STUDENT SUCCESS AND SUPPORT PROGRAM ANNUAL PLAN 2015-2016
PROGRESS UPDATE 3.23.16
ACTIONS TO BE TAKEN
RESPONSIBLE
PERSONS
SEMESTER
EVALUATION PLAN
RESOURCES NEEDED
PROGRESS UPDATE
Staffing resources if
developed in-house
In progress.
Communication
management is set up
with the Retention Alert
system in TEST for
students on probation.
MailChimp is currently
used for notifying
students of missing
services.
Orientation Services:
1
Develop communication management
system to notify students of orientation and
educational planning services.
Director Counseling &
Advising, Registrar,
Senior Applications
Analyst
2016F
Are students receiving
notification at student email
account? Are abbreviated
and/or comprehensive SEP’s
developed for students?
2016S
Have retake and recency
policies been reviewed by
constituent groups and clearly
posted?
Staffing resources
2016S
Are the ASC & Counseling &
Advising services web sites and
print materials current?
Staffing resources
Assessment Services:
1
Investigate best practices in regards to
retake and recency policies
Director of Academic
Support Center &
Special Programs,
Director of
Counseling & Advising
2
Provide accurate & current information to
students regarding Math, English & ESL
placement, assessment & service referral
information.
Director of Academic
Support Center &
Special Programs,
Director of
Counseling & Advising
Complete. Retention
Manager has met with
math and English
faculty to confirm
retake and recency
policies.
In progress. Updates are
being made to the
websites to reflect most
current math and
English sequence and
placement information.
Counseling Advising & Educational Planning
Services:
1
Purchase Ellucian’s Student Planning
Module for education planning for
students.
VPISD
2014X
Was student planning software
purchased?
Already purchased
Ellucian’s Student
Planning Module has
been installed, and a
team of student
services and technology
staff have been trained
to use the module.
2
Provide staff training on video conferencing
system to provide distance advising
sessions.
IT, Director
Counseling &
Advising, EOPS, DSPS,
Veterans
3
Provide staff training for student education
planning (SEP) module.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
4
Determine a tool to collect data for
students who have an abbreviated or
comprehensive student education plan
SSSP Task Force,
Senior Applications
Analyst
2016F
Has staff completed training in
how to use video conferencing
system?
As determined by
product selected.
Training may be
provided by vendor.
2017S
Has staff completed training in
how to use student planning
module?
Contract for consultant
training time TBD
2017S
Has a tool been identified?
Provided through
Student Planning
Module or SARS
5
Implement video conferencing system to
provide advising sessions to students via
distance.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2016F
Are students participating in
video conferencing advising
sessions?
As determined by
product selected.
Training may be
provided by vendor.
6
Implement student education planning
module for student use.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2017F
Are students developing
student education plans to
complete stated goals?
Already purchased.
In progress. Will move
to 2015-2016.
Currently, district
Counseling meetings
are facilitated through
WebEx for remote
participants.
Student Planning is
available in the TEST
account. Testing and
training continued
through Fall 2015.
Implementation is on
hold as development
continues with the
State’s Education
Planning Initiative (EPI)
and Ellucian upgrades
the Student Planning
module. We expect
new features in the
future in areas where
the module did not
meet our state
reporting requirement
needs.
In progress. At this
time, we continue to
use SARS to
differentiate between
an abbreviated and
comprehensive SEP.
In progress.
Teleconference room
availability and advising
sessions will need to be
coordinated.
In progress. Pending
development and
outcome of EPI and/or
Ellucian’s Student
Planning module.
7
8
9
Investigate course scheduling software
options for district use.
Develop communication management
function to notify non-exempt students of
comprehensive SEP requirement
Provide opportunities for students to
develop comprehensive Student Education
Plans after completing 15 units or prior to
the end of their 3rd semester
Director of
Institutional
Effectiveness
SSSP task force
Director Counseling &
Advising
2016S
2016X
2016S
Has software been identified?
Are notifications being sent to
students?
Are workshops, one on one
and/or training sessions
developed and offered to
students over 15 units?
TBD
Staffing resources if
developed in-house
Staffing resources and
computer lab
availability
In progress. President’s
Office requested
technical assistance
from the Chancellor’s
Office to assess
technology needs for
curriculum and
scheduling processes.
In progress. Will
forward to 2015-2016
and possibly
incorporate some
components with the
Retention Alert system.
In progress. Workshops
have been developed
and need to be
scheduled and
promoted. Short-term,
late-start noncredit
courses (GUID 215) are
planned for fall 2015.
At-Risk Student –Follow Up Services:
1
2
Identify intervention strategies for basic
skills students on probation.
Develop communication management
notification to students in dismissal status.
Chair Basic Skills
Committee,
Institutional
Research, Academic
Senate
SSSP task force
2016S
2016S
Are strategies identified?
Has student email been
developed?
Staffing resources
Staffing resources if
developed in-house
In progress. Will
forward to 2015-2016.
Workshops and
presentations have
been developed but not
yet implemented for
students on probation.
In progress. Initial
communication
management for
students on
probation/dismissal has
3
4
5
6
Further define intervention strategies to
increase progression in basic skills courses
Implement early alert notification process
from faculty to student development areas
Provide career exploration, transfer, and
articulation resources on-line & printed
materials to students.
Provide outreach and develop interventions
for students at level 2 academic and
progress probation and dismissal.
Chair Basic Skills
Committee,
Institutional
Research, Academic
Senate
VPISD, SSSP Advisory
Committee, Academic
Senate
Director Counseling &
Advising, Director
Library & Learning
Resource Center
Director Counseling &
Advising, Registrar,
Senior Application
Analyst
2016F
Are strategies identified?
2016F
Are faculty submitting early
alert notification for students?
2016S
Are students notified of
availability of career resources?
Are printed and on-line career
resources available to
students?
2016S
Are registration holds in place
for students on Lvl 2 probation
and dismissal? Are students
with holds meeting with staff
or completing a workshop on
student success prior to
enrollment and/or
readmission?
Staffing resources
Staffing resources. If
additional product is
purchased, funding TBD
TBD
Staffing resources
been built into the
Retention Alert system,
but not yet
implemented.
In progress. Continued
support was provided
for faculty development
in acceleration along
with review and
revision of English and
Math placement
processes.
In progress. Planning
Seminar completed in
July 2015, continue
training through Spring
2016.
In progress. The
Counseling webpage is
transitioning to the new
format and other
resources will be made
available.
In progress. Workshops
and presentations have
been developed but not
yet implemented for
students on probation.
Retention manager is
meeting with students
on Level 2 probation.
AP 4250 has been
revised and registration
holds have been
created for students on
dismissal after Spring
2015.
7
Review student equity data to identify
disproportionate student groups and
develop specific intervention strategies.
Director Counseling &
Advising, Student
Equity Committee,
Basic Skills
Committee
20152016
Have student groups been
identified and intervention
strategies developed?
Staffing resources
In progress.
We also need to
describe what will
happen if there is
disproportionate impact
of services?