REDWOODS COMMUNITY COLLEGE DISTRICT College Council 3:00 p.m.
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REDWOODS COMMUNITY COLLEGE DISTRICT College Council 3:00 p.m. – Board Room – Monday, July 9, 2012 AGENDA 1. Minutes Dated June 4, 2012 (Page 3) OLD BUSINESS: 1. Policies and Procedure Dates (Page 6) a. Review Table NEW BUSINESS: 1. AP 2512 Budget Planning Committee (Page 12) a. Review Recommendation 2. BP 608 and AP 608.01 Employee Microcomputer Purchase Program (Page 13) a. Review Recommendation 3. BP and AP 3560 Alcoholic Beverages (Page15) a. Review Recommendation 4. BP and AP 5800 Prevention of Identity Theft (Page 20) a. Review Recommendation 5. Old Policy Overlap. BP 333 and BP 426 plus corresponding AR’s (Page 27) 6. Re-Numbering of Remaining Three Digit Policy and Procedure in Sections 300 and 400 (Page 35) a. Review Recommendations Policy and Procedure Tracking Number BP/AP 4235 BP/AP 5300 Title Credit by Examination Status Forwarded to the BOT for review at July meeting Student Equity Sent back to SEP and/or MDC for revision Discrimination and Harassment Ahn to forward to College Council draft AP 3435 Investigations following Chancellor's office guidelines BP/AP Will be reconsidered by Council when AP 3435 3430 Prohibition of Harassment is presented Section 508 : Access to Info Mark Winter to investigate issue and report to Misc. and Data Council AP3410 Misc. AP2435 Nondiscrimination Grant Funded Faculty Conversion Process Evaluation of PZ/Superintendent Interim Administrative AP 2411 Procedures Council request review of best practices Roxanne researching legal precedent Tabled pending BOT revision of process BOT would like Board Policy Committee (BRPC) to consider BP/AP 2410 'Policy and Administrative Procedures' and AP 2411 before final approval and implementation 7/08/12 College Council Meeting Page3 REDWOODS COMMUNITY COLLEGE DISTRICT Minutes of the College Council Meeting 7351 Tompkins Hill Road, Eureka, CA, Board Room Monday, June 4, 2012 MEMBERS PRESENT Mark Winter, John Johnston, Debbie Williams, Marcia Williams (Phone), Mark Renner, Kathy Lehner, Keith Snow-Flamer, Utpal Goswami, Roxanne Metz MEMBERS ABSENT Mike Richards, Isaac Cameron (ASCR), Kasey Merton (ASCR), Jose Ramirez, Lee Lindsey, Melissa Ruiz CALL TO ORDER Kathy Lehner called the meeting to order at 3:05p.m. MINUTES The minutes dated May 7, 2012 were approved as presented. OLD BUSINESS BP and AP 4235 CREDIT BY EXAMINATION Council member suggested that this policy and procedure not be sent to the board until the Academic Senate has an opportunity to add information on Military Training. A second council member suggested passing BP and AP 4235 with the understanding that if revisions are necessary they can be addressed in the Fall. ACTION Motion made, seconded, and passed to send BP and AP 4235 to the Board of Trustees for approval. AP 3260 PARTICIPATORY GOVERNANCE Member noted that there is a small error on the second page. Council member suggested the addition of the word ‘process’ at the end of the section titled “Participatory Governance.” “Participatory Governance: We value ethical behavior and strive to create a culture where all students, staff, faculty and administrators engage in an inclusive, ongoing and self-reflective decision making process.” College Council discussed what a review of Participatory Governance would look like. Council discussed several possible options of how to most effectively survey the campus community on their understanding of Participatory Governance. The council decided that the most effective way to survey the campus community would be to create and distribute a short 5–10 question survey. The intention is that this survey will give the Council an idea of the campus community’s understanding of the policy. Roxanne Metz volunteered to create the survey and bring it back to College Council at the July meeting. Minutes-College Council Page 2 of 3 April 23, 2012 PLANNING AND PROGRAM REVIEW PROCESS 7/08/12 College Council Meeting Page4 College Council reviewed the latest version of the Integrated Planning model. Keith went over the changes made to the diagram and the reasoning behind them. Kathy briefly discussed how she plans on enhancing Expanded Cabinet. IDENTIFICATION OF POLICIES AND PROCEDURES REQUIRING REVISION College council reviewed the table of policies and procedures that are directly related to accreditation. Council discussed process for identifying and prioritizing the policies and procedures which need to be revised. Council discussed that if a policy is reviewed and no change is made there should still be a note at the bottom of the policy of the review date. Council discussed and later identified who would be responsible for revision of each policy and procedure on the list. Revision responsibilities were broken up by department NEW BUSINESS RE-NUMBERING REMAINING THREE DIGIT POLICY AND PROCEDURE IN SECTION 500 The council reviewed the re-numbering recommendation table for section 500 of the existing three digit CR policy and procedure. Member suggested removal of BP and AR 526 Credit by Examination due to the fact that it is being revised and the revision includes the number change. ACTION A motion was made, seconded, and passed unanimously to approve the numerical classifications of the policy and procedure noted in the table once BP and AR 526 is removed. EDUCATION MASTER PLAN Roxanne reviewed Education Master Plan timeline and clarified some of the dates. Council member asked for clarification on the student education plan discussed in sections 1.1 and 1.2. Roxanne clarified that by 2017 all full time students will have a student education plan in place but the process will start now. Council member asked for clarification on how Goal 4: Technological Relevance fits in with the Education Master Plan. Council then discussed 7/08/12 College Council Meeting Page5 Minutes-College Council Page 3 of 3 April 23, 2012 why the decision was made to include Goal 4. Council member clarified that this document is not static and will change in the future as it is reviewed and revised. Council member suggested looking at Humboldt State’s Campus Center for Appropriate Technology for inspiration on another way to look at technology. ADJOURN Kathy Lehner adjourned the meeting at 4:33p.m. Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number Title Last Date Revised The District BP 1100 BP 1200 BP 1201 BP 1202 The Redwoods Community College District District Mission Philosophy Statement Institutional Objectives 12/6/2011 7/12/2011 8/2/2005 8/2/2005 Board of Trustees BP 2010 BP 2015 BP 2100 BP 2105 AP 2105 BP 2110 AP 2110 BP 2200 BP 2210 BP 2220 AP 2220 BP 2305 BP 2310 BP 2315 BP 2320 AP 2320 BP 2330 BP 2340 AP 2340 BP 2345 AP 2345 BP 2350 BP 2355 BP 2360 BP 2365 BP 2410 AP 2410 BP 2430 BP 2431 BP 2432 BP 2435 AP 2435 BP 2510 AP 2510 AP 2511 AP 2512 BP 2520 BP 2610 AP 2610 BP 2710 AP 2710 AP 2712 BP 2714 AP 2714 BP 2715 Board Membership Student Member Board Elections Election of a Student Member Election of a Student Member Vacancies on the Board Vacancies on the Board Board Duties and Responsibilities Officers Committees of the Board Committees of the Board Annual Organizational Meeting Regular Meetings of the Board Closed Sessions Special and Emergency Meetings Special and Emergency Meetings Quorum and Voting Agendas Agendas Public Participation at Board Meetings Public Participation at Board Meetings Speakers Decorum Minutes Recording Policy and Administrative Procedures Policy and Administrative Procedures Delegation of Authority to President/Superintendent President/Superintendent Selection President/Superintendant Succession Evaluation of President/Superintendent Evaluation of President/Superintendent Participation in Local Decision Making Participation in Local Decision Making College Council Financial Advisory Committee Responsibilities of the Academic Senate Presentation of Initial Collective Bargaining Proposals Presentation of Initial Collective Bargaining Proposals Conflict of Interest Conflict of Interest Conflict of Interest Code Distribution of Tickets or Passes Distribution of Tickets or Passes Code of Ethics/Standards of Practice Year Policy will be Revised 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 10/3/2006 11/4/2008 9/11/2005 11/1/2005 11/1/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/11/2005 6/6/2006 9/11/2005 9/11/2005 9/11/2005 9/11/2005 2013 2015 2015 2015 2015 2013 2013 2013 2014 2016 2016 2013 2014 2014 2014 2014 2013 2016 2016 2017 2017 2016 2014 2016 2016 2013 2013 2013 9/11/2005 9/11/2005 9/11/2005 8/4/2009 9/11/2005 9/11/2005 11/1/2011 9/11/2005 6/6/1994 9/11/2005 2013 2014 2013 2013 2013 2013 2017 2016 2017 2016 9/11/2005 2016 9/11/2005 9/11/2005 7/11/2006 1/3/2012 12/6/2011 4/3/2006 2015 2015 2015 2017 2017 2014 Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number BP 2716 BP 2717 BP 2720 BP 2725 BP 2730 BP 2735 BP 2740 BP 2745 Title Polictical Activity Personal Use of Public Resources Communications Among BoardMembers Board Member Compensation Health Benefits Board Member Travel Board Education Board Self-Evaluation Last Date Revised 9/11/2005 9/11/2005 9/11/2005 9/11/2005 9/8/2008 9/11/2005 9/11/2005 9/11/2005 General Institution BP 3050 AP 3050 BP 3052 BP 3200 AP 3200 Institutional Code of Ethics Institutional Code of Ethics Controversial Issues Accreditation Accreditation for Programs Within the District 2/7/2012 1/3/2012 8/15/1977 4/4/2011 3/1/2011 BP 3250 AP 3250 BP 3260 AP 3260 BP 3261 BP 3280 AP 3280 BP 3410 BP 3431 BP 3502 AP 3502 BP 3560 BP 3570 AP 3570 BP 3600 AP 3600 BP 3900 BP 3910 AP 3910 BP 3911 AP 3911 Institutional Planning Institutional Planning Participatory Governance Participatory Governance Student Participation in College Governance Grants Grants Nondiscrimination Solicitation of Funds Children on Campus Supervision of Children on Campus Alcohol and Illegal Drugs Smoking Smoking On Campus Auxillary Organizations Auxillary Organizations Free Expression by Students Campus Guest Speaker Campus Guest Speaker Classroom Guest Speakers Classroom Guest Speakers 7/12/2011 6/7/2011 12/6/2011 11/1/2011 10/3/1994 4/3/2012 3/14/2012 5/3/2011 8/15/1977 3/6/1995 3/6/1995 1/9/2001 6/1/2004 6/1/2004 12/6/2011 11/1/2011 10/3/1994 8/18/1977 Jun-83 11/5/2002 11/5/2002 Academic Affairs BP 4010 AP 4010 BP 4020 AP 4020 AP 4021 Academic Calendar Academic Calendar Program and Curriculum Development Program and Curriculum Development Program Revitalization or Discontinuation Process 12/5/2006 12/5/2006 5/3/2011 4/4/2011 7/12/2011 AP 4022 AP 4023 BP 4024 AP 4024 BP 4025 Local Approval of Courses Definition of a Credit Hour Course Outlines Course Outlines Philosophy and Criteria for Associate Degree and General Education Academic Freedom Library Services Library Services and other Instructional Supporty Services Tutorial Services Tutorial Services 4/4/2011 1/3/2012 8/15/1977 Jun-88 12/5/2006 BP 4030 BP 4040 AP 4040 BP 4041 AP 4041 12/5/2006 12/13/2005 12/13/2005 8/15/1977 No Date on Posted Policy 2015 2017 2014 2015 2017 2016 2014 2013 Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number BP 4050 BP 4060 AP 4103 BP 4221 AP 4221 Title Articulation Delineation of Functions Agreement Work Experience Examinations and Grading Grading Regulations and Procedures Last Date Revised 6/4/2002 11/6/2007 12/6/2011 8/15/1977 5/6/2008 BP 4223 AP 4225 BP 4231 BP 4240 AP 4240 AP 4250 BP 4260 BP 4300 AP 4300 BP 4400 Academic Recognition Course Repetitions Grade Changes Academic Renewal Academic Renewal Regulations Re: Academic Standing Prerequisites and Co-Requisites Field Trips and Excursions Field Trips and Excursions Community Service Programs 12/9/2003 1/4/2005 8/2/2011 5/3/2011 4/4/2011 3/7/1994 9/12/1994 8/15/1977 Jun-83 5/3/1982 Student Services BP 5001 AP 5001 BP 5010 AP 5010 AP 5011 Student Services Programs Policy Student Services Programs Policy Admissions and Concurrent Enrollment Admissions Admission and Concurrent Enrollment of Special Part Time High School Students 11/7/1994 11/7/1994 12/6/2011 11/1/2011 11/1/2011 AP 5012 AP 5013 AP 5014 BP 5015 AP 5015 BP 5020 AP 5020 BP 5030 AP 5030 AP 5031 BP 5032 AP 5032 BP 5035 AP 5035 BP 5040 International Students Students in the Military Evaluation of Military Experience Residence Determination Residence Determination Nonresident Tuition Nonresident Tuition Fees Fees Instructional Materials Fees Requests to Impose Mandatory Student Fees Mandatory Student Fee Elections Withholding of Student Records Withholding of Student Records Student Records, Directory Information, and Privacy Student Records, Directory Information, and Privacy Privacy of Students Student Records - Challenging Content and Access Log Matriculation Matriculation Open Enrollment Open Enrollment Enrollment Priorities Enrollment Priorities Attendance Reporting Credit Course Adds and Drops Counseling Counseling Testing and Counseling 11/1/2011 5/6/2008 6/3/2003 2/6/2007 2/6/2007 2/6/2007 1/3/2012 12/6/2011 11/1/2011 1/3/2012 12/13/2005 2/6/2006 5/6/2008 5/6/2008 1/3/2012 AP 5040 BP 5041 BP 5045 BP 5050 AP 5050 BP 5052 AP 5052 BP 5055 AP 5055 AP 5070 AP 5075 BP 5110 AP 5110 BP 5111 12/6/2011 8/15/1977 7/12/2011 5/6/2008 5/6/2008 5/6/2008 5/6/2008 5/7/2010 1/3/2012 1/3/2012 5/1/2012 10/3/1994 10/3/1994 8/15/1977 Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number BP 5120 BP 5140 AP 5140 BP 5200 BP 5205 AP 5205 BP 5210 AP 5210 BP 5300 BP 5400 AP 5400 BP 5410 AP 5410 BP 5420 AP 5420 BP 5500 AP 5500 BP 5501 BP 5503 AP 5530 BP 5560 AP 5610 BP 5700 AP 5700 Title Transfer Center Disabled Student Programs and Services Disabled Student Programs and Services Student Health Services Student Accident Insurance Student Accident Insurance Communicable Diseases Communicable Diseases Student Equity Associated Students Organization Associated Students Associated Students Elections Associated Students Elections Associated Students Finance Associated Students Finance Standards of Conduct Student Conduct Code and Disciplinary Procedures Locker Search Student Complaints Student Complaints Other Than Academic Complaints or unlawful Discrimination Graduating Requirements Voter Registration Athletics Athletics Last Date Revised 10/3/1994 6/7/2011 5/3/2011 8/15/1977 1/3/2012 12/6/2011 1/3/2012 12/6/2011 11/7/1994 8/2/2011 10/3/2011 8/2/2011 7/12/2011 8/2/2011 8/2/2011 11/6/2007 2/7/2012 8/15/1977 5/2/1994 2/7/2012 10/3/1994 1/3/2012 2/7/2012 1/3/2012 Business and Fiscal Affairs BP 6100 AP 6100 BP 6150 AP 6150 BP 6200 AP 6200 BP 6250 AP 6250 BP 6300 AP 6300 BP 6320 AP 6320 AP 6322 BP 6330 AP 6330 BP 6340 AP 6340 AP 6350 AP 6360 AP 6365 AP 6370 BP 6400 AP 6400 BP 6500 AP 6500 BP 6516 BP 6520 AP 6520 Delegation of Authority Delegation of Authority Designation of Authorized Signatures Designation of Authorized Signatures Budget Preparation Budget Preparation Budget Management Budget Management Fiscal Management Fiscal Management Investments Investments Employee Indemnity Bonds Purchasing Purchasing Contracts Bids and Contracts Contracts - Construction Contracts - Electronic Systems and Materials Accessibility of Information Technology Contracts - Personal Service Audits Audits Property Management Property Management Care of College Property Security for District Property Security for District Property 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/3/2006 10/6/2006 8/15/1977 10/3/2006 10/3/2006 Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number AP 6530 BP 6550 AP 6550 BP 6600 AP 6600 BP 6620 BP 6740 AP 6740 Title District Vehicles Disposal of Property Disposal of Property Capital Construction Capital Construction Naming Buildings Citizens Bond Oversight Committee Citizens Bond Oversight Committee Last Date Revised 10/3/2006 12/5/2006 12/5/2006 12/5/2006 12/5/2006 5/2/2006 1/4/2005 2/6/2006 Human Resources BP 7110 AP 7110 BP 7111 BP 7112 BP 7113 BP 7121 Delegation of Authority Delegation of Authority Job Description General Employee Obligations Definition of Accredited Institution Employment of Vice President, Associate Vice President, and Campus Vice President Employment of Other Administrative Employees 6/3/2008 6/3/2008 4/7/1997 9/19/1977 3/6/1978 2/4/2003 4/7/1997 9/9/2002 6/3/2008 6/3/2008 9/19/1977 8/15/1977 8/15/1977 BP 7160 AP 7160 BP 7161 BP 7162 AP 7162 BP 7163 AP 7211 AP 7217 BP 7218 BP 7219 BP 7230 BP 7234 AP 7234 BP 7237 BP 7238 BP 7239 BP 7241 BP 7242 BP 7243 BP 7251 BP 7252 Contract Faculty Appointment Procedures Contract Faculty Appointment Procedures Verification of Eligibility for Employment Applicant Background Checks Salary Certificated Salary Studies Administrative/Management/Confidential Employee Salary Schedule Professional Development Professional Development Promotion Transfer Relocation Allowance Professional Staff Development Leave Minimum Qualifications for Faculty Faculty Prioritization Process Faculty Tenure Faculty Titles Classified Personnel Hours and Overtime Overtime Exempt Employees Reduction of Work Force Employment of Classified Personnel Probationary Status Confidential Staff Probationary Period Paid PERS - Confidential Staff Realease Time for Confidential Staff Administrator Retreat Rights Reassigned Time for Academic Senate President BP 7262 AP 7262 BP 7270 BP 7261 BP 7340 AP 7340 BP 7341 Manatement Performance Evaluation management Performance Evaluation Report Student Employment Policy Classified Managers Probationary Period Leaves Leaves Sabbatical Leave Policy 3/5/1990 3/5/1990 6/1/1992 1/11/1993 1/4/2005 1/4/2005 7/5/1996 BP 7122 BP 7123 AP 7123 AP 7125 AP 7126 BP 7130 BP 7131 BP 7132 2/4/2003 8/15/1977 Jan-86 9/19/1977 9/19/1977 3/4/1994 8/1/1988 1/9/2007 2/7/2012 3/6/1995 1/9/2001 9/19/1977 10/4/1993 10/4/1993 9/19/1977 2/4/2003 2/4/1980 1/11/1993 11/1/2005 10/7/1985 7/9/1990 2/6/1989 Policy HAS been updated in the last five years Policy has not been updated in the last FIVE years Policy has not been Updatend in the last TEN years Policy has not been Updated in the last FIFTEEN years Policy has not been updated in TWENTY years Policy and Procedure Revision Dates Policy Number AP 7341 BP 7342 BP 7343 Title BP 7366 BP 7367 Sabbatical Leave Policy Holidays Industrial Accident and Illness Leave for Certificated Personnel Catastrophic Leave Program Catastrophic Leave Program Military Leave Vacation Leaves of Absence for Classified Employees Resignation of Employees Grievance Procedure Disciplinary Action for Permanent Classified Employees Return to Work Program Withholding Academic and Other Payroll Warrants BP 7370 AP 7370 BP 7372 Political Activity Political Activity Rights of Access for Employee Communication AP 7373 AP 7374 AP 7375 AP 7376 AP 7377 BP 7381 AP 7381 AP 7382 AP 7383 BP 7384 AP 7384 BP 7386 BP 7387 BP 7400 BP 7511 BP 7700 AP 7700 Use of Site Mail Boxes Distribution and Posting of Materials Employee Organization Contact procedures Use of District Plant Facilities Request for District Information Staff Insurance Program Health and Welfare Benefits Early Retirement Post-65 health and Welfare Benefits Emeritus Title Process for Determining Emeritus Status Tax Sheltered Annuity Program Reduced Workload Program Travel Consensual Relationships Whistleblower Protection Whistleblower Protection BP 7345 AP 7345 BP 7346 BP 7348 BP 7349 BP 7350 BP 7351 BP 7365 Last Date Revised 7/6/1996 10/5/1987 8/15/1977 8/3/2004 8/3/2004 9/19/1977 9/19/1977 12/7/1992 12/1/1980 Jun-80 4/7/1997 7/11/2000 2/5/1996 4/5/2005 4/5/2005 9/19/1977 Jun-80 Jun-80 Jun-80 No Date Listed No Date Listed 9/19/1977 7/11/2006 Jun-90 6/4/1990 12/2/1996 12/2/1996 8/5/1985 8/5/1985 9/19/1977 3/7/1994 4/7/2008 4/7/2008 7/08/12 College Council Meeting Page12 DRAFT – For Discussion Only REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure AP 2512 BUDGET PLANNING COMMITTEE The Budget Planning Committee (BPC) is a forum for sharing of financial information. The BPC provides an opportunity for representatives of campus constituencies to make recommendations to the Chief Business Officer and/or President/Superintendent about budget development and other financial issues likely to have significant financial impact on the District. The BPC shall meet on a regular basis, but not less than four (4) times each year. The BPC shall operate with the Chief Business Officer or designee as the administrative co-chair and a faculty co-chair appointed by the Academic Senate. Other membership shall be determined by the President/Superintendent and shall include representation across divisions and employee groups, and student representation. A member shall be appointed, if possible, to a minimum two year term. Membership period among the representatives shall be staggered in order to have some level of continuity among committee members each fiscal year. The BPC shall provide recommendations in a timely manner so as not to impede District decision making activities. Agendas and meeting handouts shall be posted to a publicly accessible location, such as the BPC webpage. BPC recommendations will be by a majority vote of the committee and will be advisory to the Chief Business Officer and/or President/Superintendent. An annual Charge and Budget Calendar will be developed that will provide guidance to committee members regarding timelines for meaningful input. At a minimum, the annual budget calendar shall include: 1. Review the impact of the Governor’s budgets and legislatively adopted budgets on the District’s financial condition. 2. Review a multiyear (minimum three years) student enrollment and budget forecast to maintain a minimum fund balance percentage as determined by the Board of Trustees. 3. Review integrated planning budget recommendations. 4. Review budget policies, procedures, and related accreditation requirements. Members shall consider the District’s fiscal stability, compliance with legal and accreditation requirements, and the maintenance of the minimum fund balance percentage as the primary and overriding factors for all BPC recommendations. Additional factors may also be considered. BPC members shall communicate with their constituencies prior to the time the committee makes recommendations to the Chief Business Officer and/or President/Superintendent. BPC members are to communicate recommendations back to their constituents so that those groups will be informed and able to provide input to the College Council and the Board. Adopted by Board of Trustees: Former Administrative Regulation #202.03: “Budget Planning Committee,” Amended 10/18/96 ap 2512 - may 2012 revision1.docx -1- 7/2/2012 2:02 PM 7/08/12 College Council Meeting Page13 COLLEGE OF THE REDWOODS Board Policy BP 608 EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM The District recognizes the benefits of computer technology in the curriculum and support-staff activities. It also recognizes the need to assist its faculty and staff to become more computer literate. To achieve that goal, the District will designate $50,000 of the General Fund balance to be used for "interest free" loans to faculty and staff for the purchase of microcomputer hardware, software, and related equipment. The qualifications and procedures are to be specified in the succeeding Administrative Regulation. Adopted by Board of Trustees: November 6, 1995 7/08/12 College Council Meeting Page14 COLLEGE OF THE REDWOODS Administrative Regulation AR 608.01 EMPLOYEE MICROCOMPUTER PURCHASE PROGRAM The Employee Microcomputer Purchase Program will be administered by the Vice President, Business Services. To participate in this program, the following qualifications and procedures must be met: QUALIFICATIONS: Participants must be permanent employees of the District. Participants are only entitled to one outstanding loan at a time and may not amend an existing loan by adding additional equipment to the schedule. PROCEDURES: The District will allocate $50,000 as initial seed money for the program. The loan is interest free and the term cannot exceed 24 months. The total loan amount shall be a minimum of $1,000 and shall not exceed $3,500. Participants must pay a down payment of 10% of the total estimated purchase price. A one-time handling fee of $30 will be assessed for all approved applications. Funds will be awarded on a "first-come first-serve" basis. At the time of purchase participants are required to sign a promissory note. The District will provide the participant a straight-line amortization schedule for the duration of the loan. The borrower will authorize the District to automatically deduct the periodic payments from his/her monthly pay. The total amount borrowed will be divided by the number of checks the employee is scheduled to receive in a 24 month period. Approved: November 6, 1995 7/08/12 College Council Meeting Page15 Board Policy / Administrative Procedure Cover Sheet Title of Policy/Procedure: Alcoholic Beverages This section to be completed by author Author: Name and contact info Originating Department/Division New or Revision BP/AP numbers Former BP/AR numbers Authors: Research List pertinent codes researched (Ed Code/Title 5, etc.) List other colleges researched Other references Kintay Johnson, 4297 Student Development Revision for BP/New for AP BP/AP 3560 BP 511 Kintay Johnson Business and Professions Code Sections 24045.4, 24045.6, 25608, 25658(a)(b), 34 Code of Federal Regulations Part 668.46 b Sr. Administrator Review (Name, date, comments) Date submitted to PPRS Comments: Cerritos, North Orange, Shasta, Yuba Community College District Keith Snow-Flamer 6/29/12 6/18/12 This section to be completed by Policy and Procedure Review Subcommittee (PPRS) PPRS Contact and contact info Cheryl Tucker, 4293 Format cleared (i.e. titles, font, style) Yes Content reviewed with CCLC format Yes Legal concerns Recommend legal review Date returned to originator 6/29/12 Date submitted to College Council 7/9/12 Comments: College Council Tracking First Review Back to PPRS 30/90 day Review Second Review Date sent to Board of Trustees 7/08/12 College Council Meeting Page16 Date approved by Board of Trustees 7/19/11 7/08/12 College Council Meeting Page17 REDWOODS COMMUNITY COLLEGE DISTRICT Board of Trustees Policy Proposed BP 3560 ALCOHOLIC BEVERAGES The Superintendent/President is authorized to enact procedures as appropriate and permitted by law regarding serving alcoholic beverages on campus or at fund-raising events held to benefit non-profit corporations. Alcoholic beverages shall not be served on campus except in accordance with these procedures. See Administrative Procedure 3560 References: Business and Professions Code Sections 24045.4, 24045.6, 25608, 25658(a)(b), 34 Code of Federal Regulations Part 668.46 b Adopted by Board of Trustees: xx/xx/xx Former Policy #511, “Alcohol and Illegal Drugs,” Adopted by the Board of Trustees: 8/15/77; Amended on 1/9/01 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 511 ALCOHOL AND ILLEGAL DRUGS It is the policy of the Board of Trustees to prohibit the possession or the drinking of intoxicating liquor in any form by any person on the College grounds, except as provided in Business & Professions Code § 25608, or the coming on the grounds of any person who has been drinking intoxicating liquor. Any official gathering, whether on or off campus, is considered as being on the College grounds, in the interpretation of this policy. The penalty of dismissal is provided for students who violate this policy. The same policy applies to the use or possession of illegal drugs. Business & Professions Code § 25608 Health & Safety Code § 11006.5, et seq. Education Code § 76034 Adopted by the Board of Trustees: August 15, 1977 Amended: January 9, 2001 7/08/12 College Council Meeting Page18 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Proposed AP 3560 ALCOHOLIC BEVERAGES The possession, sale, or the furnishing of alcohol on campus is governed by California state law and these procedures. The possession, sale, consumption, or furnishing of alcohol is controlled by the California Department of Alcohol and Beverage Control. However, the enforcement of alcohol laws on campus is the primary responsibility of the Campus Safety Department. The campus has been designated “Drug Free” and only under certain circumstances is the consumption of alcohol permitted. The possession, sale, manufacture, or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the Campus Safety Department. Violators are subject to disciplinary action, criminal prosecution, fine, and imprisonment. It is unlawful to sell, furnish, or provide alcohol to a person under the age of 21. The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal. It is also a violation of this policy for anyone to consume or possess alcohol in any public or private areas of campus without prior District approval. Organizations or groups violating alcohol or substance policies or laws may be subject to sanctions by the District. Alcoholic beverages on campus are permitted if: The alcoholic beverage is for use during a fundraiser held to benefit the College of the Redwoods Foundation or other nonprofit corporation that has obtained a license under the Business and Professions Code to do so provided that no alcoholic beverage can be acquired, possessed or used at a football game or other athletic contest sponsored by the district. The alcoholic beverage is for use in connection with a course of instruction, and the instructor has been authorized to use it by the Superintendent/President or designee. The alcoholic beverage is possessed, consumed or sold during a special event, which is sponsored by the College of the Redwoods Foundation and authorized by the President/Superintendent or designee, where the principal attendees are members of the general public or invited guests and not students. The alcoholic beverages are for use during a non-college event at a performing arts facility built on District property and leased to a nonprofit public benefit corporation. Every person who sells, furnishes, gives, or causes to be sold, furnished, or given away, any alcoholic beverage must be at a minimum, 21 years of age. Every person who consumes any alcoholic beverage must be at a minimum, 21 years of age. 7/08/12 College Council Meeting Page19 References: Business and Professions Code Sections 24045.4, 24045.6, 25608, 25658 (a)(b), 34 Code of Federal Regulations Part 668.46 b 7/08/12 College Council Meeting Page20 Board Policy / Administrative Procedure Cover Sheet Title of Policy/Procedure: Prevention of Identity Theft in Student Financial Transactions This section to be completed by author Author: Name and contact info Originating Department/Division New or Revision BP/AP numbers Former BP/AR numbers Authors: Research List pertinent codes researched (Ed Code/Title 5, etc.) List other colleges researched Other references Kintay Johnson, 4297 Student Development New BP/AP 5800 N/A Kintay Johnson Fair and Accurate Credit Transactions Act, (15 U.S.C. 1681m(e)) Butte, North Orange, Shasta, and Yuba Community College District CCCL Update #5 Sr. Administrator Review (Name, date, comments) Keith Snow-Flamer, 6/29/12 Date submitted to PPRS Comments: 6/18/12 This section to be completed by Policy and Procedure Review Subcommittee (PPRS) PPRS Contact and contact info Cheryl Tucker, 4293 Format cleared (i.e. titles, font, style) Yes Content reviewed with CCLC format Yes Legal concerns This policy is legally required. May need to be reviewed by district attorney. Date returned to originator 6/29/12 Date submitted to College Council 7/9/12 Comments: College Council Tracking First Review Back to PPRS 30/90 day Review Second Review Date sent to Board of Trustees 7/08/12 College Council Meeting Page21 Date approved by Board of Trustees 7/19/11 7/08/12 College Council Meeting Page22 REDWOODS COMMUNITY COLLEGE DISTRICT Board of Trustees Policy Proposed BP 5800 PREVENTION OF IDENTITY THEFT IN STUDENT FINANCIAL TRANSACTIONS College of the Redwoods District has an Identity Theft Prevention Program (ITPP) and is committed to ensuring the security of financial transactions. The purpose of the ITPP is to control reasonably foreseeable risks to students from identity theft, by providing for the identification, detection, and response to patterns, practices, or specific activities (“Red Flags”) that could indicate identity theft. The President/Superintendent or designee shall assure that the security of financial transactions complies with the Fair and Accurate Credit Transactions Act. See Administrative Procedure AP 5800. Reference: Fair and Accurate Credit Transactions Act, (15 U.S.C. 1681m(e)) Date of Adoption: 7/08/12 College Council Meeting Page23 REDWOODS COMMUNITY COLLEGE DISTRICT Administrative Procedure Proposed AP 5800 PREVENTION OF IDENTITY THEFT IN STUDENT FINANCIAL TRANSACTIONS I. The purpose of the Identity Theft Prevention Program is to provide information that will assist individuals in detecting, preventing, and mitigating identity theft in connection with the opening of a “covered account” or any existing “covered account” or who believe that a security incident has occurred, and to provide information for the reporting of a security incident. II. Definitions: o Account: Any relationship to obtain a product or service that a customer may have with the District. o Covered Account: An account that involves multiple payments or transactions. o Creditor: Government entities who defer payment for goods or services. Examples of activities that would indicate the District/college as a creditor would include: Participation in the Federal Perkins Loan Program; Offering institutional loans to students, faculty, or staff; Offering a plan for payment of tuition or fees throughout the semester, rather than requiring full payment at the beginning of the semester, and Emergency loans. o Personal Information: Specific information that represents a legal or personal identity or that could result in public impersonation of identity or identity theft if such information were stolen or compromised. This would also consist of using information in combination with one or more data elements when either the name or elements are not encrypted or redacted. Sensitive personal information includes but may not be limited to the following: -Legal name (first, last, middle). -Full date of birth. -Social security number. -Driver’s license number. -Datatel ID. -Financial account number. -Password. -Home address. -Gender. -Race. -Medical information. -Payroll information. 7/08/12 College Council Meeting Page24 o Red Flag: A pattern, practice, or specific activity that indicates the existence of identity theft or possible attempted fraud via identity theft on covered accounts. o Security Incident: A collection of related activities or events, which provide evidence that personal information, could have been acquired by an unauthorized person. III. Identification of Red Flags: In order to identify relevant red flags, the District considers the types of accounts that it offers and maintains, the methods provided to open accounts, the methods provided to access accounts , as well as previous experiences with identity theft. The following categories are identified as red flags: o Alerts, notifications or warnings from a consumer-reporting agency, including fraud alerts, credit freezes, or official notice of address discrepancies. o The presentation of suspicious documents such as those appearing to be forged or altered, or where the photo ID does not resemble its owner, or an application that appears to have been cut up, reassembled, and photocopied. o The presentation of suspicious personal identifying information such as a photograph or physical description on the identification that is not consistent with the appearance of the student presenting the identification; discrepancies in address, social security number, student ID, or other information on file; an address that is a mail-drop, a prison, or is invalid; a phone number that is likely to be a pager or answering service; and/or failure to provide all required information. o Unusual use or suspicious account activity that would include material changes in payment patterns, notification that the account holder is not receiving mailed statement, or that the account has unauthorized charges. o A request to mail something to an address that is not on file. o Notice received from students, victims of identity theft, law enforcement, or other persons regarding possible identity theft in connection with covered accounts. 7/08/12 College Council Meeting Page25 IV. Detection of Red Flags: The detection of red flags in connection with the opening of covered accounts and the processing of existing accounts can be made through internal controls such as: o Obtaining and verifying the identity of a person opening and using an account. o Authenticating the identity of students or staff. o Monitoring transactions. o Verifying the validity of change of address requests for existing covered accounts. V. Response to Red Flags: The District’s Identity Theft Prevention Program shall provide for appropriate responses to detected red flags in order to prevent and mitigate identity theft. This would include: o Monitoring covered accounts for evidence of identity theft. o Denying access to a covered account until other information is available to eliminate the identified red flag or close the existing covered account. o Notifying the customer. o Changing any passwords, security codes, or other security devices that permit access to a covered account. o Closing an existing account. o Reopening a covered account with a new account number. o Notifying law enforcement if suspected illegal activity. o Determining if no response is warranted given the particular circumstances. VI. Security Incident Reporting: An employee who believes that a security incident has occurred shall immediately notify their immediate management supervisor. After normal business hours, notification shall be made to the Campus Safety Office. VII. Service Providers Oversight: The District remains responsible for compliance with the “red flag guidelines” when services are outsourced to a third party. The written agreement between the District and the third party service provider shall require the third party to have reasonable policies and procedures designed to detect relevant red flags that may arise in the performance of their service activities. The written agreement must also indicate whether the service provider is responsible for notifying the District of the detection of a red flag or if the service provider is responsible for implementing appropriate steps to prevent or mitigate identity theft. VIII. Program Oversight: The President/Superintendent or designee shall be the program administrator. The administrator shall exercise appropriate and effective oversight over the Identity Theft Prevention Program and shall report regularly to the Board of Trustees on the program. The administrator is also responsible for developing, 7/08/12 College Council Meeting Page26 implementing, and updating the Identity Theft Prevention Program, including the appropriate training of college and District employees regarding the program. See Board of Trustee Policy BP 5800. Reference: Fair and Accurate Credit Transactions Act, (15 U.S.C. 1681m(e)) Date of Adoption: 7/08/12 College Council Meeting Page27 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. RIGHTS OF ACCESS FOR EMPLOYEE COMMUNICATION The representative organization shall be granted the right to: contact employees, use school bulletin boards and mail boxes, distribute employee organizational materials, and use school facilities for organizational meetings in accordance with procedures and limitations established by the superintendent in administrative regulations. Materials of employee organizations that are posted, mailed, or distributed under this policy shall not be in conflict with the interests of the school district nor shall they contain anything obscene by local standards, or which tend to degrade or malign persons or organizations. Government Code 3543.l,b. Adopted by Board of Trustees: August 15, 1977 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. RIGHTS OF ACCESS FOR EMPLOYEE COMMUNICATION Employee organizations shall be granted the right to: contact employees, use school bulletin boards and mail boxes, distribute employee organizational materials, and use school facilities for organizational meetings in accordance with procedures and limitations established by the superintendent in administrative regulations. Materials of employee organizations that are posted, mailed, or distributed under this policy shall not be in conflict with the interests of the school district nor shall they contain anything obscene by local standards, or which tend to degrade or malign persons or organizations. Govt. Code: 3543.1 b,c. Adopted by Board of Trustees: September 19, 1977 7/08/12 College Council Meeting Page28 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. 333.01 USE OF SITE MAIL BOXES The issuing organizations shall provide to the Dean, Administrative Services, a complete copy of the material to be deposited in school mail boxes, together with a completed "Request for Distribution in School Mail Boxes" form, signed by a representing officer and certifying that the content of the material meets the requirements of Policy No. 333. The copy and the request form shall be submitted at least two working days prior to the desired day of depositing in school mail boxes. Upon approval of the request for distribution by the Dean, Administrative Services, all material, properly packaged, unsealed if envelopes are used, and indicating source of issue, shall be deposited in the school mail boxes. Organizations desiring distribution of materials may be asked to assist in processing the distribution of the material. 1453-4. Distribution of material from organization shall be scheduled by the Dean, Administrative Services, to provide a minimum of interference with the official use of mail boxes by the school district. 6/80 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. 426.01 USE OF SITE MAIL BOXES The issuing organizations shall provide to the Dean, Administrative Services, a complete copy of the material to be deposited in school mail boxes, together with a completed "Request for Distribution in School Mail Boxes" form, signed by a representing officer and certifying that the content of the material meets the requirements of Policy No. 426. The copy and the request form shall be submitted at least two working days prior to the desired day of depositing in school mail boxes. Upon approval of the request for distribution by the Dean, Administrative Services, all material, properly packaged, unsealed, if envelopes are used, and indicating source of issue, shall be deposited in the school mail boxes. Organizations desiring distribution of materials may be asked to assist in processing the distribution of the material. 1453-4. Distribution of material from organizations shall be scheduled by the Dean, Administrative Services, with the official use of mail boxes by the school district. 6/80 7/08/12 College Council Meeting Page29 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. 333.02 DISTRIBUTION AND POSTING OF MATERIALS Employee organizations may distribute, or leave for pickup, organizational literature on district property provided they do not interfere with district business and the literature is not placed or distributed in site work areas. No one shall be allowed to distribute handouts in a manner which distracts employees who are on the job performing their duties. Literature and similar materials may be distributed, or left for pickup, in coffee rooms, faculty rooms and in other site locations as designated by the Dean, Administrative Services. Employee organizations distributing materials are responsible for maintaining neatness and order and for removal of excess or outdated materials. Posting of organizational recruiting notices, posters and similar materials will be permitted only in site areas designated as employee bulletin boards or other appropriate areas as determined by the Assistant to the President. Space and time limitations may be invoked if there is an excessive volume of materials posted. Uncontrolled posting will not be permitted and the Dean, Administrative Services will ensure equal treatment of all employee organizations. Materials for distribution and posting, in the judgment of the Dean, Administrative Services, shall be in full compliance with the provisions of Policy No. 334. 6/80 7/08/12 College Council Meeting Page30 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. 426.02 DISTRIBUTION AND POSTING OF MATERIALS Employee organizations may distribute, or leave for pickup, organizational literature on District property provided they do not interfere with District business and the literature is not placed or distributed in site work areas. No one shall be allowed to distribute handouts in a manner which distracts employees who are on the job performing their duties. Literature and similar materials may be distributed, or left for pickup, in coffee rooms, faculty rooms and in other site locations as designated by the Dean, Administrative Services. Employee organizations distributing materials are responsible for maintaining neatness and order and for removal of excess or outdated materials. Posting of organizational recruiting notices, posters and similar materials will be permitted only in site areas designated on employee bulletin boards or other appropriate areas as determined by the Dean, Administrative Services, Space and time limitations may be invoked if there is an excessive volume of materials posted. Employee organizations shall supply a copy of organizational material to be deposited in school mail boxes or posted on campus to the office of the Dean, Administrative Services before such mailing or posting takes place. The California School Employees Association or any other comparable organization shall include on each item for mailing or posting a disclaimer indicating that the material being mailed or posted is solely their material and not a publication of the Redwoods Community College District. 3/29/77 6/80 7/08/12 College Council Meeting Page31 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. 333.03 EMPLOYEE ORGANIZATION CONTACT PROCEDURES Employee organizations shall be permitted reasonable access to employees for the purpose of exercising the rights guaranteed by Chapter 10.7 of the Government Code. Such access shall not interfere with school district operations and shall be subject to the following rules: 1. Employee organizations shall provide the Board of Trustees, or itsdesignated representatives authorized to discuss organizational matters with district employees. Accompanying such notifications shall be a statement that all authorized employee organization representatives are aware of, and they shall agree to comply with these rules and regulations. 2. Authorized employee organization representatives shall, upon arriving at a school site, report initially to the Dean, Administrative Services or his/her designated administrative assistant, providing appropriate information regarding length, place and purpose of visit. 3. Employee organization representatives may engage in recruiting activities on school district property provided they do not interfere with employees during hours of duty assignment. Recruiting contacts shall not be made with employees while engaged in district work. However, organizational representatives may contact employees who are off duty, before or after work, during coffee breaks or during the lunch hours. 6/80 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. 426.03 EMPLOYEE ORGANIZATION CONTACT PROCEDURES Employee organizations shall be permitted reasonable access to employees for the purpose of exercising the rights guaranteed by Chapter 10.7 of the Government Code. Such access shall not interfere with school district operations and shall be subject to the following rules: 1. Employee organizations shall provide the Board of Trustees, or its designated representatives, the names of recognized employee organization representatives authorized to discuss organizational matters with district employees. 2. Employee organization representative(s) shall assure the District, in writing, that he/she understands and will abide by District regulations and in particular, will not meet with employees during the working hours, except during lunch and break, unless the employee(s) receive permission from their supervisor to be absent from their post or place of employment on each occasion. The burden is placed on the 7/08/12 College Council Meeting Page32 employee(s) and their supervisor to establish that the employee(s) may or may not be absent from their post. 3. Authorized employee organization representatives shall, upon arriving at a school site, report initially to the Dean, Administrative Services, or his/her designated administrative assistant. In the case of branch campuses of the College, the organization representative will notify the Dean, Administrative Services, and upon arrival at the branch, notify the branch coordinator. 3/29/77 6/80 7/08/12 College Council Meeting Page33 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. 333.04 USE OF DISTRICT PLANT FACILITIES Employee organizations may, through use of appropriate bulletin boards or school mail boxes, announce meetings in advance and those employees wishing to attend may do so. No employee organizational meeting may be held during the hours of regular duty assignment. COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. 426.04 USE OF DISTRICT PLANT FACILITIES Employee organizations may, through use of appropriate bulletin boards or school mail boxes, announce meetings in advance and those employees wishing to attend may do so. No employee organizational meetings may be held during the hours of regular duty assignment. 7/08/12 College Council Meeting Page34 COLLEGE OF THE REDWOODS Board of Trustees Policy No. 333 Administrative Regulation No. 333.05 REQUESTS FOR DISTRICT INFORMATION All requests for district information or documents necessary to organizational activities under these regulations will be directed to the Superintendent or his/her designated representatives. Only requests from organizations which are composed of employees of the school district shall be honored, unless authority for dissemination to other organizations is granted by the district governing board. COLLEGE OF THE REDWOODS Board of Trustees Policy No. 426 Administrative Regulation No. 426.05 REQUESTS FOR DISTRICT INFORMATION All requests for district information or documents necessary to organizational activities under these regulations will be directed to the Superintendent or his designated representatives. Only requests from organizations which are composed of employees of the school district shall be honored, unless authority for dissemination to other organizations is granted by the district governing board. 7/08/12 College Council Meeting Page35 Three Digit BP and AP revision recommendationf for Old section 300 Old Number Title CCLC Template? BP 303 BP 304 BP 305 AR 305.01 AR 305.02 BP 308 BP 309 BP 312 BP 318 BP 322 AR 322.01 BP 323 AR 323.01 AR 323.02 BP 324 BP 325 BP 328 AR 328.01 BP 329 BP 332 BP 333 AR 333.01 AR 333.02 AR 333.03 AR 333.04 AR 333.05 BP 335 BP 336 BP 338 BP 339 BP 340 BP 341 BP 342 BP 342.01 BP 343 BP 344 BP 345 BP 346 Employment of Vice President, Associate Vice President, and Campus Vice President Employment of Other Administrative Employees Contract Faculty Appointment Procedures Contract Faculty Appointment Procedures Minimum Qualifications for Faculty Definition of Accredited Institution Certificated Salary Studies Administrative/Management/Confid ential Employee Salary Schedule Recommendation No Re-Number BP 7121 No Re-Number BP 7122 No No Yes No Yes No Re-Number BP 7123 Re-Number AP 7123 Re-Number AP 7211 Re-Number BP 7113 Re-Number BP 7131 Re-Number BP 7132 Industrial Accident and Illness Leave No for Certificated Personnel Sabbaticical Leave Policy No Sabbatical Leave Yes Staff Insurance Program (Delete) Post-65 Health and Welfare Benefits (Delete) Medical Benefits for Surviving Spouces (Delete) Tax Sheltered Annuity Program No Faculty Tenure No Management Performance Evaluation No Management Performance No Evaluation Report Reassigned Time for Academic No Senate President Employment of Relatives (Delete) Rights of Access for Employee Communication No Use of Site Mail Boxes No Distribution and Posting of Materials No Employee Organization Contact Procedures No Use of District Plant Facilities No Requests for District Information No Resignation of Employees Yes Reduced Workload Program No Administrator Retreat Rights No Professional Staff Development Leaves No Paid P.E.R.S. - Confidential Staff No Release Time for Confidential Staff No Emeritus Title No Process for Determining Emeritus Status No Consensual Relationships No Faculty Titles No Withholding Academic and Other No Payroll Warrants Return-To-Work Program No Notes Re-Number BP 7343 AP Exists Re-Number to BP 7341 Re-Number to AP 7341 (Delete) (Delete) (Delete) Re-Number BP 7386 Re-Number BP 7218 Re-Number BP 7262 Re-Number AP 7262 AP Exists Re-Number BP 7251 (Delete) Re-Number BP 7372 Re-Number AP 7373 Re-Number AP 7374 Re-Number AP 7375 Re-Number AP 7376 Re-Number AP 7377 Re-Number BP 7350 Re-Number BP 7387 Re-Number BP 7251 Re-Number BP 7163 Re-Number BP 7242 Re-Number BP 7243 Re-Number BP 7384 Re-Number AP 7384 Re-Number BP 7511 Re-Number BP 7219 Re-Number BP 7367 Re-Number BP 7366 BP and AP's for this section have already been re-numbered AP 7381 - health and Welfare Benefits (04/06/2009) 7/08/12 College Council Meeting Page36 Three Digit BP and AP revision recommendationf for Old section 400 Old Number BP 401 BP 403 BP 404 BP 405 BP 406 AR 406.01 BP 407 BP 408 AR 408.01 BP 409 BP 410 BP 414 BP 417 AR 419/335 BP 420 BP 421 BP 422 BP 424/332 BP 425 AR 425.01 AR 425.02 BP 426 AR 426.01 AR 426.02 AR 426.03 AR 426.04 AR 426.05 BP 431 BP 433 BP 436 BP 439 BP 440/343 BP 441/345 BP 442/346 Title Classified Personnel Employment of Classified personnel Probationary Status Disciplinary Action for Permanent Classified Employees Transfer Relocation Allowance Salary Hours and Overtime Overtime Exempt Employees Vacation Holidays Military Leave Promotion Resignation of Employees Grievance Procedure Reduction of Work Force General Employee Obligations Employment of Relatives Staff Insurance Program Early Retirement Post-65 Health and Welfare Benefits CCLC Template? Recommendation Yes No No Re-Number BP 7230 Re-Number BP 7238 Re-Number BP 7239 Yes No No Yes No Yes No No No No Yes No No No (delete) No No No Re-Number BP 7365 Re-Number BP 7161 Re-Number AP 7161 Re-Number BP 7130 Re-Number BP 7234 Re-Number AP 7234 Re-Number BP 7348 Re-Number BP 7342 Re-Number BP 7346 Re-Number BP 7162 Re-Number AP 7350 Re-Number BP 7351 Re-Number BP 7237 Re-Number BP 7112 Rights of Access for Employee Communication Use of Site Mail Boxes Distribution and Posting of Materials No No No Re-Number BP 7372 Re-Number AP 7373 Re-Number AP 7374 Employee Organization Contact procedures Use of District Plant Facilities Request for District Information Student Employment Policy No No No No Re-Number AP 7375 Re-Number AP 7376 Re-Number AP 7377 Re-Number BP 7270 Leaves of Absence for Classified Employees Classified manager's Probationary Period Confidential Staff Probationary Period Consensual Relationships Withholding Academic and Other Payroll Warrants Return to Work Program No No No No Re-Number BP 7349 Re-Number BP 7261 Re-Number BP 7241 Re-Number BP 7511 Re-Number BP 7367 No No Notes AP exists AP exists AP exists (delete) Re-Number BP 7381 Re-Number AP 7382 Re-Number AP 7383 Re-Number BP 7366 AP exists AP exists AP exists
