materials using the District’s information technology system.
See 34 CFR 668.43(a)(10).
2. Continued disruptive behavior¸ or obstructing the work and operation of the College,
as shall be more fully defined in administrative procedures.
3. Defamation: An individual shall not use defamatory words or phrases or distribute
defamatory materials. Defamatory words or materials are those that: (1) are false and
expose any person or the college to hatred, contempt, ridicule, disgust or an equivalent
reaction; or (2) are false and have a tendency to impugn a person’s occupation, business,
or office.
(Comment: “Initiation of or participation in a hate crime” is removed because it is not a
subset of defamation. It is added back as number 30.)
4. Violation of the College’s computer use policy or any conduct that constitutes a
computer-related crime pursuant to Penal Code, section 502. (Comment: The College is
required to include “computer-related crimes” as cause for student discipline: “A
community college, state university, or academic institution accredited in this state is
required to include computer-related crimes as a specific violation of college or
university student conduct policies and regulations that may subject a student to
disciplinary sanctions up to and including dismissal from the academic institution.” –
Penal Code 502) Using electronic technology which includes, but is not limited to:
internet, e-mail, telephone, fax machines, or instant messaging to intimidate another
member of the College community.
5. Theft (actual or attempted) or destruction of College property or property belonging to
a member of the College community or other abuse of College computer facilities,
programs, technology and equipment as shall be more fully described in administrative
procedures.
6. Coercion, which is defined as attempting to compel, control, or manipulate another
College Council
12/1/2014
Page 44
through the threat of force, intimidation, exploitation of fear or anxiety, including explicit
and implied physical and verbal threats against another person or bullying as defined in
Board Policy 3431 and Administrative Procedure 3431.
7. Disruption or obstruction of teaching, research, administration, disciplinary
proceedings, other College activities, including its public service functions on or off
campus, or of other authorized non-College activities when the conduct occurs on
College premises. Intentionally obstructing or denying access to facilities or services to
individuals entitled to use such services or facilities. Intentionally interfering with the
lawful rights of other persons on campus.
8. Violation of the District’s nondiscrimination or sexual harassment policies, or
engaging in harassing, or retaliatory behavior in violation of District policy or sexual
assault or misconduct or physical abuse, including but not limited to rape, domestic
violence, dating violence, sexual assault or stalking as defined in College procedures.
(Comment: this is expanded in light of Clery Act regulations.)
9. Violation of local, county, state, or federal law, whether it be on or off campus, only
when a definite College interest is involved and where the student misconduct distinctly
and adversely affects the College’s pursuit of its educational mission
10. Wearing, transporting, storing, or possessing firearms or other weapons on College
property (including College-owned vehicles and parking lots), at College-sponsored or
College-related functions or events, and during times when acting as a representative of
the College whether on or off College premises The administrative procedures shall
define “weapons” prohibited by this policy to include firearms, knives, explosives, clubs
and other items used as a threat to do bodily harm and facsimiles of such weapons.
11. Intentional obstruction of the freedom of movement of pedestrian or vehicular traffic
on College premises.
12. Participation in a campus demonstration which disrupts the normal operations of the
College and infringes on the rights of other members of the College community.
13. Leading or inciting others to materially disrupt scheduled and/or normal activities
within any campus building or area.
14. Detention or physical abuse, or assault or battery, extortion, or intimidation of any
person or conduct which is intended to threaten imminent bodily harm or endanger the
health or safety of any person on any property owned or controlled by the College or at
any College sponsored or supervised functions.
15. Failure to comply with reasonable directions of College officials or public safety
officers acting in performance of their duties on campus or affecting conduct on campus.
College Council
12/1/2014
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16. Unauthorized possession, duplication or use of keys to any College premises or,
supplies or equipment, including computing, networking, or information resources
unauthorized entry to or use of College premises.
17. Being an accessory to any person on the College campus who is or who is not a
member of the College community in committing a violation of this code.
18. Violation of College Board policies, published College policies, rules, procedures, or
regulations.
19. Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or
procuring another person to breach the peace on College premises or at functions
sponsored by, or participated in by, College or members of the College community.
20. Obstruction or disruption of the Student Code of Conduct disciplinary procedures,
which shall be defined more fully in administrative procedures.
21. Unlawful possession, use, sale, offer to sell, or furnishing, or being under the
influence of, any controlled substance listed in California Health and Safety Code Section
11053 et seq., an alcoholic beverage, or an intoxicant of any kind; or unlawful possession
of, or offering, arranging or negotiating the sale of any drug paraphernalia, as defined in
California Health and Safety Code Section 11014.5 or use, sale or distribution of any
poison defined in Section 4240 of the Business and Professions Code.
22. Willful or persistent smoking in any area where smoking has been prohibited by law
or by regulation of the College.
23. Willful misconduct that results in injury or death to a student or to College personnel
or which results in cutting, defacing, or other injury to any real or personal property
owned by the College or on campus.
24. Dishonesty, including but not limited to forgery; alteration or misuse of College
documents, records, or identification; or knowingly furnishing false information to the
College.
25. Engaging in expression which is obscene, libelous or slanderous, or which so incites
students as to create a clear and present danger of the commission of unlawful acts on
College premises, or the violation of lawful College regulations, or the substantial
disruption of the orderly operation of the College.
26. Persistent, serious misconduct where other means of correction have failed to bring
about proper conduct.
27. Unauthorized preparation, giving, selling, transfer, distribution, or publication, for
any commercial purpose, of any contemporaneous recording of an academic presentation
in a classroom or equivalent site of instruction, including but not limited to handwritten
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12/1/2014
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or typewritten class notes, except as permitted by any district policy or administrative
procedure.
28. The use by a student of any electronic listening or recording device in any classroom
without the prior consent of the instructor, except as necessary to provide reasonable
auxiliary aids and academic adjustments to a student with a disability. (Comment: The
statement about possessing explosives, chemicals, weapons is removed because that topic
appears to be addressed in number 10. This additional cause is added pursuant to
Education Code, section 78907.)
29. Disengaging smoke or fire detection equipment including tampering with fire or
safety equipment, including pull stations, fire extinguishers, fire hoses, smoke
detectors, alarm horns and bells or any other fire or safety items, or failure to
vacate facilities during fire drills or fire or other emergencies when directed to do so
by District or public safety representatives.
30. Initiation of or participation in hate violence.
31. Solicitation or acceptance of money or other thing of value as an inducement,
encouragement, or reward for intercollegiate participation in violation of Education Code,
section 67361 or false declarations regarding eligibility for participation in intercollegiate
athletics under Education Code, section 67362 (Comment: this is a proposed addition);
and
32. The offering of any inducement or thing of value to influence the award of any grade
or to alter any official College record. (Comment: this is a proposed addition in
acknowledgement of the highly publicized problem that occurred at a Bay-area college a
few years ago.)
College Council
12/1/2014
Page 47
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed BP 5530
STUDENT COMPLAINTS
The Board of Trustees authorizes the administration to develop regulations and
procedures to equitably resolve a student's complaint that his/her legal rights, status,
or privileges as a student have been adversely affected by a College decision or
action.
The regulations and procedures developed by the administration will follow these
general principles:
1.A complaint cannot be anonymous, and the complaint must be filed within one
month of the incident addressed in the complaint.
2.This procedure has no jurisdiction over complaints for which separate legal
processes are in existence as provided by law.
3.The intent of the process is that all participants shall respect the rights of all other
parties, maintain confidentiality of the participants and nature of the complaint, and
refrain from indiscriminate or inappropriate discussion of the case. Such discussion
might endanger due process as well as the integrity of all participants by fostering
rumor and prejudice.
It is not the intent of this policy to infringe upon the academic freedom or legal right
of the faculty member or the student.
College Council
12/1/2014
Page 48
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2716
BOARD POLITICAL ACTIVITY
Members of the Board shall not use District funds, services, supplies, or equipment to urge the
passage or defeat of any ballot measure or candidate, including, but not limited to, any candidate
for election to the Governing Board.
Initiative or referendum measures may be drafted on an area of legitimate interest to the District.
The Board may by resolution express the Board's position on ballot measures. Public resources
may be used only for informational efforts regarding the possible effects of District bond issues
or other ballot measures.
See also BP/AP 7370 titled Political Activity
Reference: Education Code Sections 7054, 7056; Government Code Section 8314
Adopted by Board of Trustees: 9/11/05
Revised:
College Council
12/1/2014
Page 49
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2717
PERSONAL USE OF PUBLIC RESOURCES
No trustee shall use or permit others to use public resources, except that which is incidental and
minimal, for personal purposes or any other purpose not authorized by law.
Reference: Government Code Section 8314; Penal Code Section 424
Adopted by Board of Trustees: 9/11/05
Reviewed:
College Council
12/1/2014
Page 50
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2720
COMMUNICATIONS AMONG BOARD MEMBERS
Members of the Board shall not communicate among themselves by the use of any form of
communication (e.g., personal intermediaries, e-mail, or other technological device) in order to
reach a collective concurrence regarding any item that is within the subject matter jurisdiction of
the Board.
A majority of the members of the Board of Trustees shall not, outside a regularly scheduled
meeting, use a series of communications of any kind, directly or through intermediaries, to
discuss, deliberate, or take action on any item of business that is within the subject matter
jurisdiction of the Board. This policy shall not be construed as preventing an employee or
official of the District from engaging in separate conversations or communications with
members of the Board outside of a meeting in order to answer questions or provide
information regarding a matter that is within the subject matter jurisdiction of the Board,
if that person does not communicate to members of the Board the comments or position of
any other member or members of the Board.
Reference: Government Code Section 54952.2
Adopted by Board of Trustees: 9/11/05
Revised:
College Council
12/1/2014
Page 51
[Note: the League sample is BP 3503 but that is CR’s policy for Campus Visitors, so I have used
3504 for the number in this draft. CR should consider whether the district would prefer to have
a uniformly numbered policy with other districts. If so, then the number of this policy and
administrative procedure should be 3503 and the Campus Visitor policy number should be
changed.]
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3504 3503
MISSING STUDENT NOTIFICATION
The President/Superintendent is authorized to enact procedures as appropriate and permitted by
law to follow with regard to the notification of missing students who reside in on-campus
housing facilities.
Reference: 34 Code of Federal Regulations section 668.46(h)
Adopted by the Board of Trustees:
1
College Council
12/1/2014
Page 52
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3504 3503
MISSING STUDENT NOTIFICATION
This Administrative Procedure applies to students residing in on-campus housing. If an
employee or student, or any other member of the District community such as a volunteer, has
reason to believe that a student who resides in on-campus housing is missing, he or she should
immediately notify the local law enforcement agency (Humboldt County Sheriff’s Office at 707445-7251) and the Public Safety Department at (707) 476-4111 or by dialing extension 4111
from any campus courtesy or office phone. The Public Safety Department will immediately
contact the appropriate local law enforcement agency to generate a missing person report to
initiate an investigation.
In addition to registering a general emergency contact, students residing in on-campus housing
have the option to identify confidentially an individual or individuals to be contacted by the
Public Safety Department in the event the student is determined to be missing for 24 hours or
more. If a student has identified such an individual, the Public Safety Department will notify that
individual no later than 24 hours after the student is determined to be missing. A student who
wishes to identify a confidential contact can do so by completing and submitting the form
available at the Residential Life (Housing) office. A student’s confidential contact information
will be accessible only by authorized campus officials and may not be disclosed except to law
enforcement personnel in the course of a missing person investigation.
After investigating a missing person report, if the Public Safety Department determines that the
student has been missing for 24 hours, the Public Safety Department will notify the local law
enforcement agency and the student’s emergency contact within 24 hours after the student is
determined to be missing. If the missing student is under the age of 18 and is not an emancipated
individual, the Public Safety Department also will notify the student’s parent or legal guardian
within 24 hours that the student is missing.
Reference: 34 Code of Federal Regulations section 668.46(h)
Approved:
2
College Council
12/1/2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3506
TIMELY WARNINGS
The President/Superintendent shall establish procedures for issuing a campus-wide “timely
warning” in the event that a situation arises, either on or off campus, that, in the judgment of the
Manager or Director of Public Safety or designee, constitutes an ongoing or continuing threat to
persons or property. The information shall be disseminated by the Manager or Director of Public
Safety or designee in a manner that aids the prevention of similar crimes.
Reference: 34 Code of Federal Regulations section 668.46(e)
Adopted by the Board of Trustees: NEW
College Council
12/1/2014
Page 54
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3506
TIMELY WARNINGS
In the event that a situation arises, either on or off campus, that, in the judgment of the Manager
or Director of Public Safety or designee, constitutes an ongoing or continuing threat to persons or
property, a campus wide “timely warning” will be issued. The warning will be issued through
the college e-mail system to students, faculty, and staff. The warming will also be issued
through RAVE Alert, a text-message system, to participants in the District’s RAVE Alert
program. Warnings may be posted on the District website or through information provided to
local media as appropriate.
Depending on the circumstances, especially in all situations that could pose an immediate threat
to the community and individuals, the Manager or Director of Public Safety or designee may also
post a notice on the campus-wide electronic bulletin board and/or on the College of the
Redwoods website at www.redwoods.edu, providing the college community with more
immediate notification. In such instances, a copy of the notice shall be posted at each affected
residence hall, administration building, and campus. The Public Safety Department may also
issue information concerning an ongoing or continuing threat over loud-speakers, in-person
notice to classrooms or offices, by message sent to campus phones, or other means. Anyone
with information warranting a timely warning should report the circumstances to the Public
Safety Department, by phone at (707) 476-4111 or in person at the Public Safety Department
office at 7351 Tompkins Hill Road, Eureka. The District shall not be required to provide a
timely warning with respect to crimes reported to a professional counselor as defined below. In
any timely warning, the District shall withhold the names of victims as confidential.
If there is an immediate threat to the health or safety of students or employees occurring on
campus, the District shall follow its emergency notification procedures. The District is not
required to issue a timely warning based on the circumstances addressed through the emergency
notification procedures but may provide follow-up information through timely warnings as
needed.
The current procedure for issuing a timely warning is as follows:
1.0 Decision to Issue a Timely Warning:
1.1
A warning must be issued when both of the following conditions are met:
1.1.1 arson, aggravated assault, criminal homicide, robbery, sex offenses,
domestic violence, dating violence, stalking, illegal weapons
possession, burglary, motor vehicle theft, or any crime determined to
be a hate crime is reported to Public Safety or other campus safety
authorities, and (2) the crime is considered by the College to
represent a continuing threat to students or employees.
College Council
12/1/2014
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1.2
1.3
A warning may be issued regarding other crimes as deemed necessary by
the Manager or Director of Public Safety or designee.
The Manager or Director of Public Safety, or designee, is responsible for
deciding whether a timely warning will be issued.
2.0.
Determining Whether a Continuing Threat Exists:
2.1
Whether a reported crime constitutes a continuing threat must be decided
on a case-by-case basis in light of all the facts surrounding a crime,
including factors such as the nature of the crime, the continuing danger to
the campus community and the possible risk of compromising law
enforcement efforts.
2.2
Examples of crimes that could constitute a continuing threat include but
are not limited to:
2.2.1 A serial crime that targets certain campus populations such as
sex crimes or race-based crimes in which the perpetrator has
not been apprehended
2.2.2 A crime in which there is no apparent connection between
perpetrator and victim and the perpetrator has not been
apprehended
2.3
Crimes that likely would not constitute a continuing threat include but are
not limited to:
2.3.1 Crimes in which the perpetrator has been apprehended, thereby
neutralizing the threat
2.3.2 Crimes in which an identified perpetrator targets specific
known individuals to the exclusion of others
3.0
Content of the Warning Notice:
3.1
The warning must contain sufficient information about the nature of the
threat to allow members of the college community to take action to protect
themselves, such as:
3.1.1 A concise statement of the incident
3.1.2 Possible connection to previous incidents, if applicable
3.1.3 Physical description of the suspect
3.1.4 Composite drawing of the suspect, if available
3.1.5 Date and time the warning was released
3.1.6 Other relevant and important information
3.2
In some cases, Public Safety may need to keep some facts confidential to
avoid compromising an investigation.
3.3
The names of victims are confidential and will not be included in any
timely warning.
3.4
Public Safety will minimize the risk of releasing other potentially
personally identifying information
4.0
Timing of the Warning:
4.1
In a situation representing an immediate and serious threat, a warning may
be issued immediately with few facts and then be continually updated until
College Council
12/1/2014
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4.2
5.0
the threat is contained or neutralized. In such circumstances, the District
shall follow its emergency notification procedures.
If a threat is less immediate, the warning will be issued as soon as the
pertinent information is available.
Method of Distribution:
5.1
The warning must be distributed in a manner reasonably likely to reach the
entire campus community.
5.2
Depending on the circumstances, any of the following methods, or
combination thereof, may be used:
5.2.1 posting of notices on the campus-wide electronic bulletin board
5.2.2 campus-wide emails
5.2.3 text messages using RAVE Alert system
5.2.4 postings to the College of the Redwoods website at
www.redwoods.edu
5.2.5 press releases
5.2.6 announcements over loud-speakers or in-person to classrooms
or offices
5.2.7 voice messages over various public address systems (VoIP)
5.2.8 other means as appropriate
Reference: 34 Code of Federal Regulations section 668.46(e)
Approved: NEW College Council
12/1/2014
Page 57
Attorney-Client Communication
Attorney Work Product
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3515
REPORTING OF CRIMES
The President/Superintendent shall ensure that, as required by law, reports are prepared of all
occurrences reported to the Public Safety Department of, and arrests for, crimes committed on
campus that involve violence, hate violence, theft or destruction of property, illegal drugs, or
alcohol intoxication. The President/Superintendent shall further ensure that required reports of
non-criminal acts of hate violence are prepared. Such reports shall be made available as required
by law.
It is the policy of the District to encourage the reporting of crimes and suspicious activity to the
Public Safety Department or local law enforcement. Campus security/police reports and
investigations are subject to disclosure as required by law. Victims of and witnesses to a crime
may make a confidential report.
The President/Superintendent shall ensure that an annual security report is prepared that meets
all of the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act (Clery Act).
Reference: Education Code section 67380; Penal Code section 841.5; Government Code section
6254(f); Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
Approved by the Board of Trustees:
1
College Council
12/1/2014
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Attorney-Client Communication
Attorney Work Product
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3515
REPORTING OF CRIMES
1.0 Introduction
District employees and students, and other members of the District community such as
volunteers or campus visitors, who are witnesses to or victims of a crime or who witness
suspicious activity should immediately report the crime or suspicious activity to the Public
Safety Department or local law enforcement. In case of an emergency, call 9-1-1. A person may
report any criminal activity or other emergency or suspicious activity to the Public Safety
Department at any time by dialing extension 4111 from any campus courtesy or office phone, or
by dialing (707) 476-4111 from any pay phone or off-campus phone, or through the RAVE
Guardian mobile app. A person may also visit the Public Safety office on the Eureka Campus on
the lower level of the Redwoods Business Complex-A (Old Administration Building).
Confidential reports of crime can be made to the Public Safety Department by calling the tip line
at (707) 476-4555 or emailing CRTip@redwoods.edu. For purposes of crime reports to law
enforcement, the Humboldt County Sheriff’s Office has primary jurisdiction over the College of
the Redwoods Eureka Campus and the Klamath-Trinity Instructional Site. The Eureka Police
Department has primary jurisdiction over the Eureka Downtown Campus. The Del Norte County
Sheriff’s Department has jurisdiction over the Del Norte Campus. The Fort Bragg Police
Department has primary jurisdiction over the Mendocino Coast Campus. Except as specifically
noted, nothing in this procedure requires a victim to report a crime if he or she declines to do so.
Nothing in this procedure prevents reporting of a crime by another person when the victim is
unable to report the crime.
In the event an employee is assaulted, attacked or menaced by a student, in addition to reporting
the action as described above, the employee shall notify his/her supervisor as soon as practical
after the incident. The supervisor of any employee who is attacked, assaulted or menaced shall
assist the employee to promptly report the attack or assault to the Public Safety Department or
local law enforcement. The supervisor himself/herself shall make the report if the employee is
unable or unwilling to do so. Reporting a complaint to local law enforcement will not relieve the
District of its obligation to investigate all complaints of harassment.
The Public Safety Department will notify students and employees complaining of sexual
violence of their right to file a sex discrimination complaint with the District or other agencies
with jurisdiction over unlawful discrimination (such as the United States Department of
Education Office for Civil Rights, the United States Equal Employment Opportunity
Commission, the California Department of Fair Employment and Housing, and the Chancellor’s
Office of the California Community Colleges) in addition to filing a criminal complaint. The
Public Safety Department shall also report incidents of sexual violence, domestic violence,
dating violence, sexual assault, or stalking to local law enforcement or the agency having
jurisdiction for where the crime occurred if the complainant consents or is unable to report the
2
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Attorney-Client Communication
Attorney Work Product
incident. The Public Safety Department and campus security authorities (discussed below) shall
assist victims of alleged crimes of sexual violence, domestic violence, dating violence, sexual
assault, or stalking in notifying law enforcement authorities of a crime if the victim so chooses.
2.0 Annual Security Report
The District shall annually collect and distribute crime statistics to comply with the Jeanne Clery
Disclosure of Campus Security Policy and Crime Statistics Act. The District shall publish an
Annual Security Report every year by October 1 that contains statistics regarding crimes
committed on each campus and at affiliated locations for the previous three years. The Annual
Security Report shall also include policies pertaining to campus security, alcohol and drug use,
crime prevention, the reporting of crimes, sexual assault, victims’ assistance program, student
discipline, campus resources and other matters. The District shall make the report available to
all current students and employees. Each year, an email notification is made to all enrolled
students, faculty, and staff that provides the website link to access the Annual Security Report.
The Annual Security Report can be located on the District’s website at
www.redwoods.edu/safety. A hardcopy of the report is available from the Public Safety
Department upon request. A partial version of this report is located in the College catalog. The
District will provide prospective students with a copy of the Annual Security Report upon
request. Prospective employees may obtain a copy from Human Resources in SS 207 or by
calling (707) 476-4140, and the website address will be included in all District employment
applications. The District will submit these crime statistics to the U.S. Department of Education
as required.
Campus crime, arrest and referral statistics include those reported to the Public Safety
Department, designated campus officials (as identified below) and local law enforcement
agencies. California law requires prompt, mandatory reporting to the local law enforcement
agency by health care practitioners (such as those at Student Health Center) when they provide
medical services to a person they know or reasonably suspect is suffering from wounds inflicted
by a firearm or resulting from assaultive or abusive conduct. Counseling Center staff will inform
their clients of the procedures to report crime to the Public Safety Department on a voluntary or
confidential basis, should they feel it is in the best interest of the client. A procedure is in place
to anonymously capture crime statistics disclosed confidentially during such a session. All
college staff with significant responsibility for student and campus activities, including the
campus safety authorities listed below, shall report crimes about which they receive information
to the Public Safety Department.
The Annual Security Report shall include statistics concerning the occurrence of the following
offenses, which may also be the subject of timely warnings (see Board Policy 3506):
 Criminal homicide – murder and non-negligent manslaughter;
 Criminal homicide – negligent manslaughter;
 Sex offenses – forcible and non-forcible sex offenses;
 Domestic violence, dating violence and stalking incidents that were reported to campus
security authorities or local law enforcement;
 Robbery;
 Aggravated assault;
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




Burglary;
Motor vehicle theft;
Arson;
Arrests or persons referred for campus disciplinary action for liquor law violations, drug
law violations, and illegal weapons possession; and
The crimes listed above or larceny-theft, simple assault, intimidation,
destruction/damage/vandalism of property, or any other crime involving bodily injury,
that manifest evidence that the victim was intentionally selected because of the victim’s
actual or perceived race, gender, religion, national origin, sexual orientation, gender
identity, ethnicity, or disability (this data shall be reported according to category of
prejudice).
The District shall annually review and update the list of offenses which should be included in the
Annual Security Report.
3.0 To Report a Crime
In case of an emergency, call 9-1-1. A person may report any criminal activity or other
emergency or suspicious activity to the Public Safety Department at any time by dialing
extension 4111 from any campus courtesy or office phone, or by dialing (707) 476-4111 from
any pay phone or off-campus phone, or through the RAVE Guardian mobile app. A person may
also visit the Public Safety office on the Eureka Campus on the lower level of the Redwoods
Business Complex-A (Old Administration Building). For non-emergencies, contact the Public
Safety Department by phone at (707) 476-4112 or in person at the Public Safety Department
office at 7351 Tompkins Hill Road, Eureka. Confidential reports of crime can be made to the
Public Safety Department by calling the tip line at (707) 476-4555 or emailing
CRTip@redwoods.edu. For purposes of crime reports to law enforcement, the Humboldt County
Sheriff’s Office has primary jurisdiction over the College of the Redwoods Eureka Campus and
the Klamath-Trinity Instructional Site. The Eureka Police Department has primary jurisdiction
over the Eureka Downtown Campus. The Del Norte County Sheriff’s Department has
jurisdiction over the Del Norte Campus. The Fort Bragg Police Department has primary
jurisdiction over the Mendocino Coast Campus.
Any suspicious activity or person seen in the parking lots, loitering around vehicles, inside
buildings or around the residential halls should be reported to the Public Safety Department or
local law enforcement. In addition you may report a non-emergency crime to the following
positions that are identified as campus security authorities:

Campus Safety:
o Director of Public Safety, (707) 476-4331
o Any Public Safety Officer, (707) 476-4112

Associated Students of College of the Redwoods Advisor, (707) 476-4540

Athletic Department:
o Dean of Athletics, Room PE 100I , (707) 476-4242
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o Any Athletics staff member

College of the Redwoods Deans/Directors:
o Dean, Career Technical Education (CTE), (707) 476-4341
o Dean, Athletics, Physical Education, Health Occupations, Addiction Studies,
Child Development Center, Early Childhood Education, Administration of
Justice, (707) 476-4242
o Dean, Mathematics, Sciences, Behavioral & Social Sciences, (707) 476-4211
o Dean, Arts & Humanities, (707) 476-4559
o Director, Del Norte Campus, (707) 465-2310
o Director, Emergency Response Training Center (includes AJ), (707) 476-4331
o Director, Health Occupations (Nursing, Dental), (707) 476-4236
o Director of Human Resources, (707) 476-4144
o Director of Residential Life, (707) 476-4398

Vice President of Instruction and Student Development, (707) 476-4109
These campus security authorities will report the crime to the Public Safety Department. Offcampus crimes may be reported to local law enforcement. The Public Safety Department and the
Humboldt County Sheriff (HCSO), the Del Norte County Sheriff (DNSO), the Mendocino
County Sheriff’s Office (MCSO), the Eureka Police Department (EPD), Crescent City Police
Department (CCPD) and the Fort Bragg Police Department (FBPD) cooperate during any mutual
investigations, arrest, and prosecutions or disciplinary proceedings. Public Safety Department
personnel attend regular meetings with local law enforcement agencies to exchange ideas and
discuss any issues of concern for the District.
If a Part 1 violent crime, sexual assault, or hate crime, committed on-campus or in any
noncampus building or property as defined in 34 CFR 668.46, is reported to a campus security
authority by the victim for purposes of notifying the District or law enforcement, the incident
shall be reported to the local law enforcement agency immediately. Such report to local law
enforcement will not identify the victim unless the victim consents to being identified after being
informed of his or her right to have personally identifying information withheld. Part 1 violent
crime means willful homicide, forcible rape, robbery, or aggravated assault, as defined in the
Uniform Crime Reporting Handbook of the Federal Bureau of Investigation.
In response to a crime report, the Public Safety Department will take appropriate action, e.g.,
dispatching a staff member or asking the victim or witness to visit the Public Safety Department
to file an incident report. All Public Safety Department incident reports are forwarded to the
Director of Public Safety for review and potential action by the Vice President of Instruction and
Student Development, the Director of Human Resources, or other appropriate department.
Public Safety Department investigators will investigate a report when it is deemed appropriate.
Additional information obtained through the investigation will be forwarded to the Vice
President of Instruction and Student Development or other appropriate department. If assistance
by local law enforcement is indicated by the nature of the circumstances, the Public Safety
Department will contact the appropriate agency. If a sex offense, domestic violence, dating
violence, sexual assault or stalking is alleged, Public Safety Department staff will offer the
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victim a wide variety of services and provide information regarding services and other important
information in writing. Some available resources include:
RAPE CRISIS
Humboldt County Rape Crisis Center 707-445-2881
Del Norte Rape Crisis Center (707) 465-2851
Mendocino County Rape Crisis Center 707-462-9196
DOMESTIC VIOLENCE SHELTER
Humboldt County 707-443-6042
Del Norte County 707-465-3013
Mendocino County 707-961-1507
The District encourages the prompt reporting of crimes and suspicious activity to the Public
Safety Department or local law enforcement. Campus security/police reports and investigations
are subject to disclosure as required by law, so the Public Safety Department and local law
enforcement agencies cannot hold crime reports in confidence. However, if the victim of a crime
does not want to pursue action within the District system or the criminal justice system, the
victim may still want to consider making a confidential report to a campus security authority
identified above (rather than the Public Safety Department or local law enforcement). With the
victim’s permission, the campus security authorities identified above can file a report on the
details of the incident without revealing the victim’s identity. The purpose of a confidential
report is to comply with the victim’s wish to keep the matter confidential, while taking steps to
ensure the future safety of the victim and others. With such information, the District can keep an
accurate record of the number of incidents involving students, determine where there is a pattern
of crime with regard to a particular location, method, or assailant, and alert the campus
community to potential danger. Reports filed in this manner are counted and disclosed in the
annual crimes statistics for the institution. In addition, confidential reports of crime can be made
to the Public Safety Department by calling the tip line at (707) 476-4555 or emailing
CRTip@redwoods.edu.
Each year, the Director of Public Safety or designee will notify campus security authorities of
their obligations. The Director of Public Safety or designee will provide necessary training for
campus security authorities and will review crime reports submitted by campus security
authorities.
Campus “Professional Counselors,” when acting as such, are not considered to be a campus
security officers and are not required to report crimes for inclusion into the annual disclosure of
crime statistics. As a matter of policy, they are encouraged, if and when they deem it
appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary
basis for inclusion into the annual crime statistics. A “Professional Counselor” for purposes of
this process is an employee of the District whose official responsibilities include providing
psychological counseling to District employees and students and who is functioning within the
scope of his or her license or certification.
4.0 Crime Log
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The Public Safety Department maintains a daily crime log to record all criminal incidents and
alleged criminal incidents that are reported to the Public Safety Department. In the crime log,
the Public Safety Department records reported crimes that occurred on campus, on public
property within the campus or immediately adjacent to and accessible from the campus, or in or
on non-campus buildings or property that the District owns or controls, as well as reports of
crimes that occurred within the patrol jurisdiction of the Public Safety Department. The crime
log includes: the date the crime was reported; the date and time the crime occurred; the nature of
the crime; the general location of the crime; and the disposition of the complaint, if known. All
entries, additions to entries, or changes in the disposition of a complaint will be recorded within
two business days of the information being reported to the Public Safety Department, except in
specific limited circumstances provided by law (e.g., the confidentiality of a victim’s identity).
The crime log is available upon request at the Public Safety Department office during business
hours.
5.0 Final Results of Disciplinary Proceedings
Upon request, the District may disclose the final results of a disciplinary proceeding to a victim
of an alleged perpetrator of a crime of violence or a non-forcible sex offense, regardless of the
outcome. If the alleged victim is deceased as a result of such crime or offense, the District may
disclose the final results of the disciplinary proceeding to the victim’s next of kin. The District
shall disclose the final results of a disciplinary proceeding to a victim of an alleged incident of
domestic violence, dating violence, sexual assault, or stalking. The District may also disclose to
anyone, the final results of a disciplinary proceeding in which it concludes that a student violated
District policy with respect to a crime of violence or non-forcible sex offense. The offenses that
apply to this permissible disclosure are:
 Arson;
 Assault offenses;
 Burglary;
 Criminal homicide – manslaughter by negligence;
 Criminal homicide – murder and non-negligent manslaughter;
 Destruction, damage, or vandalism of property;
 Kidnapping or abduction;
 Robbery; and
 Forcible sex offenses.
The disclosure may only include the final result of the disciplinary proceeding with respect to the
alleged criminal offense, and shall include only the name of the student, the violation committed,
and any sanction imposed by the District on that student. The District shall not disclose the
name of any other student, including a victim or witness, without his or her written consent.
Reference: Education Code sections 67380, 67382, 67383, 87014; Government Code section
6254; Penal Code sections 841.5, 11160; 20 U.S. Code section 1092(a); Jeanne Clery Disclosure
of Campus Security Policy and Campus Crime Statistics Act (20 U.S Code section 1092(f)); 20
U.S. Code section 1232g; 20 U.S. Code section 1094(26); 34 Code of Federal Regulations
sections 99.31(a)(13)-(14), 99.39, 668.41, 668.46
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Approved:
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3516
REGISTERED SEX OFFENDER INFORMATION
The President/Superintendent is authorized to enact procedures as appropriate and permitted by
law regarding District students, employees, and others who are required to register under the
California Sex Offender Registration Act.
Reference: 20 U.S. Code section 1092(f)(1)(I); 20 USC section 1232g(b)(7)(A); 34 Code of
Federal Regulations section 668.46; Penal Code sections 290, 290.01, 290.95
Adopted by the Board of Trustees:
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3516
REGISTERED SEX OFFENDER INFORMATION
The District shall include in its Annual Security Report a statement advising the campus
community where information pertaining to registered sex offenders may be obtained.
Persons who are required to register under the California Sex Offender Registration Act must
register with the police in the jurisdiction in which they reside and additionally when they are
enrolled as District students or when they work as District employees, contractors, or volunteers
for more than fourteen (14) days, or for an aggregate period exceeding thirty (30) days in a
calendar year. Such persons must register with the law enforcement agency responsible for their
specific jurisdiction (listed below) within five working days of commencing enrollment or
employment with the District. Registrants are also required to notify the responsible law
enforcement agency within five working days of ceasing to be enrolled or employed, or ceasing
to volunteer or act as a contractor with the District.
A sex offender who applies to be an employee or volunteer in the District must disclose his/her
status as a registrant upon his/her application for the position if he/she would be:
1. Working directly and in an unaccompanied setting with minor children on more than an
incidental and occasional basis or have supervision or disciplinary power over minor
children or
2. Working directly and in an accompanied setting with minor children and his/her work
would require touching minor children on more than an incidental basis.
No sex offender who must register for committing a crime against a minor victim under the age
of 16 may serve in the District as an employee, contractor, or volunteer in any capacity in which
the sex offender would be working directly and in an unaccompanied setting with minor children
on more than an incidental and occasional basis or involving having supervision or disciplinary
power over minor children.
Sex offenders who attend classes at the following campuses must register at the locations noted:

Eureka Campus – Humboldt County Sheriff’s Office, 826 4th Street, Eureka (707)
445-7251

Klamath-Trinity Instructional Site – Humboldt County Sheriff’s Office, 826 4th
Street, Eureka (707) 445-7251

Eureka Downtown Campus – Eureka Police Department, 604 C Street, Eureka (707)
441-4060
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
Del Norte Campus – Del Norte County Sheriff’s Office, 650 5th St, Crescent City,
CA 95531, (707) 464-4191

Mendocino Coast Campus – Fort Bragg Police Department, 250 Cypress St, Fort
Bragg, CA 95437, (707) 961-2800

People who are required to register under the California Sex Offender Registration
Act who attend classes at any other location must register at the local law
enforcement agency office having jurisdiction over that location.
The District will include in its contractor materials a requirement that contractors will expressly
notify any of their employees who will work on campus for more than fourteen (14) days, or for
an aggregate period exceeding thirty (30) days in a calendar year, of the additional obligation to
register with the law enforcement agency responsible for their specific jurisdiction (listed above)
within five working days of commencing employment with the contractor at the College. Should
any contract with the District permit a contractor or the contractor’s employees or volunteers to
be present in an unaccompanied setting with minor children, the contractor shall disclose to the
District whether any of its employees or volunteers are required to register under the California
Sex Offender Registration Act as part of its application materials.
Information concerning registered sex offenders can be obtained from the law enforcement
agency having jurisdiction (see list above). Public information regarding registered sex
offenders in California may be obtained through the California Department of Justice’s Megan’s
Law website at http://www.meganslaw.ca.gov/.
Nothing herein affects the restrictions described in Education Code, sections 87405 and 88022
which prohibit District employment of persons who have been convicted of certain sex offenses.
Reference: Education Code sections 87405, 88022; 20 USC section 1092(f)(1)(I); 20 U.S. Code
section 1232g(b)(7)(A); 34 Code of Federal Regulations section 668.46; Penal Code section 290,
290.01, 290.95
Approved:
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 5130
FINANCIAL AID
A program of financial aid to students will be provided, which may include, but is
not limited to, scholarships, grants, loans, and work and employment programs.
All financial aid programs will adhere to guidelines, procedures and standards
issued by the funding agency, and will incorporate federal, state, and other
applicable regulatory requirements.
The President/Superintendent shall establish, publicize, and apply satisfactory
academic progress standards for participants in Title IV student aid programs.
Misrepresentation
Consistent with the applicable federal regulations for federal financial aid, the
District shall not engage in “substantial misrepresentation” of 1) the nature of its
educational program, 2) the nature of its financial charges, or 3) the employability
of its graduates.
The President/Superintendent shall establish procedures for regularly reviewing the
District’s website and other informational materials for accuracy and completeness
and for training District employees and vendors providing educational programs,
marketing, advertising, recruiting, or admission services concerning the District’s
educational programs, financial charges, and employment of graduates to assure
compliance with this policy.
The President/Superintendent shall establish procedures wherein the District shall
periodically monitor employees’ and vendors’ communications with prospective
students and members of the public and take corrective action where needed.
This policy does not create a private cause of action against the District or any of its
representatives or service providers. The District and its Board of Trusteesdo not
waive any defenses or governmental immunities by enacting this policy.
References: Education Code Sections 66021.6, 76300; 20 U.S. Code Sections 1070 et
seq.; 34 Code of Federal Regulations Section 668; U.S. Department of Education
regulations on the Integrity of Federal Student Financial Aid Programs under Title
IV of the Higher Education Act of 1965, as amended.
Adopted by Board of Trustees:
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 5500
STANDARDS OF CONDUCT
The President/Superintendent shall establish procedures for the imposition of discipline on
students in accordance with the requirements for due process under federal and state law.
The procedures shall identify potential disciplinary actions, including but not limited to warning;
verbal and/or written reprimand; a failing grade in an assignment, test, or class in proven cases of
cheating or plagiarism or other academic dishonesty; disciplinary probation; ineligibility to
participate in extra-curricular activities; restitution; ineligibility for financial aid; denial of access
to a College campus or facility; suspension from a class or from all classes and/or activities of
the College for one or more terms; and expulsion.
The Board expressly authorizes an instructor, for good cause, to remove a student from his or her
class for the day of the removal and the next class meeting.
The President/Superintendent is authorized to order an immediate suspension of a student when
the President/Superintendent concludes that immediate suspension is required to protect lives or
property and to ensure the maintenance of order. The suspended student shall be provided with a
reasonable opportunity for a hearing within ten days of the immediate suspension.
The Board of Trustees shall consider any recommendation from the President/Superintendent for
expulsion. The Board of Trustees shall consider an expulsion recommendation in closed session
unless the student requests that the matter be considered in a public meeting. Final action by the
Board of Trustees on the expulsion shall be taken at a public meeting.
The procedures shall expand as appropriate on the following statements of good cause for
discipline. The procedures shall be made widely available to students through the college catalog
and other means.
Nothing in this policy permits disciplinary action solely on the basis of conduct that is speech or
other communication that, when engaged in outside the District, is protected from governmental
restriction by the United States or California Constitution.
The President/Superintendent is authorized to establish disciplinary procedures specific to cases
of alleged improper discrimination or harassment, rape, dating violence, domestic violence,
sexual assault, and stalking that address considerations related to such offenses, including but not
limited to confidentiality considerations.
The following conduct shall constitute good cause for discipline, including but not limited to the
removal, suspension, or expulsion of a student:
1.0 Academic dishonesty which includes cheating, plagiarism, and hampering or discrediting
the academic work of others, and as shall be more fully defined in administrative
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procedures. Violation of copyright laws using District resources, including unauthorized
peer-to-peer file sharing, or unauthorized downloading or distribution of copyrighted
materials using the District’s information technology system.
2.0 Continued disruptive behavior or obstructing the work and operation of the College, as
shall be more fully defined in administrative procedures.
3.0 Defamation: An individual shall not use defamatory words or phrases or distribute
defamatory materials. Defamatory words or materials are those that: (1) are false and/or
expose any person or the college to hatred, contempt, ridicule, disgust or an equivalent
reaction; or (2) are false and have a tendency to impugn a person’s occupation, business,
or office.
4.0 Violation of the College’s computer use policy or any conduct that constitutes a
computer-related crime pursuant to Penal Code, section 502. Using electronic
technology which includes, but is not limited to: internet, e-mail, telephone, fax
machines, or instant messaging to intimidate another member of the College community.
5.0 Theft (actual or attempted) or destruction of College property or property belonging to a
member of the College community or other abuse of College computer facilities,
programs, technology and equipment as shall be more fully described in administrative
procedures.
6.0 Coercion, which is defined as attempting to compel, control, or manipulate another
through the threat of force, intimidation, exploitation of fear or anxiety, including explicit
and implied physical and verbal threats against another person.
7.0 Disruption or obstruction of teaching, research, administration, disciplinary proceedings,
other College activities, including its public service functions on or off campus, or of
other authorized non-College activities when the conduct occurs on College premises.
Intentionally obstructing or denying access to facilities or services to individuals entitled
to use such services or facilities. Intentionally interfering with the lawful rights of other
persons on campus.
8.0 Violation of the District’s nondiscrimination or sexual harassment policies, or engaging
in harassing, or retaliatory behavior in violation of District policy or sexual assault or
physical abuse, including but not limited to rape, domestic violence, dating violence,
sexual assault or stalking as defined in College procedures.
9.0 Violation of local, county, state, or federal law, whether it be on or off campus, only
when a definite College interest is involved and where the student misconduct distinctly
and adversely affects the College’s pursuit of its educational mission
10.0 Wearing, transporting, storing, or possessing firearms or other weapons on College
property (including College-owned vehicles and parking lots), at College-sponsored or
College-related functions or events, and during times when acting as a representative of
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the College whether on or off College premises The administrative procedures shall
define “weapons” prohibited by this policy to include firearms, knives, explosives, clubs
and other items used as a threat to do bodily harm and facsimiles of such weapons.
11.0 Intentional obstruction of the freedom of movement of pedestrian or vehicular traffic on
College premises.
12.0 Participation in a campus demonstration which disrupts the normal operations of the
College and infringes on the rights of other members of the College community.
13.0 Leading or inciting others to materially disrupt scheduled and/or normal activities within
any campus building or area.
14.0 Detention or physical abuse, or assault or battery, extortion, or intimidation of any
person or conduct which is intended to threaten imminent bodily harm or endanger the
health or safety of any person on any property owned or controlled by the College or at
any College sponsored or supervised functions.
15.0 Failure to comply with reasonable directions of College officials or public safety officers
acting in performance of their duties on campus or affecting conduct on campus.
16.0 Unauthorized possession, duplication or use of keys to any College premises or ,
supplies or equipment, including computing, networking, or information resources
unauthorized entry to or use of CR premises.
17.0 Being an accessory to any person on the College campus who is or who is not a member
of the College community in committing a violation of this code.
18.0 Violation of College Board policies, published College policies, rules, procedures, or
regulations.
19.0 Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or
procuring another person to breach the peace on College premises or at functions
sponsored by, or participated in by, College or members of the College community.
20.0 Obstruction or disruption of the Student Code of Conduct disciplinary procedures, which
shall be defined more fully in administrative procedures.
21.0 Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence
of, any controlled substance listed in California Health and Safety Code Section 11053 et
seq., an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or
offering, arranging or negotiating the sale of any drug paraphernalia, as defined in
California Health and Safety Code Section 11014.5 or use, sale or distribution of any
poison defined in Section 4240 of the Business and Professions Code.
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22.0 Willful or persistent smoking in any area where smoking has been prohibited by law or
by regulation of the College.
23.0 Willful misconduct that results in injury or death to a student or to College personnel or
which results in cutting, defacing, or other injury to any real or personal property owned
by the College or on campus.
24.0 Dishonesty, including but not limited to forgery; alteration or misuse of College
documents, records, or identification; or knowingly furnishing false information to the
College.
25.0 Engaging in expression which is obscene, libelous or slanderous, or which so incites
students as to create a clear and present danger of the commission of unlawful acts on
College premises, or the violation of lawful College regulations, or the substantial
disruption of the orderly operation of the College.
26.0 Persistent, serious misconduct where other means of correction have failed to bring
about proper conduct.
27.0 Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any
commercial purpose, of any contemporaneous recording of an academic presentation in a
classroom or equivalent site of instruction, including but not limited to handwritten or
typewritten class notes, except as permitted by any district policy or administrative
procedure.
28.0 The use by a student of any electronic listening or recording device in any classroom
without the prior consent of the instructor, except as necessary to provide reasonable
auxiliary aids and academic adjustments to a student with a disability.
29.0 Disengaging smoke or fire detection equipment.
30.0 Initiation of or participation in hate violence.
31.0 Solicitation or acceptance of money or other thing of value as an inducement,
encouragement, or reward for intercollegiate participation in violation of Education Code,
section 67361 or false declarations regarding eligibility for participation in intercollegiate
athletics under Education Code, section 67362); and
32.0 The offering of any inducement or thing of value to influence the award of any grade or
to alter any official College record.
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The President/Superintendent shall establish procedures for the imposition of discipline on
students in accordance with the requirements for due process of the federal and state law and
regulations. The procedures shall clearly define the conduct that is subject to discipline, and shall
identify potential disciplinary actions, including but not limited to the removal, suspension, or
expulsion of a student.
The Board of Trustees shall consider any recommendation from the President/Superintendent for
expulsion. The Board of Trustees shall consider an expulsion recommendation in closed session
unless the student requests that the matter be considered in a public meeting. Final action by the
Board of Trustees on the expulsion shall be taken at a public meeting. The procedures shall be
made widely available to students through the college catalog and other means.
The following conduct shall constitute good cause for discipline, including but not limited to the
removal, suspension, or expulsion of a student in areas including, but not limited to:
1.Disruptive behavior.
2.Assault, sexual assault, or threat of violence.
3.Alcohol and drugs.
4.Acts of dishonesty.
5.Unauthorized possession or use of district property.
6.Firearms,weapons, or dangerous chemicals.
See Administrative Procedure #AP 5500
References: Education Code Section 66300; Accreditation Standard II.A.7.b; 34 Code of Federal
Regulations 668.43(a)(10). Penal Code 502
Adopted by Board of Trustees: 11/6/07
Former Policy #505, “Student Discipline Policy,” Adopted by the Board of Trustees: 8/15/7
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 6331
EMPLOYEE TECHNOLOGY PURCHASE PROGRAM
The District recognizes the benefits of computer technology in the curriculum and support-staff
activities. It also recognizes the need to assist its faculty and staff to become more computer
literate. To achieve that goal, the District will designate $50,000 of District funds to be used for
interest free-loans to faculty and staff for the purchase of technology and related books/training
for their personal use.
The Board delegates to the President/Superintendent the authority to enter into loan contracts on
behalf of the District and to establish administrative procedures for this program.
Former Board of Trustees Policy No. 608, number change only on June 5, 2012
Adopted by Board of Trustees: November 6, 1995
Amended:
To College Council: October 22, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 6331
Number Update only from Board of Trustees Policy No. 608
EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM
The District recognizes the benefits of computer technology in the curriculum and support-staff
activities. It also recognizes the need to assist its faculty and staff to become more computer
literate. To achieve that goal, the District will designate $50,000 of the General Fund balance to
be used for "interest free" loans to faculty and staff for the purchase of microcomputer hardware,
software, and related equipment.
The qualifications and procedures are to be specified in the succeeding Administrative
Regulation.
Former Board of Trustees Policy No. 608, number change only on June 5, 2012
Adopted by Board of Trustees: November 6, 1995
College Council
12/1/2014
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REDWOODS COMMUNITY COLLLEGE DISTRICT
Administrative Procedure
AP 6331
EMPLOYEE TECHNOLOGY PURCHASE PROGRAM
The Employee Technology Purchase Program will be administered by the Chief Business
Officer. To participate in this program, the following qualifications and procedures must be met:
QUALIFICATIONS:
Participants must be permanent employees of the District. Members of the Board of Trustees,
the President/Superintendent, and educational administrators are not eligible for the loan
program. Participants are only entitled to one outstanding loan at a time and may not amend an
existing loan. Employees may participate in the employee discount program at any time, with or
without participating in the loan program.
1. EMPLOYEE DISCOUNT PROGRAM:
a. Individual employees may take advantage of eligible educational discounts
through the Bookstore, or District or State purchasing contracts that allow for
purchases by individuals for personal use, if any.
a. Individual employees will be responsible for researching opportunities, handling
ordering and purchasing, and will not use a District purchase order, procurement
card, etc. and will not have items delivered to any District office.
2. EMPLOYEE LOAN PROGRAM:
a. The District will allocate $50,000 as initial seed money for the program. If the
unrestricted general fund balance falls below 6.0 percent, then the Chief Business
Officer will suspend the program for new loans until the fund balance reaches at
least 6.0 percent.
b. Funds will be awarded on a first-come, first-served basis. The Business Office
will maintain a waiting list throughout the year.
c. At the beginning of October of each year, the Business Office will determine the
amount of available funds for new loans as of the close of the books on June 30 of
the prior year.
d. Employees on the waiting list will be contacted, in wait list order, about signing
up for a loan. Once the available funds have been disbursed, the loan program
will be closed until the next October.
e. Each borrower will sign a promissory note and then funds will be disbursed to the
borrower. The loan is interest free with a one-time $40 handling fee that will
either be paid at the time the promissory note is signed or included in the amount
of the loan.
f. The total loan amount will be a minimum of $1,000 and will not exceed $3,500.
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g. Technology hardware, software, maintenance contracts, shipping charges, and
books/training on the hardware and software are eligible purchases. Purchases
may be made from any vendor, retailer, etc. Individual employees will be
responsible for handling ordering and purchasing and will not use a District
purchase order, procurement card, etc. and will not have items delivered to any
District office.
h. The borrower will authorize the District to automatically deduct the periodic
payments from his/her monthly pay. The total amount borrowed will be divided
by the number of checks the employee is scheduled to receive in up to a 24 month
period.
Former Administrative Regulation No. 608.01, number change only on June 5, 2012
Approved November 6, 1995
Amended:
To College Council: October 22, 2014
College Council
12/1/2014
Page 78
REDWOODS COMMUNITY COLLLEGE DISTRICT
Administrative Procedure
AP 6331
Number Update only from Administrative Regulation No. 608.01
EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM
The Employee Microcomputer Purchase Program will be administered by the Vice President,
Business Services. To participate in this program, the following qualifications and procedures
must be met:
QUALIFICATIONS:
Participants must be permanent employees of the District.
Participants are only entitled to one outstanding loan at a time and may not amend an existing
loan by adding additional equipment to the schedule.
PROCEDURES:
The District will allocate $50,000 as initial seed money for the program.
The loan is interest free and the term cannot exceed 24 months.
The total loan amount shall be a minimum of $1,000 and shall not exceed $3,500.
Participants must pay a down payment of 10% of the total estimated purchase price.
A one-time handling fee of $30 will be assessed for all approved applications.
Funds will be awarded on a "first-come first-serve" basis.
At the time of purchase participants are required to sign a promissory note.
The District will provide the participant a straight-line amortization schedule for the duration of
the loan.
The borrower will authorize the District to automatically deduct the periodic payments from
his/her monthly pay. The total amount borrowed will be divided by the number of checks the
employee is scheduled to receive in a 24 month period.
Former Administrative Regulation No. 608.01, number change only on June 5, 2012
Approved: November 6, 1995