Page 2
3.1a RCCD Revised BP 7384
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 7384
EMERITUS TITLE AND STATUS
Emeritus status is an honorary designation conferred upon retirees to recognize their
accomplishments and contributions to the Redwoods Community College District.
An emeritus title for retired administrative personnel shall be awarded by Board action upon the
recommendation of the President.
Members of the faculty shall be awarded an emeritus title by the Board of Trustees upon the
recommendation of both the Academic Senate and the President.
Members of the classified staff shall be awarded an emeritus title by the Board of Trustees upon
the recommendation of both the Classified Senate and the President.
Members of the classified management staff and the classified confidential staff shall be awarded
an emeritus title by the Board of Trustees upon the recommendation of the President.
Former BOT BP 342 adopted March 4 1991 (number change only 8/12)
Amended December 2, 1996
Reviewed/revised by Academic Standards and Policies Committee November 2013
Page 3
3.1b RCCD Revised AP 7384
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7384
EMERITUS TITLE AND STATUS
Eligibility Criteria
1) The candidate must have performed at least ten years of full-time service to the District
or the equivalent in part-time service.
2) The employee seeking the “emeritus” title shall submit a written request to their
Supervisor. An employee may also be nominated for emeritus status by a colleague from
the District, with the consent of the nominated employee.
3) Each nomination for emeritus status shall include a brief narrative summary citing the
professional accomplishments and record of District service.
Administration to President
Management to Council?
Faculty to Academic Senate
Confidential to OIC
Classified to Classified Executive Board
And then all recs to President who approves for Submission to Board
Upon approval:
Privileges
Emeritus employees shall be recognized through:

Awarding of a certificate of emeritus status at the time of retirement.

For emeritus faculty, listing of name and title in all college catalogues

For emeritus faculty, authority to use emeritus title in professional work
Page 4
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
3.2.1a RCCD BP 4020
BP 4020
PROGRAM AND CURRICULUM DEVELOPMENT
The programs and curricula of the District shall be of high quality, relevant to community and
student needs, and evaluated regularly to ensure quality and currency. To this end, the Board of
Trustees directs the President/Superintendent and the Academic Senate to establish procedures
for program and curriculum development.
These procedures shall include:
•
Appropriate involvement of the faculty, administration, and Academic Senate
regarding program and curriculum development. The primary responsibility for the
development, modification and inactivation of curriculum resides with the faculty and
the advice and judgment of the Academic Senate. Educational program development,
modification, revitalization and discontinuation is mutually agreed upon by the Board
or its representative and the Academic Senate.
•
Regular review and justification of programs and courses.
•
Opportunities for training of persons involved in their relevant areas of curriculum
development.
•
Consideration of labor market and other relevant information for career and technical
programs.
•
A mechanism to periodically report curriculum changes and results of program
review to the Board of Trustees for the purpose of institutional decision-making.
Recommendations on curriculum and academic programs that are in compliance with the
policies and procedures adopted by the Chancellor’s Office and approved through established
College of the Redwoods Administrative Procedures (AP) will be regularly forwarded to the
Board of Trustees for review and action.
Reference: Education Code Section 70901(b), 70902(b); 78016; Title 5, Section 51000, 51022,
55100, 55130, 55150
Adopted by Board of Trustees: 05/03/2011
Former Policy #104: “Curriculum Development,” Adopted by the Board of Trustees: 8/15/77
Amended: 9/9/91
Former Policy #122: “Educational Program Review,” Adopted by the Board of Trustees:
7/16/84
Amended: 11/4/91
Page 5
3.2.1b CCLC BP 4020
BP 4020 Program, Curriculum, and Course Development
References:
Education Code Sections 70901(b), 70902(b), and 78016;
Title 5 Sections 51000, 51022, 55100, 55130 and 55150;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
34 Code of Federal Regulations Sections 600.2, 602.24, 603.24, and 668.8
NOTE: This policy is legally required. The following policy indicates that the Board
retains authority to approve new programs and courses, and delete programs, and
delegates the authority for all other actions to the CEO. It is the option we legally
advise, but options that delegate all authority to the CEO or that require Board approval
for new courses and deleted courses are legal. However, it is suggested that Boards
not require program or course modifications be submitted to them for approval.
The portion of this policy regarding credit hour definition is legally required in an effort to
show good faith compliance with the applicable federal regulations.
The programs and curricula of the District shall be of high quality, relevant to community
and student needs, and evaluated regularly to ensure quality and currency. To that
end, the [CEO] shall establish procedures for the development and review of all
curricular offerings, including their establishment, modification, or discontinuance.
Furthermore, these procedures shall include:
 appropriate involvement of the faculty and Academic Senate in all processes;
 regular review and justification of programs and course descriptions;
 opportunities for training for persons involved in aspects of curriculum
development.
 Consideration of job market and other related information for vocational and
occupational programs.
All new programs and program deletions shall be approved by the Board.
All new programs shall be submitted to the California Community Colleges Chancellors
Office for approval as required.
Individual degree-applicable credit courses offered as part of a permitted educational
program shall be approved by the Board. Non-degree-applicable credit and degreeapplicable courses that are not part of an existing approved program must satisfy the
conditions authorized by Title 5 regulations and shall be approved by the Board.
Credit Hour
Page 6
3.2.1b CCLC BP 4020
Consistent with federal regulations applicable to federal financial aid eligibility, the
District shall assess and designate each of its programs as either a “credit hour”
program or a “clock hour” program.
The [CEO] will establish procedures which prescribe the definition of “credit hour”
consistent with applicable federal regulations, as they apply to community college
districts.
The [ CEO ] shall establish procedures to assure that curriculum at the District complies
with the definition of “credit hour” or “clock hour,” where applicable. The [ CEO ] shall
also establish procedure for using a clock-to-credit hour conversion formula to
determine whether a credit hour program is eligible for federal financial aid. The
conversion formula is used to determine whether such a credit-hour program has an
appropriate minimum number of clock hours of instruction for each credit hour it claims.
See Administrative Procedures [ # ].
Revised 8/04, 2/07, 8/07, 7/11, 3/12
Page 7
3.2.1c Cerritos BP 4020
Cerritos Community College District Policy
No. 4020
Academic Affairs
1
BP 4020
INSTRUCTIONAL PROGRAMS AND CURRICULUM
2
3
4
5
6
7
8
References:
Education Code, Sections 70902(b) and 78016;
Title 5, Sections 51022, 55100, 55130, and 55150;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended;
34 Code of Federal Regulations Sections 600.2, 602.24, 603.24, and 668.8
9
10
The governing board has ultimate responsibility for educational quality, legal matters,
and financial integrity.
11
12
13
14
15
16
17
The instructional programs and curricula of the District shall be of high quality, and
relevant to community needs. Programs shall be systematically evaluated regularly on
the achievement of the stated student learning outcomes to ensure quality and
currency. Each year prior to budget preparation, the Board of Trustees shall receive a
report of the most current program review. To that end, the President/Superintendent
shall establish procedures for the development and review of all curricular offerings,
including their establishment, modification, or discontinuance.
18
19
20
21
22
23
24
25
26
27
Furthermore, these procedures shall include:
• appropriate involvement of the faculty and the Faculty Senate in all processes;
• regular review and justification of programs and course descriptions;
• opportunities for training for persons involved in aspects of curriculum
development;
• consideration of job market and other related information for career and technical
programs;
• approval of all new programs and program deletions by the Board of Trustees;
and
• approval by the State Chancellor’s Office for all programs.
28
29
30
31
32
Individual degree-applicable credit courses offered as part of a permitted educational
program shall be approved by the Board of Trustees. Non-degree applicable credit and
degree-applicable courses that are not part of an existing approved program (standalone courses) must satisfy the conditions authorized by Title 5 regulations and shall be
approved by the Board of Trustees.
Page 8
3.2.1c Cerritos BP 4020
33
34
35
36
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the
District shall assess and designate each of its programs as either a “credit hour”
program or a “clock hour” program.
37
38
39
The President/Superintendent will establish procedures which prescribe the definition of
“credit hour” consistent with applicable federal regulations, as they apply to community
college districts.
40
41
42
43
44
45
46
The President/Superintendent shall establish procedures to ensure that curriculum at
the District complies with the definition of “credit hour” or “clock hour,” where applicable.
The President/Superintendent shall also establish procedures for using a clock-to-credit
hour conversion formula to determine whether a credit hour program is eligible for
federal financial aid. The conversion formula is used to determine whether such a
credit-hour program has an appropriate minimum number of clock hours of instruction
for each credit hour it claims.
47
Office of Primary Responsibility: Vice President, Academic Affairs
Date Adopted: August 15, 2007
Dates Revised: February 20, 2008, June 13, 2012
Page 9
Proposed Chabot-Las Positas Community College
District Board Policy
BP 4020
Academic Affairs
DRAFT as of 10/21/13
BP 4020
P ROGRAM, CURRICULUM, AND COURS E DEVELOP MENT
References:
Education Code Sections 70901(b), 70902(b), and 78016;
Title 5 Sections 51000, 51022, 55100, 55130, and 55150;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
34 Code of Federal Regulations Sections 600.2, 602.24, 603.24, and 668.8
NOTE: This policy is legally required. The following policy indicates that the Board
retains authority to approve new programs and courses, and delete programs, and
delegates the authority for all other actions to the Chancellor. It is the option we legally
advise, but options that delegate all authority to the Chancellor or that require Board
approval for new courses and deleted courses are legal. However, it is suggested that
Boards not require program or course modifications be submitted to them for approval.
The portion of this policy regarding credit hour definition is legally required in an effort to
show good faith compliance with the applicable federal regulations.
The programs and curricula of the District shall be of high quality, relevant to community
and student needs, and evaluated regularly to ensure quality and currency. To that
end, the Chancellor shall establish procedures for the development and review of all
curricular offerings, including their establishment, modification, or discontinuance.
Furthermore, these procedures shall include:
• appropriate involvement of the faculty and Academic Senate in all processes;
• regular review and justification of programs and course descriptions;
• opportunities for training for persons involved in aspects of curriculum
development.
• consideration of job market and other related information for career and technical
education.
All new programs and program deletions shall be approved by the Board.
All new programs shall be submitted to the California Community College Chancellor’s
Office for approval as required.
Page 10
Individual degree-applicable credit courses offered as part of a permitted educational
program shall be approved by the Board. Non-degree-applicable credit and degreeapplicable courses that are not part of an existing approved program must satisfy the
conditions authorized by Title 5 regulations and shall be approved by the Board.
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the
District shall assess and designate each of its programs as either a “credit hour”
program or a “clock hour” program.
The Chancellor will establish procedures which prescribe the definition of “credit hour”
consistent with applicable federal regulations, as they apply to community college
districts.
The Chancellor shall rely primarily on the Academic Senates to establish procedures to
assure that curriculum at the District complies with the definition of “credit hour” or
“clock hour,” where applicable. The Chancellor shall also establish procedure for using
a clock-to-credit hour conversion formula to determine whether a credit hour program is
eligible for federal financial aid. The conversion formula is used to determine whether
such a credit hour program has an appropriate minimum number of clock hours of
instruction for each credit hour it claims.
NOTE: The language in current CLPCCD Policy 6201 is shown as struck below due to
the detail contained therein. The major concepts are incorporated in new AP 4020 titled
Program and Curriculum Development.
 From the current CLPCCD Policy 6201 titled Program Introduction Process
PURPOSE
In conformance with Title 5 (CCR sect. # 51022) and generally accepted institutional
good practice, the purpose of the Program Introduction Process is to provide a clear
and flexible process for consideration of new programs. Specifically, the Program
Introduction Process takes into consideration the potential impacts of a new program,
while still allowing the college to take advantage of opportunities and encouraging
innovation in faculty and administration.
For instructional programs, the definition of program is that set forth in CCR Title 5,
Section 55000: “An organized sequence of courses leading to a defined objective, a
degree, a certificate, a diploma, a license, or transfer to another institution of higher
education.” This process need not be used to explore offerings that do not meet the
definition of a program.
PROCESS
Idea Step: Ideas for a new program originate with many sources, including the faculty,
the community, students, the administration, program review, and advisory boards.
Page 11
Consultation Step: The champion of the idea communicates the idea with an
administrator at a preliminary discussion level to determine whether to explore a new
program. The champion and the administrator will discuss projected resources, levels
of support, and a timeline. If the champion is not a faculty member, faculty members
from the discipline and/or related disciplines should be involved in the discussion at this
point. The consultation will continue through the presidents’ meeting at the district office
for further discussion and exploration before moving onto the preliminary study step.
Preliminary Study Step: The champion conducts a preliminary study and develops a
one-page proposal, which includes cost assessment, mission appropriateness,
projected generated FTES, and an implementation schedule. The champion should
consider input from the Educational Master Plan, program review, other discipline
faculty, advisory boards, community/employer partners, students, and other potentially
interested contributors. See Appendices I and II: Qualitative and Quantitative Measures
and Other Things to Consider in Preparing a Proposal for a New Program
Vice President Review and Recommendation Step: The Vice President prepares a
recommendation based on the preliminary study, which includes projected enrollment
management resources; unnecessary duplication of program within the institution
and/or regionally; and human, facility, and financial resources required. The champion
and/or the Vice President should share the recommendation with committees that
allocate resources. The faculty champion begins to develop curriculum.
Division Review/Approval Step: The champion prepares the necessary curriculum
paperwork for the required division review and approval.
Curriculum Committee Review/Approval Step: The faculty champion presents the
proposal and the supporting curriculum paperwork to the Curriculum Committee for
review/approval following the existing curriculum process. The Academic Senate, the
District Curriculum Council, and the Vice Chancellor of Educational Services and
Planning are informed of the new program proposal. After Curriculum Committee
approval, Occupational Programs should be forwarded to Bay Area Deans for approval.
President’s Review Step: Prior to submission of the new program to the District
Chancellor and the Board of Trustees, the approval of the President is required.
District Chancellor/Board of Trustees Approval: This is the final internal approval
step within the District.
External Approval Steps: As appropriate, the following agencies may need to
approve the proposed new program: California Community College Chancellor’s Office,
California Post-secondary Education Commission, and Accreditation Commission.
Appendix I: Qualitative and Quantitative Measures
Page 12
When possible the following measures should be described in terms of three-year
trends and should be compared to regional and/or similar type programs. These
measures may be used in proposing a new program. The list is suggestive, not
exhaustive.
Qualitative Measures:
• Consistent with mission and values of the college
• Student requests, needs expressed through surveys
• Employer requests, needs
• Program review information and analyses
• CEMC information and analyses
• Advisory committee information and recommendations
• Balance of curriculum across college
• Transfer program availability
• Community requests and recommendations
• Information from, and needs expressed by, transfer institutions
• Regional demand for the program
• Constraints that may affect enrollments, completion, persistence
• Impact of proposed program on underrepresented and/or at-risk students
• Impact of program on the changing composition and diversity of the community
• Impact of program on other programs
• Student learning outcomes and assessment work
• Currency and articulation of existing curriculum
• Range and appropriateness of current curriculum in relation to industry standards
and/or employer expectations
• Outside accreditation issues (ACCJC/WASC and other external accrediting
bodies)
• Projected Transfer Outcomes
Quantitative Measures:
• Labor market data, including wage data and job availability (from EDD and other
comparable sources)
• Unemployment data
• HS graduation rates
• Scores on HSEE from service region
• Other outcomes data from regional schools
• Similar programs in district and region, with ‘region’ defined as appropriate to the
target population and/or need for the skills and certification provided by the
program
• Number of inquiries received from prospective students with a related
educational goal
• Retention within existing courses
• Persistence across courses within major or certificate
• Enrollment trends, completion rates and course cancellation patterns in current
programs
Page 13
•
•
•
•
•
•
Enrollment trends in similar programs at other educational institutions
Numbers of students achieving related goals at other educational institutions
Numbers of completers in similar programs at other educational institutions
Non-instructional cost per FTES (e.g., facilities, equipment, materials, staffing)
Availability of qualified faculty and staff in region (including recruitment
information from other institutions)
Number of transfers or transfer-ready students
Appendix II:
Program:
Other Things to Consider in Preparing a Proposal for a New
Plan for recruitment of targeted populations
Cooperative ventures with local employers, transfer institutions, or other community
colleges
Course scheduling patterns suited to target population
Articulation of program with K-12
Articulation with four year and/or technical institutions
Faculty development in techniques, methodology, best practices appropriate to new
program
Appropriate sequencing of learning outcomes from one course to another in the
program
Placement requirements
Program prerequisites
How program content is used in other courses beyond program itself
Student support services required: tutoring, learning skills, child care, financial aid
Need for (and availability of) specialized equipment, facilities, supplies, software
Need for specialized learning resources (library books, AV materials, etc.)
Facility Usage/Impact
NOTE: The language in current CLPCCD Policy 6211 is shown as struck below
because the issue of class size is addressed through other District processes.
 From the current CLPCCD Policy 6211 titled Class Size
Minimum class size guidelines shall be developed by the Vice-President for Academic
Services at each college. These guidelines shall refer to all lecture, seminar, work
experience and laboratory classes. Independent study, colloquia, coordinated
instruction systems classes, and classes by arrangement may be exempted from these
guidelines.
In developing course minimum class size guidelines, exceptions may be based upon
such factors as the following: requirements for graduation, requirements in a major or in
career subject areas, course offerings irregularly based on enrollment and need, limited
classroom and laboratory facilities, cost benefit data related to exceptions, and
experimental or pilot programs and statutory and state regulations mandating class size.
Page 14
NOTE: The red ink signifies language that is legally required and recommended by the Policy and
Procedure Service and its legal counsel. The language in black ink is from current Chabot-Las Positas
CCD Policy 6201 titled Program Introduction Process adopted on January 16, 2007 and current ChabotLas Positas CCD Policy 6211 titled Class Size adopted on March 19, 1996. The green ink was added
during the administrative review on March 21, 2013. This document was reviewed by representatives of
the Academic Senates on October 21, 2013.
Date Adopted:
(This policy replaces current CLPCCD
Policies 6201 and 6211)
Page 15
3.2.1e Citrus BP4020
CITRUS COMMUNITY COLLEGE DISTRICT
ACADEMIC AFFAIRS
BP 4020
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
References:
Education Code Sections 70901(b), 70902(b), 78016
Title 5 Sections 51000, 51022, 55100, 55130, and 55150
U.S. Department of Education regulations on the integrity of Federal Student Financial
Aid Programs under Title IV of the Higher Education Act of 1965, as amended.
34 Code of Federal Regulations Sections 600.2, 602.24, 603.24, and 668.8
The programs and curricula of the District shall be of high quality, relevant to community
and student needs, and evaluated regularly to ensure quality and currency. The
Superintendent/President shall establish procedures for the development and review of
all curricular offerings, including their establishment, modification, or discontinuance.
Furthermore, these procedures shall include:
 appropriate involvement of the faculty and Academic Senate in all processes;
 regular review and justification of programs and course outlines;
 opportunities for training for persons involved in aspects of curriculum
 development; and
 consideration of job market and other related information for career; and
 technical programs.
All new programs and program deletions shall be approved by the Board of Trustees.
All new programs shall be submitted to the California Community College Chancellor’s
Office for approval as required.
Individual degree-applicable credit courses offered as part of a permitted educational
program shall be approved by the Board of Trustees. Non-degree applicable credit
courses and degree-applicable courses that are not part of an existing approved
program must satisfy the conditions set forth in Title 5 regulations. They must also be
approved by the Board of Trustees.
Credit Hour
Consistent with federal regulations applicable to federal financial aid eligibility, the
District shall assess and designate each of its programs as either a “credit hour” or a
clock hour” program.
Page 16
3.2.1e Citrus BP4020
The Superintendent/President will establish procedures and prescribe the definition of
“credit hour” consistent with applicable federal regulations, as they apply to community
college districts.
The Superintendent/President shall establish procedures to assure that the curriculum
at the District complies with the definition of “credit hour” or “clock hour,” where
applicable. The Superintendent/President shall also establish procedure for using a
clock-to-credit hour conversion formula to determine whether a credit hour program is
eligible for federal financial aid. The conversion formula is used to determine whether
such a credit-hour program has an appropriate minimum number of clock hours of
instruction for each credit hour it claims.
See Administrative Procedure 4020.
Board Approved
Revised
Revised
07/21/09
05/15/12
03/19/13
Page 17
INSTRUCTIONAL SERVICES
1
2
BP 4020
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
3
4
5
6
7
8
References:
Education Code Sections 70902(b) and 78016;
Title 5 Sections 51022, 55100, 55130, and 55150;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
9
10
11
12
13
The programs and curricula of the District shall be of high quality, relevant to community
and student needs, and evaluated regularly to ensure quality and currency. To that
end, the Governing Board, relying primarily on the Faculty Senate, through the
Curriculum Committee, shall establish procedures for the development and review of all
curricular offerings, including their establishment, modification, or discontinuance.
14
Furthermore, these procedures shall include:
15
•
regular review and justification of programs and course descriptions;
16
17
•
opportunities for training for persons involved in aspects of curriculum
development.
18
19
All new courses, programs, and course, and program deletions shall be approved by the
Board.
20
21
All career/technical training programs and courses shall be reviewed every two years by
the Board.
22
23
All new programs shall be submitted to the State Chancellor’s Office for approval as
required.
24
25
26
27
28
Individual degree-applicable credit courses offered as part of a permitted educational
program shall be approved by the Governing Board. Non-degree-applicable credit and
degree-applicable courses that are not part of an existing approved program must
satisfy the conditions authorized by Title 5 regulations and shall be approved by the
Governing Board.
29
Credit Hour
30
31
32
Consistent with federal regulations applicable to federal financial aid eligibility, the
District shall assess and designate each of its programs as either a “credit hour”
program or a “clock hour” program.
Page 18
33
34
35
36
The Superintendent/President will rely primarily upon the recommendations of the
Faculty Senate to establish procedures which prescribe the definition of “credit hour”
consistent with applicable federal regulations, as they apply to community college
districts.
37
38
39
40
41
42
43
44
45
The Superintendent/President will rely primarily upon the recommendations of the
Faculty Senate to establish procedures to assure that curriculum at the District complies
with the definition of “credit hour” or “clock hour,” where applicable.
The
Superintendent/President shall also establish procedure for using a clock-to-credit hour
conversion formula to determine whether a credit hour program is eligible for federal
financial aid. The conversion formula is used to determine whether such a credit-hour
program has an appropriate minimum number of clock hours of instruction for each
credit hour it claims.
Page 19
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
3.2.2g RCCD AP 4020
AP 4020
PROGRAM AND CURRICULUM DEVELOPMENT
The primary responsibility for the development, modification, and inactivation of
curriculum resides with the faculty and the advice and judgment of the Academic Senate.
Educational program development, modification, revitalization and discontinuation is
mutually agreed upon by the Board or its representative and the Academic Senate. The
formal work of the curriculum process is performed and overseen by the Curriculum
Committee. The membership of the Curriculum Committee can be found in the
Curriculum Committee By-Laws. The formal work includes creating or modifying
programs, degrees, or certificates and developing and updating course outlines, including
the identification of course learning outcomes, course content, methods of student
assessment and the use of a range of delivery systems and modes of instruction.
As a standing committee of the Academic Senate, the Curriculum Committee is
responsible for the review and endorsement of curriculum in accordance with procedures
set forth in the current California Community Colleges Chancellor’ s Office Program and
Course Approval Handbook. The Curriculum Committee is also responsible for
establishing and maintaining College of the Redwoods curricular processes. These
processes are found at the Curriculum Committee website.
Upon Curriculum Committee and Academic Senate approval, the Academic Senate
recommendations are forwarded by the Chief Instructional Officer to the Board of
Trustees (BOT) at least once during each fall and spring term for action.
The BOT recommendation(s) will be submitted to all required regulatory bodies for
approval. New programs and courses will be offered only after such approval has been
obtained. Under the direction of the CIO, the district shall keep program and course lists
updated and publicly available. Chancellor’s Office approved course information is
published in the college’s catalog and in schedules.
The CIO, in mutual agreement with the Academic Senate, shall set timelines for regular
review of existing courses or programs as well as catalog cutoff dates. The Curriculum
Committee shall publish its calendar of meetings for the year and disseminate it to all
departments and offices involved in the curricular process.
Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation
Standard II.A
Approved: 04/04/2011
Former Administrative Regulation #104.01, “Curriculum Development,” Approved: 5/86
Revised: 10/91 and 1/9/95, and
Former Administrative Regulation #122.01, “Program Review,” Approved: 6/6/94
Revised: 1/9/95; 4/6/98; and 4/5/04
1
Page 20
3.2.2h CCLC AP 4020
AP 4020 Program and Curriculum Development
References:
Title 5 Sections 51021, 55000 et seq., and 55100 et seq.;
Accreditation Standards II.A;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
NOTE: The following procedure is legally required. Districts may insert local
procedures for program and curriculum development, which may include or address
procedures for new, added, provisional or experimental, reinstated and deleted courses
and procedures for changes in course number, title, units, or hours. Procedures for
each action should, as good practice, address:





initiation, review, approval, and evaluation processes and related criteria
designated responsibility and authority for initiation, review, and approval of
courses (e.g., the academic affairs office, academic senate, faculty, departments,
related disciplines, divisions, curriculum committee, articulation officer, etc.)
time lines and limits for the process
publication of changes and maintenance of records
use of a range of delivery systems and modes of instruction
NOTE: This procedure is legally required in an effort to show good faith compliance
with the applicable federal regulations
For purposes of federal financial aid eligibility, a “credit hour” shall be not less than:
•
•
One hour of classroom or direct faculty instruction and a minimum of two hours of
out of class student work each week for approximately [15 weeks for one
semester or trimester hour of credit], [or 10 to 12 weeks for one quarter
hour of credit], or the equivalent amount of work over a different amount of time;
or
At least an equivalent amount of work as required in the paragraph above, of this
definition for other academic activities as established by the institution including
laboratory work, internships, practica, studio work, and other academic work
leading to the award of credit hours.
Revised: 7/11
Page 21
3.2.2i Cerritos AP 4020
Cerritos Community College District Procedure
No. 4020
Academic Affairs
1
AP 4020
INSTRUCTIONAL PROGRAMS AND CURRICULUM
2
3
4
5
6
7
References:
Title 5, Sections 51021, 55000 et seq., and 55100 et seq.;
Accreditation Standard II.A;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended
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The responsibility for development and improvement of curriculum rests with the faculty
and department chairperson under the leadership of Instructional Deans and the Office
of Academic Affairs.
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The formal work of curriculum development is performed by the Curriculum Committee,
under the leadership of a faculty chair and the Vice President of Academic Affairs or
designee.
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Proposed new courses and educational programs must have approval of the Curriculum
Committee, the Board of Trustees, and the State Chancellor’s Office. In addition,
career and technical programs must have the approval of the Los Angeles/Orange
County Workforce Development Leaders Consortium (LOWDL). Unless an exception is
granted by the Office of Academic Affairs, all new courses and programs must be
published in the College Catalog before they can be offered. Each course must have
an approved course outline of record.
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Recommendations for new courses and educational programs should be submitted to
the Office of Academic Affairs on the appropriate form. A proposal for a new course
and/or new educational program may originate with a faculty member, department
chairperson, or Instructional Dean, but must be submitted to the Curriculum Committee
through the Instructional Dean.
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The following steps outline the procedure for adding new courses and educational
programs to the curriculum.
 Completion of the course outline and supporting forms by the person proposing
the class
 Completion of the appropriate document(s) to integrate the new course into an
existing program, if necessary
 Signature of the Department Chair with recommendation
 Notification of other programs that may be affected by the addition of the new
course
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3.2.2i Cerritos AP 4020
Signature of the Instructional Dean with recommendation
Approval by LOWDL of new or substantially revised career/technical programs
Submission to the Curriculum Committee by established deadlines
Approval by the Curriculum Committee
Verification of any Curriculum Committee modifications by the Dean of Academic
Affairs, who also ensures those changes are incorporated in college publications
Approval by the Board of Trustees
Approval by the State Chancellor’s Office
Publication in college catalog and schedule of classes
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Courses offered as general education or in a distance education format shall have
separate approval by the Curriculum Committee. All new programs and courses shall
offer a variety of modes of instruction to meet the learning abilities of prospective
students. The Curriculum Committee will evaluate these new and continuing courses to
determine if they meet an identifiable need, are consistent with the College mission and
goals, and are appropriately classified as transfer, degree applicable, credit but not
degree applicable, or non-credit.
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For purposes of federal financial aid eligibility, a “credit hour” shall be not less than:
 One hour of classroom or direct faculty instruction and a minimum of two hours
of out of class student work each week for approximately 15 weeks for one
semester, or the equivalent amount of work over a different amount of time; or
 At least an equivalent amount of work as required in the paragraph above, of this
definition for other academic activities as established by the institution including
laboratory work, internships, practica, studio work, and other academic work
leading to the award of credit hours.
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Community Education courses shall be reviewed by the Curriculum Committee, but do
not require approval.
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Existing courses shall be reviewed at least every three years by the faculty responsible
for teaching the courses. Course outlines shall be reviewed every three years by the
department, and the revised and signed course outline of record shall be submitted to
Academic Affairs and the Instructional Dean’s Office. If the faculty member(s) wishes to
change the course title, number, name, description, class hours, units, prerequisites, corequisites, recommendations, or make substantial changes to the content, objectives, or
methods of delivery, the changes must be submitted to the Curriculum Committee for
approval.
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Course deletions and reinstatements must be presented to the Curriculum Committee
for approval.
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Using the content review or content validation process, existing courses containing
prerequisites, co-requisites, or recommendations shall be reviewed by faculty every six
years for continuing appropriateness. Any changes must be presented to the
Curriculum Committee for approval.
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3.2.2i Cerritos AP 4020
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The Curriculum Committee shall publish its calendar of meetings for the year and
disseminate it to all divisions and offices involved in the curricular process.
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The Office of Academic Affairs shall maintain records of all Curriculum Committee
meetings. Approved courses and programs will be published in the next College
Catalog and schedule of classes after the entire process for approval has been
completed.
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Outlines for courses at Cerritos College shall be maintained by the Office of Academic
Affairs.
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Office of Primary Responsibility: Vice President, Academic Affairs
Date Approved: August 20, 2007
Date Revised: October 24, 2011
(Replaces former Cerritos College Policies 3006, 3022, 3023, 3027)
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Proposed Chabot-Las Positas Community College
District Administrative Procedure
AP 4020
Academic Affairs
DRAFT as of 3/21/13
AP 4020
P ROGRAM AND CURRICULUM DEVELOP MENT
References:
Title 5 Sections 51021, 55000 et seq., and 55100 et seq.;
Accreditation Standards II.A
NOTE: The following procedure is legally required.
current CLPCCD Policy 6201 is included below.
Much of the language from
Program Introduction Process
The Program Introduction Process is a means by which new programs are considered.
The Program Introduction Process includes:
• initiation, review, approval, and evaluation of criteria
• designated responsibility and authority for initiation, review, and approval of
courses (e.g., the academic services office, academic senate, faculty,
departments, related disciplines, divisions, curriculum committee, articulation
officer, etc.)
• timelines and limits for the process
• publication of changes and maintenance of records
• use of a range of delivery systems and modes of instruction
Program and curriculum development is outlined and defined in the current curriculum
approval structure at each college in accordance with the District’s Functional Map as it
relates to the role of the Academic Senate in this process.
The following elements should be addressed:
• Develop a proposal for a new program that includes student needs,
environmental scan, assessment study, etc.
• Demonstrate program initiation as a result of mission appropriateness,
Educational Master Plan, program review, and/or advisory board input, if
applicable
• Determination of available resources, levels of support, cost assessment,
projected generated FTES, and an implementation schedule
• Dialog with other affected programs in the District, discipline faculty, advisory
boards, community/employer partners, students, and other potentially interested
contributors
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College-approved proposals for new programs and the supporting curriculum paperwork
should be vetted through the District Curriculum Council for review and input. After
District Curriculum Council approval, Occupational Programs should be forwarded to
Career Technical Education Regional Consortium for approval. Following District
Curriculum Council review and upon the approval of the College President, proposals
may be submitted to the Chancellor for Board of Trustees approval.
District Chancellor/Board of Trustees approval is the final internal approval step within
the District.
As appropriate, the following agencies may need to approve the proposed new
program: California Community College Chancellor’s Office, California Post-secondary
Education Commission, and Accrediting Commission for Community and Junior
Colleges (ACCJC).
Also refer to the Program Course Approval Handbook from the California Community
College Chancellor’s Office
NOTE: The red ink signifies language that is legally required and recommended by the Policy and
Procedure Service and its legal counsel. The green ink was added during the administrative review on
March 21, 2013. The appendices below are shaded in gray to evaluate the retention or incorporation into
other related documents.
Date Approved:
(This is a new procedure recommended by the
Policy and Procedure Service)
Mutual Agreement/Rely Primarily
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Appendix I
Qualitative and Quantitative Measures
When possible the following measures should be described in terms of three-year
trends and should be compared to regional and/or similar type programs. These
measures may be used in proposing a new program. The list is suggestive, not
exhaustive.
Qualitative Measures:
• Consistent with mission and values of the college
• Student requests, needs expressed through surveys
• Employer requests, needs
• Program review information and analyses
• CEMC information and analyses
• Advisory committee information and recommendations
• Balance of curriculum across college
• Transfer program availability
• Community requests and recommendations
• Information from, and needs expressed by, transfer institutions
• Regional demand for the program
• Constraints that may affect enrollments, completion, persistence
• Impact of proposed program on underrepresented and/or at-risk students
• Impact of program on the changing composition and diversity of the community
• Impact of program on other programs
• Student learning outcomes and assessment work
• Currency and articulation of existing curriculum
• Range and appropriateness of current curriculum in relation to industry standards
and/or employer expectations
• Outside accreditation issues (ACCJC/WASC and other external accrediting
bodies)
• Projected Transfer Outcomes
Quantitative Measures:
• Labor market data, including wage data and job availability (from EDD and other
comparable sources)
• Unemployment data
• HS graduation rates
• Scores on HSEE from service region
• Other outcomes data from regional schools
• Similar programs in district and region, with ‘region’ defined as appropriate to the
target population and/or need for the skills and certification provided by the
program
• Number of inquiries received from prospective students with a related
educational goal
• Retention within existing courses
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Persistence across courses within major or certificate
Enrollment trends, completion rates and course cancellation patterns in current
programs
Enrollment trends in similar programs at other educational institutions
Numbers of students achieving related goals at other educational institutions
Numbers of completers in similar programs at other educational institutions
Non-instructional cost per FTES (e.g., facilities, equipment, materials, staffing)
Availability of qualified faculty and staff in region (including recruitment
information from other institutions)
Number of transfers or transfer-ready students
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Appendix II
Other Things to Consider in Preparing a Proposal for a New Program:
Plan for recruitment of targeted populations
Cooperative ventures with local employers, transfer institutions, or other community
colleges
Course scheduling patterns suited to target population
Articulation of program with K-12
Articulation with four year and/or technical institutions
Faculty development in techniques, methodology, best practices appropriate to new
program
Appropriate sequencing of learning outcomes from one course to another in the
program
Placement requirements
Program prerequisites
How program content is used in other courses beyond program itself
Student support services required: tutoring, learning skills, child care, financial aid
Need for (and availability of) specialized equipment, facilities, supplies, software
Need for specialized learning resources (library books, AV materials, etc.)
Facility Usage/Impact
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3.2.2k Citrus AP 4020
CITRUS COMMUNITY COLLEGE DISTRICT
ACADEMIC AFFAIRS
AP 4020
References:
INSTRUCTIONAL PROGRAMS AND CURRICULUM
Title 5 Sections 51021, 55000 et seq., and a55100 et seq.
Accreditation Standard II.A
U.S. Department of Education regulations on the integrity of Federal Student Financial
Aid Programs under Title IV of the Higher Education Act of 1965, as amended.
Program and curriculum development are academic and professional matters
which are initiated by faculty within the departments and submitted through the
appropriate approval process established by the Curriculum Committee under
the jurisdiction of the Academic Senate. The Vice President of Academic Affairs
provides the administrative oversight for the process.
Program Review
At least every 6 years, as a regular part of the program review process, the
program review committee shall review each prerequisite, co-requisite, and
advisory to establish that each is still supported by the faculty in the discipline or
department and by the Curriculum Committee and is still in compliance with all
other provisions of this procedure and with the law.
Program Approval Process
The Office of Academic Affairs, with input from the Educational Programs
Committee, is responsible for the oversight of the academic program review
approval process. Programs are examined using evaluative criteria established
by the committee.
The Office of Academic Affairs and the Educational Programs Committee submit
reports of their actions and policies to the Academic Senate. In addition, they
submit all actions to the Board of Trustees for review.
The Curriculum Committee is responsible for the oversight of degrees and
Certificates of Achievement. All new Associate Degrees, Certificates of
Achievement and existing approved programs with substantial modifications are
sent first to the Board of Trustees for review, and then on to the Chancellor’s
Office for approval.
Once approved by the Chancellor’s Office, the Degree, Certificate or program is
added to the inventory of approved programs. Skill awards are locally approved.
All approved programs are published in the Citrus College catalog.
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3.2.2k Citrus AP 4020
Curriculum Approval Process
The Curriculum Committee is responsible for the oversight of the curriculum
approval process. All proposals for new courses, and all modifications to
approved courses, are submitted through the curriculum approval process. The
stages for initiation, review, approval, and evaluation are contained in the Citrus
College Curriculum Handbook which is a publication of the policies determined
by the Curriculum Committee and approved by the Academic Senate.
All approved courses are entered in the District database system. The database
of approved courses is maintained by the Office of Academic Affairs. Courses
are published in the Citrus College Catalog and schedules.
The Curriculum Committee submits reports of its actions and policies to the
Academic Senate. In addition, it submits all major actions to the Board of
Trustees for review.
Courses not part of an approved program are submitted to the Curriculum
Committee for stand-alone approval. Once approved, stand-alone courses are
reported to the Chancellor’s Office.
The Curriculum Committee is responsible for establishing timelines and limits for
the curriculum approval process.
CREDIT HOUR
For purposes of federal financial aid eligibility, a “credit hour” shall be not less
than:
One hour of classroom or direct faculty instruction and a minimum of two
hours of out-of-class student work each week for approximately 15 weeks
for one semester of credit, or the equivalent amount of work over a
different amount of time; or
At least an equivalent amount of work, as required in the paragraph
above, of this definition for other academic activities as established by the
institution including laboratory work, internships, practica, studio work, and
other academic work leading to the award of credit hours.
Board Approved
Revised
Desk Review
07/21/09
05/01/12
09/17/12
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INSTRUCTIONAL SERVICES
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AP 4020
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References:
Title 5 Sections 51021, 55000 et seq., and 55100 et seq.;
ACCJC Accreditation Standard II.A;
U.S. Department of Education regulations on the Integrity of Federal Student
Financial Aid Programs under Title IV of the Higher Education Act of 1965, as
amended.
PROGRAM, CURRICULUM, AND COURSE DEVELOPMENT
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The Curriculum Committee shall be the preeminent body for the development, review,
and recommendation of curricular policy to include philosophy, goals, and strategic and
long-range planning. The Curriculum Committee shall coordinate, evaluate, and review
the District curricula to encourage innovation and excellence in instruction. The
Curriculum Committee shall report to the Faculty Senate for ratification of its action and
then via the Vice President for Instruction and the Superintendent/President to the
Governing Board.
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Current procedures for the following areas appear in CurricUNET:
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The initiation, review, approval, and evaluation processes and related criteria
•
The designated responsibility and authority for initiation, review, and approval of
courses (e.g., Instructional Services, Faculty Senate, faculty, academic
departments, related disciplines, instructional divisions, Curriculum Committee,
Articulation Officer)
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All time lines and limits for the process
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The process for the publication of changes and maintenance of records
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The use of a range of delivery systems and modes of instruction
For purposes of federal financial aid eligibility, a “credit hour” shall be not less than:
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One hour of classroom or direct faculty instruction and a minimum of two hours of
out of class student work each week for approximately 15 weeks for one
semester or the equivalent amount of work over a different amount of time; or
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•
At least an equivalent amount of work as required in the paragraph above, of this
definition for other academic activities as established by the institution including
laboratory work, internships, practica, studio work, and other academic work
leading to the award of credit hours.
Office of Primary Responsibility: Instructional Services