STUDENT SUCCESS AND SUPPORT PROGRAM ANNUAL PLAN 2015-2016 PROGRESS UPDATE 3.23.16 ACTIONS TO BE TAKEN RESPONSIBLE PERSONS SEMESTER EVALUATION PLAN RESOURCES NEEDED PROGRESS UPDATE Staffing resources if developed in-house In progress. Communication management is set up with the Retention Alert system in TEST for students on probation. MailChimp is currently used for notifying students of missing services. Orientation Services: 1 Develop communication management system to notify students of orientation and educational planning services. Director Counseling & Advising, Registrar, Senior Applications Analyst 2016F Are students receiving notification at student email account? Are abbreviated and/or comprehensive SEP’s developed for students? 2016S Have retake and recency policies been reviewed by constituent groups and clearly posted? Staffing resources 2016S Are the ASC & Counseling & Advising services web sites and print materials current? Staffing resources Assessment Services: 1 Investigate best practices in regards to retake and recency policies Director of Academic Support Center & Special Programs, Director of Counseling & Advising 2 Provide accurate & current information to students regarding Math, English & ESL placement, assessment & service referral information. Director of Academic Support Center & Special Programs, Director of Counseling & Advising Complete. Retention Manager has met with math and English faculty to confirm retake and recency policies. In progress. Updates are being made to the websites to reflect most current math and English sequence and placement information. Counseling Advising & Educational Planning Services: 1 Purchase Ellucian’s Student Planning Module for education planning for students. VPISD 2014X Was student planning software purchased? Already purchased Ellucian’s Student Planning Module has been installed, and a team of student services and technology staff have been trained to use the module. 2 Provide staff training on video conferencing system to provide distance advising sessions. IT, Director Counseling & Advising, EOPS, DSPS, Veterans 3 Provide staff training for student education planning (SEP) module. Director Counseling & Advising, EOPS, DSPS, Veterans 4 Determine a tool to collect data for students who have an abbreviated or comprehensive student education plan SSSP Task Force, Senior Applications Analyst 2016F Has staff completed training in how to use video conferencing system? As determined by product selected. Training may be provided by vendor. 2017S Has staff completed training in how to use student planning module? Contract for consultant training time TBD 2017S Has a tool been identified? Provided through Student Planning Module or SARS 5 Implement video conferencing system to provide advising sessions to students via distance. Director Counseling & Advising, EOPS, DSPS, Veterans 2016F Are students participating in video conferencing advising sessions? As determined by product selected. Training may be provided by vendor. 6 Implement student education planning module for student use. Director Counseling & Advising, EOPS, DSPS, Veterans 2017F Are students developing student education plans to complete stated goals? Already purchased. In progress. Will move to 2015-2016. Currently, district Counseling meetings are facilitated through WebEx for remote participants. Student Planning is available in the TEST account. Testing and training continued through Fall 2015. Implementation is on hold as development continues with the State’s Education Planning Initiative (EPI) and Ellucian upgrades the Student Planning module. We expect new features in the future in areas where the module did not meet our state reporting requirement needs. In progress. At this time, we continue to use SARS to differentiate between an abbreviated and comprehensive SEP. In progress. Teleconference room availability and advising sessions will need to be coordinated. In progress. Pending development and outcome of EPI and/or Ellucian’s Student Planning module. 7 8 9 Investigate course scheduling software options for district use. Develop communication management function to notify non-exempt students of comprehensive SEP requirement Provide opportunities for students to develop comprehensive Student Education Plans after completing 15 units or prior to the end of their 3rd semester Director of Institutional Effectiveness SSSP task force Director Counseling & Advising 2016S 2016X 2016S Has software been identified? Are notifications being sent to students? Are workshops, one on one and/or training sessions developed and offered to students over 15 units? TBD Staffing resources if developed in-house Staffing resources and computer lab availability In progress. President’s Office requested technical assistance from the Chancellor’s Office to assess technology needs for curriculum and scheduling processes. In progress. Will forward to 2015-2016 and possibly incorporate some components with the Retention Alert system. In progress. Workshops have been developed and need to be scheduled and promoted. Short-term, late-start noncredit courses (GUID 215) are planned for fall 2015. At-Risk Student –Follow Up Services: 1 2 Identify intervention strategies for basic skills students on probation. Develop communication management notification to students in dismissal status. Chair Basic Skills Committee, Institutional Research, Academic Senate SSSP task force 2016S 2016S Are strategies identified? Has student email been developed? Staffing resources Staffing resources if developed in-house In progress. Will forward to 2015-2016. Workshops and presentations have been developed but not yet implemented for students on probation. In progress. Initial communication management for students on probation/dismissal has 3 4 5 6 Further define intervention strategies to increase progression in basic skills courses Implement early alert notification process from faculty to student development areas Provide career exploration, transfer, and articulation resources on-line & printed materials to students. Provide outreach and develop interventions for students at level 2 academic and progress probation and dismissal. Chair Basic Skills Committee, Institutional Research, Academic Senate VPISD, SSSP Advisory Committee, Academic Senate Director Counseling & Advising, Director Library & Learning Resource Center Director Counseling & Advising, Registrar, Senior Application Analyst 2016F Are strategies identified? 2016F Are faculty submitting early alert notification for students? 2016S Are students notified of availability of career resources? Are printed and on-line career resources available to students? 2016S Are registration holds in place for students on Lvl 2 probation and dismissal? Are students with holds meeting with staff or completing a workshop on student success prior to enrollment and/or readmission? Staffing resources Staffing resources. If additional product is purchased, funding TBD TBD Staffing resources been built into the Retention Alert system, but not yet implemented. In progress. Continued support was provided for faculty development in acceleration along with review and revision of English and Math placement processes. In progress. Planning Seminar completed in July 2015, continue training through Spring 2016. In progress. The Counseling webpage is transitioning to the new format and other resources will be made available. In progress. Workshops and presentations have been developed but not yet implemented for students on probation. Retention manager is meeting with students on Level 2 probation. AP 4250 has been revised and registration holds have been created for students on dismissal after Spring 2015. 7 Review student equity data to identify disproportionate student groups and develop specific intervention strategies. Director Counseling & Advising, Student Equity Committee, Basic Skills Committee 20152016 Have student groups been identified and intervention strategies developed? Staffing resources In progress. We also need to describe what will happen if there is disproportionate impact of services?