Student Success and Support Program
CREDIT
2014-15
Year-End Expenditures Report
College of the Redwoods
Redwoods CCD
Report Due
Friday
February 12, 2016
Email the entire report as an Excel file (not a PDF) and a PDF copy of the signature page to:
cccsssp@cccco.edu
Be sure to include the name of the college in the subject line of the email.
2014-15 Student Success and Support Program Year-End Expenditures Report
for fiscal reporting period July 1, 2014 - December 31, 2015.
District: Redwoods CCD
College: College of the Redwoods
CREDIT
Multi-college districts that use any portion of the Student Success and Support Program (SSSP) allocation to provide support
for district expenses will be required to complete and return the Certification of Planned District Office Expenses form.
The form can be found on the Chancellor's Office website at: http:/extranet.cccco.edu/Divisions/StudentServices.aspx.
Beginning 2015-16, colleges will display funds spent at the district office in their budget and program plan.
Submit the Year-End Expenditures Report no later than Friday, February 12, 2016.
Email the entire report as an Excel file (not a PDF) and a PDF copy of the signature page to: cccsssp@cccco.edu
For assistance in completing this report, please contact:
Chris Graillat - cgraillat@cccco.edu - 916-322-7988 or
Barbara McIsaac Kwoka - bkwoka@cccco.edu - 916-323-0799
This workbook contains 6 protected spreadsheets in the following order:
1 Cover Page
3 Part I: Funding
2 Do First
4 Part II: Expenditures
5 Part III: District Match
6 Part IV: Summary
Basic instructions:
You may enter data in spreadsheets 2-6. Use the tab key to move around in each spreadsheet. At the bottom of some of
the spreadsheets (or the back of the page if printed) are Specific Entry Instructions for certain cells or Other Instructions.
You will be able to enter whole numbers only (no cents).
If you need additional rows to complete your data entry in Part II or Part III, use the password to unlock sheet (budget1415).
Be sure to lock the sheet when finished. If you need additional assistance, please contact Chris Graillat or
Barbara McIsaac Kwoka as listed above.
Yellow highlighted cells allow you to enter a value, either by selecting from a drop down list or typing in the cell.
Blue colored cells indicate a pre-populated cell and cannot be modified.
Gray colored cells indicate a formula and cannot be modified.
To print entire workbook: Go to File, Print, Entire Workbook. Select double-sided.
Credit SSSP 2014-15 Year-End Expenditures Report - Final
Page 2 of 13
2014-15
Redwoods CCD
College of the Redwoods
CREDIT
Part I: Funding
Enter whole numbers only
Total 2014-15 Credit Student Success and Support Program Allocation
$
619,491
Did your college receive or return funds through the Reallocated Funds (mid-year
report) process? If yes, how much? (show returned funds as a negative)
$
Did your college transfer Credit Student Success and Support Program funds to Non-Credit?
If yes, how much? (show transfered funds as a negative)
$
Beginning 2015-16, it will no longer be allowable to transfer funds from Credit
Student Success and Support Program to Noncredit Student Success and Support Program.
Total Credit SSSP Funds Available for Expenditures
$
619,491
$
$
619,491
1,320,239
Total Year-End Expenditures in the Credit Student Success and Support Program
$
1,939,730
Balance 2014-15 Credit Student Success and Support Program Allocation:
$
-
Total 2014-15 Expenditures in the Credit Student Success and Support Program:
Credit Student Success and Support Program Allocation (Part II: Expenditures)
District Match (Part III: District Match)
2:1 Calculated required match for credit: $
Credit SSSP 2014-15 Year-End Expenditures Report - Final
1,238,982
Page 3 of 13
2014-15 Credit Student Success and Support Program Year-End Expenditures Report
"Part I: Funding"
Specific Entry Instructions
cell:
F10
F12
F14
F18
F23
F24
E25
F27
F31
Enter your college's 2014-15 Credit Student Success and Support Program Allocation
If you received Reallocated Funds in 2014-15 or returned funds in your Mid-Year Report, please enter the
amount here. If you returned funds, please enter the amount as a negative number.
Colleges may transfer funds from their credit SSSP allocation to their non-credit SSSP allocation in 2014-15.
If you did, enter the amount transferred as a negative number.
This cell will populate with the funds available for expenditure in the Credit SSSP.
This cell will populate once the Part II: Expenditures section has been completed.
This cell will populate once the Part III: District Match section has been completed.
This cell will display your calculated required district match for your credit program.
This cell is the sum of: "Credit Student Success and Support Program Allocation (Part II: Expenditures)"
and "District Match (Part III: District Match)."
This cell is the sum of: "Total 2014-15 Credit Student Success and Support Program Allocation" minus
"Credit Student Success and Support Program Allocation (Part II: Expenditures)."
0
If all of the 2014-15 Credit Student Success and Support Program Allocation funds have
been accounted for on this report, then the balance should be zero.
+
If the balance is positive, then the final expenditures do not fully expend the allocation. The
college needs to review the actual expenditures and make necessary adjustments. If balance
remains positive, then the funds must be returned to the Chancellor's Office.
If the balance is negative, then final expenditures exceed the allocation available and the college
needs to review the actual expenditures and make necessary adjustments. The Year-End
Expenditures Report cannot be submitted if balance is negative.
Credit SSSP 2014-15 Year-End Expenditures Report - Final
Page 4 of 13
2014-15
Redwoods CCD
College of the Redwoods
CREDIT
*Coordination
Follow-up
Assessment
$
74,837 $
# of FTE
Classification
Positions
Classified and Other Nonacademic Salaries:
Position Title(s)
Student Development Advisor
2.00 $
Student Services Specialist
2.00 $
$
$
$
Credit SSSP 2014-15 Year-End Expenditures Report - Final
$
$
$
$
$
$
$
$
$
7,746
27,074
-
$
$
$
$
$
$
$
$
$
34,820 $
11,311 $
2,326 $
- $
- $
Date
- Printed
$
2/12/2016
7,746
94,755
-
$
$
$
$
$
$
$
$
$
4,524
2,326
-
$
$
$
$
$
7,746
81,220
-
102,501 $
15,835
2,326
-
$
$
$
$
$
$
$
$
$
88,966 $
$
$
$
$
$
46,476
-
77,460
270,140
-
46,476 $
347,600
*Coordination
$
$
$
$
$
$
$
7,746
67,091
-
Follow-up
Subtotal
2000
Orientation
1.00 $
9.00 $
Counseling/
Advising/ Other
Ed Planning
Director of Counseling
Counselor
Object
Code
Total
Academic Salaries: Position Title(s)
Assessment
1000
Classification
# of FTE
Positions
Orientation
Object
Code
Counseling/
Advising/ Other
Ed Planning
Part II: Expenditures (Credit Student Success and Support Program Allocation)
Credit Student Success and Support Program Allocation - Report expenditures of the credit SSSP allocation by object code as defined
by the California Community Colleges (CCC) Budget and Accounting manual. Although they appear in the CCC Budget and Accounting Manual, not
all expenditures listed are appropriate for SSSP purposes. Refer to instructions below and refer to the SSSP Funding Guidelines for more information.
13,573
2,326
-
$
$
$
$
$
Total
-
45,243
9,304
Page 5 of 13
$
$
$
$
$
$
$
$
$
$
$
30,781 $
Subtotal
Credit SSSP 2014-15 Year-End Expenditures Report - Final
$
$
$
$
$
150
-
$
$
$
$
$
$
150 $
Date Printed
2/12/2016
$
$
$
$
3,480
8,079
2,065
1,414
-
$
$
$
$
$
$
$
$
$
$
15,038 $
-
$
$
$
$
$
- $
-
15,899 $
Follow-up
3,480
28,274
7,230
1,414
-
$
$
$
$
$
$
$
$
$
$
3,480
24,237
6,197
1,414
-
40,398 $
-
$
$
$
$
$
- $
- $
*Coordination
18,161 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
35,328 $
Follow-up
3,480
20,723
5,164
1,414
-
-
-
$
$
$
$
$
- $
54,547
Total
20,881
20,881 $
*Coordination
Classification
Supplies & Materials
Supplies & Materials
6,850 $
Assessment
$
$
$
$
$
$
$
$
$
$
Orientation
Subtotal
Object
Code
4000
13,637 $
$
$
$
$
Counseling/
Advising/ Other
Ed Planning
Classification
Employee Benefits
Director of Counseling
Counselor
Student Development Advisor
Student Services Specialist
-
Assessment
Object
Code
3000
$
$
$
$
$
Orientation
Subtotal
-
Counseling/
Advising/ Other
Ed Planning
$
$
$
$
34,801
81,313
20,656
5,656
142,426
Total
-
150
-
- $
150
Page 6 of 13
13,674 $
13,673 $
Orientation
*Coordination
Follow-up
Counseling/
Advising/ Other
Ed Planning
$
$
$
$
13,673
-
$
$
$
$
13,673
-
13,673 $
$
$
$
$
13,673 $
Total
-
54,693
-
- $
54,693
*Coordination
$
13,673
-
Follow-up
$
$
$
$
Counseling/
Advising/ Other
Ed Planning
13,674
-
Classification
Total
5,019 $
- $
5,020 $
- $
5,018 $
- $
-
20,075
-
$
5,018 $
5,019 $
5,020 $
5,018 $
- $
20,075
Follow-up
Orientation
Classification
*Coordination
5,018 $
- $
Counseling/
Advising/ Other
Ed Planning
$
$
Assessment
Capital Outlay
Capital Outlay
Subtotal
Object
Code
7000
$
$
$
$
Assessment
Classification
Other Operating Expenses and Services
Operating
Subtotal
Object
Code
6000
Assessment
Orientation
Object
Code
5000
Total
Other Outgo
$
$
- $
- $
- $
- $
- $
- $
- $
- $
-
-
$
- $
- $
- $
- $
- $
-
Grand Total $ 138,097 $
75,400 $
179,753 $
158,884 $
Subtotal
67,357
Total Expenditures cannot exceed the 2014-15 Credit SSSP Allocation
Credit SSSP 2014-15 Year-End Expenditures Report - Final
Date Printed
2/12/2016
$
619,491
Page 7 of 13
Credit Student Success and Support Program 2014-15 Year-End Expenditures Report
Part II: Expenditures
Other Instructions
* Coordination - This includes time spent by the Credit SSSP Coordinator who has direct responsibility for coordinating the college’s Credit SSSP services,
developing and monitoring the program plan and budget, reviewing MIS data submissions to ensure accuracy and completing required program reports and
some staff who work directly in the program providing these coordination activities. The portion of the Credit SSSP Coordinator and staff salaries and
benefits that are dedicated to providing core services should be reported under the appropriate core services column.
Number of FTE Positions - Report the number of FTE positions by object code as defined by the California Community Colleges Budget and Accounting Manual.
Expenditures Allowed and Disallowed with Credit and Noncredit SSSP Allocation
(a) Colleges may only expend their SSSP allocation funds to support and meet the costs of the core services described in Title 5, sections 51020-25 and in
accordance with SSSP Funding Guidelines.
(b) The noncredit program requires a minimum of ninety percent (90%) of the noncredit allocation be expended on direct services to students.
(c) Requests for permission to spend SSSP funds for equipment, materials or services should be approved by the CSSO and appropriate
SSSP Coordinator prior to transmittal to the Chancellor’s Office for approval.
Expenditures not allowed (See handbook for more detail)
Student Success and Support Program allocation funds shall not be expended for:
1. Construction
2. Gifts
3. Stipends for Students
4. Office Furniture
5. Administrative Salaries and Benefits (positions that do not support the core services)
6. Political or Professional Dues, Memberships, or Contributions
7. Rental of Off-Campus Space
8. Legal and Audit Expenses
9. Indirect costs (i.e., heat, lights, power or janitorial services)
10. Travel Costs unrelated to the provision of SSSP core services
11. Vehicles
12. Clothing
13. Courses that generate FTES
14. Admissions and Records, unless directly related to the delivery of SSSP Services
15. Institutional Research that is not directly related to the provision or evaluation of SSSP Services
Credit SSSP 2014-15 Year-End Expenditures Report - Final
Date Printed
2/12/2016
Page 8 of 13
DN Center Director/Manager Admission & Records
Instructional Support Specialist/Tutor
Information Technology/Graphic Artist
Student Services Specialist/Library Specialist
Credit SSSP 2014-15 Year-End Expenditures Report - Final
2.00
4.00
2.00
1.00
3.00
3.00
5.00
11.00
Transitional
Services (See
#8 below)
Credit SSSP
Technology
$ 14,320 $ 5,728 $
$ 26,076 $ 26,079 $
$ 6,121 $ 36,724 $
$
- $
- $
$ 2,019 $ 17,012 $
$
- $ 4,680 $
$ 3,709 $
- $
$ 15,622 $ 17,031 $
$
- $
- $
$
- $
- $
Date Printed
$
- $ 2/12/2016
- $
20,048
26,079
6,121
2,203
17,012
27,257
3,709
15,622
-
$
$
$
$
$
$
$
$
$
$
$
17,184
26,079
6,121
17,012
3,709
15,622
-
Transitional
Services (See
#8 below)
- $ 22,964 $ 22,964 $ 45,927 $ 267,342
Credit SSSP
Technology
$ 30,902 $
Follow-up
# of FTE
Positions
Credit SSSP
Research
66,880
-
Credit SSSP
Research
Classification
Classified and Other
2000 Nonacademic Salaries: Position
Title(s)
Administrative Office Assistant
Student Development Advisor
Evaluation Specialist
Academic Affairs Specialist
*Coordination
$ 25,752 $ 51,953 $
$
$
$
$
$
$
*Coordination
-
Orientation
Subtotal
Follow-up
$
$
$
$
$
$
$ 30,902 $
$
- $
$
- $
$
- $
$
- $
$
- $
$
- $
$
- $
$
- $
-
$
- $
- $
$ 22,964 $ 22,964 $ 45,927
$
- $
- $
$
- $
- $
$
- $
- $
$
- $
- $
$
- $
- $
$
- $
- $
$
- $
- $
-
Total
36,053
9,175
21,652
-
$
$
$
$
$
$
Object
Code
Assessment
1.00 $ 25,752 $ 10,301 $
- $ 9,175 $
2.00 $
- $ 32,477 $
6.00 $
Counseling/
Advising/
Other Ed
Planning
Instructor
# of FTE
Positions
Assessment
Director of IR/Director of Special Programs
Orientation
Object
Code
Classification
1000 Academic Salaries: Position Title(s)
Counselor
Counseling/
Advising/
Other Ed
Planning
2014-15
Redwoods CCD
College of the Redwoods
CREDIT
Part III: District Match
District Match - Report expenditures of district funds by object code as defined by the California Community College)CCC) Budget and Accounting Manual.
$
- $
- $
- $
$
- $
- $
- $
$
- $
- $
- $ 6,121
$
- $
- $ 4,407 $ 4,407
$ 15,379 $
- $
- $ 44,978
$
- $
- $
- $ 36,206
$
- $ 11,338 $ 37,971 $ 3,709
$
- $
- $
- $ 92,318
$
- $
- $
- $
$
- $
- $
- $
$
- $
- $
- $
-
103,008
110,205
54,129
-
Total
57,280
104,313
61,208
11,017
113,412
68,143
64,145
156,215
- 13
Page 9 of
Credit SSSP 2014-15 Year-End Expenditures Report - Final
- $
- $
- $
-
-
$ 57,330 $
6,163 $ 11,971 $ 28,424 $ 113,060 $ 417,164
-
$
$
$
$
$
$
$
$
$
$
- $
-
$
$
$
$
$
$
$
$
$
- $
Date Printed
2/12/2016
-
- $
-
$
$
$
$
$
$
$
$
$
- $
Credit SSSP
Technology
Credit SSSP
Research
Follow-up
$
$
$
$
$
$
$
$
$
$
- $
$ 6,820 $
$
- $
$
- $
$
- $
$
- $
$ 2,751 $
$
- $
$
- $
$ 18,853 $
$
- $
-
$
$
$
$
$
$
$
$
$
- $
-
$
$
$
$
$
$
$
$
$
- $
13,641
3,590
2,751
16,799
23,833
1,999
50,447
Transitional
Services (See
#8 below)
82,444
*Coordination
$ 44,991 $ 72,781 $
Counseling/
Advising/
Other Ed
Planning
6,163
-
$
$
$
$
$
$
$
$
$
6,820
5,151
-
Total
$ 9,264 $
$ 3,408 $
$
- $
$ 10,723 $
$ 13,272 $
$ 3,590 $
$
- $
$ 6,511 $
$
- $
$ 1,999 $
$ 8,563 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Transitional
Services (See
#8 below)
Credit SSSP
Technology
Credit SSSP
Research
*Coordination
118,051 $ 85,727 $ 15,379 $ 11,338 $ 42,378 $ 187,739 $ 635,733
Counseling/
Advising/
Other Ed
Planning
Assessment
- $
10,808
7,628
12,510
13,272
3,590
1,375
6,511
16,188
1,999
8,563
Object
Code
Classification
4000 Supplies & Materials
Subtotal
- $
7,720 $ 3,088 $
$ 3,408 $
- $ 11,441 $
8,936 $ 3,575 $
13,272 $ 13,272 $
3,590 $ 21,543 $
- $
- $
911 $ 6,511 $
- $
448 $
1,999 $
- $
8,563 $ 9,495 $
Assessment
$
Orientation
Object
Code
Classification
3000 Employee Benefits
Counselor
Director of IR/Director of Special Programs
Instructor
Administrative Office Assistant
Student Development Advisor
Evaluation Specialist
Academic Affairs Specialist
DN Center Director/Manager Admission&Records
Instructional Support Specialist / Tutor
Information Technology/Graphic Artist
Student Services Specialist/Library Specialist
Subtotal
- $
$ 67,867 $ 107,254 $
Orientation
Subtotal
- $
Follow-up
$
-
$
$
$
$
$
$
$
$
$
- $
30,880
34,097
19,069
35,744
53,088
35,903
6,877
43,406
40,469
32,000
85,631
Total
-
-
- $
-
Page 10 of 13
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
- $
-
- $
-
$
$
$
$
- $
Total
-
-
- $
-
Total
$
$
$
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
- $
-
-
$
- $
- $
- $
- $
- $
- $
- $
- $
-
Grand Total $ 138,610 $ 231,988 $
267,375 $ 173,959 $ 21,542 $ 46,273 $ 93,766 $ 346,726
Total Expenditures must be at least equal to or exceed the Required District Match
Credit SSSP 2014-15 Year-End Expenditures Report - Final
-
Transitional
Services (See
#8 below)
- $
Credit SSSP
Technology
-
- $
Transitional
Services (See
#8 below)
-
- $
Credit SSSP
Research
-
- $
Credit SSSP
Technology
-
- $
*Coordination
-
- $
Credit SSSP
Research
*Coordination
Follow-up
Counseling/
Advising/
Other Ed
Planning
- $
-
- $
$
$
$
$
$
$
Transitional
Services (See
#8 below)
Orientation
Subtotal
$
$
$
$
-
Credit SSSP
Technology
- $
- $
$
$
$
$
$
$
Credit SSSP
Research
$
-
-
*Coordination
$
$
$
$
$
$
$
$
$
$
Counseling/
Advising/
Other Ed
Planning
-
Assessment
$
$
$
$
Classification
- $
-
Follow-up
- $
$
$
$
$
$
$
Counseling/
Advising/
Other Ed
Planning
$
-
Follow-up
$
$
$
$
$
$
Assessment
-
Classification
Subtotal
Object
Code
7000 Other Outgo
$
$
$
$
$
$
Orientation
Subtotal
Object
Code
6000 Capital Outlay
Assessment
Orientation
Object
Code
Classification
5000 Other Operating Expenses and Services
Total
Date Printed
2/12/2016
#########
Page 11 of 13
Credit Student Success and Support Program 2014-15 Final Expenditures Report
Part III: District Match
Other Instructions
* Coordination - This includes time spent by the Credit SSSP Coordinator who has direct responsibility for coordinating the college’s Credit SSSP services,
developing and monitoring the program plan and budget, reviewing MIS data submissions to ensure accuracy and completing required program reports and
some staff who work directly in the program providing these coordination activities. The portion of the Credit SSSP Coordinator and staff salaries and benefits
that are dedicated to providing core services should be reported under the appropriate core services column.
Number of FTE Positions - Report the number of FTE positions by object code as defined by the California Community Colleges Budget and Accounting Manual.
Expenditures Allowed and Disallowed for Credit and Noncredit District Match
District Match must directly benefit the SSSP. Institutions can count expenditures from non-program fund sources for core services and related
direct program costs, such as:
1. Orientation
2. Assessment for placement
3. Student Education Planning
4. Counseling and Advising
5. Follow-up Services
6. Institutional research directly related to the provision or evaluation of SSSP services
7. SSSP Technology
8. Transitional Services (now permanent) - A&R, Transfer and Articulation Services, Career Services, Institutional Research, and Institutionally-funded tutoring
and supplemental instruction costs for at-risk students, as covered in the SSSP Handbook.
Other than the services listed above, district funds cannot be used as a match to fund expenses not allowed by SSSP funds, such as:
(a) Staff, certificated or administrative positions, that do not support the core services
(b) Indirect costs (i.e., heat, lights, power or janitorial services)
(c) Political or Professional Dues, Memberships or Contributions
(d) Construction or Vehicles
Beverages and Food
According to a 1989 legal opinion, categorical funds may be used to provide food or beverages (non-alcoholic) for students or staff provided there
is no local Board of Trustees policy prohibiting these costs. Food and beverage costs must be for activities or functions consistent with the objectives of the
categorical program. Funds cannot be used to pay fo general campus activities such as open houses or other events not directly related to Credit SSSP.
Credit SSSP 2014-15 Year-End Expenditures Report - Final
Date Printed
2/12/2016
Page 12 of 13
2014-15
CREDIT
Part IV: Summary
Total 2014-15 Credit Student Success and Support Program Allocation
Did your college receive or return funds through the Reallocated Funds (mid-year
report) process? If yes, how much? (show returned funds as a negative)
Did your college transfer Credit Student Success and Support Program funds to Non-Credit?
If yes, how much? (show transfered funds as a negative)
Beginning 2015-16, it will no longer be allowable to transfer funds from Credit
Student Success and Support Program to Noncredit Student Success and Support Program.
$
619,491
$
-
$
-
Total Credit SSSP Funds Available for Expenditures
$
619,491
Total 2014-15 Expenditures in the Credit Student Success and Support Program:
Credit Student Success and Support Program Allocation (Part II: Expenditures)
District Match (Part III: District Match)
2:1 Calculated required district match for Credit: $
$
$
619,491
1,320,239
Total 2014-15 Expenditures in the Credit Student Success and Support Program:
$
1,939,730
Balance 2014-15 Credit Student Success and Support Program Allocation:
$
-
1,238,982
The required District Match was met:
Yes
Certification
The undersigned certify that the Credit SSSP allocation was expended in accordance with the provisions outlined in title 5, sections 51020-25
and in accordance in accordance with SSSP funding guidelines.
Sheila Hall
(707) 476-4155 2.12.16
Date
sheila-hall@redwoods.edu
Email address
Phone Number
mark-winter@redwoods.edu
Email address
Phone Number
lee-lindsey@redwoods.edu
Email address
Phone Number
College Credit SSSP Coordinator (Typed name and signature)
Mark Winter
(707) 476-4109 2.12.16
Date
SSSP Supervising Administrator or CSSO (Typed name and signature)
Lee Lindsey
(707) 476-4172 2.12.16
Date
District Business Manager (Typed name and signature)
Keith Snow-Flamer
(707) 476-4170 2.12.16
keith-snowflamer@redwoods.edu
Email address
Phone Number
Date
College President (Typed name and signature)
Email address
Phone Number
Date
District Chancellor (Typed name and signature)
Credit SSSP 2014-15 Year-End Expenditrues Report - Final
Date Printed
2/12/2016
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