College Council
November 3, 2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
College Council
November 3, 2014 3:00 p.m. – Board Room
AGENDA
1. Minutes Dated 10/6/2014 (Page 3)
NEW BUSINESS
1. ACCJC Responsibility Matrix (Page 9)
a. Discussion item
2. College Council Description (Page 13)
a. Discussion item
3. BP 2716 Political Activity (Page 15)
a. Review policy changes
4. BP 2717 Personal Use of Public Resources (Page 16)
a. Review policy changes
5. BP 2720 Communications Among Board Members (Page 17)
a. Review policy changes
6. BP and AP 3504 Missing Student Notification (Page 18)
a. Review policy and procedure changes
7. BP and AP 3506 Timely Warnings (Page 20)
a. Review new policy and procedure
8. BP and AP 3515 Crime Reporting (Page 18)
a. Review policy and procedure changes
9. BP and AP 3516 Registered Sex Offender Information (Page 24)
a. Review Policy and procedure changes
10. BP and AP 4231 Grade Changes (Page 27)
a. Review policy and changes to the procedure
11. BP and AP 5050 Articulation (Page 22)
a. Review policy changes and new draft procedure
12. BP 5130 Financial Aid (Page 32)
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November 3, 2014
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a. Review new policy
13. BP 5500 Standards of Conduct (Page 33)
a. Review policy changes
14. BP 5530 Student Complaints other than Grades and Grading Complaints or
Illegal Discrimination (Page 38)
a. Review policy and procedure changes
OLD BUSINESS:
1. BP 2010 Board Membership (Page 38)
a. Review constituent feedback
2. BP 2015 Student Member (Page 39)
a. Review constituent feedback
3. BP 2100 Board Elections (Page 40)
a. Review legal feedback (has not gone out for constituent review)
4. BP and AP2105 Election of Student Member (Page 42)
a. Review constituent feedback
5. BP 2210 Officers (Page 45)
a. Review Constituent feedback
6. BP and AP 2740 Board Professional Development (Page 47)
a. Review constituent feedback
7. BP and AP 6331 Computer Loan and Employee Technology Purchase Program
(Page 50)
a. Review Changes (current version has not been sent out for constituent
review)
Policy and Procedure Tracking
Number
BP/AP
4100
BP/AP
5300
BP 5530
Title
Graduation Requirements for
Degrees and Certificates
Student Equity
Student Complaints
Status
Council member researching the Ethnic
Studies Requirement
Send back to the Student Equity Plan
Committee due to questions re: membership
Tabled – to return with corresponding AP
College Council
November 3, 2014
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College Council Minutes
th
October 6 , 2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday October 6, 2014
MEMBERS
PRESENT
Dan Calderwood, Philip Mancus (phone), Keith Snow-Flamer, Pru Ratliff,
Kathy Smith, Peter Blakemore, Melissa Ruiz (phone)
Others Present: Michelle Anderson, Sue Alton
MEMBERS ABSENT
Steve Sandeen, Ahn Fielding, Lee Lindsey
CALL TO ORDER
Kathy Smith called the meeting to order at 3:15 p.m.
MINUTES DATED
9/8/2014
A motion was made by Steve Sandeen and seconded by Keith SnowFlamer to approve the minutes from the 9/8/2014 College Council
meeting. A vote was taken and Council voted unanimously to approve
the 9/8/2014 College Council meeting minutes as presented.
NEW BUSINESS
BP 2010 BOARD
MEMBERSHIP
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The most significant change is that membership went from 9 to 8. This
change is not dependent on redistricting.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send BP 2010 Board Membership out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2010 Board
Membership out for a 30 day constituent review.
BP 2015 STUDENT
TRUSTEE
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The language in this policy was changed from “Student Member” to
“Student Trustee.”
Language was added which states: “The student trustee shall serve as a
liaison between the Board of Trustees and the Associated Students.
He/she shall report to the Associated Students on activities and issues
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concerning the Board of Trustees.”
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP 2015 Student Trustee out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2015
Student Trustee out for a 30 day constituent review.
BP 2100 BOARD
ELECTIONS
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The language in the policy was changed to more clearly define the 8
trustee area boundaries.
Council member suggested sending this to the attorney for legal review
prior to sending it out for constituent review.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to table BP 2100 Board Elections pending legal review.
ACTION A vote was taken and Council voted unanimously to table BP 2100 Board
(Tabled) Elections for legal review.
BP 2105 ELECTION
OF STUDENT
MEMBER
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
Language was added to this policy regarding recall.
A motion was made by Keith Snow-Flamer and was seconded by Pru
Ratliff to send BP 2105 Election of Student Member out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2105
Election of a Student Member out for a 30 day constituent review.
BP 2210 OFFICERS
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
There were no substantial changes made to BP 2210 Officers.
A motion was made by Dan Calderwood and was seconded by Pru Ratliff
to send BP 2210 out for a 30 day constituent review.
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Minutes-College Council
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October 6 , 2014
ACTION A vote was taken and Council voted unanimously to send BP 2210
Officers out for a 30 day constituent review.
BP/AP 2740 BOARD
PROFESSIONAL
DEVELOPMENT
This policy and procedure were reviewed and revised by a subcommittee
of the Board. They are being sent to College Council for committee
feedback as well as to be sent out for constituent review.
The subcommittee revised the BP and drafted a new AP using the
League Template as well as examples from other colleges.
Council member suggested adding a line to separate two paragraphs
after “Continuing Trustees.”
It was suggested that “they” be removed from the paragraph that was
added to the BP.
A motion was made by Peter Blakemore and was seconded by Pru Ratliff
to send BP/AP 2740 Board Professional Development out for a 30 day
constituent review contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 2740
Board Professional Development out for a 30 day constituent review
contingent upon the aforementioned changes.
BP/AP 6331
COMPUTER LOAN
(Discussion only)
This BP/AP is presented for discussion only.
This BP/AP was formerly titled Microcomputer Purchase program. It was
renamed and updated to include more items that can be included in the
loan.
Council member stated that the quotation marks need to be removed
from ‘interest free’.
Council member stated that the CRFO feels that this is a negotiable item
and would like their lawyer to review it.
Council member stated that the format needs to be updated to make it
more uniform with other procedures.
Council member stated that the language in the third paragraph needs to
be changed to “up”.
Council member asked what happens if the employee leaves before the
loan is paid off. It was stated that they are required to pay the balance of
the loan and that the information is in the promissory note.
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Council member stated that “interest free” should be hyphenated.
Council member stated that the language “personal use” should be
added to the first paragraph of the BP.
BP/AP 6331 will be updated, cleaned up, and sent to all College Council
members with the old policy and procedure as a reference.
OLD BUSINESS
The format of the AP needs to be changed to 1.1, 1.2, etc.
BP/AP 2710
CONFLICT OF
INTEREST
Bullets need to be changed from square to round.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send BP/AP 2710 Conflict of Interest to the Board for a first
read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 2710
Conflict of Interest to the Board for a first read contingent upon the
aforementioned changes.
AP 2712 CONFLICT
OF INTEREST CODE
COMMITTEE
The format needs to be changed to 1.1, 1.2, etc.
Council member asked Executive Assistant Michelle Anderson to look up
information on the fair practice laws.
Council member stated that the President’s Office should be added to III
G.
In category 1 c of the exhibit, the (1) needs to be removed and or needs
to be changed to “of”.
Council member stated that “which” needs to be changed to “in which” in
section D.
Council member stated that the word “business” should not be
capitalized.
Council member stated that language needs to be added to section 2(B)
that states “Investments do not include:”.
A motion was made by Pru Ratliff and was seconded by Keith SnowFlamer to send AP 2712 Conflict of Interest Code Committee to the
Board for a first read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send AP 2712
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Minutes-College Council
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October 6 , 2014
Conflict of Interest Code Committee to the Board for a first read
contingent upon the aforementioned changes.
BP/AP 4100
GRADUATION
REQUIREMENTS FOR
DEGREES AND
CERTIFICATES
Discussion ensued regarding Ethnic Studies that is listed as “required to
be offered”.
A motion was made by Peter Blakemore and was seconded by Philip
Mancus to table BP/AP 4100 Graduation Requirements for Degrees and
Certificates until the Ethnic Studies requirement is clearer.
ACTION A vote was taken and Council voted unanimously to table BP/AP 4100
(Tabled) Graduation Requirements for Degrees and Certificates until the Ethnic
Studies requirement is clear.
BP/AP 4220
STANDARDS OF
SCHOLARSHIP
Chief Instructional Officer (CIO) needs to be spelled out.
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP/AP 4220 Standards of Scholarship to the Board
for a first read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 4220
Standards of Scholarship to the Board for a first read contingent upon the
aforementioned changes.
BP/AP 5120
TRANSFER CENTER
The reference needs to be moved to the bottom of the policy.
The format needs to be updated.
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP/AP 5120 Transfer Center to the Board for a first
read contingent upon the aforementioned emendations.
ACTION A vote was taken and Council voted unanimously to send BP/AP 5120
Transfer Center to the Board for a first read contingent upon the
aforementioned emendations.
BP/AP 5300 STUDENT
EQUITY
Council member suggested that the first bullet of the AP be stricken.
Council member stated that the committee membership should be listed
after the bulleted list. “The Student Equity Plan Committee will be
comprised of…”
Discussion ensued regarding membership of the Student Equity Plan
Committee. Should there be a representative from the MDC (a
subcommittee of the Senate) when the Senate is already represented?
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A motion was made by Dan Calderwood and was seconded by Pru Ratliff
to send BP/AP Student Equity back to the Student Equity Planning
Committee with questions regarding the membership list.
ACTION A vote was taken and Council voted unanimously to send BP/AP Student
Equity back to the Student Equity Planning Committee with questions
regarding the membership list.
BP 5530 STUDENT
COMPLAINTS
The reference needs to be moved to the bottom of the policy.
A motion was made by Pru Ratliff and was seconded by Peter Blakemore
to table BP 5530 Student Complaints to return with the corresponding
AP.
ACTION A vote was taken and Council voted unanimously to table BP 5530
(Tabled) Student Complaints to return with the corresponding AP.
SUNSET PROPOSALS
BP/AP 4024 COURSE
OUTLINES
No constituent feedback.
BP/AP 4041 TUTORIAL No constituent feedback.
SERVICES
BP 4221
EXAMINATIONS AND
GRADING
No constituent feedback.
BP 5041 PRIVACY OF
STUDENTS
No constituent feedback.
BP 5111 TESTING
AND COUNSELING
No constituent feedback.
BP 5560
GRADUATION
REQUIREMENTS
No constituent feedback.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send the aforementioned sunset proposals to the Board for
a first read.
ACTION A vote was taken and Council voted unanimously to send the
aforementioned sunset proposals to the Board for a first read.
ADJOURN
President Kathy Smith adjourned the meeting at 4:40 p.m.
College Council
November 3, 2014
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Standard I: Mission, Academic Quality and Institutional Effectiveness, and Integrity B. Assuring Academic Quality and Institutional Ef
7
The institution regularly evaluates its policies and practices across all areas of the institution, including instructional programs, student and learning support services, resource management, and governance processes to assure their effectiveness in supporting academic quality and accomplishment of mission. C. Institutional Integrity
5.
The institution regularly reviews institutional policies, procedures, and publications to assure integrity in all representations of its mission, programs, and services. Responsible Cabinet Member
and
Kathy Smith
and
and
Responsible Employees
Paul Demark, Kimberly Sweet
Reponsible
Committees/Groups
College Council, Academic Senate, Instructional Council, SSLG
Kathy Smith, Keith Snow‐Flamer, Lee Lindsey, Ahn Fielding
Angelina Hill
Responsible Cabinet Member
Responsible Employees
and
Reponsible
Committees/Groups
College Council
College Council
November 3, 2014
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7.
In order to assure institutional and academic integrity, the institution uses and publishes governing board policies on academic freedom and responsibility. These policies make clear the institution’s commitment to the free pursuit and dissemination of knowledge, and its support for an atmosphere in which intellectual freedom exists for all constituencies, including faculty and students. (ER 13) Kathy Smith
Paul DeMark, Kimberly Sweet
College Council
8.
The institution establishes and publishes clear policies and procedures that promote honesty, responsibility and academic integrity. These policies apply to all constituencies and include specifics relative to each, including student behavior, academic honesty and the consequences for dishonesty. Kathy Smith
Paul Demark, Kimberly Sweet
College Council
Standard III: Resources A. Human Resources Responsible Cabinet Member
The institution establishes, publishes, and adheres to written personnel policies and procedures that are available for 11.
information and review. Such policies and procedures are fair and equitably and consistently administered. Ahn Fielding
and
Responsible Employees
Kimberly Sweet
and
Reponsible
Committees/Groups
College Council
College Council
November 3, 2014
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Through its policies and practices, the institution creates and maintains appropriate programs, practices, and 12. services that support its diverse personnel. The institution regularly assesses its record in employment equity and diversity consistent with its mission. Ahn Fielding
Kimberly Sweet, Teresa Daigneault, Angelina Hill
College Council, EEO Advisory Committee
The institution upholds a written code of 13. professional ethics for all of its personnel, including consequences for violation. Kathy Smith
Kimberly Sweet
College Council
C. Technology Resources
5.
The institution has policies and procedures that guide the appropriate use of technology in the teaching and learning processes. Responsible Cabinet Member
and
Responsible Employees
and
Lee Lindsey, Steven Roper
Angelina Hill
Reponsible
Committees/Groups
TPC, Deans, College Council
Standard IV: Leadership and Governance A. Decision‐Making Roles and Processes Responsible Cabinet Member
and
Responsible Employees
and
Reponsible
Committees/Groups
College Council
November 3, 2014
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2.
The institution establishes and implements a written policy providing for faculty, staff, administrator, and student participation in decision‐making processes. The policy specifies the manner in which individuals bring forward ideas from their constituencies and work together on appropriate policy, planning, and special‐
purpose bodies. Kathy Smith
Kimberly Sweet
College Council
College Council
November 3, 2014
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COLLEGE COUNCIL
The Scope of the College Council Committee:
The Redwoods Community College District is committed to the creation of participatory
governance structures which are efficient, effective, and which allow for broad participation in
the decision-making process. The District seeks to build understanding and trust among various
groups in the College through open collaboration and shared responsibility. The College Council
is the apex district-wide constituent based collegial consultation body that includes
representatives from all of the District’s constituent groups. College Council helps ensure that
policies and procedures are developed and revised following the collegial consultation process
and all relevant constituent input is given due consideration.
College Council receives drafts of policy and procedure from the appropriate constituents,
reviews and suggests revisions when appropriate, and either sends these documents back to the
constituent group that wrote it for any necessary revision or can, if deemed appropriate, create an
ad hoc committee (or a subcommittee) for revisions to drafts or resolution of competing drafts.
College Council shall seek all constituents’ input on the proposed board policy (BP) and/or
administrative procedure (AP) before making a final recommendation by majority vote. Final
recommendations by the College Council are sent to the President/Superintendent.
The President/Superintendent is responsible for taking revisions and new policies and procedures
to the Board of Trustees for approval (BPs) or for informational purposes (APs).
Members convey information from the Council to their constituent groups and from their groups
to the Council. Members represent their constituents’ views to the College President who serves
as Council Chair. The Council serves to advise the College President before implementation of
the recommendations.
The College Council may develop and adopt operating procedures to ensure efficient, effective
and timely decision-making. Though they are not part of AP 2511, the current operating
procedures of the College Council will be attached to AP 2511 so that the information is readily
available to all.
College Council Membership:
Constituent Representation on the College Council is as follows:
Academic Senate (2)
College of the Redwoods Faculty Organization (CRFO) (1)
California Schools Employee Association (CSEA) (2)
Associated Students of College of the Redwoods (ASCR) (2)
Del Norte (1)
President/Superintendent (1)
Vice President of Administrative Services (1)
Vice President of Student Development and Instruction (1)
College Council
November 3, 2014
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Director of Human Resources (1)
Director of Institutional Research (1)
Managers’ Council (1)
Klamath Trinity Instructional Site (Non-Voting)
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2716
POLITICAL ACTIVITY
Members of the Board shall not use District funds, services, supplies, or equipment to urge the
passage or defeat of any ballot measure or candidate, including, but not limited to, any candidate
for election to the Governing Board.
Initiative or referendum measures may be drafted on an area of legitimate interest to the district.
The Board may by resolution express the board's position on ballot measures. Public resources
may be used only for informational efforts regarding the possible effects of District bond issues
or other ballot measures.
Also, see AP 7370 titled Political Activity
Reference:
Education Code Sections 7054, 7056; Government Code Section 8314
Adopted by Board of Trustees: 9/11/05
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2717
PERSONAL USE OF PUBLIC RESOURCES
No trustee shall use or permit others to use public resources, except that which is incidental and
minimal, for personal purposes or any other purpose not authorized by law.
Reference: Government Code Section 8314; Penal Code Section 424
Adopted by Board of Trustees: 9/11/05
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2720
COMMUNICATIONS AMONG BOARD MEMBERS
Members of the Board shall not communicate among themselves by the use of any form of
communication (e.g., personal intermediaries, e-mail, or other technological device) in order to
reach a collective concurrence regarding any item that is within the subject matter jurisdiction of
the Board. In addition, no other person shall make serial communications to Board
Members
A majority of the members of the Governing Board shall not, outside a regularly scheduled
meeting, use a series of communications of any kind, directly or through intermediaries, to
discuss, deliberate, or take action on any item of business that is within the subject matter
jurisdiction of the Board. This policy shall not be construed as preventing an employee or
official of the District from engaging in separate conversations or communications with
members of the Board outside of a meeting in order to answer questions or provide
information regarding a matter that is within the subject matter jurisdiction of Board, if
that person does not communicate to members of the Board the comments or position of
any other member or members of the Board.
Reference: Government Code Section 54952.2
Adopted by Board of Trustees: 9/11/05
College Council
November 3, 2014
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[Note: the League sample is BP 3503 but that is CR’s policy for Campus Visitors, so I have used
3504 for the number in this draft. CR should consider whether the district would prefer to have
a uniformly numbered policy with other districts. If so, then the number of this policy and
administrative procedure should be 3503 and the Campus Visitor policy number should be
changed.]
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3504
MISSING STUDENT NOTIFICATION
The President/Superintendent is authorized to enact procedures as appropriate and permitted by
law to follow with regard to the notification of missing students who reside in on-campus
housing facilities.
Reference: 34 CFR § 668.46(h)
Approved:
1
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3504
MISSING STUDENT NOTIFICATION
This Administrative Procedure applies to students residing in on-campus housing. If an
employee or student, or any other member of the District community such as a volunteer, has
reason to believe that a student who resides in on-campus housing is missing, he or she should
immediately notify the local law enforcement agency and the Public Safety Department at (707)
476-4111 or by dialing extension 4111 from any campus courtesy or office phone. The Public
Safety Department will immediately contact the appropriate local law enforcement agency to
generate a missing person report initiate an investigation.
In addition to registering a general emergency contact, students residing in on-campus housing
have the option to identify confidentially an individual or individuals to be contacted by the
Public Safety Department in the event the student is determined to be missing for 24 hours or
more. If a student has identified such an individual, the Public Safety Department will notify that
individual no later than 24 hours after the student is determined to be missing. A student who
wishes to identify a confidential contact can do so by completing and submitting the form
available at the Residential Life (Housing) office. A student’s confidential contact information
will be accessible only by authorized campus officials and may not be disclosed except to law
enforcement personnel in the course of a missing person investigation.
After investigating a missing person report, if the Public Safety Department determines that the
student has been missing for 24 hours, the Public Safety Department will notify the local law
enforcement agency and the student’s emergency contact within 24 hours after the student is
determined to be missing. If the missing student is under the age of 18 and is not an emancipated
individual, the Public Safety Department also will notify the student’s parent or legal guardian
within 24 hours that the student is missing.
Reference: 34 CFR § 668.46(h)
Approved:
2
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3506
TIMELY WARNINGS
The President/Superintendent shall establish procedures for issuing a campus-wide “timely
warning” in the event that a situation arises, either on or off campus, that, in the judgment of the
Manager or Director of Public Safety or designee, constitutes an ongoing or continuing threat to
persons or property. The information shall be disseminated by the Manager or Director of Public
Safety or designee in a manner that aids the prevention of similar crimes.
Reference: 34 CFR § 668.46(e)
Approved: NEW
College Council
November 3, 2014
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3506
TIMELY WARNINGS
In the event that a situation arises, either on or off campus, that, in the judgment of the Manager
or Director of Public Safety or designee, constitutes an ongoing or continuing threat to persons or
property, a campus wide “timely warning” will be issued. The warning will be issued through
the college e-mail system to students, faculty, and staff. The warming will also be issued
through RAVE Alert, a text-message system, to participants in the District’s RAVE Alert
program. Warnings may be posted on the District website or through information provided to
local media as appropriate.
Depending on the circumstances, especially in all situations that could pose an immediate threat
to the community and individuals, the Manager or Director of Public Safety or designee may also
post a notice on the campus-wide electronic bulletin board and/or on the College of the
Redwoods website at www.redwoods.edu, providing the college community with more
immediate notification. In such instances, a copy of the notice shall be posted at each affected
residence hall, administration building, and campus. The Public Safety Department may also
issue information concerning an ongoing or continuing threat over loud-speakers, in-person
notice to classrooms or offices, by message sent to campus phones, or other means. Anyone
with information warranting a timely warning should report the circumstances to the Public
Safety Department, by phone at (707) 476-4111 or in person at the Public Safety Department
office at 7351 Tompkins Hill Road, Eureka. The District shall not be required to provide a
timely warning with respect to crimes reported to a professional counselor as defined below. In
any timely warning, the District shall withhold the names of victims as confidential.
If there is an immediate threat to the health or safety of students or employees occurring on
campus, the District shall follow its emergency notification procedures. The District is not
required to issue a timely warning based on the circumstances addressed through the emergency
notification procedures but may provide follow-up information through timely warnings as
needed.
The current procedure for issuing a timely warning is as follows:
A.
Decision to Issue a Timely Warning:
1.
A warning must be issued when both of the following conditions are met:
(1) arson, aggravated assault, criminal homicide, robbery, sex offenses,
domestic violence, dating violence, stalking, illegal weapons possession,
burglary, motor vehicle theft, or any crime determined to be a hate crime
is reported to Public Safety or other campus safety authorities, and (2) the
crime is considered by the College to represent a continuing threat to
students or employees.
2.
A warning may be issued regarding other crimes as deemed necessary by
the Manager or Director of Public Safety or designee.
College Council
November 3, 2014
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3.
The Manager or Director of Public Safety, or designee, is responsible for
deciding whether a timely warning will be issued.
B.
Determining Whether a Continuing Threat Exists:
1.
Whether a reported crime constitutes a continuing threat must be decided
on a case-by-case basis in light of all the facts surrounding a crime,
including factors such as the nature of the crime, the continuing danger to
the campus community and the possible risk of compromising law
enforcement efforts.
2.
Examples of crimes that could constitute a continuing threat include but
are not limited to:
• a serial crime that targets certain campus populations such as sex
crimes or race-based crimes in which the perpetrator has not been
apprehended
• a crime in which there is no apparent connection between perpetrator
and victim and the perpetrator has not been apprehended
3.
Crimes that likely would not constitute a continuing threat include but are
not limited to:
• crimes in which the perpetrator has been apprehended, thereby
neutralizing the threat
• crimes in which an identified perpetrator targets specific known
individuals to the exclusion of others
C.
Content of the Warning Notice:
1.
The warning must contain sufficient information about the nature of the
threat to allow members of the college community to take action to protect
themselves, such as:
• a concise statement of the incident
• possible connection to previous incidents, if applicable
• physical description of the suspect
• composite drawing of the suspect, if available
• date and time the warning was released
• other relevant and important information
2.
In some cases, Public Safety may need to keep some facts confidential to
avoid compromising an investigation.
3.
The names of victims are confidential and will not be included in any
timely warning.
4.
Public Safety will minimize the risk of releasing other potentially
personally identifying information
D.
Timing of the Warning:
1.
In a situation representing an immediate and serious threat, a warning may
be issued immediately with few facts and then be continually updated until
the threat is contained or neutralized. In such circumstances, the District
shall follow its emergency notification procedures.
College Council
November 3, 2014
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2.
E.
If a threat is less immediate, the warning will be issued as soon as the
pertinent information is available.
Method of Distribution:
1.
The warning must be distributed in a manner reasonably likely to reach the
entire campus community.
2.
Depending on the circumstances, any of the following methods, or
combination thereof, may be used:
• posting of notices on the campus-wide electronic bulletin board
• campus-wide emails
• text messages using RAVE Alert system
• postings to the College of the Redwoods website at
www.redwoods.edu
• press releases
• announcements over loud-speakers or in-person to classrooms or
offices
• voice messages over various public address systems (VoIP)
• other means as appropriate
Reference: 34 CFR § 668.46(e)
Approved: NEW College Council
November 3, 2014
Page 24
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 3516
REGISTERED SEX OFFENDER INFORMATION
The President/Superintendent is authorized to enact procedures as appropriate and permitted by
law regarding District students, employees, and others who are required to register under the
California Sex Offender Registration Act.
Reference: 20 USC § 1092(f)(1)(I); 20 USC § 1232g(b)(7)(A); 34 CFR § 668.46; Penal Code §§
290, 290.01, 290.95
Approved:
1
College Council
November 3, 2014
Page 25
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3516
REGISTERED SEX OFFENDER INFORMATION
The District shall include in its Annual Security Report a statement advising the campus
community where information pertaining to registered sex offenders may be obtained.
Persons who are required to register under the California Sex Offender Registration Act must
register with the police in the jurisdiction in which they reside and additionally when they are
enrolled as District students or when they work as District employees, contractors, or volunteers
for more than fourteen (14) days, or for an aggregate period exceeding thirty (30) days in a
calendar year. Such persons must register with the law enforcement agency responsible for their
specific jurisdiction (listed below) within five working days of commencing enrollment or
employment with the District. Registrants are also required to notify the responsible law
enforcement agency within five working days of ceasing to be enrolled or employed, or ceasing
to volunteer or act as a contractor with the District.
A sex offender who applies to be an employee or volunteer in the District must disclose his/her
status as a registrant upon his/her application for the position if he/she would be:
1. Working directly and in an unaccompanied setting with minor children on more than an
incidental and occasional basis or have supervision or disciplinary power over minor
children or
2. Working directly and in an accompanied setting with minor children and his/her work
would require touching minor children on more than an incidental basis.
No sex offender who must register for committing a crime against a minor victim under the age
of 16 may serve in the District as an employee, contractor, or volunteer in any capacity in which
the sex offender would be working directly and in an unaccompanied setting with minor children
on more than an incidental and occasional basis or involving having supervision or disciplinary
power over minor children.
Sex offenders who attend classes at the following campuses must register at the locations noted:

Eureka Campus – Humboldt County Sheriff’s Office, 826 4th Street, Eureka (707)
445-7251

Klamath-Trinity Instructional Site – Humboldt County Sheriff’s Office, 826 4th
Street, Eureka (707) 445-7251

Eureka Downtown Campus – Eureka Police Department, 604 C Street, Eureka (707)
441-4060
2
College Council
November 3, 2014
Page 26

Del Norte Campus – Del Norte County Sheriff’s Office, 650 5th St, Crescent City,
CA 95531, (707) 464-4191

Mendocino Coast Campus – Fort Bragg Police Department, 250 Cypress St, Fort
Bragg, CA 95437, (707) 961-2800

People who are required to register under the California Sex Offender Registration
Act who attend classes at any other location must register at the local law
enforcement agency office having jurisdiction over that location.
The District will include in its contractor materials a requirement that contractors will expressly
notify any of their employees who will work on campus for more than fourteen (14) days, or for
an aggregate period exceeding thirty (30) days in a calendar year, of the additional obligation to
register with the law enforcement agency responsible for their specific jurisdiction (listed above)
within five working days of commencing employment with the contractor at the College. Should
any contract with the District permit a contractor or the contractor’s employees or volunteers to
be present in an unaccompanied setting with minor children, the contractor shall disclose to the
District whether any of its employees or volunteers are required to register under the California
Sex Offender Registration Act as part of its application materials.
Information concerning registered sex offenders can be obtained from the law enforcement
agency having jurisdiction (see list above). Public information regarding registered sex
offenders in California may be obtained through the California Department of Justice’s Megan’s
Law website at http://www.meganslaw.ca.gov/.
Nothing herein affects the restrictions described in Education Code, sections 87405 and 88022
which prohibit District employment of persons who have been convicted of certain sex offenses.
Reference: Education Code §§ 87405, 88022; 20 USC § 1092(f)(1)(I); 20 USC §
1232g(b)(7)(A); 34 CFR § 668.46; Penal Code §§ 290, 290.01, 290.95
Approved:
3
College Council
November 3, 2014
Page 27
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustee Policy
BP 4231
GRADE CHANGES
The President/Superintendent or his/her designee shall implement procedures to assure the
accuracy and integrity of all grades awarded by faculty. The procedures shall include, but not
necessarily be limited to, the following:
•
Assurance that in the absence of mistake, bad faith, fraud or incompetence, the grades
awarded by faculty shall be final
•
Procedures for students to challenge the correctness of a grade
•
The installation of security measures to protect grade records and grade storage systems
from unauthorized access
•
Limitations on access to grade records and grade storage systems
•
Discipline for students or staff who are found to have gained access to grade records
without proper authorization or to have changed grades without proper authorization
•
Notice to students, faculty, transfer institutions, accreditation agencies and law
enforcement agencies if unauthorized access to grade records and grade storage systems
is discovered to have occurred.
References to be inserted after their adoption: [See Board Policy BP 3310 ‘Records Retention
and Destruction,’ Administrative Procedure AP 4231 ‘Grade Changes,’ and Board Policy and
Administrative Procedure BP/AP 5040 titled ‘Student Records.’]
References: Education Code Sections 76224 and 76232; Title 5 Section 55025
Adopted by Board of Trustees: 08/02/11
College Council
November 3, 2014
Page 28
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4231
GRADE CHANGES
Course Grade Change
The course grade given to each student shall be determined by the instructor(s) of the course. The
determination of the student’s grade by the instructor(s), in the absence of mistake, fraud, bad faith,
or incompetence, shall be final (Ed. Code 76232).
The instructor of the course shall determine the grade to be awarded to each student.
The determination of the student's grade by the instructor is final in the absence of mistake, fraud,
bad faith, or incompetence. “Mistake” may include, but is not limited to, errors made by an
instructor in calculating a student’s grade and clerical errors. “Fraud” may include, but is not
limited to, inaccurate recording or change of a grade by any person who gains access to grade
records without authorization.
The removal or change of an incorrect grade from a student's record shall only be done pursuant to
Education Code Section 76232 or by an alternative method that ensures that each student shall be
afforded an objective and reasonable review of the requested grade change.
Provisions shall be made to allow another faculty member to substitute for the instructor if the
student has filed a discrimination complaint, if the instructor is not available or where the District
determines that it is possible that there may have been gross misconduct by the original instructor.
In the case of fraud, bad faith, or incompetence, the final determination concerning removal or
change of grade will be made by the Vice President of Instruction and Student Development.
In all cases, the instructor who first awarded the grade will be given written notice of the change.
Course Grade Challenge Process
A student who has evidence that the course grade awarded to him/her by the instructor(s) of the
course is based upon mistake, fraud, bad faith, or incompetence may appeal the grade by following
the steps below. The course grade challenge process is not a legal proceeding. Advocates may
attend but cannot act as legal counsel.
Grades will be reviewed within the following context:
1. Mistake – an error in calculation, or an error in marking the roll book relevant to grades, or
attendance. Additionally, mistakes may occur when physically assigning grades or when
grades are scanned into the computer system.
College Council
November 3, 2014
Page 29
2. Bad Faith – disregarding or changing the basis of assigning grades after publication in the
course syllabus or using a system of grading other than that found in the syllabus without
prior notification to the students.
3. Fraud – selling grades or asking students to perform non-relevant activity in exchange for
grades. selling grades, asking students to perform non-relevant activity in exchange for
grades, inaccurate recording or change of a grade by any person who gains access to grade
records without authorization.
4. Incompetence – impaired ability (due to accident or illness) to adequately judge the student’s
performance.
Step 1: Consultation with the Instructor(s). No later than the second week of the academic
semester following the award of the grade, a student must attempt to resolve the course grade dispute
through consultation with the instructor of the course. In the event the course instructor is no longer
at the college, is on leave of absence, or refuses to consult with the student, the student may proceed
to the next step. However, during times when faculty are not under contract to teach, the course
instructor is not required to respond to requests for course grade consultation or to meet with
students. Students may need to wait until the beginning of the semester following the award of the
disputed course grade for a response to their request for a consultation. Upon resuming their contract
to teach, the course instructor shall respond to a course grade challenge within fourteen (14) calendar
days of the first instructional day of the term or within fourteen (14) calendar days of the student’s
grade challenge request.
Step 2: Appeal to the Instructor’s(s’) Immediate Supervisor. If the student is not satisfied with
the result of Step 1, the student may appeal the matter to the instructor’s immediate supervisor using
the Course Grade Challenge form. The Course Grade Challenge form may be obtained from
Enrollment Services or center campus office. The student must complete the form and supply all
supporting evidence in writing to the instructor’s immediate supervisor within fourteen (14) calendar
days of completion of Step 1. Failure to submit these materials within fourteen (14) calendar days
terminates the course grade challenge.
The immediate supervisor will inform the instructor that the student has completed a course grade
challenge form. The instructor is responsible for providing the criteria used in determining the
course grade. Following the review of these materials, the instructor’s immediate supervisor shall
meet, when possible, with the student and the instructor together to attempt to resolve the dispute
regarding the contested grade. If the course grade challenge is not resolved or terminated at this
step, the student may then proceed to Step 3.
Step 3: Appeal to the Course Grade Challenge Committee. If the course grade challenge is not
resolved or terminated at Step 2, the student may file a written request with the Chief Instructional
Officer for a review of the evidence with the Course Grade Challenge Committee. The written
request for a review must be submitted within fourteen (14) calendar days of the completion of Step
2. Failure to submit this request within fourteen (14) calendar days terminates the course grade
challenge. Upon receipt of this request, the Chief Instructional Officer shall take the steps necessary
to acquire the materials and convene a Course Grade Challenge Committee comprised of two faculty
members, two students, and the Chief Instructional Officer who shall serve as the non-voting chair.
It is at the committee’s discretion to determine if sufficient evidence exists to make a determination
on the basis of the written record or to go to a hearing.
College Council
November 3, 2014
Page 30
If the committee decides to go to a hearing, the chair shall advise the student and the instructor of the
date, time and location of the appeal hearing. The hearing shall be informal and shall take place
before the entire Course Grade Challenge Committee. No formal witnesses representing either party
may attend. However, each party may have an advocate that does not act as legal counsel. The
format and duration of the hearing shall be left to the discretion of the committee. The burden of
proof rests with the student. The student and the instructor shall answer questions related to the
materials submitted in Step 2.
At the close of the review of the written record or hearing, as the case may be, approval to sustain
the course grade challenge shall be determined by a vote of three out of four of the voting members.
The decision to change a grade shall be based solely upon substantiation of mistake, fraud, bad faith,
or incompetence (Ed. Code 76232). The decision of the committee shall be final. The committee
shall submit a written report of its decision to the Chief Instructional Officer within three (3)
working days of the hearing or review of the written record, as the case may be. The Chief
Instructional Officer shall notify the instructor and the student within three working days after
receiving the committee’s written report.
Step 4: Notification to the Board of Trustees. A student may appeal the committee’s decision to
the Board of Trustees only if evidence exists that the Course Grade Challenge policy and procedures
were not followed. Within 14 calendar days, the student shall notify the Chief Instructional Officer
in writing identifying specifically where the process was not followed. Failure to submit this written
appeal within 14 calendar days shall terminate the course grade challenge. The Chief Instructional
Officer will forward the written appeal to the Board of Trustees. The Board of Trustees will review
the written appeal to verify whether or not the process was followed. The Board of Trustees shall
refer the matter back to the committee if it finds that the course grade challenge policy and
procedures were not followed. Otherwise, the decision of the committee shall stand.
Late Withdrawal
Students who have extenuating circumstances beyond their control (i.e., medical issues or military
orders) may petition for a withdrawal after the deadline. Students must complete a petition, include
detailed information and attach verifying documentation within one year of the term in question.
Security of Grade Records
The District shall implement security measures for student records that assure no person may obtain
access to student grade records without proper authorization. These measures shall be installed as
part of any computerized grade data storage system.
The measures implemented by the District shall include, but not necessarily be limited to, password
protection for all student grade data bases, locking mechanisms for computer stations from which
student grade data bases can be viewed, and strict limits on the number of persons who are
authorized to change student grades.
Persons authorized to change grades shall be designated by the Vice President of Student
Development or his/her designee. No more than five District employees may be authorized to
change student grades. Only regular full-time employees of the District may be authorized to
change grades. Student workers may not change grades at any time.
College Council
November 3, 2014
Page 31
Any person who discovers that grades have been changed by someone other than the persons
authorized to do so shall notify the Vice President of Student Development or his/her designee
immediately. The designee shall immediately take steps to lock the grade storage system entirely
while an investigation is conducted.
If any student’s grade record is found to have been changed without proper authorization, the
District will notify 1) the student; 2) the instructor who originally awarded the grade; 3) any
educational institution to which the student has transferred; 4) the accreditation agency; and 5)
appropriate local law enforcement authorities.
Whenever a grade is changed for any reason, corrected transcripts will be sent to any educational
institution to which a student has transferred.
Any student or employee who is found to have gained access to grade recording systems without
proper authorization, or who is found to have changed any grade without proper authority to do so,
shall be subject to discipline in accordance with District policies and procedures.
Any person who is found to have gained access to grade recording systems without proper
authorization, or who is found to have changed any grade without proper authority to do so, shall be
reported to the appropriate law enforcement agency having jurisdiction over the college where the
incident occurred.
References: Education Code Sections 76224 and 76232; Title 5 Section 55025
Approved: 10/03/2011
Former Administrative Procedure #528.01 “Regulations Regarding Academic Complaints,”
Adopted by Board of Trustees: June 6, 1994
College Council
November 3, 2014
Page 32
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 5130
FINANCIAL AID
A program of financial aid to students will be provided, which may include, but is
not limited to, scholarships, grants, loans, and work and employment programs.
All financial aid programs will adhere to guidelines, procedures and standards
issued by the funding agency, and will incorporate federal, state, and other
applicable regulatory requirements.
The Superintendent/President shall establish, publicize, and apply satisfactory
academic progress standards for participants in Title IV student aid programs.
Misrepresentation
Consistent with the applicable federal regulations for federal financial aid, the
District shall not engage in “substantial misrepresentation” of 1) the nature of its
educational program, 2) the nature of its financial charges, or 3) the employability
of its graduates.
The Superintendent/President shall establish procedures for regularly reviewing
the District’s website and other informational materials for accuracy and
completeness and for training District employees and vendors providing
educational programs, marketing, advertising, recruiting, or admission services
concerning the District’s educational programs, financial charges, and
employment of graduates to assure compliance with this policy.
The Superintendent/President shall establish procedures wherein the District
shall periodically monitor employees’ and vendors’ communications with
prospective students and members of the public and take corrective action where
needed.
This policy does not create a private cause of action against the District or any of
its representatives or service providers. The District and its Governing Board do
not waive any defenses or governmental immunities by enacting this policy.
References:
Education Code Sections 66021.6, 76300; 20 U.S. Code Sections 1070 et seq.;
34 Code of Federal Regulations Section 668; U.S. Department of Education
regulations on the Integrity of Federal Student Financial Aid Programs under Title
IV of the Higher Education Act of 1965, as amended.
Adopted by Board of Trustees:
College Council
November 3, 2014
Page 33
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 5500
STANDARDS OF CONDUCT
The President/Superintendent shall establish procedures for the imposition of discipline on
students in accordance with the requirements for due process under federal and state law.
The procedures shall identify potential disciplinary actions, including but not limited to warning;
verbal and/or written reprimand; a failing grade in an assignment, test, or class in proven cases of
cheating or plagiarism or other academic dishonesty; disciplinary probation; ineligibility to
participate in extra-curricular activities; restitution; ineligibility for financial aid; denial of access
to a College campus or facility; suspension from a class or from all classes and/or activities of
the College for one or more terms; and expulsion.
The Board expressly authorizes an instructor, for good cause, to remove a student from his or her
class for the day of the removal and the next class meeting.
The President/Superintendent is authorized to order an immediate suspension of a student when
the President/Superintendent concludes that immediate suspension is required to protect lives or
property and to ensure the maintenance of order. The suspended student shall be provided with a
reasonable opportunity for a hearing within ten days of the immediate suspension.
The Board of Trustees shall consider any recommendation from the President/Superintendent for
expulsion. The Board of Trustees shall consider an expulsion recommendation in closed session
unless the student requests that the matter be considered in a public meeting. Final action by the
Board of Trustees on the expulsion shall be taken at a public meeting.
The procedures shall expand as appropriate on the following statements of good cause for
discipline. The procedures shall be made widely available to students through the college catalog
and other means.
Nothing in this policy permits disciplinary action solely on the basis of conduct that is speech or
other communication that, when engaged in outside the District, is protected from governmental
restriction by the United States or California Constitution.
The President/Superintendent is authorized to establish disciplinary procedures specific to cases
of alleged improper discrimination or harassment, rape, dating violence, domestic violence,
sexual assault, and stalking that address considerations related to such offenses, including but not
limited to confidentiality considerations.
The following conduct shall constitute good cause for discipline, including but not limited to the
removal, suspension, or expulsion of a student:
College Council
November 3, 2014
Page 34
1. Academic dishonesty which includes cheating, plagiarism, and hampering or discrediting the
academic work of others, and as shall be more fully defined in administrative procedures.
Violation of copyright laws using District resources, including unauthorized peer-to-peer file
sharing, or unauthorized downloading or distribution of copyrighted materials using the
District’s information technology system.
2. Continued disruptive behavior or obstructing the work and operation of the College, as shall
be more fully defined in administrative procedures.
3. Defamation: An individual shall not use defamatory words or phrases or distribute defamatory
materials. Defamatory words or materials are those that: (1) are false and/or expose any person
or the college to hatred, contempt, ridicule, disgust or an equivalent reaction; or (2) are false and
have a tendency to impugn a person’s occupation, business, or office.
4. Violation of the College’s computer use policy or any conduct that constitutes a computerrelated crime pursuant to Penal Code, section 502. Using electronic technology which includes,
but is not limited to: internet, e-mail, telephone, fax machines, or instant messaging to intimidate
another member of the College community.
5. Theft (actual or attempted) or destruction of College property or property belonging to a
member of the College community or other abuse of College computer facilities, programs,
technology and equipment as shall be more fully described in administrative procedures.
6. Coercion, which is defined as attempting to compel, control, or manipulate another
through the threat of force, intimidation, exploitation of fear or anxiety, including explicit and
implied physical and verbal threats against another person.
7. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other
College activities, including its public service functions on or off campus, or of other authorized
non-College activities when the conduct occurs on College premises. Intentionally obstructing or
denying access to facilities or services to individuals entitled to use such services or facilities.
Intentionally interfering with the lawful rights of other persons on campus.
8. Violation of the District’s nondiscrimination or sexual harassment policies, or engaging in
harassing, or retaliatory behavior in violation of District policy or sexual assault or physical
abuse, including but not limited to rape, domestic violence, dating violence, sexual assault or
stalking as defined in College procedures.
9. Violation of local, county, state, or federal law, whether it be on or off campus, only when a
definite College interest is involved and where the student misconduct distinctly and adversely
affects the College’s pursuit of its educational mission
10. Wearing, transporting, storing, or possessing firearms or other weapons on College property
(including College-owned vehicles and parking lots), at College-sponsored or College-related
functions or events, and during times when acting as a representative of the College whether on
or off College premises The administrative procedures shall define “weapons” prohibited by
College Council
November 3, 2014
Page 35
this policy to include firearms, knives, explosives, clubs and other items used as a threat to do
bodily harm and facsimiles of such weapons.
11. Intentional obstruction of the freedom of movement of pedestrian or vehicular traffic on
College premises.
12. Participation in a campus demonstration which disrupts the normal operations of the
College and infringes on the rights of other members of the College community.
13. Leading or inciting others to materially disrupt scheduled and/or normal activities within any
campus building or area.
14. Detention or physical abuse, or assault or battery, extortion, or intimidation of any person or
conduct which is intended to threaten imminent bodily harm or endanger the health or safety of
any person on any property owned or controlled by the College or at any College sponsored or
supervised functions.
15. Failure to comply with reasonable directions of College officials or public safety officers
acting in performance of their duties on campus or affecting conduct on campus.
16. Unauthorized possession, duplication or use of keys to any College premises or , supplies or
equipment, including computing, networking, or information resources unauthorized entry to or
use of CR premises.
17. Being an accessory to any person on the College campus who is or who is not a member of
the College community in committing a violation of this code.
18. Violation of College Board policies, published College policies, rules, procedures, or
regulations.
19. Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or
procuring another person to breach the peace on College premises or at functions sponsored by,
or participated in by, College or members of the College community.
20. Obstruction or disruption of the Student Code of Conduct disciplinary procedures, which
shall be defined more fully in administrative procedures.
21. Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of,
any controlled substance listed in California Health and Safety Code Section 11053 et seq., an
alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering,
arranging or negotiating the sale of any drug paraphernalia, as defined in California Health and
Safety Code Section 11014.5 or use, sale or distribution of any poison defined in Section 4240 of
the Business and Professions Code.
22. Willful or persistent smoking in any area where smoking has been prohibited by law or by
regulation of the College.
College Council
November 3, 2014
Page 36
23. Willful misconduct that results in injury or death to a student or to College personnel or
which results in cutting, defacing, or other injury to any real or personal property owned by the
College or on campus.
24. Dishonesty, including but not limited to forgery; alteration or misuse of College documents,
records, or identification; or knowingly furnishing false information to the College.
25. Engaging in expression which is obscene, libelous or slanderous, or which so incites students
as to create a clear and present danger of the commission of unlawful acts on College premises,
or the violation of lawful College regulations, or the substantial disruption of the orderly
operation of the College.
26. Persistent, serious misconduct where other means of correction have failed to bring about
proper conduct.
27. Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any
commercial purpose, of any contemporaneous recording of an academic presentation in a
classroom or equivalent site of instruction, including but not limited to handwritten or
typewritten class notes, except as permitted by any district policy or administrative procedure.
28. The use by a student of any electronic listening or recording device in any classroom without
the prior consent of the instructor, except as necessary to provide reasonable auxiliary aids and
academic adjustments to a student with a disability.
29. Disengaging smoke or fire detection equipment.
30. Initiation of or participation in hate violence.
31. Solicitation or acceptance of money or other thing of value as an inducement,
encouragement, or reward for intercollegiate participation in violation of Education Code,
section 67361 or false declarations regarding eligibility for participation in intercollegiate
athletics under Education Code, section 67362); and
32. The offering of any inducement or thing of value to influence the award of any grade or to
alter any official College record.
College Council
November 3, 2014
Page 37
The President/Superintendent shall establish procedures for the imposition of discipline on
students in accordance with the requirements for due process of the federal and state law and
regulations. The procedures shall clearly define the conduct that is subject to discipline, and shall
identify potential disciplinary actions, including but not limited to the removal, suspension, or
expulsion of a student.
The Board of Trustees shall consider any recommendation from the President/Superintendent for
expulsion. The Board of Trustees shall consider an expulsion recommendation in closed session
unless the student requests that the matter be considered in a public meeting. Final action by the
Board of Trustees on the expulsion shall be taken at a public meeting. The procedures shall be
made widely available to students through the college catalog and other means.
The following conduct shall constitute good cause for discipline, including but not limited to the
removal, suspension, or expulsion of a student in areas including, but not limited to:
1.Disruptive behavior.
2.Assault, sexual assault, or threat of violence.
3.Alcohol and drugs.
4.Acts of dishonesty.
5.Unauthorized possession or use of district property.
6.Firearms,weapons, or dangerous chemicals.
See Administrative Procedure #AP 5500
References: Education Code Section 66300; Accreditation Standard II.A.7.b
34 CFR 668.43(a)(10).
Penal Code 502
Adopted by Board of Trustees: 11/6/07
Former Policy #505, “Student Discipline Policy,” Ad
opted by the Board of Trustees: 8/15/7
College Council
November 3, 2014
Page 38
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 2010
BOARD MEMBERSHIP
The Board shall consist of nine eight members elected by the qualified voters of the District.
Members shall be elected as defined in Board Policy 2100.
Any person who meets the criteria contained in law is eligible to be elected or appointed a
member of the Board.
An employee of the District may not be sworn into office as an elected or appointed member of
the governing board unless he or she resigns as an employee.
No member of the governing board shall, during the term for which he or she is elected, hold an
incompatible office.
Reference:
Education Code Sections 72023, 72103, 72104
Government Code 1090, 87100
Adopted by Board of Trustees: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
College Council
November 3, 2014
Page 39
REDWOODS COMMUNITY COLLEGE DISTRICT `
Board of Trustees Policy
BP 2015
STUDENT MEMBER TRUSTEE
The Board shall include one non-voting student member trustee. The term of office shall be one
year commencing May 15.
The student member trustee shall be a resident of California at the time of nomination, and
during the term of service, and he/she shall be enrolled in and maintain a minimum of five (5)
semester units in the District at the time of nomination and throughout the term of service. The
student shall maintain the District’s minimum standards of scholarship.
The student trustee shall serve as a liaison between the Board of Trustees and the
Associated Students. He/she shall report to the Associated Students on activities and issues
concerning the Board of Trustees.
The student member trustee shall be seated with the Board and shall be recognized as a full
member of the Board at meetings. The student member trustee is entitled to participate in
discussion of issues and receive all materials presented to members of the Board (except for
closed session). The student member trustee shall be entitled to any mileage allowance
necessary to attend board meetings to the same extent as publicly elected trustees.
On or before May 15 of each year, the Board shall consider whether to afford the student
member trustee any of the following privileges:
 In accordance with law, the student Representative trustee does have the right to attend
or participate in closed sessions of the Governing Board other than closed sessions on
personnel matters, collective bargaining matters, or with the attorney for the District
involving attorney-client privilege relationship.
 The student Representative trustee does have authority to make and second motions, and
may cast an advisory vote which shall be recorded in the minutes. The advisory vote shall
not be included in determining the vote required to carry any measure before the Board.
 The student Representative trustee shall serve on the committees of the Board at the
pleasure discretion of the President of the Board.
 The privilege to The student trustee shall serve a term commencing on May 15.
 The student member trustee will be compensated at an amount equal to 50% of the
amount
afforded to the Board members.
Reference: Education Code Section 72023.5
Adopted by Board of Trustees: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
College Council
November 3, 2014
Page 40
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 2100
BOARD ELECTIONS
The term of office of each trustee shall be four years, commencing on the first Friday in
December following the election. Terms of trustees are staggered so that, as nearly as practical,
one half of the trustees shall be elected at each trustee election.
The Board of Trustees has provided for the election of trustees by the following trustee
areas:
Trustee Area 1
All of the territory presently included within the Southern Humboldt Unified School District of
Humboldt County. (This excludes the Humboldt County component of the Southern Trinity Joint
Unified School District of Trinity County.) All of the territory presently included in the
Ferndale Unified School District and southern portions of Eureka City Schools District of
Humboldt County including the communities of Bayview, Pine Hill, Kings Salmon, Fields
Landing, Loleta, and Ferndale.
Trustee Area 2
All of the Portions of the territory presently included within the Fortuna Union High School
District and Southern Humboldt Unified School District of Humboldt County including the
communities of Fernbridge, Fortuna, Rohnerville, Hydesville, Carlotta, Rio Dell, Scotia,
Redcrest, Petrolia and Honeydew.
Trustee Area 3
All of the territory presently included within the Ferndale Unified School District and Mattole
Unified School District of Humboldt County. Coastal portions of the territory presently
included in the Del Norte County Unified School District including the communities of
Crescent City, Fort Dick and Smith River.
Trustee Area 4
All of the Portions of the territory presently included within the Eureka City Unified School
District of Humboldt County including the communities of Eureka, Cutten and Brainard.
Trustee Area 5
All of the Portions of the territory presently included in the following districts communities of
Humboldt County: Korbel, Alliance, Arcata, Sunny Brae, Bayside, Freshwater, Garfield,
and Ridgewood Heights. South Bay Union, Cutten, Freshwater, Kneeland, Garfield, and Jacoby
Creek
Trustee Area 6
All of the Portions of the territory presently included in the Northern Humboldt Union High
School District of Humboldt County, except that portion contained within the Jacoby Creek
College Council
November 3, 2014
Page 41
School District. including the communities of Orick, Big Lagoon, Trinidad, Fieldbrook,
Essex, McKinleyville, Manila, and Samoa.
Trustee Area 7
All of the territory presently included in the Klamath-Trinity Joint Unified School District of
Humboldt and Trinity Counties; in eastern and southern portions of Del Norte County
Unified School District including the communities of Gasquet, Requa & Klamath Glen;
and southeastern portions of Humboldt County including the communities of Bridgeville,
Weott, Miranda, Redway, Garberville, Whitethorn, and Shelter Cove.
Trustee Area 8
All of the territory presently included in the Fort Bragg Unified School District, Mendocino
Unified School District, and Leggett Valley Unified School District of Mendocino County.
Trustee Area 9
All of the territory presently included in the Del Norte County Unified School District.
The election of a board member residing in and registered to vote in the trustee area he or she
seeks to represent shall be only by the registered voters of the same trustee areas.
A tie in an election will be determined by lot. After an election for which the Board must resolve
a tie, the Board shall immediately notify the candidates who received the tie votes of the time
and place where the name will be drawn to determine the winner. The candidates’ names will be
placed in a hat and a name will be drawn by the President/Superintendent.
The President/Superintendent shall submit recommendations to the Board regarding
adjustments to be made to the boundaries of each trustee area, if any adjustment is
necessary, after each decennial federal census. The President/Superintendent shall submit
the recommendation in time for the Board to act as required by law.
Reference: Education Code Sections 5000 et seq., and 72036
Adopted by Board of Trustees: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
College Council
November 3, 2014
Page 42
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 2105
ELECTION OF STUDENT MEMBER TRUSTEE
The student member of the Board of Trustees shall be elected by all the students of the student
body in a general election held for that purpose. Normally an election will be held in the Spring
semester so that the office is filled by May 15. The student trustee may be recalled by all of
the students of the student body in an election held for that purpose in accordance with
administrative procedures established by the President/Superintendent.
Special elections shall be held if the office becomes vacant by reason of the resignation or
disqualification of an elected student member trustee, or by any other reasons. Special elections
shall be held within thirty (30) days after notice of the vacancy comes to the attention of the
President/Superintendent.
Candidates for the position may nominate themselves or be nominated by others by the filing of
an application certifying that the candidate is eligible for service under the criteria set forth in
California law and these policies. The election will be conducted in accordance with
administrative procedures established by the President/Superintendent.
See Administrative Procedure AP 2105
Reference: Education Code Sections 72023.5, 72103
Adopted by Board of Trustees: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
College Council
November 3, 2014
Page 43
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 2105
ELECTION OF STUDENT MEMBER TRUSTEE
The student member trustee shall be elected by a plurality vote of those voting in a regular
election of the student body. All members of the student body may vote. Normally, the election
will be conducted during the spring semester and will be completed in time for the student
member trustee to take office on May 15.
To be placed on the ballot for election, a student must accomplish the following:
A. Obtain nomination papers from the student government or the Vice President of Student
Services, Chief Student Services Officer after March 1.
B. Complete the required form (it must be typewritten) and obtain the signatures and
student identification numbers of at least 50 currently enrolled College of the
Redwoods students on his or her petition for nomination.
C. Submit the completed nomination papers and valid signatures to the Vice President,
Chief Student Services Officer no later than 5:00 p.m. on the last Friday prior to Spring
Break.
D. In the case of an Education Center student, the Vice President, Chief Student Services
Officer shall be replaced by "Campus Vice President Director of the Education Center."
In all cases, the dates remain the same.
All petition signatures and nomination papers shall be checked for completeness and validity by
the Vice President, Chief Student Services Officer. The Vice President shall cause to have
printed a ballot containing the name and Education Center/Eureka campus location of each
eligible candidate.
It shall be the shared responsibility of the ASCR-Eureka, MISO-Mendocino Coast, and ASCRDel Norte, and the Vice President, Chief Student Services Officer to prepare the publicity
necessary to make the general student body aware of the election, the election procedures, and
the qualifications of each of the candidates as submitted by the candidates themselves. The Vice
President, Chief Student Services Officer shall take the initiative to coordinate this activity.
Normally, the election shall take place on the second Tuesday and Wednesday following the
completion of the Spring Break.
The duties of the Vice President, Chief Student Services Officer shall include:
A. Establishing a polling place on the Eureka campus and on each Education Center
campus.
B. Establishing appropriate hours, etc., for each polling place.
C. Arranging for person(s) to be present at each polling place to administer and monitor the
election procedures.
D. Establishing such rules and regulations as may be necessary to assure each student access
to the ballot and to assure all candidates of a fair and honest election.
E. Establishing the procedures for gathering, counting, and certifying the election results.
F. Election results shall be announced no later than the last working day of April.
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November 3, 2014
Page 44
The student member trustee shall be required throughout the term of his or her appointment to
be enrolled for at least five (5) semester units and to maintain the minimum standards of
scholarship.
The student member trustee may be recalled in an election conducted in the same manner as the
election to office. An election will be called upon presentation to the President/Superintendent of
a petition signed by at least 20% of the students enrolled at the time of filing the petition. No
recall election will be held if the petition is received within 90 days of a regularly scheduled
election for student member trustee.
Upon notice to the President/Superintendent that a vacancy has occurred, the President/
Superintendent shall, within 30 days, call a special election. No special election will be called if
the vacancy occurs within 90 days of a regularly scheduled election for student member trustee.
The office shall become vacant if the student member trustee becomes ineligible for the office,
resigns, is recalled, or dies.
Reference: Education Code Section 72023.5
Approved: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
Former Administrative Regulation #004.01: Approved: 9/86
Amended: 10/3/94, 10/6/97
College Council
November 3, 2014
Page 45
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 2210
OFFICERS
At the annual organizational meeting, the Board shall elect from among its members a President,
Vice President, and Clerk of the board. The Board does not have an official system of rotation of
officers; it elects the officers each year from among all its members.
Terms and Vacancies
The terms of the officers shall be for one year or until their successors are elected.
If the office of the President becomes vacant, the Vice President shall become President of the
Board for the remainder of the President’s term or until a successor is elected. If the office of the
Vice President or Clerk becomes vacant, at its next regular meeting the Board shall elect a new
officer from its members, and the term shall be for the remainder of the predecessor’s term or
until a successor is elected.
Duties
The duties of the President of the Board are to preside at all regular and special meetings, to call
special meetings as provided for by law, to sign such documents on behalf of the Board of
Trustees as may require the President's signature, and to represent the District in its relations
with other boards of trustees.
The President of the Board may also:
 Consult with the President/Superintendent on board meeting agendas
 Communicate with individual board members about their responsibilities
 Participate in the orientation process for new Board members
 Assure board compliance with policies on board education, self-evaluation, and CEO
evaluation
 Represent the Board at official events or ensure board representation
The duties of the Vice President of the Board are to perform all of the duties of the President in
case of the absence, resignation, or temporary incapacity of the President of the Board.
The duties of the Clerk of the Board are to certify or attest to actions taken by the governing
Board of Trustees board whenever such certification or attestation is required for any purpose;
and to make or maintain such other records or reports as are required by law; and, to perform
such other duties as may require official signature by the Board of Trustees of the District.
The President/Superintendent shall serve as Secretary to the Board. The duties of the Secretary
are to keep a record of all proceedings of the Board, prepare and sign all authorized papers and
official documents, post all legal notices, and attest to reports as prescribed by law. The
Secretary shall serve notices of all meetings and other required notices, and shall, upon the
1
College Council
November 3, 2014
Page 46
request of the President of the Board or a majority of board members, call special meetings of the
Board. The Secretary shall represent the Board in all matters involving questions of law or legal
procedure in securing opinions from the District’s Legal Counsel, the County Auditor, or the
County Superintendent of Schools, and in the purchase or the sale of real and personal property.
In addition to these duties, the secretary shall perform such other duties as may be directed by the
Board or required by law.
Reference: Government Code Section 54956; Education Code Section 72000
Adopted by Board of Trustees: 9/11/05
Amended: 11/4//08
Former Bylaw #003: “Functions,” Adopted by Board of Trustees: 8/15/77
Amended: 11/18/85, 10/2/89, 1/11/93, 3/7/94, 12/2/96, 12/7/99
Former Bylaw #005: “Organization,” Adopted by Board of Trustees: 8/15/77
Amended: 4/4/83, 2/2/87, 12/5/88, 1/8/90, 1/11/93
Former Bylaw #006: “Meetings,” Adopted by Board of Trustees: 11/6/78
Amended: 10/17/84, 2/2/87, 1/11/93, 12/7/99, 12/9/03
2
College Council
November 3, 2014
Page 47
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 2740
BOARD EDUCATION OF TRUSTEES PROFESSIONAL DEVELOPMENT
The Board is committed to its ongoing professional development for all trustees as a board and
to a trustee education program that includinges new trustee orientation and Board leadership
training.
Board and trustee education should be flexible since no one strategy can meet all of the
needs on the board. Trustees have different desires, goals, learning styles, and time
constraints. Ongoing board professional development programs for trustee education not
only include activities that involve the Board as a whole, but they also accommodate
individual needs and desires.
To that end, the Board will engage in study sessions, provide access to reading materials, and
support conference attendance and other activities that foster trustee education.
Additionally the President/Superintendent shall develop and conduct an orientation for each new
Trustee, including the student Trustee. Orientation sessions may include the other members of
the college staff who have expertise for a given topic.
See AP 2740
Reference: Accreditation Standard IV.B.1.f
Adopted by Board of Trustees: 9/11/05
Amended: 10/2/2012
College Council
November 3, 2014
Page 48
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 2740
Board of Trustees Professional Development
New Trustee Orientation: New trustees need to become knowledgeable about their policy
roles and responsibilities and the history, programs, and culture of the Redwoods Community
College District. The Board President and the President/Superintendent play an essential role in
welcoming and orienting the new trustee.
The Board President shall:




Appoint a trustee mentor for each new trustee;
Request that new trustees complete the on-line ACCJC Accreditation Basics Workshop;
Provide for new trustees’ review:
BP 1200 –District Mission;
BP – 2715 Code of Ethics/Standards of Practice;
AP 2715 – Board Protocols for Effective Trusteeship, and the current Board of Trustees
Goals and Objectives;
Encourage new trustees to attend state and national conferences to learn about their role,
especially the CCLC Effective Trusteeship Workshop held annually in Sacramento in late
January/early February.
The President/Superintendent is responsible for coordinating a half-day orientation session with
new trustees that shall occur prior to the new trustees’ first meeting, which is typically the
December meeting. New Trustee Orientation shall include sessions with the
President/Superintendent and certain administrators, as well as introductions with faculty, staff
and student leaders when possible. Materials provided new trustees will include facts and
figures about the District.
The Community College League of California will send provide a packet of information to new
trustees, including an Effective Trustee Handbook and Fiscal Responsibilities Handbook, to new
trustees. New trustees shall also receive a special invitation to the Effective Trusteeship
Workshop held annually in late January/early February in Sacramento. All expenses to attend
this workshop will be funded by the District.
Continuing Trustees
All trustees are successful when they continually seek information, are open to new ideas, and
engage in ongoing education. Trustees will improve their effectiveness with professional
development opportunities that address individual needs, wants, and learning styles. The District
shall support these efforts with adequate financial support for board professional development
and education.
Continuing trustees are encouraged to participate in workshops that provide opportunities for
discussion and problem solving and to engage in a variety of education strategies such as
College Council
November 3, 2014
Page 49
reading, web-access, conference attendance, and retreats. Incoming Board Presidents are
strongly encouraged to attend the CCLC Board Chair Workshop that is convened in Sacramento
and scheduled in late January/early February.
Student Trustees
Student trustees require support and assistance from the President/Superintendent, other trustees
and college leaders. The Board President and President/Superintendent shall arrange a meeting
with the new student trustee which will include a review of materials relevant to effective student
trusteeship. The Board President shall assign a mentor from the Board to help the student trustee
learn about how the Board works and to review the agenda and related issues. Student trustees
are encouraged to attend conferences to learn about their role and to participate in appropriate
workshops/retreats. Trustees and President/Superintendent should help student trustees
balance their dual roles as students and as trustees by clarifying assumptions about who the
student represents. Student trustees provide a student perspective and can contribute a great deal
in their role as representative of those who are central to the mission of the College.
College Council
November 3, 2014
Page 50
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 6331
EMPLOYEE TECHNOLOGY PURCHASE PROGRAM
The District recognizes the benefits of computer technology in the curriculum and support-staff
activities. It also recognizes the need to assist its faculty and staff to become more computer
literate. To achieve that goal, the District will designate $50,000 of District funds to be used for
interest free-loans to faculty and staff for the purchase of technology and related books/training
for their personal use.
The Board delegates to the President/Superintendent the authority to enter into loan contracts on
behalf of the District and to establish administrative procedures for this program.
Former Board of Trustees Policy No. 608, number change only on June 5, 2012
Adopted by Board of Trustees: November 6, 1995
Amended:
To College Council: October 22, 2014
College Council
November 3, 2014
Page 51
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 6331
Number Update only from Board of Trustees Policy No. 608
EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM
The District recognizes the benefits of computer technology in the curriculum and support-staff
activities. It also recognizes the need to assist its faculty and staff to become more computer
literate. To achieve that goal, the District will designate $50,000 of the General Fund balance to
be used for "interest free" loans to faculty and staff for the purchase of microcomputer hardware,
software, and related equipment.
The qualifications and procedures are to be specified in the succeeding Administrative
Regulation.
Former Board of Trustees Policy No. 608, number change only on June 5, 2012
Adopted by Board of Trustees: November 6, 1995
College Council
November 3, 2014
Page 52
REDWOODS COMMUNITY COLLLEGE DISTRICT
Administrative Procedure
AP 6331
EMPLOYEE TECHNOLOGY PURCHASE PROGRAM
The Employee Technology Purchase Program will be administered by the Chief Business
Officer. To participate in this program, the following qualifications and procedures must be met:
QUALIFICATIONS:
Participants must be permanent employees of the District. Members of the Board of Trustees,
the President/Superintendent, and educational administrators are not eligible for the loan
program. Participants are only entitled to one outstanding loan at a time and may not amend an
existing loan. Employees may participate in the employee discount program at any time, with or
without participating in the loan program.
1. EMPLOYEE DISCOUNT PROGRAM:
a. Individual employees may take advantage of eligible educational discounts
through the Bookstore, or District or State purchasing contracts that allow for
purchases by individuals for personal use, if any.
a. Individual employees will be responsible for researching opportunities, handling
ordering and purchasing, and will not use a District purchase order, procurement
card, etc. and will not have items delivered to any District office.
2. EMPLOYEE LOAN PROGRAM:
a. The District will allocate $50,000 as initial seed money for the program. If the
unrestricted general fund balance falls below 6.0 percent, then the Chief Business
Officer will suspend the program for new loans until the fund balance reaches at
least 6.0 percent.
b. Funds will be awarded on a first-come, first-served basis. The Business Office
will maintain a waiting list throughout the year.
c. At the beginning of October of each year, the Business Office will determine the
amount of available funds for new loans as of the close of the books on June 30 of
the prior year.
d. Employees on the waiting list will be contacted, in wait list order, about signing
up for a loan. Once the available funds have been disbursed, the loan program
will be closed until the next October.
e. Each borrower will sign a promissory note and then funds will be disbursed to the
borrower. The loan is interest free with a one-time $40 handling fee that will
either be paid at the time the promissory note is signed or included in the amount
of the loan.
f. The total loan amount will be a minimum of $1,000 and will not exceed $3,500.
College Council
November 3, 2014
Page 53
g. Technology hardware, software, maintenance contracts, shipping charges, and
books/training on the hardware and software are eligible purchases. Purchases
may be made from any vendor, retailer, etc. Individual employees will be
responsible for handling ordering and purchasing and will not use a District
purchase order, procurement card, etc. and will not have items delivered to any
District office.
h. The borrower will authorize the District to automatically deduct the periodic
payments from his/her monthly pay. The total amount borrowed will be divided
by the number of checks the employee is scheduled to receive in up to a 24 month
period.
Former Administrative Regulation No. 608.01, number change only on June 5, 2012
Approved November 6, 1995
Amended:
To College Council: October 22, 2014
College Council
November 3, 2014
Page 54
REDWOODS COMMUNITY COLLLEGE DISTRICT
Administrative Procedure
AP 6331
Number Update only from Administrative Regulation No. 608.01
EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM
The Employee Microcomputer Purchase Program will be administered by the Vice President,
Business Services. To participate in this program, the following qualifications and procedures
must be met:
QUALIFICATIONS:
Participants must be permanent employees of the District.
Participants are only entitled to one outstanding loan at a time and may not amend an existing
loan by adding additional equipment to the schedule.
PROCEDURES:
The District will allocate $50,000 as initial seed money for the program.
The loan is interest free and the term cannot exceed 24 months.
The total loan amount shall be a minimum of $1,000 and shall not exceed $3,500.
Participants must pay a down payment of 10% of the total estimated purchase price.
A one-time handling fee of $30 will be assessed for all approved applications.
Funds will be awarded on a "first-come first-serve" basis.
At the time of purchase participants are required to sign a promissory note.
The District will provide the participant a straight-line amortization schedule for the duration of
the loan.
The borrower will authorize the District to automatically deduct the periodic payments from
his/her monthly pay. The total amount borrowed will be divided by the number of checks the
employee is scheduled to receive in a 24 month period.
Former Administrative Regulation No. 608.01, number change only on June 5, 2012
Approved: November 6, 1995