College Council Meeting
February 28, 2013
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
College Council
2:30 p.m. – Board Room – Thursday February 28, 2013
AGENDA
1. Minutes Dated 12/3/2012 (Page 3)
2. Minutes Dated 1/7/2013 (Page 8)
NEW BUSINESS
1. Revised policy and procedure tracking sheet (page 12)
2. Policies and Procedures related to Contracts
a. BP and AP 6340 Contracts (Page 25)
 Review current policy and procedure
b. AP 6345 Bids and Contracts UPCAA (Page 30)
 Review changes
c. AP 6350 Contracts – Construction (Page 33)
 Review changes
d. AP 6370 Contracts – Personal Service (Page 34)
 Review changes
3. BP 2520 Responsibilities of the Academic Senate (Page 36)
a. Review policy changes
OLD BUSINESS:
1. BP and AP 5800 Prevention of Identity Theft in Student Financial Transactions
(Page 39)
a. Review constituent feedback
2. BP 7210 Academic Employees (Page 44)
a. Review constituent feedback
3. BP and AP 6518 Planning, Development, Use, and Maintenance of Grounds –
Landscape Master Plan (Page 45)
a. Review constituent feedback on sunset proposal
4. BP and AP 6300 Fiscal Management (Page 57)
a. Review constituent feedback
College Council Meeting
February 28, 2013
Page 2
5. BP and AP 6250 Budget Management (Page 60)
a. Review constituent feedback
6. BP and AP 6200 Budget Preparation (Page 63)
a. Review constituent feedback
7. AP 5055 Enrollment Priorities (Page 68)
a. Review procedure revisions
8. AP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies
(Page 70)
a. Review constituent feedback
9. AP 6450 Cellular Phone Program (Page 77)
a. Review constituent feedback
Policy and Procedure Tracking
Number
Title
BP 7130 Compensation
BP 7140 Collective Bargaining
BP 7350
BP 7111
BP 7113
BP 2361
AP 4102
AP 2512
AP 3435
BP/AP
3430
AP3410
AP 2715
Status
Council requested language clarification
Council requested clarification from Legal
regarding intent of the policy
Resignation of Employees
Human Resources seeking consideration
and input from CRFO
Job Description
Postponed to bring back as a packet
Definition of Accredited Institution Human Resources reviewing comparable
policies at other colleges.
District Publications and Releases Postponed. Council requests more
information.
Occupational/Vocational
Postponed. Requires additional language
Technical Programs
Budget Planning Committee
Subcommittee to bring back as part of
packet
Discrimination and Harassment
Ahn to forward to College Council draft
Investigations
following Chancellor's office guidelines
Prohibition of Harassment
Will be reconsidered by Council when AP
3435 is presented
Nondiscrimination
Council request review of best practices
Board Protocols for Effective
Procedure for adoption of Board Procedures
Trusteeship
needs to be established
College Council Meeting
February 28, 2013
Page 3
College Council Minutes
December 3, 2012
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, December 3, 2012
MEMBERS
PRESENT
Bob Brown, Mike Richards, John Johnston, Michelle Blecher (phone),
Steve Sandeen, Marcia Williams (phone), Kathy Smith, Lee Lindsey,
Keith Snow-Flamer, Utpal Goswami, Roxanne Metz, Melissa Ruiz
(phone)
MEMBERS ABSENT
Chris Harper, Debbie Williams, Ahn Fielding, Melody Pope
CALL TO ORDER
Kathy Smith called the meeting to order at 3:05 p.m.
NEW BUSINESS
AP 7211 FACULTY
SERVICE AREAS,
MINIMUM
QUALIFICATIONS,
AND EQUIVALENCIES
Proposed revision reflects current procedures and processes in place at
College of the Redwoods.
Format of procedure needs to be updated.
Council discussed the first two bullets in the “Equivalencies” section.
Council member suggested changing the first bullet to say, “Be available
Serve as a resource regarding equivalency determinations.”
Council member suggested changing the 5th bullet to state: “Periodically
review this procedure and recommend necessary changes to the
Academic Senate and Board of Trustees the
President/Superintendent.”
Council member raised question regarding the last paragraph on page 3
which refers to emergency equivalencies. Council member suggested
changing the language to read “Once the Academic Senate has
approved or denied If the Academic Senate denies the Faculty
Qualifications Committee’s recommendation on equivalency for a faculty
member, an emergency equivalency for the same faculty member for the
same discipline cannot be granted.”
Motion made by Bob Brown and seconded by Keith Snow-Flamer to
send AP 7211 out for a 30 day constituent review contingent upon the
aforementioned changes.
ACTION A vote was taken and council voted unanimously to send AP 7211 out for
a 30 day constituent review.
College Council Meeting
February 28, 2013
Page 4
Minutes-College Council
Page 2 of 5
December 3, 2012
AP 6450 CELLULAR
PHONE PROGRAM
Proposed revision to AP 6150 includes language regarding the use of
cellular phones while driving and therefore AP 6451 Use of Cellular
Phones While Driving can be deleted.
Motion made by Roxanne Metz and seconded by Keith Snow-Flamer to
send AP 6450 out for a 30 day constituent review.
Discussion ensued regarding the use of personal phones for district
business as well as district issued two-way radios.
Council member suggested changing the first sentence of the fifth
paragraph to state: “Employees may not use wireless or cellular
telephones while operating vehicles on district business without a hands
free listening device.”
Discussion ensued regarding the difference between operating and
driving.
Council member suggested eliminating the fifth paragraph of the
procedure altogether.
Council member stated that the language in the last sentence of the
fourth paragraph needs to be changed so that it states: Any
reimbursements to employees for use of their own wireless or cellular
telephones may be excluded from wages if the employee accounts for
the expense pursuant to the Internal Revenue Service Regulations
accountable plan.”
ACTION A vote was taken and council voted unanimously to send out AP 6450 for
a 30 day constituent review contingent upon the aforementioned changes
to the fourth paragraph as well as the deletion of the fifth paragraph
entirely.
AP 6451 USE OF
CELLULAR PHONE
WHILE DRIVING
(SUNSET PROPOSAL)
Motion made by Keith Snow-Flamer, seconded by Bob Brown to approve
the sunset of this procedure.
Discussion ensued regarding whether or not there would be a procedure
in place that discusses the use of cellular phones while driving in the time
between the deletion of this policy and the adoption of AP 6450.
ACTION A vote was taken and council voted unanimously to sunset AP 6451.
COLLEGE COUNCIL
SPRING SCHEDULE
Council reviewed the proposed College Council Schedule.
Council member suggested changing the May 13th meeting to the 6th.
College Council Meeting
February 28, 2013
Page 5
Minutes-College Council
Page 3 of 5
December 3, 2012
Council agreed to the calendar with the aforementioned change.
OLD BUSINESS
BP AND AP 5030
FEES
Language was added to BP and AP 5030 which related to debt
collection.
Motion made by Roxanne Metz seconded by Keith Snow-Flamer to send
BP and AP 5030 to the Board for first read.
ACTION A vote was taken and council voted unanimously to send BP and AP
5030 to the Board for first read.
This procedure would take effect in Fall of 2014.
AP 5505
ENROLLMENT
PRIORITIES
Council member suggested adding continuing students as no. 6 and
bumping concurrently enrolled high school students to no. 7.
Discussion ensued regarding how Ed. Plans will be tracked. Council
member suggested adding “effective Fall 2014” to the beginning of each
numbered bullet.
Council member suggested that there should be 2 drafts of AP 5505, one
for 2013, and the other effective 2014.
Discussion ensured regarding which groups of students will no longer be
prioritized in the registration process and the reasoning behind the
change.
Motion made by Utpal Goswami seconded by Roxanne Metz to send AP
5505 back to the original source to draft a 2013 and a 2014 version with
special consideration given to no. 3. a.
ACTION A vote was taken and council voted unanimously to send AP 5505 back
to the original source so a 2013 and 2014 draft can be written with
special consideration given to item no. 3. a.
BP 7130
COMPENSATION
Council member raised the question of whether or not this policy is
absolutely necessary. Council noted that this policy is legally required.
Council member expressed concern with language in the second
paragraph. Council member’s concern was in regards to contracted
employees. Council member suggested adding the language “pursuant
College Council Meeting
February 28, 2013
Page 6
Minutes-College Council
Page 4 of 5
December 3, 2012
to collective bargaining agreement” or “as outlined in collective
bargaining agreement.” Council member wanted to ensure that the
district couldn’t “unilaterally alter” a contract just because it was expired.
Council member suggested changing the language to “A salary schedule
adopted by the Board is in effect only for the year(s) for which it was
adopted. Salary schedules included in any collective bargaining
agreements remain in effect until otherwise negotiated…”
Motion made by Roxanne Metz, seconded by Steve Sandeen to table BP
7130 Compensation until the language is clarified.
ACTION A vote was taken and council voted unanimously to table BP 7130
Compensation until the language is clarified.
BP 7140 COLLECTIVE
BARGAINING
Council member stated that the information in this policy is also included
in another document and is therefore unnecessary.
Council member suggested asking the attorney why this policy was
suggested if the information is redundant.
Motion made by Keith Snow-Flamer and seconded by Lee Lindsey to
table this policy until the intent of the policy is clarified with legal counsel.
ACTION
BP 7350
RESIGNATION OF
EMPLOYEES
A vote was taken and council voted unanimously to table BP 7140
Collective Bargaining until the intent of the policy is clarified with legal
counsel.
Council member stated that language needs to be changed to state
“President/Superintendent or designee” instead of
Superintendent/President or Director of Human Resources.
Council discussed the idea of requiring a written notice of resignation as
well as implementing a “cooling off” period.
Motion made by Roxanne Metz, seconded by John Johnson to table BP
7350 Resignation of Employees until it can be brought back by the
Human Resources director with consideration of the input from CRFO.
ACTION A vote was taken and council voted unanimously to table this policy until
the Human Resources director can bring it back with consideration of the
input from CRFO.
College Council Meeting
February 28, 2013
Page 7
Minutes-College Council
Page 5 of 5
December 3, 2012
AP 2715 BOARD
PROTOCOLS FOR
EFFECTIVE
TRUSTEESHIP
Council discussed the process for adopting AP’s in the 1000 and 2000
sections. The subcommittee working on College Council operating
procedures will propose a process for this.
ADJOURN
President Kathy Smith adjourned the meeting at 4:38 pm
College Council Meeting
February 28, 2013
Page 8
College Council Minutes
January 7, 2013
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, January 7, 2013
MEMBERS
PRESENT
Bob Brown (phone), John Johnston, Michelle Blecher (phone), Steve
Sandeen (phone), Jose Ramirez, Kathy Smith, Lee Lindsey, Keith SnowFlamer, Utpal Goswami, Ahn Fielding, Roxanne Metz
MEMBERS ABSENT
Mike Richards, Chris Harper, Richard Ries, Mark Renner
CALL TO ORDER
Kathy Smith called the meeting to order at 3:00 p.m.
MINUTES DATED
11/19/2012
A motion was made by Michelle Blecher and seconded by Keith SnowFlamer to approve the minutes as presented. A vote was taken and
council unanimously approved the minutes as presented.
NEW BUSINESS
POLICY AND
PROCEDURE
TRACKING LIST
Council reviewed the Policy and Procedure Tracking spreadsheet.
Council member stated that there are many policies that do not have a
league template and/or have not been reviewed in over 20 years. There
are many policies that could either be sunset, or combined with other
policies to reduce the number of policies on file.
Council member suggested that everyone sit down together and clean up
the list of policies and procedures.
Council discussed several policies that have not been reviewed since
1977.
Council member suggested that administrators start revising policies that
are related to their area.
Council member suggested adding a column that states whether or not a
policy/procedure is legally required. Council member suggested adding
a column which states who is responsible for the revision of each policy
and procedure.
Council member stated that policies and procedures that are red/pink in
color need to be prioritized and reviewed.
The number of policies and procedures that need to be revised in the
near future requires College Council to meet more frequently.
College Council Meeting
February 28, 2013
Page 9
Minutes-College Council
Page 2 of 4
December 3, 2012
ADDITIONAL
COLLEGE COUNCIL
DATES
Council discussed the need to add an additional day for College Council
meetings in order to push more policies through. Council member
suggested adding an extra meeting each month until the backlog of
policies gets cleared up.
Council discussed whether or not council members speak on behalf of
their constituent groups after a policy has already been sent out once
and feedback received.
Council member suggested setting a timeline for the policies and
procedures that need to be updated and schedule council meetings
accordingly.
OLD BUSINESS
BP 7218 FACULTY
TENURE
BP 7218 Faculty Tenure was sent out with a sunset recommendation and
no feedback was received.
Motion made by John Johnston and seconded by Roxanne Metz to send
the sunset proposal of BP 7218 Faculty Tenure to the BOT.
Council discussed the procedure for sunset proposals to be distributed
and explained to All.
ACTION A vote was taken and council voted unanimously to send a sunset
recommendation for BP 7218 Faculty Tenure to the Board for approval.
AP 6345 BIDS AND
CONTRACTS
AP 6345 Bids and Contracts did not go out for constituent review
because council had questions for legal counsel.
Council wanted to know if it would be legal for College of the Redwoods
to do a prescreening process for potential contractors in order to save
time. Legal suggested that the alternative process be included in Policy
so that it is an option if the situation arises.
Council member suggested that information regarding a prescreening
process should be included in the procurement policy, BP 6340, and not
AP 6345 Bids and Contracts specifically.
Motion made by Roxanne Metz and seconded by Steve Sandeen to
postpone this policy and bring it back when all the policies and
procedures related to BP 6340 can be reviewed together.
ACTION A vote was taken and council voted unanimously to postpone AP 6345
Bids and Contracts until all policies and procedures related to BP 6340
College Council Meeting
February 28, 2013
Page 10
Minutes-College Council
Page 3 of 4
December 3, 2012
can be reviewed together.
Council member suggested postponing this policy in order to review it
with BP and AP 7110 Delegation of Authority.
BP 7111 JOB
DESCRIPTION
Council member suggested changing Superintendent/President to
President/Superintendent.
Council reviewed responses from legal counsel.
Council member asked if this policy applies to faculty and staff positions
that are contractual. Member suggested that if the policy does not apply
to contracted employees there should be some additional language that
states that these employees are not included.
Council member asked if there should be one general BP regarding Job
Description and AP’s related to faculty and staff job descriptions.
Council member suggested changing the title to “Delegation of Authority
and Job Descriptions.”
Motion made by Roxanne Metz and seconded by Lee Lindsey to
postpone this policy so that it can be reviewed with BP and AP 7110
Delegation of Authority.
ACTION A vote was taken and council voted unanimously to postpone this policy
so it can be reviewed with BP and AP 7110 Delegation of Authority.
BP 7113 DEFINITION
OF ACCREDITED
INSTITUTION
Council discussed the reason this policy is in the 7000’s.
Council discussed that the title of this policy is misleading.
Council member suggested that this language should be incorporated
into another policy about recruitment and hiring.
Council member expressed concern with the legal recommendations
because it doesn’t specify which definition of accredited institution the
college was going to accept.
Council member suggested that we leave the policy as it was originally
and change the “reviewed” date at the bottom of the policy.
Council member suggested reviewing policies at other colleges to see
how they handle this situation.
College Council Meeting
February 28, 2013
Page 11
Minutes-College Council
Page 4 of 4
December 3, 2012
Motion made by Ahn Fielding and seconded by Roxanne Metz to
postpone this policy until policies from other colleges are reviewed.
ACTION A vote was taken and council voted unanimously to postpone this policy
so that policies from other colleges can be reviewed.
ADJOURN
President Kathy Smith adjourned the meeting at 4:38 pm
College Council Meeting
February 28, 2013
Page 12
Current: 2/19/2013
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
Title
Last Date Revised
Year Policy will be Revised
CCLC Template?
Legally Required?
Yes
Yes
Yes
(ACCJC‐ Yes)
Yes
Yes
Yes
yes
yes
yes
Yes
Yes
Yes
Status
The District
BP 1100
BP 1200
BP 1201
BP 1202
The Redwoods Community College District
District Mission
Philosophy Statement
Institutional Objectives
12/6/2011
7/12/2011
10/2/2012
10/2/2012
Board of Trustees
2014
2014
2015
2015
Year Policy will be Revised
BP 2010
BP 2015
BP 2100
BP 2105
AP 2105
BP 2110
AP 2110
BP 2200
Board Membership Student Member
Board Elections
Election of a Student Member
Election of a Student Member
Vacancies on the Board
Vacancies on the Board
Board Duties and Responsibilities
9/11/2005
9/11/2005
9/11/2005
9/11/2005
9/11/2005
9/11/2005
9/11/2005
10/2/2012
2013
2015
2015
2015
2015
2013
2013
2015
BP 2210
BP 2220
AP 2220
BP 2305
BP 2310
BP 2315
BP 2320
AP 2320
BP 2330
BP 2340
AP 2340
BP 2345
11/4/2008
9/11/2005
11/1/2005
11/1/2005
9/11/2005
9/11/2005
9/11/2005
9/11/2005
9/11/2005
10/2/2012
9/11/2005
9/11/2005
2014
2013
2013
2013
2014
2014
2014
2014
2013
2015
2013
BP 2350
BP 2355
BP 2360
BP 2361
Officers
Committees of the Board
Committees of the Board
Annual Organizational Meeting
Regular Meetings of the Board
Closed Sessions
Special and Emergency Meetings
Special and Emergency Meetings
Quorum and Voting Agendas
Agendas
Public Participation at Board Meetings
Public Participation at Board Meetings
Speakers
Decorum
Minutes
District Publications and Releases
BP 2365
Recording
9/11/2005
AP 2345
Current
Current
Current
Current
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Good practice
Good practice
Good practice
Good practice
Advised
Advised
Good practice
Yes
Good practice
Advised
Yes
2014
9/11/2005
9/11/2005
9/11/2005
6/6/2006
6/1/1980
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 1
Current
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 2
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 1
Assigned to subgroup 2
Current
Assigned to subgroup 2
Assigned to subgroup 2
Yes
2014
2014
2014
2014
Yes
Yes
Yes
2013
2014
Yes
Advised
Good practice
Good practice
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 2
Revision in progress (Paul DeMark)
Assigned to subgroup 2
College Council Meeting
February 28, 2013
Page 13
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 2410
Title
Last Date Revised
Policy and Administrative Procedures
10/2/2012
Year Policy will be Revised
CCLC Template?
Yes
Legally Required?
Good practice
Yes
Good practice
Yes
Good practice
Yes
Accredidation Yes
Good practice
2015
AP 2410
Policy and Administrative Procedures
9/11/2005
BP 2430
Delegation of Authority to 10/2/2012
BP 2431
President/Superintendent Selection
9/11/2005
BP 2432
President/Superintendant Succession
9/11/2005
BP 2435
10/2/2012
BP 2610
AP 2610
BP 2710
AP 2710
AP 2712
BP 2714
AP 2714
BP 2715
Evaluation of President/Superintendent
Evaluation of President/Superintendent
Participation in Local Decision Making
Participation in Local Decision Making College Council
Financial Advisory Committee
Responsibilities of the Academic Senate
Presentation of Initial Collective Presentation of Initial Collective Conflict of Interest
Conflict of Interest
Conflict of Interest Code
Distribution of Tickets or Passes
Distribution of Tickets or Passes
Code of Ethics/Standards of Practice 9/11/2005
9/11/2005
9/11/2005
9/11/2005
7/11/2006
1/3/2012
12/6/2011
10/2/2012
BP 2716
BP 2717
Polictical Activity
Personal Use of Public Resources
9/11/2005
9/11/2005
BP 2720
BP 2725
BP 2730
BP 2735
Communications Among Board Member Compensation
Health Benefits
Board Member Travel 9/11/2005
9/11/2005
9/8/2008
9/11/2005
2013
2015
Current
Revision in progress (President's Office)
2013
BP 2510
AP 2510
AP 2511
AP 2512
BP 2520
Assigned to subgroup 2
Yes
2015
8/4/2009
Current
Yes
Good practice
Yes
Advised
Yes
Required
2015
10/2/2012
Assigned to subgroup 3
2015
9/11/2005
11/1/2011
9/11/2005
6/6/1994
Current
Assigned to subgroup 3
2014
AP 2435
Status
Current
2013
2014
2013
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2014
2015
2015
2014
Assigned to subgroup 3
Revision in Process ( President's Office )
Revision in process ( Business Office )
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Required
Advised
Required
Yes
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 2
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3/ Current
Assigned to subgroup 3/ Current
Current
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3
Assigned to subgroup 3
College Council Meeting
February 28, 2013
Page 14
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 2740
BP 2745
Title
Board Education
Board Self‐Evaluation
Last Date Revised
10/2/2012
10/2/2012
Year Policy will be Revised
2015
2015
CCLC Template?
Yes
Yes
2013
2013
Yes
Legally Required?
Status
Current
Current
General Institution
BP 3050
AP 3050
BP 3051
BP 3052
BP 3200
AP 3200
Institutional Code of Ethics
Institutional Code of Ethics
Lowering the Flag to Half Mast
Controversial Issues
Accreditation Accreditation for Programs Within 2/7/2012
1/3/2012
1/5/1981
8/15/1977
4/4/2011
3/1/2011
BP 3250
AP 3250
BP 3260
AP 3260
BP 3261
BP 3280
AP 3280
BP 3281
BP 3300
BP 3310
AP 3310
BP 3410
AP 3411
AP 3412
AP 3420
Institutional Planning
Institutional Planning Participatory Governance
Participatory Governance
Student Participation in College Grants
Grants
Gifts, Gratnts, Donations
Public Records
Records Management
Records Management
Nondiscrimination
Student Nondiscrimination Plan
Access to Program and Facilities
Equal Employment Opportunity, Nondiscrimination, and Diversity Implementation
Sexual Harassment
Solicitation of Funds
Procedures for Complaints of Unlawful Discrimination (Including Tiitle IX Complaints) College Safety Program
Domestic Animals
Domestic Animals
Children on Campus
Supervision of Children on Campus
7/12/2011
12/4/2012
12/6/2011
11/1/2011
10/3/1994
4/3/2012
3/14/2012
8/15/1977
8/15/1977
8/6/1990
11/6/2001
5/3/2011
3/1/1987
11/6/2001
2/4/2003
AP 3430
BP 3431
AP 3435
BP 3500
BP 3501
AP 3501
BP 3502
AP 3502
2/4/2003
8/15/1977
2014
2013
2013
2013
2013
2017
2017
2015
2016
2016
2013
2013
2013
2013
Current
Current
Current
Yes
Yes
Yes (ACCJC)
Yes
Yes
Yes Yes
Yes
Advised
yes
Yes
yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2014
Yes
8/15/1977
11/4/1991
11/4/1991
3/6/1995
3/6/1995
Yes
Yes
2015
2015
Yes
Current
Current
Current
Current
Current
Current
Current
Current
Current
College Council Meeting
February 28, 2013
Page 15
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 3503
BP 3505
BP 3550
BP 3560
BP 3570
AP 3570
BP 3600
AP 3600
BP 3601
BP 3720
AP 3720
BP 3750
AP 3750
BP 3810
BP 3830
AP 3830
AP 3835
BP 3900
BP 3910
AP 3910
BP 3911
AP 3911
BP 3912
Title
Campus Visitors
Emergency Response Plan
Drug Free Environment and Drug Prevention Program
Alcohol and Illegal Drugs
Smoking
Smoking On Campus
Auxillary Organizations
Auxillary Organizations
College of the Redwoods Foundation
Last Date Revised
5/3/2005
2/5/1990
11/6/1989
Year Policy will be Revised
1/9/2001
6/1/2004
6/1/2004
12/6/2011
11/1/2011
8/15/1977
2016
2017
2017
2016
2016
Use of Information Resources
Use of Information Resources
Instructional Materials and Copyright Policy Use of Copyright Material
Claims Against the District Conservation of Art Collections
Permanent Aert Collections and Sculpture Garden Advisory Committee
Redwoods Collection of Native American Baskets and Objects Advisory Committee
Free Expression by Students
Campus Guest Speaker
Campus Guest Speaker
Classroom Guest Speakers
Classroom Guest Speakers
Relations With Special Interest Groups
CCLC Template?
Yes
Yes
Yes
Legally Required?
Yes
Yes
Yes
Yes
Yes
yes Good Practice
4/6/1998
6/3/2003
6/2/1986
Yes
Yes
yes Advised
6/2/1986
11/4/2003
5/3/1999
5/3/1999
Yes
Yes
Good Practice
yes
Status
Yes
yes Yes
yes In College Council process
In College Council process
Current
Current
5/3/1999
10/3/1994
8/18/1977
Jun‐83
11/5/2002
11/5/2002
8/15/1977
2014
2015
2015
2017
2017
yes
yes
12/5/2006
12/5/2006
5/3/2011
2017
2017
Yes
Yes
Yes
yes
Yes
yes
Academic Affairs
BP 4010
AP 4010
BP 4020
Academic Calendar
Academic Calendar
Program and Curriculum Development
2013
Current
College Council Meeting
February 28, 2013
Page 16
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
AP 4020
AP 4021
AP 4022
AP 4023
BP 4024
AP 4024
BP 4025
BP 4030
BP 4040
AP 4040
BP 4041
AP 4041
BP 4050
BP 4060
Title
Last Date Revised
Program and Curriculum 4/4/2011
Development Program Revitalization or 7/12/2011
Discontinuation Process
Local Approval of Courses
4/4/2011
Definition of a Credit Hour
1/3/2012
Course Outlines
8/15/1977
Course Outlines
Jun‐88
Philosophy and Criteria for Associate 12/5/2006
Degree and General Education
Academic Freedom
12/5/2006
Library Services
12/13/2005
Library Services and other 12/13/2005
Instructional Supporty Services
Tutorial Services
8/15/1977
o Date on Posted Poli
Tutorial Services
Articulation
6/4/2002
Delineation of Functions Agreement
11/6/2007
Year Policy will be Revised
CCLC Template?
Yes
Legally Required?
Yes
Yes
Yes
2013
2013
2013
2013
2014
2014
2013
2013
2014
2014
2015
2015
2014
Status
Current
Current
Current
Current
Yes
Yes
yes
Yes
Yes
Yes
yes
Yes
Yes
Yes
Yes
Good Practice
Yes
Yes
Yes
Yes
2017
BP 4100
AP 4102
AP 4103
BP 4221
AP 4221
Graduation Requirements for Degrees and Certificates
Career and Technical Programs
Work Experience
Examinations and Grading
Grading Regulations and Procedures
12/6/2011
8/15/1977
5/6/2008
BP 4223
AP 4225
BP 4231
AP 4231
BP 4235
AP 4235
BP 4240
AP 4240
AP 4250
Academic Recognition
Course Repetitions
Grade Changes
Grade Changes
Credit by Examination
Credit by Examination
Academic Renewal Academic Renewal Regulations Re: Academic Standing
12/9/2003
1/4/2005
8/2/2011
10/3/2011
8/7/2012
8/7/2012
5/3/2011
4/4/2011
3/7/1994
BP 4260
Prerequisites and Co‐Requisites
9/12/1994
2017
2015
2015
2017
2017
2017
2017
2017
2016
2016
2016
2016
Pending BOT Approval (March)
Current
Current
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
yes
Yes
Yes
Advised
yes
Yes
Yes
Current
Current
Current
Current
Current
Current
College Council Meeting
February 28, 2013
Page 17
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 4300
AP 4300
AP 4302
BP 4400
Title
Field Trips and Excursions
Field Trips and Excursions
Regulations Re: Student Use of Personal Automobiles for District Sponsored Activities When District Transportaition is Available
Community Service Programs
Last Date Revised
8/15/1977
Jun‐83
Mar‐95
Year Policy will be Revised
2015
2016
CCLC Template?
Yes
Yes
5/3/1982
2016
Yes
Legally Required?
Yes
Advised
Status
Student Services
BP 5001
Student Services Programs Policy 11/7/1994
AP 5001
Student Services Programs Policy 11/7/1994
BP 5010
Admissions and Concurrent Enrollment Admissions Admission and Concurrent Enrollment of Special Part Time High 12/6/2011
AP 5012
BP 5013
AP 5013
AP 5014
International Students
Students in the Military
Students in the Military
Evaluation of Military Experience
11/1/2011
12/4/2012
12/4/2012
6/3/2003
BP 5015
AP 5015
BP 5020
AP 5020
BP 5030
AP 5030
AP 5031
BP 5032
AP 5032
Residence Determination
Residence Determination
Nonresident Tuition
Nonresident Tuition
Fees
Fees
Instructional Materials Fees
Requests to Impose Mandatory Mandatory Student Fee Elections
2/6/2007
2/6/2007
2/6/2007
1/3/2012
2/5/2013
2/5/2013
1/3/2012
12/13/2005
2/6/2006
BP 5035
AP 5035
BP 5040
Withholding of Student Records
Withholding of Student Records
Student Records, Directory Information, and Privacy
5/6/2008
5/6/2008
1/3/2012
2014
2014
AP 5010
AP 5011
11/1/2011
11/1/2011
2015
2015
2015
2015
2017
2017
2015
2014
2014
2015
2015
2015
2015
2015
2015
2015
2016
2016
2017
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Advised
yes
Yes
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
College Council Meeting
February 28, 2013
Page 18
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
AP 5040
BP 5151
BP 5200
BP 5205
AP 5205
BP 5206
BP 5210
AP 5210
BP 5300
AP 5300
BP 5400
Title
Student Records, Directory Information, and Privacy
Privacy of Students
Student Records ‐ Challenging Content and Access Log
Student Records‐ Challending Matriculation
Matriculation
Open Enrollment
Open Enrollment
Enrollment Priorities
Enrollment Priorities
Attendance Reporting
Credit Course Adds and Drops
Counseling
Counseling Testing and Counseling
Transfer Center
Disabled Student Programs and Services
Disabled Student Programs and Services
Community Relations
Student Health Services
Student Accident Insurance
Student Accident Insurance
Accident Reporting
Communicable Diseases
Communicable Diseases
Student Equity
Student Equity
Associated Students Organization
AP 5400
BP 5410
AP 5410
BP 5420
AP 5420
Associated Students
Associated Students Elections
Associated Students Elections
Associated Students Finance
Associated Students Finance
BP 5041
BP 5045
AP 5045
BP 5050
AP 5050
BP 5052
AP 5052
BP 5055
AP 5055
AP 5070
AP 5075
BP 5110
AP 5110
BP 5111
BP 5120
BP 5140
AP 5140
Last Date Revised
12/6/2011
8/15/1977
7/12/2011
Year Policy will be Revised
CCLC Template?
Yes
Legally Required?
Yes
2017
2013
Current
2015
7/12/2011
5/6/2008
5/6/2008
5/6/2008
5/6/2008
5/7/2010
1/3/2012
1/3/2012
5/1/2012
10/3/1994
10/3/1994
8/15/1977
10/3/1994
6/7/2011
2016
2016
2017
2017
2015
2015
2015
2015
2014
2014
2013
2014
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
yes
Advised
Advised
Yes
Good Practice
Yes
Yes
yes
Advised
Current
Yes
Yes
2016
8/15/1977
8/15/1977
1/3/2012
12/6/2011
8/15/1977
1/3/2012
12/6/2011
11/7/1994
11/7/2012
8/2/2011
10/3/2011
8/2/2011
7/12/2011
8/2/2011
8/2/2011
Current
2013
2016
2016
Yes
Yes
Yes
Good Practice
Yes
2017
2017
2014
2017
Yes
Yes
Yes
Yes
Yes
Yes
Advised
Yes
yes
yes
Yes
Yes
Yes
Yes
Yes
Advised
Yes
Yes
yes
Yes 2017
2017
2016
2016
2017
2017
Current
Current
Current
Current
Current
Current
Current
Out for Constituent Review
Current
Current
Yes
Yes
2016
5/3/2011
Status
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
Current
College Council Meeting
February 28, 2013
Page 19
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 5500
AP 5500
BP 5501
BP 5503
AP 5530
BP 5560
BP 5570
AP 5570
AP 5610
BP 5700
AP 5700
BP 5800
AP 5800
Title
Standards of Conduct
Student Conduct Code and Disciplinary Procedures
Locker Search Student Complaints
Student Complaints Other Than Academic Complaints or unlawful Discrimination
Graduating Requirements
Student Credit Card Solicitation
Student Credit Card Solicitation
Voter Registration
Athletics
Athletics
Prevention of Identity Theft in Student Financial Transactions
Prevention of Identity Theft in Student Financial Transactions
Last Date Revised
11/6/2007
2/7/2012
Year Policy will be Revised
2013
8/15/1977
5/2/1994
2/7/2012
2013
2013
2013
2013
10/3/1994
2014
1/3/2012
2/7/2012
1/3/2012
2014
2017
2017
CCLC Template?
Yes
Yes
Legally Required?
yes
yes
Status
Current
BOT First Read in April
Yes
Yes
Current
Yes
Yes
Yes
Yes
Yes
Yes
Advised
Advised
Yes
Yes
Yes
Revision in progress (PPRS)
Revision in progress (PPRS)
Current
Current
Current
Yes
Advised
Draft in progress (PPRS)
Draft in progress (PPRS)
Business and Fiscal Affairs
BP 6100
AP 6100
BP 6150
Delegation of Authority
Delegation of Authority
Designation of Authorized Signatures
10/3/2006
10/3/2006
10/3/2006
AP 6150
Designation of Authorized Signatures
10/3/2006
BP 6200
AP 6200
BP 6250
AP 6250
BP 6300
AP 6300
BP 6320
AP 6320
AP 6322
BP 6330
AP 6330
Budget Preparation
Budget Preparation
Budget Management
Budget Management
Fiscal Management
Fiscal Management
Investments
Investments
Employee Indemnity Bonds
Purchasing
Purchasing
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
10/3/2006
2015
2015
Yes
Yes
Yes
Yes
Yes
yes
Yes
yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
yes
yes
yes
yes
yes
Yes
yes
Good Practice
Yes
Good Practice
2016
2016
2013
2013
2014
2014
2013
2013
2015
2015
2015
2015
2015
Revised by Lee (In C.C. que )
Revised by Lee (In C.C. que )
Out for constituent review
Out for constituent review
Out for constituent review
Out for constituent review
Out for constituent review
Out for constituent review
Revised by Lee (In C.C. que) Revised by Lee (In C.C. que) Revised by Lee (In C.C. que)
College Council Meeting
February 28, 2013
Page 20
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 6331
AP 6331
Title
Employee Microcomputer Purchase Program
Employee Microcomputer Purchase Program
Contracts
Bids and Contracts
Bids and Contracts ( UPCCAA Option)
Last Date Revised
11/6/1995
Year Policy will be Revised
CCLC Template?
Legally Required?
Sunset Proposal
11/6/1995
10/3/2006
10/3/2006
2016
2016
Yes
Yes
Yes
Yes
Yes
Yes
10/3/2006
10/3/2006
10/3/2006
2016
2016
Yes
Yes
Yes
Yes
Advised
Yes
AP 6370
BP 6400
AP 6400
AP 6450
AP 6451
Contracts ‐ Construction
Contracts ‐ Electronic Systems and Accessibility of Information Technology
Contracts ‐ Personal Service
Audits
Audits
Wireless Cellular Phone Use
Use of Cellular Phone While Driving
yes
Yes
Yes
Yes
yes
Yes
Yes
Advised
BP 6500
AP 6500
BP 6510
BP 6515
BP 6516
AP 6518
BP 6520
AP 6520
AP 6530
BP 6540
AP 6540
BP 6550
AP 6550
BP 6600
AP 6600
BP 6620
BP 6700
Property Management
Property Management
Property Records and Inventory
Maintenance
Care of College Property
Landscape Master Plan
Security for District Property
Security for District Property
District Vehicles
Insurance
Insurance Disposal of Property
Disposal of Property
Capital Construction
Capital Construction
Naming Buildings
Civic Center and Other Facilities Use
10/3/2006
10/6/2006
Yes
Yes
Yes
Good Practice
AP 6700
Civic Center and Other Facilities Use
BP 6340
AP 6340
AP 6345
AP 6350
AP 6360
AP 6365
Status
10/3/2006
10/3/2006
10/3/2006
2/5/2002
2/5/2002
2016
2016
2014
2014
Sunset Proposal
Revised by Lee (In C.C. que)
Out for constituent Review
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Sunset Proposal
2016
2016
8/15/1977
2014
10/3/2006
10/3/2006
10/3/2006
11/4/2003
2013
2013
2013
12/5/2006
12/5/2006
12/5/2006
12/5/2006
5/2/2006
2017
2017
2017
2017
2017
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Good Practice
Advised
Yes
Yes
yes
Advised
Yes
yes
Good Practice
yes
Yes
yes
Susnet Proposal
Sunset Proposal
Sunset Proposal
Sunset Proposal
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Tabled (Legal Council)
Tabled (Legal Council)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
College Council Meeting
February 28, 2013
Page 21
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 6710
BP 6740
AP 6740
BP 6750
AP 6750
BP 6800
AP 6800
BP 6801
BP 6850
AP 6850
AP 6851
BP 6950
AP 6950
Title
Advertising Signs
Citizens Bond Oversight Committee
Citizens Oversight Committee
Parking
Parking
Safety
Safety
Illness and Injury Prevention
Hazardous Materials
Hazardous Materials
Eye Protection
Alcohol and Drug Abuse Plan for Commercial Drivers Drug and Alcohol Testing (US Department of Transportation)
Last Date Revised
Year Policy will be Revised
1/4/2005
2/6/2006
4/5/2004
4/5/2004
2017
2017
CCLC Template?
Legally Required?
Yes
Advised
Status
Sunset Proposal
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Yes
Yes
Yes
Yes
Yes
yes
Yes
yes
yes
9/9/1991
8/6/1990
8/6/1990
5/10/1996
11/4/1996
Yes
Advised
11/4/1996
Yes
Yes
Yes
Yes
Advised
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Sunset Proposal
Revised by Lee (In C.C. que)
Sunset Proposal
Human Resources
BP 7110
AP 7110
BP 7111
BP 7112
BP 7113
Delegation of Authority
Delegation of Authority
Job Description
General Employee Obligations
Definition of Accredited Institution
6/3/2008
6/3/2008
4/7/1997
9/19/1977
3/6/1978
BP 7121
Employment of Vice President, Associate Vice President, and Campus Vice President
Employment of Other Administrative Employees
Contract Faculty Appointment Procedures
Contract Faculty Appointment Procedures
Verification of Eligibility for Applicant Background Checks
Salary
Certificated Salary Studies
2/4/2003
2017
2017
2017
2013
2013
BP 7122
BP 7123
AP 7123
AP 7125
AP 7126
BP 7130
BP 7131
Current
Current
tabled ‐ to return to C.C. in March
Sent to legal council for review
2017
2/4/2003
2017
4/7/1997
2017
9/9/2002
6/3/2008
6/3/2008
9/19/1977
8/15/1977
2017
2017
2017
2013
2013
Yes
Yes
Yes
Yes
Advised
Yes
Current
Current
tabled ‐ to return to C.C. in March
College Council Meeting
February 28, 2013
Page 22
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 7132
Title
Administrative/Management/Confid
ential Employee Salary Schedule
Last Date Revised
8/15/1977
BP 7140
BP 7160
AP 7160
BP 7161
BP 7162
AP 7162
BP 7163
BP 7210
AP 7211
Collective Bargaining
Professional Development
Professional Development
Promotion
Transfer
Relocation Allowance
Professional Staff Development Leave
Academic Employees
Minimum Qualifications for Faculty
AP 7217
BP 7218
BP 7219
BP 7230
BP 7234
AP 7234
BP 7237
BP 7238
Faculty Prioritization Process
Faculty Tenure
Faculty Titles
Classified Personnel
Hours and Overtime
Overtime Exempt Employees
Reduction of Work Force
Employment of Classified Personnel
2/7/2012
3/6/1995
1/9/2001
9/19/1977
10/4/1993
10/4/1993
9/19/1977
2/4/2003
BP 7239
BP 7241
Probationary Status
Confidential Staff Probationary Period
Paid PERS ‐ Confidential Staff
Realease Time for Confidential Staff
2/4/1980
1/11/1993
Administrator Retreat Rights
Reassigned Time for Academic Senate President
Manatement Performance Evaluation
management Performance Evaluation Report
Student Employment Policy 7/9/1990
2/6/1989
Year Policy will be Revised
CCLC Template?
Legally Required?
Status
2013
BP 7242
BP 7243
BP 7251
BP 7252
BP 7262
AP 7262
BP 7270
8/15/1977
Jan‐86
9/19/1977
9/19/1977
3/4/1994
8/1/1988
2013
2013
2013
2013
2013
sent to legal council for review
Yes
Yes
Good Practice
2013
Yes
Yes
1/9/2007
11/1/2005
10/7/1985
2013
2018
2016
2017
2013
2017
Current
Second Reading by BOT in March
Yes
yes
Yes
2014
2017
2014
2016
2017
2014
2014
2014
3/5/1990
2014
3/5/1990
6/1/1992
2014
2016
Out for constituent review
yes
Yes
College Council Meeting
February 28, 2013
Page 23
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
BP 7261
Title
Classified Managers Probationary Period
Nepotism
Nepotism
Leaves
Leaves
Sabbatical Leave Policy Sabbatical Leave Policy Holidays
Industrial Accident and Illness Leave for Certificated Personnel
Catastrophic Leave Program
Catastrophic Leave Military Leave
Vacation
Leaves of Absence for Classified Resignation of Employees
Grievance Procedure
Disciplinary Action for Permanent Classified Employees
Last Date Revised
1/11/1993
7/11/2000
2/5/1996
AP 7373
AP 7374
Return to Work Program
Withholding Academic and Other Payroll Warrants
Political Activity
Political Activity
Rights of Access for Employee Communication
Use of Site Mail Boxes
Distribution and Posting of Materials
AP 7375
AP 7376
AP 7377
BP 7381
AP 7381
AP 7382
Employee Organization Contact Use of District Plant Facilities
Request for District Information
Staff Insurance Program
Health and Welfare Benefits
Early Retirement
BP 7310
AP 7310
BP 7340
AP 7340
BP 7341
AP 7341
BP 7342
BP 7343
BP 7345
AP 7345
BP 7346
BP 7348
BP 7349
BP 7350
BP 7351
BP 7365
BP 7366
BP 7367
BP 7370
AP 7370
BP 7372
7/10/2012
7/10/2012
1/4/2005
1/4/2005
7/5/1996
7/6/1996
10/5/1987
8/15/1977
8/3/2004
8/3/2004
9/19/1977
9/19/1977
12/7/1992
12/1/1980
Jun‐80
4/7/1997
2/5/2013
2/5/2013
9/19/1977
Jun‐80
Jun‐80
Jun‐80
No Date Listed
No Date Listed
9/19/1977
7/11/2006
Jun‐90
Year Policy will be Revised
2016
2017
2017
2016
2016
2016
2016
2014
CCLC Template?
Legally Required?
Status
Yes
Yes
Yes
Yes
Advised
Advised
Current
Current
Yes
Yes
2014
2017
2017
2014
2014
2016
2015
2015
Yes
Yes
Yes
Advised
Tabled ‐ will retrun to C.C. in March
Advised
Current
Current
Yes
2016
2016
Yes
2016
2018
2018
Yes
Yes
2015
2015
2015
2015
2015
2015
2015
2015
2015
In College Council Process
Yes
In College Council Process
College Council Meeting
February 28, 2013
Page 24
Policy HAS been updated in the last five years
Policy has not been updated in the last FIVE years
Policy has not been updatend in the last TEN years
Policy has not been updated in the last FIFTEEN years
Policy has not been updated in TWENTY years
Policy and Procedure Review and Revision Dates
Policy Number
AP 7383
BP 7384
AP 7384
BP 7386
BP 7387
BP 7400
AP 7400
BP 7511
BP 7700
AP 7700
Title
Post‐65 health and Welfare Benefits
Emeritus Title
Process for Determining Emeritus Status
Tax Sheltered Annuity Program
Reduced Workload Program
Travel
Travel
Consensual Relationships
Whistleblower Protection
Whistleblower Protection
Last Date Revised
6/4/1990
12/2/1996
12/2/1996
8/5/1985
8/5/1985
9/19/1977
3/7/1994
4/7/2008
4/7/2008
Year Policy will be Revised
CCLC Template?
Legally Required?
2015
2015
In College Council Process
2015
2015
2015
2015
2015
2014
2014
Status
Yes
Advised
Revised by Lee (In C.C. que)
Revised by Lee (In C.C. que)
Yes
yes
Good Practice
Advised
Current
Current
College Council Meeting
February 28, 2013
Page 25
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 6340
CONTRACTS
The Board delegates to the President/Superintendent the authority to enter into contracts on
behalf of the District and to establish administrative procedures for contract awards and
management, subject to the following:

Contracts are not enforceable obligations until they are ratified by the Board.

Contracts for work to be done, services to be performed or for goods, equipment, or
supplies to be furnished or sold to the District that exceed the amounts specified in Public
Contracts Code Section 20651 shall require prior approval by the Board.

When bids are required according to Public Contracts Code Section 20651, the Board
shall award each such contract to the lowest responsible bidder who meets the
specifications published by the District and who shall give such security as the Board
requires, or reject all bids.
If the best interests of the District will be served by a contract, lease, requisition, or purchase
order through any other public corporation or agency in accordance with Public Contracts Code
Section 20652, the President/Superintendent is authorized to proceed with a contract.
Reference: Education Code Sections 81641, et seq.; Public Contracts Code Sections 20650, et
seq.
Adopted by Board of Trustees: 10/3/06
Revised:
College Council Meeting
February 28, 2013
Page 26
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 6340
BIDS AND CONTRACTS
Limits
Bids or quotations shall be secured as may be necessary to obtain the lowest possible prices as
follows:
 Purchase of goods or services up to the limits set out in the Public Contracts Code
Section 20651 (d) will require documented quotes.
 Purchase of goods or services in excess of the limits set out in the Public Contracts Code
Section 20651 (d) will require formal advertised bids.
Contracts involving expenditures that require competitive bidding require approval by the Board
of Trustees prior to award.
Bid Specifications
Bid specifications shall include a definite, complete statement of what is required and, insofar as
practical, shall include pertinent details of size, composition, construction, and/or texture of what
is specified, and minimum standards of efficiency, durability, and/or utility required of what is
specified.
Notice Calling for Formal Advertised Bids
Upon approval of the Board, the District shall publish at least once a week for two weeks in a
newspaper of general circulation circulated within the District, or if there is no such paper, then
in some newspaper of general circulation, circulated in the county, and may post on the District’s
web site or through an electronic portal, a notice calling for bids or proposals, stating the
materials or supplies to be furnished and the time and place when bids will be opened. The
District may accept a bid that was submitted either electronically or on paper.
Bid and contract forms shall be prepared and maintained by the Chief Business Officer. All
applicable statutory provisions and board policies shall be observed in preparation of the forms.
The Chief Business Officer shall be responsible for insuring that the bid specifications are
sufficiently broad to encourage and promote open competitive bidding. All bid notices for work
to be done shall contain an affirmative statement requiring compliance with California Labor
Code Sections 1775 and 1776 governing payment of prevailing wages and California Labor
Code Section 1777.5 governing employment of apprentices. All bid submissions shall contain all
documents necessary to assure compliance with these California Labor Code Sections. Failure to
provide such documentation shall cause any such bid to be deemed incomplete.
When required or determined to be appropriate, bids shall be accompanied by a certified or
cashier's check, or bid bond, in the amount specified in the bid form, as a guarantee that the
bidder will enter into contract and furnish the required contract bonds. When no longer required
for the protection of the District, any certified or cashier's check received shall be returned to the
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respective bidder.
The Chief Business Officer shall make available to the prospective bidders bidforms with sets of
specifications and drawings and shall provide a convenient place where bidders, subcontractors,
and material personnel may examine the specifications and drawings. A deposit for sets of plans
and specifications may be required and may be refunded when such documents are returned.
Awarding of Bids and Contracts
The awarding of bids and contracts shall be subject to the following conditions:
 Any and all bids and contract proposals may be rejected by the District for good and
sufficient reason.
 All bids shall be opened publicly and bidders shall be given the opportunity to make
record of the bids received.
 Bid and contract award recommendations to the Board shall show a tabulation of the bids
received in reasonable detail.
 Bid and contract awards shall be made to the lowest responsible bidder substantially
meeting the requirements of the specifications. The District reserves the right to make its
selection of materials or services purchased based on its best judgment as to which bid
substantially complies with the quality required by the specifications.
Purchase without Advertising for Bids
The Chief Business Officer is authorized to make purchases from firms holding county contracts
without calling for bids where it appears advantageous to do so. The Chief Business Officer may,
without advertising for bids within the District, purchase or lease from other public agencies
materials or services by authorization of contract or purchase order.
The Chief Business Officer may make purchases through the State of California Cooperative
Purchasing Program operated by the Department of General Services.
Duration of Continuing Contracts for Services and Supplies
Continuing contracts for work or services furnished to the District are not to exceed five years.
Contracts for materials and supplies are not to exceed three years.
Emergency Repair Contracts without Bid
When emergency repairs or alterations are necessary to continue existing classes or to avoid
danger of life or property, the Chief Business Officer may make a contract in behalf of the
District for labor, materials, and supplies without advertising for or inviting bids, subject to
ratification by the board.
Unlawful to Split Bids
It shall be unlawful to split or separate into smaller work orders or projects any project for the
purpose of evading the provisions of the Public Contract Code requiring work to be done by
contract after competitive bidding.
Reference:
College Council Meeting
February 28, 2013
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Education Code Section 81641 et seq.; Public Contracts Code Sections 20112, 20650 et seq.,
22000 et. seq.
Approved: 10/3/06
Revised:
College Council Meeting
February 28, 2013
Page 29
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 6345
BIDS AND CONTRACTS - UPCCAA
The President is responsible for implementing the Informal and Formal Bidding Procedures
under the Uniform Public Construction Cost Accounting Act (UPCAA) as adopted by resolution
by the Board of Trustees.
Public Projects are defined in Public Contract Code (PCC) Section 22002(c) as construction,
reconstruction, erection, alteration, renovation, improvement, demolition, repair work, or
painting or repainting of or involving any publicly owned, leased or operated facility. Public
projects estimated to cost up to $175,000 shall be let to contract by procedures described below.
It is unlawful to split or separate into smaller work orders or projects any project for the purpose
of evading the provisions of the this Procedure requiring work to be done by contract after
competitive bidding.
All bid notices for work to be done shall contain an affirmative statement requiring compliance
with Labor Code Sections 1775 and 1776 governing payment of prevailing wages and Labor
Code Section 1777.5 governing employment of apprentices. All bid submissions must contain
all documents necessary to assure compliance with these Labor Code sections. Failure to
provide such documentation shall cause any such bid to be deemed incomplete.
Public Projects funded by the Kindergarten-University Public Education Bond Acts of 2002 and
2004 and any future State Bond funds require that the District initiate and enforce a labor
compliance program pursuant to Labor Code Section 1771.5.
Procedures Not Covered by this AP
When this procedure does not establish a process for bidding Public Projects, the procedures
described in AP 6340 titled Bids and Contracts shall govern.
Contractors List
Lists of contractors shall be developed and maintained.
Award to Low Bidder; No Bids
All contracts must be awarded to the lowest responsible bidder. If two or more bids are the same
and lowest, the District may accept the one it chooses. When no bids are received, the District
may perform Public Projects with District employees or through a negotiated contract without
further complying with this procedure.
Notice Inviting Informal Bids
When a Public Project anticipated to cost less than $175,000 is to be performed, the District shall
prepare a notice of the opportunity to bid. The notice must describe the project in general terms,
state the time and place for the submission of bids and describe how to obtain more detailed
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February 28, 2013
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information about the Project. The District shall mail the notice to all contractors for the
category of work to be bid, as shown on the Contractors List. The District may also mail the
notice to all construction trade journals. Other contractors and/or construction trade journals
may also be notified at the discretion of the department soliciting bids. Mailing shall be
completed at least ten days before bids are due.
Award of Informally-Bid Contracts
The Chief Business Officer is authorized to award informal contracts (defined as contracts for
less than $175,000.00), except those contracts described below.
Bids Exceeding Informal Bidding Limit
If all informal bids received exceed $175,000, and the District determines that the cost estimate
was reasonable, the District may award the contract at up to $187,500 to the lowest responsible
bidder. The contract must be approved by Resolution receiving a four-fifths (4/5) vote of the
Board of Trustees.
Bid Documents for Formal Bids
The Chief Business Officer or designee, will see that plans, specifications and working details
for all Public Projects estimated to cost more than $175,000 are adopted.
Notice Inviting Formal Bids
When a Public Project which is anticipated to cost in excess of $175,000 is to be performed, the
District shall publish a notice inviting formal bids in a newspaper of general circulation. The
notice shall be published at least 14 calendar days before the date of bid opening. The notice
shall also be sent electronically, if available, by facsimile or electronic mail and mailed to all
construction trade journals. The notice to construction trade journals shall be sent at least 15
calendar days before the date of bid opening. Other contractors and/or construction trade
journals may also be notified, at the discretion of the department soliciting bids. Mailing shall be
completed at least 30 days before the date of bid opening.
When Contractors List Has Not Been Prepared: Proprietary Product or Service
Notwithstanding the above:
 If the District has not prepared a list of contractors for the particular category of work to
be performed, the notice inviting bids shall be sent to each of the construction trade
journals.
 If the product or service is proprietary in nature, such that it can be legally obtained only
from a certain contractor(s) pursuant to Public Contract Code Section 3400, the notice
inviting informal bids may be sent exclusively to such contractors.
Contracts for Maintenance Work
Contracts for Maintenance Work may be bid pursuant to the Informal Bidding Procedures
described above. Maintenance Work is routine, recurring work done for the preservation or
protection of a public facility; minor repainting; landscape maintenance including mowing,
watering, trimming, pruning, planting or replacement of plants, and servicing of irrigation
systems; work performed to keep, operate, or maintain publicly owned water, power, or waste
disposal systems.
College Council Meeting
February 28, 2013
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Rejection of Bids; Re-solicitation; Use of District Employees
If the District intends to reject all bids, it must mail the apparent low bidder a written notice of
the District’s intent to reject the bid at least two business days prior to the hearing at which the
bids will be considered.
After rejecting all bids, the District may:
 abandon the project;
 re-advertise the project; or
 perform the work with District employees, after passing a resolution by a four-fifths (4/5)
majority of the Board of Trustees declaring that the project can be performed more
economically by District employees.
Emergency Procedures
When an emergency necessitates repair or replacement, contracts shall be awarded pursuant to
the procedures described in AP 6340 titled Bids and Contracts.
References:
Education Code Sections 81641 et seq.;
Labor Code Sections 1770 et seq.;
Public Contract Code Sections 20110 et seq., 20650 et seq., 22000 et seq. (Uniform
Public Construction Cost Accounting Act (Act))
Approved: February 2010
Revised February, 2011; x/xx/xxxx
College Council Meeting
February 28, 2013
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AP 6345 Bids and Contracts Question: “Attached is an administrative procedure that our College Council is reviewing. A question arose about what we can include in this procedure to help protect the college from unscrupulous bidders for work. For example, the procedure notes “All contracts must be awarded to the lowest responsible bidders.” Is there language that might be included here to help ensure that the college is only considering bids from reputable contractors and vendors?” Answer: There are different options that might help, but they do not necessarily need to be codified in a policy.. For example, in the appropriate case, you can use "pre‐qualification," which might screen out some marginal contractors‐‐but I would not use pre‐qualification in every case. You can require specific licensing for a given project that might screen out unqualified contractors; or you can insert certain experience requirements into the bid provisions to screen out inexperienced contractors. However, these all need to be considered on a case by case basis, so I do not recommend making your policy too specific on this point. One problem about too much specificity is that when the law changes, you need to go back and change your policies. One addition to the policy that might help is: "Alternative Procurement Processes Subject to Board approval, the District may award contracts by way of alternative processes authorized by law including, without limitation, Government Code section 4217.10 (energy conservation contracts) and Education Code section 81335 (lease leaseback)." Both of the above two processes do not require competitive bidding. Adding this provision would give you the flexibility to not use competitive bidding if there is another effective way to construct the project. Nonetheless, competitive bidding is the only true way to determine the lowest price. College Council Meeting
February 28, 2013
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 6350
CONTRACTS – CONSTRUCTION
The Vice President, Chief Business Officer shall be responsible for the planning and
programming of new construction, alterations and repairs of existing plants, and leasing of
facilities that require state approval. This includes the planning and programming of
collegeDistrict initiated new construction, additions to existing plants, and major alterations and
repairs of buildings and grounds.
The Vice President, Chief Business Officer shall be responsible for preparation of drawings and
specifications for new buildings, leased facilities, additions, major alterations and improvements
of buildings and grounds together with estimates of costs.
The preliminary drawings, which shall cover all proposed facilities together with construction
cost estimates, may be submitted to the Board for approval and authorization to proceed with the
working drawings and specifications. Upon completion, the working drawings, specifications
and revised cost estimates, if any, will be submitted for approval to the State Chancellor's Office
and the State Department of General Services as required by statute in the name of the Board of
Trustees.
The final working drawings and specifications, approved by the State Department of General
Services and the State Chancellor's Office, together with revised estimates, if any, may then be
submitted to the Board of Trustees for adoption.
The letting of contracts for construction shall comply with procedures of the District regarding
contracts that exceed the statutory minimums for competitive bidding.
Reference: Education Code Section 81800; Public Contracts Code Sections 20650 et seq.,
22000 et seq.
Approved: 10/3/06
Revised: X/XX/XXXX
College Council Meeting
February 28, 2013
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 6370
CONTRACTS – PERSONAL SERVICES
The District may enter into personal services contracts to achieve cost savings when each of the
following conditions are met:
 It can be clearly demonstrated that the proposed contract will result in actual overall cost
savings to the District;
 The contractor’s wages are at the industry's level and do not undercut District pay rates;
 The contract does not cause the displacement of district employees;
 The savings are large enough to ensure that employees will not be eliminated by private
sector and District cost fluctuations that could normally be expected during the
contracting period;
 The amount of savings clearly justifies the size and duration of the contracting
agreement;
 The contract is awarded through a publicized, competitive bidding process;
 The contract includes specific provisions pertaining to the qualifications of the staff that
will perform the work under the contract, as well as assurance that the contractor's hiring
practices meet applicable nondiscrimination standards;
 The potential for future economic risk to the District from potential contractor rate
increases is minimal;
 The contract is with a firm; and
 The potential economic advantage of contracting is not outweighed by the public's
interest in having a particular function performed directly by the District.
Personal service contracts are also permissible when any one of the following conditions is met:
 The contract is for new functions mandated or authorized by Legislature to be performed
by independent contractors;
 The services are not available within the District or cannot be satisfactorily performed by
district employees;
 The services are incidental to a purchase or lease contract;
 The policy, administrative, or legal goals and purposes of the District cannot be
accomplished through the regular or ordinary hiring process;
 The work meets the criteria for emergency appointment;
 The equipment, materials, facilities, or support services could not feasibly be provided by
the District; or
 The services are of an urgent, temporary, or occasional nature.
Expert Professional ContractorsExperts Contracts for the services of persons who qualify as professional experts may be let without
competitive bidding. Professional experts are persons specially qualified to provide services and
advise in financial, economic, accounting, engineering, legal or administrative matters. They
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February 28, 2013
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must be specially trained, experienced and competent to perform the services required.
Compensation for special services and advice from professional experts may be paid from
available funds in the amounts deemed proper for the services rendered.
Independent Contractors
The existence of an independent contractor relationship depends on the degree of independence.
Common law factors published by the IRS from time to time provide guidance and will be
consulted for making a determination. Where an independent contractor relationship exits, a
signed written agreement will be prepared and retained when the dollar amount exceeds the IRS
reporting threshold.
Consultants
Consulting services contracts refer to all services that:
 Are of an advisory nature,
 Provide a recommended course of action or personal expertise,
 Have an end product which is basically a transmittal of information either written or
verbal, and,
 Are obtained by awarding a procurement-type contract, a grant, or any other payment of
funds for services of the above type.
The product may include anything from answers to specific questions to design of a system or
plan, and includes workshops, seminars, retreats, and conferences for which paid expertise is
retained by contract.
Professional Experts, Contractors, and consultants are responsible for the satisfactory
completion of a job or they may be legally obligated to compensate the District for failure
to complete.
References: Government Code Section 53060, Education Code Section 88003.1
Approved: 10/3/06
Revised: X/XX/XXXX
College Council Meeting
February 28, 2013
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2520
RESPONSIBILITIES OF THE ACADEMIC SENATE
The Board of Trustees (Board) recognizes the College of the Redwoods Academic Senate
as the organization formed in accordance with the California Code of Regulations Section
53200 to represent the faculty to the administration of the College and to the Board with
respect to academic and professional matters. Recognition of the Academic Senate
ensures that faculty have a formal and effective procedure for participating in the
development and implementation of District policies on academic and professional
matters.
The Board delegates to the President/Superintendent the authority to consult collegially
with the Academic Senate on these matters prior to making a recommendation to the
Board. The President/Superintendent will rely primarily upon the advice and judgment
of the Academic Senate and/or reach mutual agreement with the Academic Senate for the
designated academic and professional matters.
Primary Matters
1. Curriculum, including establishing prerequisites and placing courses within
disciplines
2. Degree and certificate requirements
3. Grading policies
4. Standards or policies regarding student preparation and success
5. Policies for faculty professional development activities
In these areas, the recommendations of the Academic Senate will normally be accepted.
Only in exceptional circumstances and for compelling reasons will the recommendations
not be accepted. If a recommendation is not accepted, the Board or the
President/Superintendent, upon request of the Academic Senate, will communicate its
reasons in writing.
Mutual Agreement Matters
1. Educational program development
2. District and College governance structures, as related to faculty roles
3. Faculty roles and involvement in accreditation processes, including self-study and
annual reports
4. Processes for program review
5. Processes for institutional planning and budget development
6. Other academic and professional matters as mutually agreed upon between the
Board and the Academic Senate.
In these areas, when agreement cannot be reached between the President/Superintendent
and the Academic Senate, existing policy shall remain in effect unless continuing with
such policy exposes the district to legal liability or causes substantial fiscal hardship. In
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College Council Meeting
February 28, 2013
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cases where there is no existing policy, or in cases where the exposure to legal liability or
substantial fiscal hardship requires existing policy be changed, the Board and the
President/Superintendent will act, only after a good faith effort to reach agreement.
In addition to the specific responsibilities noted above, the Academic Senate is
responsible, after consultation with the President/Superintendent or his or her designee,
for making faculty appointments to all committees, task forces, or other groups dealing
with academic and professional matters.
Nothing in this policy is intended to preclude the Academic Senate from exercising its
right to present its views on any issue it deems appropriate directly to the Board at a
regularly scheduled meeting.
Former Board of Trustees Policy No. 203, number change only on May 1, 2012
Adopted by the Board of Trustees: June 6, 1994
Amended: x/xx/xxxx
Former Board of Trustees Policy No. 203
References:
Education Code 70902 (14), 87357, 87359, 87360, 87458, 87663, 87743.1, 87743.2
California Code of Regulations 53200, 53203, 51023.5, 51023.7
REDWOODS COMMUNITY COLLEGE DISTRICT
BP 2520
Board Policy
Number Update only from Board of Trustees Policy No. 203
RESPONSIBILITIES OF THE ACADEMIC SENATE
In order to ensure that the faculty have a formal and effective procedure for participating
in the development and implementation of district policies on academic and professional
matters, the Board of Trustees recognizes the College of the Redwoods Academic Senate.
The Board will consult collegially with the Academic Senate when adopting policies and
procedures on academic and professional matters and will rely on the knowledge and
experience of the faculty as expressed through the Academic Senate. The Board will, in
turn, expect the Academic Senate to communicate the Board's issues and concerns clearly
and effectively to the faculty.
In the following areas the Board delegates authority and responsibility to the Academic
Senate for making recommendations to the Board. In making decisions in these areas, the
Board will rely primarily upon the advice and judgment of the Academic Senate:
1. Curriculum, including establishing prerequisites and placing courses within disciplines
2. Degree and certificate requirements
3. Grading policies
4. Standards or policies regarding student preparation or success
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February 28, 2013
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5. Faculty qualifications, including equivalencies, internships, and the placement of
courses
in disciplines for the purpose of establishing minimum qualifications
6. Decisions to offer tenure.
7. Policies for faculty professional development activities
In these areas the recommendations of the Senate will normally be accepted, and only in
exceptional circumstances and for compelling reasons will the recommendations not be
accepted. If a recommendation is not accepted, the Board or its representative, upon
request of the Academic Senate, will communicate its reasons in writing.
In the following areas the Board or its representatives will reach mutual agreement with
the Academic Senate, and such agreement will be expressed either by written resolution,
administrative regulation, board policy, or other board action:
1. Educational program development, including both the initiation and elimination of
programs
2. College governance structures, as related to faculty roles
3. Faculty roles and involvement in accreditation processes, including self-study and
annual reports
4. Processes for program review
5. Processes for institutional planning and budget development
6. Other academic and professional matters as mutually agreed upon between the Board
and the Academic Senate
In these areas, when agreement cannot be reached between the Board and the Academic
Senate, existing policy shall remain in effect unless continuing with such policy exposes
the district to legal liability or causes substantial fiscal hardship. In cases where there is
no existing policy, or in cases where the exposure to legal liability or substantial fiscal
hardship requires existing policy to be changed, the Board will act, after a good faith
effort to reach agreement, only for compelling legal, fiscal, or organizational reasons.
In addition to the specific responsibilities noted above, the Academic Senate is
responsible, after consultation with the President or his or her designee, for making
faculty appointments to all committees, task forces, or other groups dealing with
academic and professional matters. Notwithstanding this provision, the collective
bargaining representative may also seek to appoint faculty members to such committees,
task forces, or groups.
Nothing in this policy is intended to preclude the Academic Senate from exercising its
right to present its views directly to the Board on any issue it deems appropriate. Nor is
anything intended to impinge upon the due process rights of faculty or to detract from
any negotiated agreements between the Board and the collective bargaining
representative.
Former Board of Trustees Policy No. 203, number change only on May 1, 2012
Adopted by the Board of Trustees: June 6, 1994
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February 28, 2013
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
Proposed BP 5800
PREVENTION OF IDENTITY THEFT IN STUDENT FINANCIAL TRANSACTIONS
College of the Redwoods District has an Identity Theft Prevention Program (ITPP) and is
committed to ensuring the security of financial transactions.
The purpose of the ITPP is to control reasonably foreseeable risks to students from identity theft,
by providing for the identification, detection, and response to patterns, practices, or specific
activities (“Red Flags”) that could indicate identity theft.
The President/Superintendent or designee shall assure that the security of financial transactions
complies with the Fair and Accurate Credit Transactions Act.
See Administrative Procedure AP 5800.
Reference: Fair and Accurate Credit Transactions Act, (15 U.S.C. 1681m(e))
Date of Adoption:
College Council Meeting
February 28, 2013
Page 40
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
Proposed AP 5800
PREVENTION OF IDENTITY THEFT IN STUDENT FINANCIAL TRANSACTIONS
The purpose of the Identity Theft Prevention Program is to provide information that
will assist individuals in detecting, preventing, and mitigating identity theft in
connection with the opening of a “covered account” or any existing “covered
account” or who believe that a security incident has occurred, and to provide
information for the reporting of a security incident.
Definitions:
 Account: Any relationship to obtain a product or service that a customer may
have with the District.

Covered Account: An account that involves multiple payments or
transactions.

Creditor: Government entities who defer payment for goods or services.
Examples of activities that would indicate the District/college as a creditor
would include: Participation in the Federal Perkins Loan Program; Offering
institutional loans to students, faculty, or staff; Offering a plan for payment
of tuition or fees throughout the semester, rather than requiring full payment
at the beginning of the semester, and Emergency loans.

Personal Information: Specific information that represents a legal or personal
identity or that could result in public impersonation of identity or identity
theft if such information were stolen or compromised. This would also
consist of using information in combination with one or more data elements
when either the name or elements are not encrypted or redacted. Sensitive
personal information includes but may not be limited to the following:
-Legal name (first, last, middle).
-Full date of birth.
-Social security number.
-Driver’s license number.
-Datatel ID.
-Financial account number.
-Password.
-Home address.
-Gender.
-Race.
-Medical information.
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February 28, 2013
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-Payroll information.

Red Flag: A pattern, practice, or specific activity that indicates the existence
of identity theft or possible attempted fraud via identity theft on covered
accounts.

Security Incident: A collection of related activities or events, which provide
evidence that personal information, could have been acquired by an
unauthorized person.
Identification of Red Flags:
In order to identify relevant red flags, the District considers the types of accounts that
it offers and maintains, the methods provided to open accounts, the methods provided
to access accounts , as well as previous experiences with identity theft.
The following categories are identified as red flags:

Alerts, notifications or warnings from a consumer-reporting agency,
including fraud alerts, credit freezes, or official notice of address
discrepancies.

The presentation of suspicious documents such as those appearing to be
forged or altered, or where the photo ID does not resemble its owner, or an
application that appears to have been cut up, reassembled, and photocopied.

The presentation of suspicious personal identifying information such as a
photograph or physical description on the identification that is not consistent
with the appearance of the student presenting the identification; discrepancies
in address, social security number, student ID, or other information on file;
an address that is a mail-drop, a prison, or is invalid; a phone number that is
likely to be a pager or answering service; and/or failure to provide all
required information.

Unusual use or suspicious account activity that would include material
changes in payment patterns, notification that the account holder is not
receiving mailed statement, or that the account has unauthorized charges.

A request to mail something to an address that is not on file.

Notice received from students, victims of identity theft, law enforcement, or
other persons regarding possible identity theft in connection with covered
accounts.
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February 28, 2013
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Detection of Red Flags:
The detection of red flags in connection with the opening of covered accounts and the
processing of existing accounts can be made through internal controls such as:




Obtaining and verifying the identity of a person opening and using an
account.
Authenticating the identity of students or staff.
Monitoring transactions.
Verifying the validity of change of address requests for existing covered
accounts.
Response to Red Flags:
The District’s Identity Theft Prevention Program shall provide for appropriate
responses to detected red flags in order to prevent and mitigate identity theft. This
would include:








Monitoring covered accounts for evidence of identity theft.
Denying access to a covered account until other information is available to
eliminate the identified red flag or close the existing covered account.
Notifying the customer.
Changing any passwords, security codes, or other security devices that permit
access to a covered account.
Closing an existing account.
Reopening a covered account with a new account number.
Notifying law enforcement if suspected illegal activity.
Determining if no response is warranted given the particular circumstances.
Security Incident Reporting:
An employee who believes that a security incident has occurred shall immediately
notify their immediate management supervisor. After normal business hours,
notification shall be made to the Campus Safety Office.
Service Providers Oversight:
The District remains responsible for compliance with the “red flag guidelines” when
services are outsourced to a third party. The written agreement between the District
and the third party service provider shall require the third party to have reasonable
policies and procedures designed to detect relevant red flags that may arise in the
performance of their service activities. The written agreement must also indicate
whether the service provider is responsible for notifying the District of the detection
of a red flag or if the service provider is responsible for implementing appropriate
steps to prevent or mitigate identity theft.
Program Oversight: The President/Superintendent or designee shall be the program
administrator. The administrator shall exercise appropriate and effective oversight
over the Identity Theft Prevention Program and shall report regularly to the Board of
Trustees on the program. The administrator is also responsible for developing,
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February 28, 2013
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implementing, and updating the Identity Theft Prevention Program, including the
appropriate training of college and District employees regarding the program.
See Board of Trustee Policy BP 5800.
Reference: Fair and Accurate Credit Transactions Act, (15 U.S.C. 1681m(e))
Date of Adoption:
College Council Meeting
February 28, 2013
Page 44
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7210
ACADEMIC EMPLOYEES
Academic employees are all persons employed by the District in academic positions. Academic
positions include every type of service, other than paraprofessional service, for which minimum
qualifications have been established by the Board of Governors for the California Community
Colleges, including faculty members as defined by law.
Faculty members are those employees who are employed by the District in academic positions
that are not designated as supervisory or management. Faculty employees include, but are not
limited to, instructors, librarians, counselors, and professionals in health services, DSPS, and
EOPS.
Decisions regarding tenure of faculty shall be made in accordance with the evaluation procedures
established for the evaluation of probationary faculty and in accordance with the requirements of
the Education Code. The Board reserves the right to determine whether a faculty member shall
be granted tenure.
The District may employ temporary faculty from time to time as required by the interests of the
District. Temporary faculty may be employed full time or part time. The Board delegates
authority to the President/Superintendent or designee to determine the extent of the District’s
needs for temporary faculty.
Notwithstanding this policy, the District shall comply with its goals under the Education Code
regarding the ratio of full-time to part-time faculty to be employed by it and for making progress
toward the standard of 75% of total faculty work load hours taught by full-time faculty.
Reference: Education Code Sections 87001, 87003, 87400 et seq; 87419.1; 87600 et seq.;
87482.8; Title 5, Section 51025
Adopted by Board of Trustees:
Former Policy: New
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REDWOODS COMMUNITY COLLEGE DISTRICT BP 6518
Board Policy
Number Update only from Board of Trustees Policy No. 707
PLANNING, DEVELOPMENT, USE AND MAINTENANCE OF GROUNDS
District properties shall be maintained as rich and lush coastal woodland or coastal prairie
environments complementing their geographical locations. Locations in warmer inland areas
shall be appropriate to their climate zone.
Local communities shall be given an opportunity to be involved in the landscape plans and
operations of their campus. A Landscape Committee composed of interested persons from the
local college staff and the local community may be established to make recommendations and
assist in the development of the local college campuses.
All projects should give consideration to the value and preservation of the existing plant
material. The time schedule and costs of maintaining these materials should be included in the
project budget.
Construction projects should give consideration to the value and presentation of the existing
plant material. The time schedule and costs of maintaining these materials should be included in
the project budget.
Recognition for animals sharing the campus site shall be included in project planning and
provision for the preservation of their habitat shall be considered.
Use of Facilities shall be in accordance with District Facilities Use Regulations.
Maintenance shall be performed in accordance with the administrative regulations expressed as
the Landscape Master Plan.
The following concerns shall be addressed to ensure that there is architectural continuity of the
concept originally established, while producing a positive recognizable image of the College of
the Redwoods.
Every effort shall be made to obtain a balance between these various aspects.
1. Safety of students, staff, and facilities
2. Cleanliness of facilities and grounds
3. Enhancement of instruction
4. Maintain schedules and standards for maintenance
5. Staff members needed to perform proper maintenance functions
6. Provide proper social atmosphere and recreational areas for students and staff
7. Continue natural habitat for wildlife
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Former Board of Trustees Policy No. 707, number update only on June 5, 2012
Adopted by Board of Trustees: January 7, 1991
Amended: April 1, 1991 College Council Meeting
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REDWOODS COMMUNITY COLEGE DISTRICT AP 6518
Administrative Procedure
Number Update only from Administrative Regulation No. 707.01
LANDSCAPE MASTER PLAN
Subject
1.0 History
2.0 The District
3.0 Philosophy For Future Development And Use of Grounds
4.0 Standards
5.0 Plant Recommendations
1.0 - HISTORY
The first permanent college location, known as the Eureka Campus, was originally developed
from farm land on what is now 265 acres, where most all level land was without trees. During
most of the 25 years of occupancy at the site, there has been continuous development of roads
and paths, utility systems, lakes where formerly there were none, and relocation of original
stream beds. More than thirty buildings have been constructed, along with sewage treatment
facilities, a community stadium, many commemorative monuments and groves of trees have
been placed, and some historical artifacts have been included as the site was developed.
As part of the development of the site, a landscape master plan was developed and has been
followed. This plan is being revised to more closely support education and public use needs
which have changed since the original plan was developed.
Many times there has been national recognition for the beauty and tranquility of our Eureka
Campus. One of our primary desires is to once again obtain that type of recognition while
satisfying the many uses and needs of the people of the North Coast.
At its conception in the 1960's the Eureka Campus property was open pasture with very few
natural growing trees. The setting was mostly rolling hills covered by wild varieties of grass. As
the campus was developed the gardening staff consisted of six gardeners, one head gardener, and
up to thirty student helpers. Eighty per cent of the original landscaping on the Eureka Campus
was done by this group of gardeners and students under the direction of the Head Gardener.
Most of the plants used at that time were for ornamental purposes, and many were of the hybrid
varieties needing regularly scheduled maintenance for them to maintain a healthy condition. At
the same time many native plants from the local area were used in conjunction with the
ornamentals. Over the years the campus was maintained effectively, winning several Gardening
Club of America awards for its aesthetics.
During the 1970's public financing in California was changed drastically through Proposition 13.
This limited the amount of money available for maintenance and operations of educational
districts. To maintain the college educational programs, budget reductions were made in
maintenance and support areas. This caused reductions in the gardening staff and in materials.
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Since that time the gardening staff has consisted mainly of two gardeners and approximately
twenty hours of student help per week. Due to the lack of man-power and budget, the grounds at
the Eureka Campus could not be properly maintained. Consequently, plants were not maintained
on a regular schedule, the plants grew out of control, and the original schedules were lost.
2.0 - THE DISTRICT
The Redwoods Community College District in Northern California serves an area of over eight
thousand square miles with all of its major locations within a few miles of the Pacific Ocean.
There are several branch locations and three campus locations: Eureka, Crescent City, and Ft.
Bragg. Because of its proximity to the Pacific Ocean the climate is cool to moderate with most
areas receiving an average of forty inches of rain per year and coastal fog during the summer
months.
EUREKA CAMPUS - Following the opening of the first classes held at Eureka High School, the
first construction on the Eureka campus began in 1967. It has approximately thirty to thirty-three
acres of turf/lawn and an additional ten acres of multi-use landscaped area. Due to the proximity
of the redwood forests, the District name was chosen. All three varieties of redwoods, the
Sequoia, the Coastal, and the Dawn, plus a large selection of native plants grow abundantly at
this facility. In addition to the native plant material, many varieties of hybrid landscape trees and
shrubs are also grown.
DEL NORTE - The Del Norte campus at Crescent City was the next major campus development
and construction of the District. Following active deliberations by the community, the present
site on Washington Boulevard was chosen and the first construction took place in 1983. The
campus is located close to the heart of the Redwoods National Forest and California Parks.
MENDOCINO COAST - The major educational building on the Mendocino Coast campus at
Fort Bragg was constructed in 1987 with a Voc-Tech building constructed in 1989. The
Mendocino campus has a beautiful view and is within walking distance of the Pacific Ocean.
Unlike the other main campus sites, Mendocino Coast is a coastal prairie, rather than a
woodland, and may accommodate a different variety of native plants.
3.0 - PHILOSOPHY FOR FUTURE DEVELOPMENT AND USE OF GROUNDS
ATTRACTIVE TO STUDENTS - All locations of the District shall be maintained as rich and
lush coastal woodland or coastal prairie environments complementing their geographical
locations and the local communities they serve. In recognition of the physical appearance being a
significant factor used by prospective students when they choose a college, our grounds are
intended to be inviting to students the first time they see our facilities and while they are
attending as students.
ART ON CAMPUS - As educational institutions, the campuses of the District should strive to
enhance the aesthetic experience of students by the inclusion of objects of art in their campus
landscapes. Sculpture gardens, murals, exhibit areas, and other spaces that stimulate the visual
senses should be considered.
COMMUNITY PARTICIPATION AND USE - Each community shall be given an opportunity
to be involved in the landscape plans and operations of its campus. A Landscape Committee
composed of interested persons from the local college staff and the local community may be
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established to make recommendations and assist in the development of the local college
campuses. The size of the committee(s) should be small enough to be workable. The
recommendations must be in keeping with this basic philosophy.
SCOPE OF COMMITTEE ACTIVITY - All projects other than routine maintenance may be
reviewed by the Landscape Committee, based on decision and/or recommendation of the local
administration.
PLANNING SCOPE FOR PROJECTS - Any construction should consider the value and
preservation of the existing plant material. The cost of moving that material should be included
and a provision of time provided in the construction schedule. Construction projects, whether for
repair, remodeling, or for a new facility, shall include a consideration for landscaping in the
project budget.
Recognition for animals sharing the campus site shall be included in project planning and
provision for the preservation of their habitat shall be made.
In keeping with this philosophy, the following concerns shall be addressed in order to ensure that
there is architectural continuity of the concept originally established, while producing a positive
recognizable image of the College of the Redwoods. Every effort shall be made to obtain a
balance between these various aspects.
1. Safety of students, staff, and facilities
2. Cleanliness of facilities and grounds
3. Enhancement of instruction by developing and maintaining:
natural areas
plant collections
manicured areas for their aesthetics
activity areas
areas that stimulate the visual aesthetic senses,
such as sculpture gardens, murals, and exhibit spaces
4. Maintain schedules and standards for the level of maintenance for:
a. mowing
b. trimming
c. edging
d. weed abatement
e. drainage control
f. transplanting
g. spot color plantings
h. lighting
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i. irrigation
5. Staff members needed to perform proper maintenance functions
6. Provide proper social atmosphere and recreational areas for students and staff
7. Continue natural habitat for wildlife
DESIGN FOR CHANGE AND FUTURE DEVELOPMENT
1. Design - If the funds become available through the budget process, the grounds master plan of
the District campuses shall be done by a certified professional in the areas of landscape design or
architecture. The landscape firm shall be chosen on its merit and abilities by the local Landscape
Committee. All regular, minimum levels of maintenance shall be approved by the Director of
Facilities and Grounds and become the responsibility of the local administration to carry out,
subject to the availability of funds.
2. Annual Goals - Annual goals shall be developed by either the gardening staff or the Landscape
Committee. All goals shall also be reviewed by the Landscape Committee. Goals shall be
considered for their consistency with the landscape philosophy and the master plan. The
landscape goals shall be completed in time for any cost items to be included in the college
budget.
3. Grounds maintenance staff - Subject to availability of funds, the Redwoods College District
shall need to maintain an active labor force consisting of four qualified grounds persons and one
Head Gardener at the Eureka Campus and one-half time person at both Del Norte and
Mendocino Coast. The Head Gardener would need to have all education and experience needed
to maintain a district of this size. This position would also work with the Centers' Building and
Grounds Workers in developing, consulting, and as a resource person. This person would report
to the Director of Facilities and Grounds.
4. Certificates, Licenses, Sub-contractors - All work which requires control by persons with
special certificates, licenses, or special skills shall be contracted by the Maintenance Division
unless one of the active labor force holds these qualifications.
5. Maintenance objectives - Support of our philosophy statement shall come from objectives
dealing with grounds. The Redwoods Community College District's objectives are:
a. Adequate Watering
1. Plants - In order to attain the goal of reducing water consumption but yet keep an
attractive campus, more ground cover shall be planted to replace lawn areas. Ground cover
is very drought tolerant and lends itself to a very pleasing look.
2. Irrigation - Sprinkler systems design is another area in which to reduce water
consumption. Automated control systems and scheduled watering shall be instituted.
b. Weed abatement - Use of weed killers shall be minimized. Lawns shall be kept free enough
of weeds that the turf will be able to grow attractively and be free of excessive competition.
Paved parking lots and walkways shall be kept free of destructive weeds growing through
them or into their seams. Edging shall be done often enough to maintain clean lines and to
keep destructive weeds from penetrating the edges of paved areas.
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Barrier cloth and mulch shall be placed under trees and shrubs to suppress weeds.
c. Lighting - Sufficient lighting shall be provided on the campus to create a safe nighttime
environment. This will also accentuate our buildings and grounds. As much as possible
lighting of the landscape will enhance the instructional program.
d. Objects of art on campuses should be of materials and design that are appropriate to the use
and climatic conditions of their locations and should have instructions for their proper
maintenance developed before their initial placements.
e. General groundskeeping - General groundskeeping shall consist of maintaining existing
grounds in the professional manner set forth in the guidelines of the landscape standards.
Any change in the existing landscape design will need to be reviewed by the Director of
Facilities and Grounds. Projects other than routine maintenance shall be brought before the
Landscape Committee for review.
WILDLIFE SANCTUARY - In 1974, a wildlife sanctuary was established in an area north of the
Eureka Campus Cafeteria, including the lakes and surrounding areas. This was a voluntary, in
college effort and program which has continued through today. Primarily, this is used in support
of the instructional programs of the Eureka Campus. Consideration of this area shall be given in
developing plans and standards.
4.0 - STANDARDS
In order to satisfy the requirements attendant to the philosophy for the landscape grounds at the
District campuses, as well as maintaining a neat, aesthetically-appealing appearance, the
following standards and schedules need to be met, if funds can be provided:
Lawns - The majority of lawn material used on these campuses is fescue, blue, and bent grass.
1. Scheduled mowing and edging In winter the lawns shall be mowed once every two to three weeks as weather permits due to
heavy rainfall.
Spring through early fall lawns shall be mowed once to twice a week depending on weather.
Lawns shall be mowed at a height of 2" to 3" depending upon the frequency of mowing and
weather conditions.
Edging shall be done at the time of mowing where edging strips are available.
2. Scheduled aeration of lawns once a year - a light layer of sand shall be applied.
3. Scheduled fertilization once a year using a high nitrogen, slow release fertilizer of 32-3-8.
4. Scheduled weed control - Application shall be made with guidelines consistent with
environmental health standards. Periodic review of the use of herbicides shall be addressed by
the Landscape Committee. Post and pre-emergent herbicides shall be broadcast in liquid spray,
granules or dry powder form. There shall be two applications per year in the spring and fall,
using broadleaf weed killer. Walkways and edgings shall be sprayed three times a year using a
sterilant. Two spring applications four to six weeks apart shall be applied. There shall be a single
fall application. Any weeds that are not affected by spray or grow after application shall be
removed by a hand-weeding method.
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Ground Covers - Ground cover shall be weeded twice per year in the spring and fall by hand
weeding methods in order to eliminate weed competition. No herbicides shall be used to spot
spray ground covers.
Edging of ground covers shall be done once per year, mid-summer, to prevent the plants from
growing onto paved areas. The edging shall be done on an angle inward and upward to prevent
an abrupt edge.
Mulches and paving - Mulches and paving shall be kept clear of weeds and escape plants. When
possible, hand pulling shall be used to remove the entire plant. Where there are a large number of
weeds, a sterilant shall be used. Where trees and shrubs are surrounded by mulch, no spray shall
be applied within 3 feet of their base and no over-spray shall be allowed to contact them.
Paved areas shall be spot-sprayed to kill established weeds.
Plant material - This section covers shrubs and trees. Plant material shall be inspected at least
every two weeks but no less than once a month for infestations of disease and parasites, soggy
soils, physical damage, etc. The proper action in each of these cases shall be taken at that time by
either spraying, trimming, hedging, transplanting and/or replacement of affected materials.
Importance shall be given to varieties that produce fruit, flowers, or seeds that shall attract
wildlife.
1. Shrubs: These are used singularly and in groups. They shall be trimmed to keep a natural
structure. Single branches which grow longer than others on the same shrub shall be shortened to
maintain proper proportion. Where visibility is important shrubs shall be trimmed low to be seen
over or tall to be seen under. Where shrubs provide screening they shall be trimmed back to
increase their density.
2. Trees: Trees shall be trained while they are young to develop strong structures. Large trees
shall be trained upward to expose their trunks and allow visibility and access. Small trees and
specimen trees shall be allowed to have branches to the ground if it enhances their appearance.
Wind breaks at the perimeter and in non-traffic areas shall be kept low to prevent wind
acceleration.
Approval for removal and/or trimming of large trees and shrubs shall be obtained from the
Director of Facilities and Grounds and reviewed by the Landscape Committee. When large trees
are removed, they shall be removed in a manner that prevents destruction of adjacent plants and
structures. Pruning of large trees shall be done by a contractor.
Safe atmosphere for students, staff, and visitors - The following standards shall be exercised to
provide safe surroundings for people as well as maintaining the aesthetics of the College:
1. Keep only low-growing plants close to walkways, buildings or heavy traffic areas. Purpose -to create an open line of sight for those people traversing the walkways as well as giving a more
open feeling to the campus area.
2. Medium to large shrubbery shall be shaped and/or transplanted to create an open line of sight
and provide depth to the landscape. Overgrown plants shall be trimmed on a rotating schedule to
promote better health and create shape. This shall be accomplished on a four-year schedule,
trimming back one-fourth of all large plants each year, with methods that prevent a scalped
landscape look.
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3. Lighting to ensure visibility along walks shall be provided . Protection of buildings from
damage by landscape materials - Plants growing too close to buildings, paving, decks, and other
campus structures shall be thinned, transplanted, or removed. Problem plants shall be replaced
with ground covers and smaller plants. Growing plants shall be trained with protection of the
structures in mind.
5.0 - PLANT RECOMMENDATIONS
Ground Cover - Lawns are attractive areas for people to look at and walk on but require high
maintenance both in man-power and budget. Ground cover also provides natural weed control in
these areas and is more drought tolerant than lawns.
Ground cover shall replace lawn areas that are not high traffic and areas under trees and around
shrubbery. The types listed below can be edged as lawns but on a more infrequent schedule.
Types of ground cover: plants, mulch, rock, blacktop, concrete. These alternative-type ground
covers can be and should be considered for use where their specific function can best be utilized.
For example, rather than lawn for a pathway, gravel, concrete, or blacktop can be used
depending on the amount of traffic and how it fits the surrounding landscape. Living ground
covers can be best utilized as lawn substitutes in areas of little traffic (steep banks, under trees
and low-growing shrubs).
Certain varieties add a splash of color into a green environment. Types of plants that can be used
in and around redwood groves, rhododendrons, and pieris plantings are:
Oxalis Oregana (Redwood Sorrel), Baby-Tears, Fragaria (Wild Strawberry), Cotoneaster many
types, Ajuga, and Ferns.
Ground cover used in open areas, hillsides or as large lawn substitutes are:
Small Leaf Ivies (both plain and variegated), Vinca Minor (Periwinkle), Rosmarinus officinalis
'prostratus' (Trailing Rosemary), Cotoneaster dammeri, Prostrate Ceanothus, Gazania, Arctothica
(African Daisy), Arctotheca calendula (Cape Weed), Bergenia, Coronilla varia (Crown Vetch),
Lonicera japonica (Honeysuckle), Nandina domestica (Heavenly Bamboo), Hypericum
calycinum (Aaron's Beard), and Agapanthus.
These varieties of ground cover grow very well in this area. One group of ground cover not
included in this plan would be the Junipers due to its susceptibility to root rot.
Small to Medium Plants (2' to 5' in height) - These can be used singularly or in groups as
mounding-type ground cover throughout the campus or in combination with other low-growing
ground cover, larger shrubs, and trees. These also need to be trimmed to keep a lower-growing
structure.
This plant material shall be chosen on its merit for color, texture, ability to stand wet weather,
and its hardiness against infestations. Some examples are:
Agapanthus (Lily-of-the-Nile), Azaleas, Nandina domestica (Heavenly Bamboo), Contoneaster
several types, Ceanothus (Wild Lilac), Aucuba, Escallonia several types, Fuchsia, Hydrangea
macrophylla, Ligustrum (Privit), Mahonia aquifolium (Oregon Grape), Pieris japonica, Pinus
mugo (Dwarf Pine), Pittosporum tobira, Pittosporum tenuifolium, Rhododendron (many
varieties), Podocarpus, Grevillea (many varieties), Hebe buxifolia, Hebe Patty's Purple, Camellia
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japonica, Vaccinium ovatum (Huckleberry), Callistemon citrinus (Bottlebrush), Calluna vulgaris
(Heather), and Choisya ternata (Mexican Orange).
These are just a sample of types that will grow in this area and are now used on the District
campuses.
Medium to Large Plants (4' to 8' in height) - These plants would be used mainly as stand-alones
or in large groupings in combination with lawns, ground covers, small shrubs, or trees. Many
uses for these type of shrubs would be to soften hard surfaces such as walls, retaining walls, cuts
in hillsides, or as a type of visual block. Some types now used are:
Pieris japonica, Rhododendron, Prunus laurocerasus (English Laurel), Prunus lusitanica
(Portugal Laurel), Photinia fraseri, Viburnum, Leptospermum laevigatum (Australian Tea Tree),
Ilex aquifolium (English Holly), Ilex Burfordii (Burford Holly), Hydrangea macrophylla,
Escallonia rubra, and Ceanothus (Wild Lilac). This is a sample of varieties which can grow or
are growing at the campuses now.
Large Trees (6' to 150' in height) - Many of the trees on campus are already well on their way to
their maximum height. Due to their size and their proximity to both buildings and pedestrian
walkways, some of these trees need to be removed.
There are several varieties of pine trees on the Eureka Campus whose life span is only thirty to
forty years. With the Eureka Campus in its 25th year, these trees are getting to the age where
they require special care and planning for replacement to avoid losing their aesthetic value or
becoming hazards to buildings and pedestrians.
Trees recommended for use on the campuses should be of the type that are salt resistant, resistant
to infestation, but still provide shade, windbreak, visual screen as well as color, shape and
texture. Some examples of trees are:
Sequoia gigentea (Giant Sequoia), Sequoia sempervirens (Coast Redwood), Metasequoia (Dawn
Redwood), Prunus thundercloud (Flowering Plum), Prunus serrulata (Flowering Cherry), Pine
(many varieties), Cotoneaster frachetii, Ceanothus (Blue Buttons), Betula pendula (White Birch),
Chamaecyparis lawsoniana (Port Orford Cedar), Cedrus atlantica (Atlas Cedar), Cedrus deodara
(Deodar Cedar), Lithocarpus densiflorus (Tanbark Oak), Acer palmatum (Japanese Maple),
Liquidambar styraciflua (Sweet Gum), Pittosporum tobira, Pittosporum eugenoides, Acacia
baileyana, Acacia melanoxylon (Black Acacia), Milus (Crabapple), Picea sitchensis (Sitka
Spruce), Magnolia, Crataegus (Hawthorn), Cryptomeria japonica, Alnus oregona (Red Alder),
Salix (Willow), Eucalyptus nicholii, Abies grandis (Grand Fir), Abies concolor (White Fir),
Podocarpus, and Pseudotsuga taxifolia (Douglas Fir). These are a sampling of the varieties that
can and are growing at the College.
Maintenance would consist of regular inspections watching growth patterns, light regular
trimming as needed. Professional tree companies shall be hired to do major pruning or removal.
Former Administrative Regulation No. 707.01, number change only on June 5, 2012
12/27/90
Reveiwed by Board of Trustees - January 7, 1991 and April 1, 1991
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LANDSCAPE GOALS 1990-91 -- EUREKA CAMPUS
I. Budget:
In order to attract students and to maintain the goodwill of the community, it is important that the
budget for grounds maintenance be increased to pay for outside services, maintenance staff, and
adequate supplies.
II. Gardening staff:
Based on availability of funding, the number of permanent gardeners should be increased to four
persons plus one person be given the responsibility of being the Head Gardener. This needs to be
accomplished in 1990.
III. Grounds master plan:
By the end of the 1990-91 academic year, there needs to be in place a grounds master plan on
which there is general agreement.
This plan should include projects and schedules for redevelopment or special emphasis for the
lakes on the Eureka Campus.
IV. Development of walkways and sidewalks on campus:
There are many areas that are traversed by individuals on campus. Some of the plant materials in
those areas are overgrown and force people to walk in dangerous situations. Additional paths are
needed in the following areas:
A. Introduce a hard surface pathway from the southeast corner of the Administration Building to
the base of the stairs by the fountain in the main parking lot.
B. Provide a hard surface pathway in the Park to provide disabled access, in inclement weather,
to those wishing to use the facility.
C. Provide a hard surface pathway between the stairs from the Physical Science Building across
the dam to Creative Arts or restrict automobile access on the road.
V. Social and gathering areas:
With the addition of benches and landscape material, there are many areas that would make
excellent outside study areas or gathering areas for students and staff. The following are some
suggested locations.
A. South side of the Creative Arts Building.
B. East side of the Creative Arts Building overlooking the lake.
C. South side of the Life Science and Physical Science buildings.
D. South side of the Administration Building below the fountain and south of Data Processing.
E. Below road by lake, west of dam.
F. Building Entrances:
1. Physical Science building -- extend the sidewalk from Life Science to Physical Science.
Remove part of the lawn to provide an area for seating.
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2. Main entrance to Life Science Building -- pave surface for seating and landscape to provide
color.
3. Front of the Physical Education Building -- two small lawn areas to be bermed and the lawns
replaced with a lush ground cover and deciduous type trees to provide both foliage and branch
contrast.
VI. Creation of edging strips to provide a manicured, neat, and clean appearance.
VII. Develop the areas around light standards with paving. Where appropriate, incorporate
seating and plants.
VIII. Relocation of large and overgrown plants.
A. North end of the main parking lot below the Administration Building.
B. North side of the Library and Life Science.
C. Between the Library and Room 50.
D. Island between the Cafeteria and the Humanities building.
E. The raised planter area in front of Humanities Building Room 110 -- outside perimeter row to
give six to eight feet flat area so bulbs can be planted.
F. Large pieris and bottle brush, etc. need to be moved away from most buildings and the areas
replanted with camellias and smaller flowering plants to provide color.
LANDSCAPE GOALS DEL NORTE 1990-91
I. Install additional pathway lighting between the main building and the modular structures.
II. Complete the paving and striping of the staff parking lot off Small Avenue and incorporate an
effective drainage system for additional runoff.
III. Prepare costs for development of an under ground irrigation system, and programmable
control system. Develop phases of installation and initiate project with lawn and shrub irrigation
adjacent to the main building.
IV. Develop area adjacent to the main building heating unit as a Maintenance / Tool / Storage /
Receiving facility while converting the existing maintenance closet into a copy room.
V. Create a gathering/eating area between the modular buildings and the Voc Tech Building for
student and staff use. Develop within this area a memorial to honor the contributions of the
deceased staff.
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 6300
FISCAL MANAGEMENT
The President/Superintendent shall establish procedures to ensure assure that the District’s fiscal
management is in accordance with the principles contained in Title 5 §58311 Principles of
Sound Financial ManagementTitle 5, section 58311, including:

Adequate internal controls exist.

Fiscal objectives, procedures, and constraints are communicated to the Board and
employees.

Adjustments to the budget are made in a timely manner, when necessary.

The management information system provides timely, accurate, and reliable fiscal
information.

Responsibility and accountability for fiscal management are clearly delineated.
The books and records of the District shall be maintained pursuant to the California Community
Colleges Budget and Accounting Manual.
As required by law, the Board shall be presented with a monthly report showing the financial and
budgetary conditions of the District.
As required by the Budget and Accounting Manual, expenditures shall be recognized in the
accounting period in which the liability is incurred, and shall be limited to the amount
budgeted for each major classification of accounts and to the total amount of the budget for
each fund.
See Administrative Procedures #AP 6250.
Reference: Education Code Section 84040(c); Title 5 Section 58311
Adopted by Board of Trustees: 10/3/06
Former Policy #602: “Fiscal Services,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83, 11/4/91
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REDWOODS COMMUNITY COLLEGE DISTRICT AP 6300
Administrative Procedure
FISCAL MANAGEMENT
The following guidelines are established to assure that the District’s fiscal management is in
accordance with the principles contained in Title 5 §58311 Principles of Sound Financial
ManagementTitle 5, Section 58311:

Each district shall be responsible for the ongoing fiscal stability of the district
through the responsible stewardship of available resources.

Each district will adequately safeguard and manage district assets to ensure the
ongoing effective operations of the district. Management will maintain adequate
cash reserves, implement and maintain effective internal controls, determine
sources of revenues prior to making short-term and long-term commitments, and
establish a plan for the repair and replacement of equipment and facilities.

District personnel practices will be consistent with legal requirements, make the
most effective use of available human resources, and ensure that staffing costs do
not exceed estimates of available financial resources.

Each district will adopt policies to ensure that all auxiliary activities that have a
fiscal impact on the district comport with the educational objectives of the
institution and comply with sound accounting and budgeting principles, public
disclosures, and annual independent audit requirements.

Each district's organizational structure will incorporate a clear delineation of fiscal
responsibilities and establish staff accountability.

Appropriate district administrators will keep the governing board current on the
fiscal condition of the district as an integral part of the policy- and decision-making
processes.

Each district will effectively develop and communicate fiscal policies, objectives,
procedures, and constraints to the governing board, staff, and students.

Each district will have an adequate management information system that provides
timely, accurate, and reliable fiscal information to appropriate staff for planning,
decisionmaking, and budgetary control.

Each district will adhere to appropriate fiscal policies and procedures and have
adequate controls to ensure that established fiscal objectives are met.

District management will have a process to evaluate significant changes in the fiscal
environment and make necessary, timely, financial and educational adjustments.

District financial planning will include both short-term and long-term goals and
objectives, and broad-based input, and will be coordinated with district educational
planning.
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
Each district's capital outlay budget will be consistent with its five-year plan and
reflect regional planning and needs assessments.

Provide for responsible stewardship of available resources.

Provide for safeguarding and managing District assets to ensure ongoing effective
operations; maintenance of adequate cash reserves; implementation and maintenance of
effective internal controls; determination of sources of revenues prior to making shortterm and long-term commitments; establishment of a plan for the repair and replacement
of equipment and facilities.

Provide for an organizational structure that incorporates a clear delineation of fiscal
responsibilities and staff accountability.

Provide that appropriate administrators keep the Board current on the fiscal condition of
the District as an integral part of policy and decisionmaking.

Provide for development and communication of fiscal policies, objectives and constraints
to the board, staff and students.

Provide for an adequate management information system that gives timely, accurate and
reliable fiscal information for planning, decision making, and budgetary control.

Provide for appropriate fiscal policies and procedures and adequate controls to ensure
that established fiscal objectives are met.

Provide a process to evaluate significant changes in the fiscal environment and make
necessary, timely, financial and educational adjustments.

Provide both short-term and long-term goals and objectives, and broad based input
coordinated with District educational planning.
Reference: Education Code Section 84040(c); Title 5 Section 58311; Accreditation Standard
III.D.2
Approved: 10/3/06
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 6250
BUDGET MANAGEMENT
The budget shall be managed in accordance with Title 5 §58311 Principles for Sound Fiscal
Management, Education Code 84040(c), Accreditation Standard IIID, and the California
Community Colleges Budget and Accounting Manual. Budget revisions shall be made only in
accordance with these policies and as provided by law.
Revenues accruing to the District in excess of amounts budgeted shall be added to the District’s
reserve for contingencies. They are available for appropriation only upon a resolution of the
Board that sets forth the need according to major budget classifications in accordance with
applicable law.
Board approval or ratification is required for changes between major expenditure
classifications. Transfers from the reserve for contingencies to any expenditure classification
must be approved or ratified by a two thirds vote of the members of the Board. Transfers
between expenditure classifications must be approved or ratified by a majority vote of the
members of the Board.
See Administrative Procedure #AP 6250.
Reference: Title 5 Sections 58307, 58308
Adopted by Board of Trustees: 10/3/06
Former Policy #602: “Fiscal Services,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83, 11/4/91
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REDWOODS COMMUNITY COLLEGE DISTRICT AP 6250
Administrative Procedure
BUDGET MANAGEMENT
Title 5 requires that budget management conforms to the following minimum standards:
Title 5 §58307 District Budget Limitation on Expenditure:

Total amounts budgeted as the proposed expenditure for each major classification of
expenditures shall be the maximum expended for that classification for the school year,
except as specifically authorized by the Board.

Transfers may be made from the reserve for contingencies to any expenditure
classification by written resolution of the Board, and must be approved by a two thirds
vote of the members of the Board.

Transfers may be made between expenditure classifications by written resolution of the
Board, and may be approved by a majority of the members of the Board.
Title 5 §58308 Appropriation of Excess Funds and Limitations:

Excess funds must be added to the general reserve of the District, and are not available
for appropriation except by resolution of the Board setting forth the need according to
major classification.
Title 5 §58311 Principles of Sound Financial Management:

Each district shall be responsible for the ongoing fiscal stability of the district
through the responsible stewardship of available resources.

Each district will adequately safeguard and manage district assets to ensure the
ongoing effective operations of the district. Management will maintain adequate
cash reserves, implement and maintain effective internal controls, determine
sources of revenues prior to making short-term and long-term commitments, and
establish a plan for the repair and replacement of equipment and facilities.

District personnel practices will be consistent with legal requirements, make the
most effective use of available human resources, and ensure that staffing costs do
not exceed estimates of available financial resources.

Each district will adopt policies to ensure that all auxiliary activities that have a
fiscal impact on the district comport with the educational objectives of the
institution and comply with sound accounting and budgeting principles, public
disclosures, and annual independent audit requirements.

Each district's organizational structure will incorporate a clear delineation of fiscal
responsibilities and establish staff accountability.

Appropriate district administrators will keep the governing board current on the
fiscal condition of the district as an integral part of the policy- and decision-making
processes.
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
Each district will effectively develop and communicate fiscal policies, objectives,
procedures, and constraints to the governing board, staff, and students.

Each district will have an adequate management information system that provides
timely, accurate, and reliable fiscal information to appropriate staff for planning,
decisionmaking, and budgetary control.

Each district will adhere to appropriate fiscal policies and procedures and have
adequate controls to ensure that established fiscal objectives are met.

District management will have a process to evaluate significant changes in the fiscal
environment and make necessary, timely, financial and educational adjustments.

District financial planning will include both short-term and long-term goals and
objectives, and broad-based input, and will be coordinated with district educational
planning.

Each district's capital outlay budget will be consistent with its five-year plan and
reflect regional planning and needs assessments.
Reference: Title 5, Sections 58305, 58307, 58308, 58311
Approved: 10/3/06
Former Policy #602: “Fiscal Services,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83, 11/4/91
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 6200
BUDGET PREPARATION
Each year, the President/Superintendent shall present to the Board a budget prepared in
accordance with Title 5 and the California Community Colleges Budget and Accounting Manual
(BAM).
The schedule for presentation and review of budget proposals shall comply with state law and
regulations, and provide adequate time for Board study.
Budget development shall meet the following criteria:

The annual budget shall support the District’s approved operations, as well as the Strategic
Plan, the Annual Institutional Plan, the Education Master Plan, Technology Master
Plan, and the Facilities Master Plan.

Assumptions upon which the budget is based are presented to the Board for review. The
budget will reflect recommendations from the District’s Budget Planning Committee
(BPC), and the President/Superintendent will identify any material deviations from
that budget recommendation. Changes in the assumptions upon which the budget was
based shall be reported to the Board in a timely manner.

The annual budget and multiyear budget projections shall meet all the requirements of
Accreditation Standard IIID Financial Resources, including, “The level of financial
resources provides a reasonable expectation of both short-term and long-term
financial solvency” and Eligibility Requirement 17 Financial Resources.

A schedule is provided to the Board by September of each year that includes dates for
presentation of the tentative budget, required public hearing(s), and approval of the final
budget. At the public hearings, interested persons may appear and address the Board
regarding the proposed budget or any item in the proposed budget.

The annual budget shall be reported to the Board at its September meeting as the Final
Budget. The annual budget wishall provide for adequate cash reserves. Unrestricted
general cash reserves shall be no less than 5.00 % of expenditures and transfers
(prudent fund balance reserve is defined by the Chancellor’s Office as 5.00%). If the
annual budget falls below this minimum requirement:

The President/Superintendent shall report a restoration plan to the Board by
December 31st which shall include an employee reduction in force, if necessary to
restore reserves to the minimum requirement by June 30th of the current year or
the following year.

The Board’s approval of the President/Superintendent’s restoration plan shall
not be unreasonably withheld. The Board of Governors may appoint a Special
Trustee to a district that fails to meet the requirements of California
Administrative Code title 5, § 58312 Inadequate Plans by District or Failure to
Implement Plans; Authorized Actions by the Chancellor.
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See Administrative Procedure #AP 6200.
Reference: Education Code Section 70902(b)(5); Title 5, 58300 et seq. ok
Adopted by Board of Trustees: 10/3/06
Former Policy #602: “Fiscal Services,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83, 11/4/91
Former Policy #603: “Budget Preparation,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83
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REDWOODS COMMUNITY COLLEGE DISTRICT
AP 6200
Administrative Procedure
BUDGET PREPARATION
The budget shall be designed to reflect the Redwoods Community College District's (District)
mission, the Education Master Plan, the Facilities Master Plan, the Technology Master Plan,
sStrategic plansPlan, and annual goals and objectives, and shall meet all of the requirements
of Accreditation Standard III D Financial Resources, and Eligibility Requirement 17
Financial Resources, and if possible shall avoid falling below the requirements of
.California Administrative Code title 5, § 58312 Inadequate Plans by District or Failure to
Implement Plans; Authorized Actions by the Chancellor. This necessitates a long range,
continuous view of District financial requirements.
The budget process shall include participation from College Council and the Financial
AdvisoryBudget Planning Committee (BPC). In support of the District’s integrated
planning processes, the BPC shall recommend to the President/Superintendent an annual
budget and multiyear budget that at least maintains the required minimum unrestricted
cash balance reserve. The President/Superintendent shall present an annual budget and
multiyear budget to the Board of Trustees for ratification and shall identify any material
changes from the BPC recommended budget.
The budget shall project financial support for educational and support programs of the Redwoods
Community College District and shall contain statements of income, expenditures, and balances.
A budget calendar shall be presented to the Board by September of each year that includes
presentation of the tentative and final budgets. The tentative budget shall be presented no later
than July 1 [Title 5, Section 58305(a)], and the final budget no later than September 15 [Title 5,
Section 58305(c)]. A public hearing on the budget shall be held on or before September 15 [Title
5, Section 58301].
The budget must note the relationship between the ending balance of the prior year and the
beginning balance of the current year budget, as well as the appropriation for contingency. The
purpose of the requirement is to assure awareness on the part of the Board of Trustees of any
deficit financing.
Any unusual budget items must be noted with the impact explained to the Board of Trustees.
This includes, but not limited to, any deficit financing, contingencies for reductions, property
purchases or sales, audit procedure changes, or capital loss or gain.
Revenues and expenditures provided by borrowed funds or long term debt must be noted and
explained to the Board of Trustees.
Budget management shall be the responsibility of every cost center manager who shall adhere to
sound, prudent, business practices. It shall be the responsibility of the Vice President, Chief
Business Officer to keep cost center Managers managers informed of fiscal matters in a timely
fashion, and cost center managers shall make a good faith effort to stay informed on budget
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matters. It shall be the responsibility of the cost center managers to inform the Chief
Business Officer immediately and in writing of any material deterioration in their budget.
The budget shall contain at a minimum a detailed annual budget and a summarized
multiyear budget forecast, including:
1. 1. The anticipated revenue, expenditure, transfer, and all other financial activity in
each financial category for the current school year for the unrestricted general fund,
restricted general fund, and all other District funds with budgeted activity.
2. 2. An estimate of the student population expressed as full-time equivalent students
(FTES) for both enrollments potentially eligible for apportionment funding and
non-resident enrollments for the coming school year.
3. 3. An estimate of the staff composition budget by numbers type of employee for the
coming school year.
4. 4. The anticipated revenue showing sources and amounts of each.
4. 5. The beginning amount of reserves, anticipated reserves at the end of the current yearend, and a calculation of the percent of ending reserves over total expenditures and
transfers.
5. The beginning amount of unrestricted cash, anticipated unrestricted cash at the
year-end, and a calculation of the percent of ending cash over total expenditures and
transfers.
5.6.The budget shall include a narrative that describes the budget assumptions and any
unusual items or significant changes to the budget. If the budget includes a
reduction in the amount or percent of reserves, an explanation of the use of reserves
shall be included as well.
The adopted budget shall be submitted to the CCC Chancellor’s Office on or before October 10
[Title 5, Section 58305(d)].
A monthly financial report shall be presented to the Board of Trustees reflecting at a minimum
unrestricted general funds and reporting at a minimum the following:
1. 1. The fiscal status of the Redwoods Community College District including income,
expenditures, transfers and balances.
2. 2. A projection of the year end income, expenditures, and balances.
3. 3. A report of all budget transfers among the major accounts for Board approval.
3.4.A report of the District’s unrestricted general cash balance if the balance has fallen
below or is projected to fall below the minimum requirement set forth in BP 6200.
The budget reports discussed above A complete list of all expenditures for the reporting period
shall be available for inspection in on the Business Office website, BPC website, or Board of
Trustees website. The annual budget shall be loaded into the District’s financial
information system in sufficient detail to allow for prudent, accurate, and appropriate
budget management and reporting, and shall be updated throughout the year as budget
changes are approved.
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The annual budget will provide for adequate cash reserves. Unrestricted general cash
reserves shall be no less than 5.00 % of expenditures and transfers (prudent fund balance
reserve is defined by the Chancellor’s Office as 5.00%). If the annual budget falls below
this minimum requirement, the President/Superintendent shall report a restoration plan to
the Board by December 31st which shall include an employee reduction in force, if
necessary to restore reserves to the minimum requirement by June 30th of the current year
or the following year.
Reference: Accreditation Standard III.D; Education Code Section 70902(b)(5); Title 5, Sections
58300 et seq.
Approved: 10/3/06
Former Policy #602: “Fiscal Services,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83, 11/4/91
Former Policy #603: “Budget Preparation,” Adopted by Board of Trustees: 8/15/77
Amended: 7/83
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REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
AP 5055
ENROLLMENT PRIORITIES
Enrollment in courses and programs may be limited to students meeting properly established
prerequisites and co-requisites.
Enrollment may be limited due to the following:
 health and safety considerations
 facility limitations
 faculty workload
 availability of qualified instructors
 funding limitations
 regional planning
 legal requirements
 contractual requirements
Priority Registration days and times for any semester will be assigned as follows:
1. Documented member or former member of the Armed Forces of the United States within
fifteen years of leaving active duty and foster youth or former foster youth who have
completed orientation, assessment, and developed student education plans and are
in good academic standing. "Foster youth" means a person who is currently in foster
care, and "former foster youth" means a person who is an emancipated foster youth and
who is up to 24 years of age.
2. Documented eligible students actively participating in Disabled Student Programs and
Services (DSPS) or in Extended Opportunity Programs and Services (EOPS) who have
completed orientation, assessment, and developed student education plans and are
in good academic standing.
3. In descending order, continuing students who have completed orientation, assessment,
and developed student education plans and are in good academic standing.
(effective, Fall 2014) and:
a. completed 45 or more but less than 100 units at College of the Redwoods;
b. completed between 30 and 44.5 units at College of the Redwoods;
c. completed between 15 and 29.5 units at College of the Redwoods;
d. attempting or completed between 0.5 and 14.5 units at College of the
Redwoods;
4. New (includes transfer students) who have completed orientation, assessment, and developed
student education plans;
5. Returning students who have completed orientation, assessment, and developed
student education plans, are in good academic standing and have not exceeded 100
units;
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6. Continuing students and returning students who have completed orientation,
assessment, and developed student education plans, and are in good academic
standing who have exceeded 100 units (not including units in basic English, math or
English as a Second Language);
7. All other continuing students without a student education plan and/or less than a 2.00
cumulative grade point average;
8. Concurrently enrolled high school students.
A student may appeal the loss of priority enrollment status due to extenuating circumstances, or
where a student with a disability applied for, but did not receive reasonable accommodation in a
timely manner. Extenuating circumstances are verified cases of accidents, illnesses or other
circumstances beyond the control of the student. A written appeal may be submitted to the Registrar
and must have documentation of the extenuating circumstances.
References: Title 5 Sections 56232, 56026, 58106, 58108; Education Code Sections 66025.8,
66025.9, 76001
Approved: 8/7/07
Amended: 1/15/08; 04/06/10; 01/03/2012
Former Policy #500, “Priority Registration,” Adopted by the Board of Trustees: 6/3/91
Amended: 6/5/95; 8/7/07
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REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
FACULTY SERVICE AREAS, MINIMUM QUALIFICATIONS, AND
EQUIVALENCIES
Faculty Service Areas
Faculty service areas shall be established after negotiation and consultation as required by
law with the appropriate faculty representatives.
Minimum Qualifications
All faculty shall meet minimum qualifications established by the Board of Governors and
published in the Minimum Qualifications for Faculty and Administrators in California
Community Colleges (Minimum Qualifications Handbook), or shall possess
qualifications that are at least equivalent to the minimum qualifications set out in the
regulations of the Board of Governors.
Equivalencies
The Academic Senate’s Faculty Qualifications Committee is responsible for fulfilling the
requirement of Education Code Section 87359, which states that the equivalency process
“shall include reasonable procedures to ensure that the Board of Trustees relies primarily
upon the advice and judgment of the Academic Senate to determine that each individual
employed under the authority granted by the regulations possesses qualifications that are
at least equivalent to the applicable minimum qualification…” In order to ensure that the
Board of Trustees relies primarily on the advice and judgment of the Academic Senate,
the Academic Senate Faculty Qualifications Committee shall:
 Be available as a resource regarding equivalency determinations.
 Recommend all equivalency determinations.
 Further clarify the criteria to be used for determining equivalency.
 Ensure that careful records are kept of all equivalency determinations.
 Periodically review this procedure and recommend necessary changes to the
Academic Senate and Board of Trustees.
 In general, ensure that the equivalency process works well and meets the
requirements of the law.
Determination of Equivalencies – The following procedure is to be used to determine
when an applicant for a faculty position, although lacking the exact degree or experience
specified in the Minimum Qualifications Handbook that establishes the minimum
qualifications for hire, nonetheless does possess qualifications that are at least equivalent
to those required by the Board of Governors. The procedure is intended to ensure a fair
and objective process for determining when an applicant has the equivalent
qualifications. It is not intended to grant waivers for lack of the required qualifications.
Supporting documentation might include but not be limited to:
1




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A transcript showing that appropriate courses in general education and in the
discipline were successfully completed at a regionally accredited college or
through an appropriate foreign institution; and
A review of the application and recommendation by the subject matter expert.
Other evidence of sufficient mastery and currency of the discipline, such as
publications, portfolios, and appropriate professional experience; or
Eminence in the field. (Refer to the Minimum Qualifications Handbook)
All faculty position announcements will state the required qualifications as specified in
the Minimum Qualifications Handbook, including the possibility of meeting the
equivalent of the required degree or experience. District applications for faculty
positions will ask applicants to state whether they meet the minimum qualifications for
the discipline or whether they believe they meet the equivalent. Those claiming
equivalency will then be asked to state their reasons and to present evidence. It will be
the responsibility of the applicant to supply all evidence and documentation for the claim
of equivalency at the time of application.
Human Resources will initially screen all full-time faculty applications. Those applicants
who require an equivalency determination will be forwarded to the Academic Senate’s
Faculty Qualifications Committee. The Academic Senate Faculty Qualifications
Committee shall submit its recommendation and evaluation concerning equivalency and
non-equivalency to Human Resources. Only applicants who are found to meet
equivalency may be selected for an interview.
Human Resources will screen all associate faculty applications. Those applicants who
require an equivalency determination will be forwarded to the Academic Senate’s Faculty
Qualifications Committee. The Academic Senate Faculty Qualifications Committee shall
submit its recommendation and evaluation concerning equivalency the Academic Senate
and to the Board of Trustees. Only applicants who are found to meet equivalency may be
considered for an associate faculty appointment.
Process for Granting Associate Faculty an Emergency Equivalency
All departments, divisions, and campus administrators are expected to initiate the
equivalency process in an expeditious manner prior to the end of each term. In those
emergency circumstances (for instance during summer and winter break when members
of the Faculty Qualifications Committee may not be available) the determination of
equivalency can be made on a temporary basis by the Chief Instructional Officer in
consultation with the respective discipline’s dean or director.
The Academic Senate Faculty Qualifications Committee shall employ the following
procedures in emergencies or special circumstances. For the purposes of this procedure,
an emergency or special circumstance is defined as a situation in which the full hiring
process cannot be carried out in a timely manner. Such situations may include, but are
not limited to the following:
 Vacancies that occur shortly before the beginning of a session in which there is
not sufficient time for the full equivalency process to take place.
 Additional sections of a class added shortly before the beginning of a session or
after the session begins.
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An emergency equivalency is valid for one appointment contract. The Faculty
Qualifications Committee’s first agenda item at each meeting is to review emergency
equivalencies granted since the Committee’s previous meeting. Once the Academic
Senate has approved or denied the Faculty Qualifications Committee’s recommendation
on equivalency for a faculty member, an emergency equivalency for the same faculty
member for the same discipline cannot be granted.
Graduate Students as Faculty Interns
In the case of graduate students as faculty interns, refer to the Minimum Qualifications
Handbook.
References:
Education Code Section 87001, 87003, 87359, and 87743.2
Title 5 Sections 53400 et seq.
Approved: July 9, 1990
Revised: April 6, 1992; June 3, 1996; January 9, 2007
[Academic Standards and Policies Committee draft proposal to Academic Senate
November 2, 2012]
Academic Senate Approved November 16, 2012
[Current Policy 305.02; renumbered 7211]
COLLEGE OF THE REDWOODS
Board of Trustees Policy No. 305
Administrative Regulation No. 305.02
FACULTY QUALIFICATIONS
For the purpose of this regulation the term “faculty,” unless otherwise indicated, includes
full-time faculty and associate faculty.
Minimum qualifications for faculty in the Redwoods Community College District are
established in accordance with the regulations on minimum qualifications adopted by the
Board of Governors of the California Community Colleges. Every faculty member hired
by the Redwoods Community College District after July 1, 1990, must meet the
requirements for the discipline or disciplines in which he or she is assigned. Upon
meeting the requirements, the person is eligible to teach only those courses or perform
those functions that fall within the disciplines for which he or she is qualified.
Faculty who do not meet the applicable minimum qualifications may be employed by the
Redwoods Community College District if the Academic Senate has determined that the
candidate possesses qualifications that are at least equivalent to the locally established
minimum qualifications.
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For establishing the local discipline minimum qualifications, the Redwoods Community
College District will be guided by the following principles:
1. The minimum qualifications will equal or exceed minimum qualifications
established by the Board of Governors of the California Community Colleges.
2. The minimum qualifications will be the same for all pre-tenured, tenured and
temporary faculty.
3. The establishment, review and modification of faculty qualifications is the
responsiblility of the Academic Senate.
4. The establishment, review, and modification of the process by which equivalency
is determined is the responsibility of the Academic Senate through the Faculty
Qualifications Committee.
5. Every credit course taught in the District must fall under a locally recognized
discipline.
EQUIVALENCY TO THE MINIMUM QUALIFICATIONS
The equivalency process shall be applied to determine the qualification for appointment
of faculty who state that they possess education, training, and/or experience which is at
least equivalent to the District’s minimum qualifications established by the Academic
Senate for each specific discipline. The procedure is intended to insure a fair and
objective process for determining when an applicant has the equivalent qualifications. It
is not intended to grant waivers for lack of the required qualifications.
In keeping with sections 87356, 87357, 87358, and 87359 of the Education Code, the
goal of the Faculty Qualifications Committee is to rule on discipline-wide equivalency.
SUBJECT MATTER EXPERTS
The role of the subject matter expert is to make a recommendation to the Faculty
Qualifications Committee on the qualifications of an individual to teach in a specific
discipline. Each discipline shall select a full-time, tenured faculty member from that
discipline as a subject matter expert. If a tenured faculty member is not available, a pretenured faculty member may be selected. In disciplines that do not have full-time faculty
members, subject matter experts may be chosen from a closely related discipline. In the
situation where no full-time faculty are available in the discipline or a closely related
discipline, the division chair or lead faculty member shall act as the subject matter expert.
The individual selected, in consultation with other faculty in the discipline, will review
all applications for equivalency for that particular discipline.
The Faculty Qualifications Committee is responsible for providing an orientation and
training to all subject matter experts before the subject matter expert may evaluate an
application for equivalency. Subject matter expert training and orientation should consist
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of information regarding the faculty qualification process and the role of subject matter
experts in that process.
PROCESS FOR EVALUATING FACULTY QUALIFICATIONS
Process for Evaluating Full-Time Faculty Candidates Qualifications
The process for determining a faculty candidate’s qualifications is described in AR
305.01, “Faculty Appointment Procedures.”
Process for Evaluating Existing Full-Time Faculty Qualifications to Teach in an
Additional Discipline
The process begins when an individual is considered for a faculty assignment in a
discipline for which they have not been previously qualified.
1. The Vice President of Academic Affairs, or designee, determines if the faculty
member meets the District’s minimum qualifications for the assignment.
2. If the faculty member does NOT meet the District’s standard, the individual with
the intent to assign submits an application for equivalency, with supporting
documentation, to the Faculty Qualifications Committee.
Supporting documentation might include but not be limited to:



A transcript showing that appropriate courses in general education and the
discipline were successfully completed at a regionally accredited college
or through an appropriate foreign institution; or
Other evidence of sufficient mastery and currency of the discipline, such
as publications, portfolios, and appropriate professional experience; or
Eminence in the field.
3. The subject matter expert reviews the application and forwards a recommendation
to the Faculty Qualifications Committee.
4. The Faculty Qualifications Committee will review the application and supporting
evidence to determine a faculty member’s equivalency. If more documentation is
needed, the application packet is returned to the Vice President of Academic
Affairs, or designee, (step 1) at which point the process begins again.
5. The Faculty Qualifications Committee forwards its recommendation to grant/deny
equivalency to the Academic Senate for approval.
6. Once the Academic Senate grants or denies an equivalency, the action is reported
to the Vice President of Academic Affairs, Dean of Faculty, and all division
chairs, directors, and campus vice presidents. The Vice President of Academic
Affairs shall notify the originator of each application for equivalency and the
respective candidates of the Senate’s action.
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Process for Evaluating Associate Faculty Qualifications
The process begins when an individual is considered for a faculty assignment.
1. The Vice President of Academic Affairs, or designee, determines if the candidate
meets the District’s minimum qualification for appointment.
2. If the candidate does NOT meet the District’s standard, the individual with the
intent to assign submits an application for equivalency with supporting
documentation to the Faculty Qualifications Committee.
Supporting documentation might include but not be limited to:



A transcript showing that appropriate courses in general education and the
discipline were successfully completed at a regionally accredited college
or through an appropriate foreign institution; or
Other evidence of sufficient mastery and currency of the discipline, such
as publications, portfolios, and appropriate professional experience; or
Eminence in the field.
3. The subject matter expert reviews the application and forwards a recommendation
to the Faculty Qualifications Committee.
4. The Faculty Qualifications Committee will review the application and supporting
evidence to determine a candidate’s equivalency. If more documentation is
needed, the application packet is returned to the Vice President of Academic
Affairs, or designee, (step 1) at which point the process begins again.
5. The Faculty Qualifications Committee forwards its recommendation to grant/deny
equivalency to the Academic Senate for approval.
6. Once the Academic Senate grants or denies an equivalency, the action is reported
to the Vice President of Academic Affairs, Dean of Faculty and all division
chairs, directors, and campus vice presidents. The Vice President of Academic
Affairs shall notify the originator of each application for equivalency and the
respective candidates of the Senate’s action.
Process for Granting Associate Faculty an Emergency Equivalency
For associate faculty, all departments, divisions, and campus administrators are expected
to initiate the equivalency process in an expeditious manner prior to the end of each term.
In those emergency circumstances (for instance during summer and winter break when
members of the Faculty Qualifications Committee may not be available) the
determination of equivalency can be made on a temporary basis by the Vice President for
Academic Affairs in consultation with the respective discipline’s division chair or
director.
An emergency equivalency is valid for one appointment contract. The Faculty
Qualifications Committee’s first agenda item at each meeting is to review emergency
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equivalencies granted since the Committee’s previous meeting. Once the Academic
Senate has approved or denied the Faculty Qualifications Committee’s recommendation
on equivalency for a faculty member, an emergency equivalency for the same faculty
member for the same discipline or course cannot be granted.
GRADUATE STUDENTS AS FACULTY INTERNS
Faculty interns may be employed as associate faculty under the terms and minimum
qualifications describe in the Title 5 regulation Regulations on Faculty Interns
(subchapter 5, sections 53500, 53501 and 53502). Note this regulation covers only
“faculty interns” and does not include “interns,” which are described in Title 5,
subchapter 5, section 53500 as “. . . any person, no matter how designated, who only
assists in a class taught by a regularly qualified faculty member, and who has no
independent responsibility for instruction or supervision of students.”
Approved: July 9, 1990
Revised: April 6, 1992; June 3, 1996; January 9, 2007
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REDWOODS COMMUNITY COLLEGE DISTRICT AP 6450
Administrative Procedure
Number Update only from Administrative Regulation No. 824.02
CELLULAR PHONE PROGRAM
The President/Superintendent or designee shall determine if it is in the best interests of the
District to provide a cellular or wireless telephone to an employee at District expense.
Cellular telephones provided by the District for compensatory reasons are classified by the
Internal Revenue Service as a fringe benefit, the value of which must be included in an
employee’s gross income.
The value of a cellular telephone provided by the District primarily for non-compensatory
business purposes is excludable from an employee’s income. Employees will generally not
be required to keep notes of business and personal use of District-issued cellular telephones
when the telephones are issued for non-compensatory business reasons.
These rules do not apply to wireless or cellular telephones owned by employees. Any
reimbursements to employees for use of their own wireless or cellular telephones may be
excluded from wages if the employee accounts for the expense pursuant to the Internal
Revenue Service accountable plan.
Motor vehicle drivers may not use wireless or cellular telephones while operating their
vehicles without a hands-free listening device. Drivers may use a wireless or cellular
telephone to contact a law enforcement agency or public safety entity for emergency
purposes. Drivers of motor trucks or truck-tractors, farm vehicles, tow trucks, a listed or
described implement of husbandry, or a commercial vehicle used in commercial
agricultural operations may use a digital two-way radio service that utilizes a wireless or
cellular telephone.
There is no expectation of privacy in the use of a District-issued cellular telephone.
The Redwoods Community College District's cellular phone program is administered by the
Office of Human Resources. All staff participating in the program must adhere to the following:
Business Use Program
1. Participants must be employed in a permanent District position.
2. The Office of Human Resources is responsible for authorizing all Business Use cellular
phones.
3. Business Use cellular phones are the property of the college and are issued based on the need
of the District only. The phones will be returned to the college if the employee discontinues
employment with the college. Final paychecks may be withheld pending return of cellular
phones.
4. The college will replace lost, damaged, or stolen phones. The employee is responsible for
notifying Human Resources immediately to prevent unauthorized use of the phone.
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5. Employees may request to purchase cellular phone accessories from college funds as long as
such accessories enhance the functionality of the phone. Purely cosmetic or similar accessories
are the responsibility of the employee.
6. Employees issued a phone under the Business Use Program may elect to pay the college a
personal use fee that would allow the employee to make and receive personal calls using the
business cellular phone. Annual payment of the personal use fee will be by payroll deduction in
September of each year. The employee shall pay all personal long distance calls beyond the 11
Western states "Roam Like Home" service option provided. Application forms and detailed
information regarding the personal use option shall be updated and maintained in the Office of
Human Resources.
7. The Office of Human Resources will determine the annual personal use fee. This fee will be
calculated based on employee cell phone usage/cost analysis of the prior fiscal year.
Former Administrative Regulation No. 824.02, number change only on June 5, 2012
Approved by the Board of Trustees: February 5, 2002