College Council Minutes
October 6th, 2014
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday October 6, 2014
MEMBERS
PRESENT
Dan Calderwood, Philip Mancus (phone), Keith Snow-Flamer, Pru Ratliff,
Kathy Smith, Peter Blakemore, Melissa Ruiz (phone)
Others Present: Michelle Anderson, Sue Alton
MEMBERS ABSENT
Steve Sandeen, Ahn Fielding, Lee Lindsey
CALL TO ORDER
Kathy Smith called the meeting to order at 3:15 p.m.
MINUTES DATED
9/8/2014
A motion was made by Steve Sandeen and seconded by Keith SnowFlamer to approve the minutes from the 9/8/2014 College Council
meeting. A vote was taken and Council voted unanimously to approve
the 9/8/2014 College Council meeting minutes as presented.
NEW BUSINESS
BP 2010 BOARD
MEMBERSHIP
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The most significant change is that membership went from 9 to 8. This
change is not dependent on redistricting.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send BP 2010 Board Membership out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2010 Board
Membership out for a 30 day constituent review.
BP 2015 STUDENT
TRUSTEE
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The language in this policy was changed from “Student Member” to
“Student Trustee.”
Language was added which states: “The student trustee shall serve as a
liaison between the Board of Trustees and the Associated Students.
He/she shall report to the Associated Students on activities and issues
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concerning the Board of Trustees.”
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP 2015 Student Trustee out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2015
Student Trustee out for a 30 day constituent review.
BP 2100 BOARD
ELECTIONS
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
The language in the policy was changed to more clearly define the 8
trustee area boundaries.
Council member suggested sending this to the attorney for legal review
prior to sending it out for constituent review.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to table BP 2100 Board Elections pending legal review.
ACTION A vote was taken and Council voted unanimously to table BP 2100 Board
(Tabled) Elections for legal review.
BP 2105 ELECTION
OF STUDENT
MEMBER
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
Language was added to this policy regarding recall.
A motion was made by Keith Snow-Flamer and was seconded by Pru
Ratliff to send BP 2105 Election of Student Member out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 2105
Election of a Student Member out for a 30 day constituent review.
BP 2210 OFFICERS
This policy was reviewed and revised by a subcommittee of the Board. It
is being sent to College Council for committee feedback as well as to be
sent out for constituent review.
There were no substantial changes made to BP 2210 Officers.
A motion was made by Dan Calderwood and was seconded by Pru Ratliff
to send BP 2210 out for a 30 day constituent review.
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October 6th, 2014
ACTION A vote was taken and Council voted unanimously to send BP 2210
Officers out for a 30 day constituent review.
BP/AP 2740 BOARD
PROFESSIONAL
DEVELOPMENT
This policy and procedure were reviewed and revised by a subcommittee
of the Board. They are being sent to College Council for committee
feedback as well as to be sent out for constituent review.
The subcommittee revised the BP and drafted a new AP using the
League Template as well as examples from other colleges.
Council member suggested adding a line to separate two paragraphs
after “Continuing Trustees.”
It was suggested that “they” be removed from the paragraph that was
added to the BP.
A motion was made by Peter Blakemore and was seconded by Pru Ratliff
to send BP/AP 2740 Board Professional Development out for a 30 day
constituent review contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 2740
Board Professional Development out for a 30 day constituent review
contingent upon the aforementioned changes.
BP/AP 6331
COMPUTER LOAN
(Discussion only)
This BP/AP is presented for discussion only.
This BP/AP was formerly titled Microcomputer Purchase program. It was
renamed and updated to include more items that can be included in the
loan.
Council member stated that the quotation marks need to be removed
from ‘interest free’.
Council member stated that the CRFO feels that this is a negotiable item
and would like their lawyer to review it.
Council member stated that the format needs to be updated to make it
more uniform with other procedures.
Council member stated that the language in the third paragraph needs to
be changed to “up”.
Council member asked what happens if the employee leaves before the
loan is paid off. It was stated that they are required to pay the balance of
the loan and that the information is in the promissory note.
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Council member stated that “interest free” should be hyphenated.
Council member stated that the language “personal use” should be
added to the first paragraph of the BP.
BP/AP 6331 will be updated, cleaned up, and sent to all College Council
members with the old policy and procedure as a reference.
OLD BUSINESS
BP/AP 2710
CONFLICT OF
INTEREST
The format of the AP needs to be changed to 1.1, 1.2, etc.
Bullets need to be changed from square to round.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send BP/AP 2710 Conflict of Interest to the Board for a first
read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 2710
Conflict of Interest to the Board for a first read contingent upon the
aforementioned changes.
AP 2712 CONFLICT
OF INTEREST CODE
COMMITTEE
The format needs to be changed to 1.1, 1.2, etc.
Council member asked Executive Assistant Michelle Anderson to look up
information on the fair practice laws.
Council member stated that the President’s Office should be added to III
G.
In category 1 c of the exhibit, the (1) needs to be removed and or needs
to be changed to “of”.
Council member stated that “which” needs to be changed to “in which” in
section D.
Council member stated that the word “business” should not be
capitalized.
Council member stated that language needs to be added to section 2(B)
that states “Investments do not include:”.
A motion was made by Pru Ratliff and was seconded by Keith SnowFlamer to send AP 2712 Conflict of Interest Code Committee to the
Board for a first read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send AP 2712
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Conflict of Interest Code Committee to the Board for a first read
contingent upon the aforementioned changes.
BP/AP 4100
GRADUATION
REQUIREMENTS FOR
DEGREES AND
CERTIFICATES
Discussion ensued regarding Ethnic Studies that is listed as “required to
be offered”.
A motion was made by Peter Blakemore and was seconded by Philip
Mancus to table BP/AP 4100 Graduation Requirements for Degrees and
Certificates until the Ethnic Studies requirement is clearer.
ACTION A vote was taken and Council voted unanimously to table BP/AP 4100
(Tabled) Graduation Requirements for Degrees and Certificates until the Ethnic
Studies requirement is clear.
BP/AP 4220
STANDARDS OF
SCHOLARSHIP
Chief Instructional Officer (CIO) needs to be spelled out.
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP/AP 4220 Standards of Scholarship to the Board
for a first read contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP/AP 4220
Standards of Scholarship to the Board for a first read contingent upon the
aforementioned changes.
BP/AP 5120
TRANSFER CENTER
The reference needs to be moved to the bottom of the policy.
The format needs to be updated.
A motion was made by Peter Blakemore and was seconded by Dan
Calderwood to send BP/AP 5120 Transfer Center to the Board for a first
read contingent upon the aforementioned emendations.
ACTION A vote was taken and Council voted unanimously to send BP/AP 5120
Transfer Center to the Board for a first read contingent upon the
aforementioned emendations.
BP/AP 5300 STUDENT
EQUITY
Council member suggested that the first bullet of the AP be stricken.
Council member stated that the committee membership should be listed
after the bulleted list. “The Student Equity Plan Committee will be
comprised of…”
Discussion ensued regarding membership of the Student Equity Plan
Committee. Should there be a representative from the MDC (a
subcommittee of the Senate) when the Senate is already represented?
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A motion was made by Dan Calderwood and was seconded by Pru Ratliff
to send BP/AP Student Equity back to the Student Equity Planning
Committee with questions regarding the membership list.
ACTION A vote was taken and Council voted unanimously to send BP/AP Student
Equity back to the Student Equity Planning Committee with questions
regarding the membership list.
BP 5530 STUDENT
COMPLAINTS
The reference needs to be moved to the bottom of the policy.
A motion was made by Pru Ratliff and was seconded by Peter Blakemore
to table BP 5530 Student Complaints to return with the corresponding
AP.
ACTION A vote was taken and Council voted unanimously to table BP 5530
(Tabled) Student Complaints to return with the corresponding AP.
SUNSET PROPOSALS
BP/AP 4024 COURSE
OUTLINES
No constituent feedback.
BP/AP 4041 TUTORIAL No constituent feedback.
SERVICES
BP 4221
EXAMINATIONS AND
GRADING
No constituent feedback.
BP 5041 PRIVACY OF
STUDENTS
No constituent feedback.
BP 5111 TESTING
AND COUNSELING
No constituent feedback.
BP 5560
GRADUATION
REQUIREMENTS
No constituent feedback.
A motion was made by Dan Calderwood and was seconded by Peter
Blakemore to send the aforementioned sunset proposals to the Board for
a first read.
ACTION A vote was taken and Council voted unanimously to send the
aforementioned sunset proposals to the Board for a first read.
ADJOURN
President Kathy Smith adjourned the meeting at 4:40 p.m.
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